Mayor Ward L. Smith
District 5
Mayor Pro Tem Jeremy B. Yamaguchi
Councilmember
District 3
Kevin Kirwin
Councilmember
District 2
Rhonda Shader
Councilmember
District 1
Chad P. Wanke
Councilmember
District 4
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
REVISED
Regular Meeting Agenda
September 5, 2023
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
Mi4siork,Statement
Thee City Coi ncil'ia-com,tted'to-keepin.,Pla.ce'ttaaipleasantplaceby provCdin,g•a sclfefa4141,1yatww,,phere, superiorpul>i+cbevvLces-a.n.d/po-L+,cGos- that pro -note/ the hCg-heft atanu/c rd ,- of co run uty lid VC4,Con.Statement
The/ City of Placentia will ma.Gnta.Lw a w opew, han.eAt reapon ei, a.n.& inmovatwe goverwment that d e iverk quality services- it z a fair and/ equ,itab-le mavun.er while opt -64146v, ava.Cla b1e repo w'ce -.
Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 5, 2023
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
September 5, 2023
5:30 p.m. – City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Kirwin
Councilmember/Board Member Shader
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Yamaguchi
Mayor/Board Chair Smith
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54957.6
CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives: Damien Arrula, City Administrator Alice Burnett, Director of Human Resources
Employee Organization: Placentia Police and Fire Management Association (PPFMA)
2. Pursuant to Government Code Section 54956.8:
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 120 S. Bradford Avenue
110 S. Bradf r APN: 339 052 24 & 312 S. McIr so
APN: 179-393 10
City/Agency Negotiator: Damien R. Arrula, City Administrator/Executive Director Negotiating Parties: Placentia Chamber of Commerce
Under Negotiation: Price and Terms of Payment
3. Pursuant to Government Code Section 54956.9(d)(4)
CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Potential initiation of litigation: (One case)
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 5, 2023 Page 2 of 6
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
September 5, 2023
7:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Kirwin
Councilmember/Board Member Shader
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Yamaguchi
Mayor/Board Chair Smith
INVOCATION: Chaplain Charles Frost
PLEDGE OF ALLEGIANCE: Firefighter Charles Navarro
PRESENTATIONS:
a. Certificate of Appreciation to Claudia Bonilla Keller Presenter: Mayor Smith and City Council Members
b. Proclamation of September 2023 as Hunger Action Month Presenter: Mayor Smith
Recipient: Matthew Hurley, Orange County Food Bank
c. Proclamation of September 2023 as World Alzheimer's Awareness Month Presenter: Mayor Smith
Recipient: Kristen Maahs, Associate Director of Community Outreach & Advocacy, Alzheimer's Association, Orange County Chapter d. Proclamation of September 2023 as Service Club Month Presenter: Mayor Smith
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
1. CONSENT CALENDAR (Items 1.a. through 1.i.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 5, 2023 Page 3 of 6
1.a.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
1.b. Minutes
City Council/Successor/ICDA/PPFA Regular and Special Meetings:
April 19 -December 6, 2022
Recommended Action: Approve
1.c.
City Fiscal Year 2023-24 Registers for September 5, 2023 Check Register
Fiscal Impact:
1) FY 22/23 - $3,073,122.29
2) FY 23/24 - $4,191,480.05
Electronic Disbursement Register
Fiscal Impact:
1) FY 22/23 - $ 436,624.72
2) FY 23/24 - $ 3,016,604.06
Recommended Action: It is recommended that the City Council:
1) Receive and file
1.d. Tentative Parcel Map (TPM) No. 2023-113 Pertaining to the Subdivision of an +/- 0.47 Acre Lot into Two Parcels located adjacent to 1278 Vina Del Mar Avenue within the R-1 (Single -Family Residential) Zoning District Fiscal Impact: Approximately $46,798 of total development impact fee revenue prior to construction of two new single-family residences
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution R-2023-73, a Resolution of the City Council of the City of Placentia, California, adopting a categorical exemption pursuant to the California Environmental Quality Act (Public Resources Code §§ 21000-21177 and §15000 et seq. of Title 14 of the California Code of Regulations) (CEQA) and Approving Tentative Parcel Map No.
TPM 2023-113 pertaining to the subdivision of property located adjacent to 1278 Vina Del Mar Avenue (Assessor's Parcel Number 341-022-10) and making findings in support thereof.
1.e.
Resolution establishing the number for the Blue -Ribbon Committee members at eleven (11) and appointments to the Committee for the Senior/ Community Center Project for Council Districts Two (2) and Five (5) Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Formally accept Mrs. Jo -Anne Martin's resignation from the Blue -Ribbon Committee; and
2) Adopt Resolution No. R-2023-74, A resolution of the City Council of the City of Placentia, California establishing the number for the Blue -Ribbon Committee members at eleven (11) members; and
3) Approve the appointment of Mr. Joe Rasic to serve on the Senior/Community Center Blue -Ribbon Committee in representation of Council District two (2) per the recommendation of Council Member Kirwin; and
4) Approve an appointee to serve on the Senior/Community Center Blue -Ribbon Committee in representation of Council District Five (5) per the recommendation of Mayor Ward Smith.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 5, 2023 Page 4 of 6
1.f. Acceptance of Construction Work and Notice of Completion for the Fiscal Year 2021-22 Arterial Roadway Rehabilitation Project, City Project No. 1201 Fiscal Impact: Expense: $5,449,254.20 Original Construction Contract $ 297,375.56 Approved Change Orders
$ 212,362.50 CM/Inspection Services
$5,958,992.26 Total Construction Cost
Budgeted: $6,070,408.06 FY 2022-23 & 2023-24
CIP Project Budget
Recommended Action: It is recommended that the City Council:
1) Accept the work performed by All American Asphalt for construction of the Fiscal Year 2021-22 Arterial Roadway Rehabilitation Project, City Project No. 1201 for a grand total amount of $5,746,629.76; and
2) Approve Resolution No. R-2023-75, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2023-24 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
3) Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
4) Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
1.g.
Facade Improvement Program Reimbursement Agreement for Phase 2 of the 101 W. Santa Fe Avenue Facade Improvement Project
Fiscal Impact: Expense: $ 168,300 Grant Award
Budgeted: $ 190,291 Community Development Block Grant
Fund (302535-6401 JL#232501)
Recommended Action: It is recommended that the City Council:
1) Approve a Facade Improvement Program Agreement for Phase 2 of the Old Town Placentia Facade Improvement Project at 101 W. Santa Fe Avenue; and 2) Authorize the City Administrator and/or his designee to execute all necessary documents including the Old Town Placentia Facade Program documents, in a form approved by the City Attorney.
1.h. FY 2023-24 First Quarter Budget Report
Fiscal Impact:
Fund Revenues
(Including Transfers -In)
General Fund
Special Revenue
Capital Projects
Enterprise Funds
Internal Service Fund
Total
$ 2,808,065
$ 1,898,611
$ 4,194,362
$ 929,800
$ 0
$ 15,138,175
Appropriations
(Including Capital
& Transfers -Out)
$ 4,732,930
$15,614,940
$ 3,704,252
$ (707,039)
$ 0
$ 22,916,358
Recommended Action: It is recommended that the City Council:
1) Approve the First Quarter Budget Report and adopt Resolution No. R-2023-76, amending the City's FY 2023-24 Budget; and
2) Approve the corrected Salary Master Schedule.
1.i. City Response to Grand Jury Report Entitled: " Welcome to the Neighborhood" are cities responsibly managing the integration of group homes? Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Review the City's response to the Grand Jury Report; and 2) Direct Staff to submit the letter to the Presiding Judge of the Orange County Grand Jury, to be signed by Mayor Smith.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 5, 2023 Page 5 of 6
2. PUBLIC HEARINGS: None
3. REGULAR AGENDA:
3.a. Police Department 2021-2022 Biennial Report
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive and file a copy of the completed Biennial Report and Chief Butts' presentation introducing the report.
3.b. Introduction of PulsePoint Respond App
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive and file Chief Dobine's presentation introducing the app.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, September 19, 2023 at 5:30 p.m.
Adjourned in Memory of
Mary Ziegler, wife of former Mayor and Councilmember George Ziegler (1982-1988)
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• Purchase of one Ford Lightning Truck for Public Works Department • Purchase of Office Furnishings for the Placentia Public Safety Center • PSA: Engineering Design Services for the FY 23-24 Street Resurfacing Project • Construction Contract for Phase la of the Citywide Wayfinding Program • Senior Center/Community Center Update
• Fire Department Biennial Report
• OPEB Mitigation Plan - 115 Trust Update
• Study Session: Ad -Hoc Committee and Commission Update
CERTIFICATION OF POSTING
I, Carole M. Wayman, Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Revised Agenda for the September 5, 2023 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on August 30, 2023.
Carole M. Wayman
Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 5, 2023 Page 6 of 6