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FROM:
DATE:
Placentia City Council
CITY COUNCIL
CITY ADMINISTRATOR
DIRECTOR OF COMMUNITY SERVICES
SEPTEMBER 5, 2023
AGENDA REPORT
SUBJECT: RESOLUTION ESTABLISHING THE NUMBER FOR THE BLUE-RIBBON COMMITTEE MEMBERS AT ELEVEN (11) AND APPOINTMENTS TO THE
COMMITTEE FOR THE SENIOR/COMMUNITY CENTER PROJECT FOR
COUNCIL DISTRICTS TWO (2) AND FIVE (5)
FISCAL
IMPACT: NONE
SUMMARY:
In 2021, the City Council authorized the formation of a Blue -Ribbon Committee (the "Committee") to assist the City in identifying the needs and recommended design components for a proposed Senior/Community Center to be constructed at Tri -City Park.
The Council formally appointed two (2) City Council Members, one (1) representative from the Parks, Arts, and Recreation Commission, one (1) representative from the Senior Advisory Committee, and community members from all five (5) Council Districts to serve on the Blue - Ribbon Committee. Additionally, at the January 10, 2023 meeting, City Council also took action to appoint former Council Member Craig Green to continue serving as Member -At -Large on the Committee following his departure from the City Council.
Due to the re -districting of the Council Districts, the resignation of Mrs. Jo -Anne Martin, and the designation of Mr. Craig Green as a Member -At -Large on the Committee, it is necessary to establish the number for the Blue -Ribbon Committee members at eleven (11). This will allow the formal appointment of a member recommended by Council Member Kirwin, District Two (2), fill the vacancy in Council District Five (5), as recommended by Mayor Ward Smith, and formally adopt the Member -At -Large position.
This action will accept Mrs. Martin's resignation from the Committee, approve Resolution No. R- 2023-74, changing the number for the Blue -Ribbon Committee members from nine (9) to eleven (11), and approve appointments from Council Districts Two (2) and Five (5) to the Committee.
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Sept. 05, 2023
City Council Agenda
September 5, 2023
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Formally accept Mrs. Jo -Anne Martin's resignation from the Blue -Ribbon Committee; and
2. Adopt Resolution No. R-2023-74, A resolution of the City Council of the City of Placentia, California establishing the number for the Blue -Ribbon Committee members at eleven (11) members; and
3. Approve the appointment of Mr. Joe Rasic to serve on the Senior/Community Center Blue - Ribbon Committee in representation of Council District two (2) per the recommendation of Council Member Kirwin; and
4. Approve an appointee to serve on the Senior/Community Center Blue -Ribbon Committee in representation of Council District Five (5) per the recommendation of Mayor Ward Smith.
STRATEGIC PLAN STATEMENT:
This item is consistent with the City Council approved 5 -Year Strategic Plan Goal to Implement Public Infrastructure to Meet Community Needs and construct a Placentia Senior/Community Center, under Objective #5.1.
DISCUSSION:
On July 20, 2021, the City Council authorized the formation of a Blue -Ribbon Committee (the "Committee") to assist the City in identifying the needs and to recommend design components for the proposed construction of a Senior/Community Center. The Committee was established to be comprised of nine (9) members: one (1) appointed from within each of the five (5) City Council districts; one (1) from the Parks, Arts, and Recreation Commission; one (1) from the Senior Advisory Committee, and two (2) City Council members. Additionally, at the January 10, 2023 meeting, the City Council took action to appoint former City Council Member, Craig Green as a Member -At -Large to the Blue -Ribbon Committee.
The Committee is of limited duration and functions with the special purpose of identifying the needs and design components of a proposed Senior/Community Center. As such, the Committee is not be subject to the Brown Act. However, in the interest of transparency and very similar to how the Citizens Fiscal Sustainability Task Force meetings occurred, Staff recommended that the Committee meetings be required to follow the Brown Act. Meetings and agendas are posted seventy-two (72) hours in advance and meeting records are maintained. The Committee receives customary support from the City, as well as advice and assistance.
Due to the re -districting of the Council Districts, the resignation by Mrs. Jo -Anne Martin and the designation of Mr. Craig Green as a Member -At -Large on the Committee, it is necessary to revise the previous resolution of the Blue -Ribbon Committee membership to formally establish the
City Council Agenda
September 5, 2023
membership at eleven (11) and appoint representatives recommended by Mayor Ward Smith and Council Member Kirwin.
The recommended action will formally accept Mrs. Martin's resignation from the Committee and approve Resolution No. R-2023-74 establishing the Blue -Ribbon Committee to be comprised of eleven (11) members. Furthermore, this action shall also approve the appointment of Mr. Joe Rasic to fulfill representation from Council District Two (2) and will allow for the approval of an appointee to be named by Mayor Ward Smith to represent Council District Five (5).
Provided the Council approves the recommended action, all City Council Districts will be represented on the Blue -Ribbon Committee and will also include City Council representation, and members from the Parks, Arts, and Recreation Commission and the Senior Advisory Committee as previously established.
FISCAL IMPACT:
At this time, there is no fiscal impact associated with the revision of the membership of the Committee or the appointment of the recommended members from Council District Two (2) and Five (5). The recommended actions will formally accept Mrs. Jo -Anne Martin's resignation, approve Resolution No. R-2023-74 formally establishing the Blue Committee Membership at eleven (11) and will also approve the appointments to fulfill representation recommended by Mayor Ward Smith and Council Member Kirwin for Council Districts Five (5) and Two (2), respectively.
Prepared by:
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Veronica Ortiz\ �_ Karen Crocker
Deputy Director -of Community y Sentices
Reviewed and approved:
Reviewed and approved:
Damien R. Arrula
City Administrator
Director of Community Services
Attachments:
1. Jo -Anne Martin Resignation Letter
2. Resolution No. R-2023-74 establishing membership of the Blue -Ribbon Committee at eleven (11)