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Placentia City Council
AGENDA REPORT
CITY COUNCIL
CITY ADMINISTRATOR
DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE SEPTEMBER 19, 2023
SUBJECT: PURCHASE OF OPTICOM EMERGENCY VEHICLE TRAFFIC SIGNAL
PREEMPTION DEVICES (PHASE V)
FISCAL
IMPACT: EXPENSE: $ 57,207.81 TOTAL PURCHASE PRICE
BUDGET: $110,000.00 FY 2023-24 CIP BUDGET (659800-6741 JL#24201) SUMMARY:
Traffic signal preemption systems work by remote communications between an approaching emergency response vehicle and the traffic signal to change the traffic signal to a green light without forcing the response vehicle to stop or slow down at the intersection. Over the past three years, the Public Works Department has implemented four phases of Opticom's Emergency Vehicle Preemption (EVP) system at 58 signalized intersections along various arterial roads. The implementation of Opticom equipment allows equipped public safety vehicles to secure the right- of-way through advance trigger of the signal green light, thus reducing emergency response times and further improving public safety services to the community.
The proposed purchase presented to the City Council for its consideration will expand and complete the existing Opticom network by equipping the remaining five (5) signalized intersections throughout the City that have yet to receive this new equipment.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Authorize the City Administrator to approve a purchase order to DDL Traffic Inc., for the purchase and installation of five (5) Opticom EVS Traffic Signal Preemption Devices for a not -to -exceed amount of $57,207.81; and
2. Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT:
There is no specific Strategic Plan Goal or Objective associated with this Council action.
1.e.
Sept. 19, 2023
City Council Agenda
September 19, 2023
DISCUSSION:
Traffic signal preemption systems work by remote communications between an approaching emergency response vehicle and the traffic signal to change the traffic signal to a green light without forcing the response vehicle to stop or slow down at the intersection. It also flips the cross traffic to a red light to keep the intersection fully clear of any traffic for the approaching emergency vehicle. The first phase of the Opticom system was implemented in June 2020 at 30 key signalized locations throughout the City to help reduce emergency vehicle response time.
Currently, all fire apparatuses operated by the Placentia Fire Department, as well as all police patrol units are equipped with the Opticom EVP system. Additionally, the City's 9-1-1/Advanced Life Support paramedic service provider, Lynch EMS, also installed the necessary equipment to utilize the Opticom EVP system for the ambulances assigned to serve the City of Placentia. As of today, there are 58 signalized locations throughout the City equipped with the Opticom system to facilitate faster mutual -aid response times for Placentia Fire Department, Police Department and Lynch EMS assisting our neighbors.
The City maintains a total of 63 traffic signals including those shared -intersections with neighboring cities. The proposed purchase presented to the City Council for its consideration will expand and complete the existing Opticom network by equipping the five (5) remaining signalized intersections throughout the City that have yet to receive this equipment. Once concluded, this program will have upfitted every traffic signal in the City with the Opticom system. If approved by the City Council, Staff will procure the traffic signal equipment and coordinate with Public Safety Staff on the installation as quickly as possible.
Global Traffic Technologies is the manufacturer of the Opticom EVP system, which is only available for purchase in Southern California through a sole source authorized dealer, DDL Traffic, Inc. (DDL). The City's Purchasing and Contract Guidelines allow for sole source purchases if a proprietary product is only available through a single source procurement. To facilitate, integrate, and ensure rapid mutual and automatic aid responses in and out of Placentia, it is necessary to utilize the same standardized system used by our neighboring jurisdictions. Staff reviewed the proposed unit pricing offered by the DDL bid against pricing offered to other jurisdictions to ensure competitive pricing, and the pricing is comparable to that secured by neighboring jurisdictions.
FISCAL IMPACT:
The City Council allocated a total of $110,000 in Citywide Traffic Development Impact Fees to cover the purchase cost for these additional devices. The total purchase price for this additional phase amounts to $57,207.81. As such, sufficient funds exist for the recommended actions.
Prepared by: Reviewed and approved:
/K2 ra_ lig 9 �L-
Kyra ao,EP.E., PTP Jennifer Lampman
Transportation Manager Director of Finance
City Council Agenda
September 19, 2023
Reviewed a d pproved:
Reviewed and approved:
Luis Estevez ! Darnen R. Arrula
Deputy City Administrator
City Administrator
Attachment:
Opticom Equipment Quote from DDL Traffic Inc.