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Placentia City Council
AGENDA REPORT
CITY COUNCIL
CITY ADMINISTRATOR
DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES AND INFRASTRUCTURE SEPTEMBER 19, 2023
SUBJECT: APPROVAL OF PLANS & SPECIFICATIONS AND AWARD OF CONSTRUCTION
CONTRACT TO SQUARE SIGN, LLC, FOR THE WAYFINDING DIRECTIONAL SIGNAGE PROJECT PHASE I, CITY PROJECT NO. 1403
FISCAL
IMPACT: EXPENSE: $ 86,145.49 CONSTRUCTION CONTRACT
$ 8,615.00 TOTAL CONTINGENCY AMOUNT
BUDGET: $ 200,000.00 FY 2023-24 CIP BUDGET (109800-6740, JL 24103-6740) SUMMARY:
On October 5, 2021, the City Council awarded a professional services agreement to Seibert Perkins Design (SPD) to develop a citywide wayfinding signage program. Wayfinding signs are designed to inform and direct motorists and pedestrians to key points of interest within the community. On November 15, 2022, SPD presented the design concepts of the Wayfinding Signage Program to the Council and was directed to complete the engineered construction and fabrication documents and technical specifications of the project.
The City solicited competitive bids for the first phase of project construction on July 24, 2023. A total of six (6) bids were received for this project and the low bid submitted was by Square Signs in the amount of $86,145.49. The City reviewed the bid received from Square Signs and found it to be accurate and responsive. Staff recommends that the City Council award a Public Works Agreement to Square Signs to construct the first phase of the Wayfinding Signage Program.
RECOMMENDATION:
It is recommended that City Council take the following actions:
Approve the engineered construction plans & specifications prepared by Seibert Perkins Design, and approve a Public Works Agreement for this project with Square Sign in the amount of $86,145.49; and
2. Reject all other bids received and authorize return of the bid bonds; and
1.g.
Sept. 19, 2023
City Council Agenda
September 19, 2023
3. Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $8,615 for a total construction contract not -to -exceed amount of $94,761.49; and
4. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT:
This item conforms to Strategic Plan Goal 6 and Objective 6.2, Select Concepts and Install Citywide Wayfinding Signage.
DISCUSSION:
Wayfinding signage at key locations throughout a community helps to create unique community branding when announcing a motorist's or pedestrian's arrival at key destinations. Effective community wayfinding signage is a key component to economic development efforts and placemaking, and conveys a higher degree of a community's sophistication and investment in its local infrastructure. The wayfinding signs will need to be designed such that the required information is presented in an attractive, creative, and master planned format that does not distract drivers from other roadway signage, while reflecting the City's unique character and features.
On October 5, 2021, the City Council awarded a professional services agreement to Seibert Perkins Design (SPD) to develop the Citywide Wayfinding Signage Master Plan along with a Plans, Specifications, & Estimates ("PS&E") package for the fabrication and installation of the wayfinding signs. On November 15, 2022, the City Council approved the Citywide, Transit Oriented/Packinghouse District and Old Town Placentia wayfinding signage designs. The proposed wayfinding program will be implemented over multiple phases based upon funding availability and the ability to incorporate the signage into larger projects. Subsequent to the completion of the project design approved by the City Council, the City solicited competitive bids for the construction of Phase 1A on July 24, 2023, and the following six (6) bids were received on August 14, 2023:
BIDDER BID AMOUNT
1 Square Signs LLC $86,146.49
2 Monarka Development Corporation $104,720
3 Outdoor Dimensions $141,639
4 A Good Sign and Graphics $158,305
5 Ad Art $171,689.64
6 Fluoresco Service, LLC $240,494.26
City Council Agenda
September 19, 2023
Page3of3
The Phase 1A construction will fabricate general wayfinding signs for points of interest found throughout the entire community and install these signs at all major corridors. The purpose of the general wayfinding signage is to help direct people to their desired destination or point of interest and amenities; enhance visitor and resident experiences; reduced driver, pedestrian, and bicyclist delays; and improve traffic flow and safety. The bid submitted by Square Signs was found to be the lowest responsive and responsible bid for this project. Reference checks for Square Signs were conducted and those agencies surveyed provided positive feedback regarding Square Sign's quality of work and its responsiveness in resolving construction issues. Staff recommends awarding a construction contract to Square Signs for the first phase of the Citywide Wayfinding Signage Project.
FISCAL IMPACT:
The total construction cost for Phase IA of the project amounts to $94,761.49. This cost consists of the bid amount submitted by Square Sign in the amount of $86,145.49, and a construction contingency in the amount of $8,615. A total of $200,000 is available in the FY 2023-24 Capital Improvement Program for this project. As such, sufficient funds exist for the recommended actions.
Prepared by:
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Kyra tao,` P. E. , PTP V
Transportation Manager
Reviewed
ved:
Reviewed and approved:
Jennifer Lampman
Director of Finance
Reviewed and approved:
Luis Estevez Damien R. Arrula
Deputy City Administrator
City Administrator
Attachment:
Public Works Agreement with Square Sign, LLC.