Placentia City Council
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DAVID RADOMSKI, POLICE SERGEANT
DATE: SEPTEMBER 19, 2023
AGENDA REPORT
SUBJECT: PLACENTIA PUBLIC SAFETY COMMUNICATIONS CENTER MOTOROLA
PURCHASE AND UPGRADE
FISCAL
IMPACT: EXPENSE: $1,197,159.00 TOTAL PURCHASE PRICE OF EQUIPMENT BUDGET: $ 152,861.70 LEASE PAYMENT (105525-6935) FY 2024-25 SUMMARY:
New construction of the Placentia Public Safety building has begun. This mission critical facility will also be the new headquarters of Placentia Public Safety Communications (PPSC) dispatch center. With the expansion of the existing four (4) dispatching consoles to eight (8) fully functioning dispatching consoles, an upgrade to the Motorola radio consoles and radio backend is required.
This purchase will procure the necessary hardware, installation, and support for the expansion into the new facility once the Phase 2 construction is completed.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Authorize the City Administrator to approve a 10 -year financing agreement with Motorola Solutions for the total purchase not -to -exceed the amount of $1,197,159.00 (annual payments of $152,861.70); and
2. Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT:
This item conforms to Strategic Plan Goal 5, Implement Public Infrastructure to Meet Community Needs, and Objective 5.4, Construct the Placentia Public Safety Center.
DISCUSSION:
In anticipation of the move to the new PPSC facility, Staff is recommending the replacement of the current console radios in the dispatch center to be compatible with the current specifications
1.h.
Sept. 19, 2023
City Council Agenda
September 19, 2023
required by Motorola Solutions and the County of Orange. Our current radio consoles are approaching their final 18 months of service. The City currently pays $167,000 annually in lease payments to Motorola via the Joint Agreement with the County of Orange for this equipment.
Additionally, our current radios are not compatible with the latest generation (analog vs. digital) and cannot be concurrently used in the same dispatch center due to feedback and audio delay issues. In terms of this existing ongoing operations expense, the City will see a $141,383 savings over the next 10 -year term while acquiring the latest equipment available to our communication center.
Motorola Solutions is the sole -source provider for radio communications equipment as agreed upon by the Orange County Countywide Coordinated Communications System's thirty-four (34) partner cities. In turn, they provide pre -negotiated contract pricing based upon the Motorola Orange County Price Book for participating agencies. This is in partnership with the existing Joint Agreement with the County of Orange for public safety radio communications. Staff is asking Council to waive the bidding requirements to deliver a prompt deployment of this new radio infrastructure as allowed by City Policy 03.08.070 (6). Cost savings presented by Motorola Solutions was found to be substantial when compared to widely available published manufacturer pricing (discount vs. list pricing attached in quote for reference.) FISCAL IMPACT:
The not -to -exceed purchase order amount for the radio equipment is $1,197,159.00. Year 1 of the financing structure is deferred until 9/15/24 with (10) ten annual payments of $152,861.70 thereafter. Payments will not be due until the 2024-2025 budget cycle, with no impact to the current budget cycle.
Prepared by:
David Rado 'ski
Police Sergeant
Reviewed and approved:
Jennifer Lampman
Director of Finance
Reviewed andzapproved:
Luis Estevez
Deputy City Administrator
Reviewed and approved:
J
Damien R. Arrula �--�
City Administrator
Attachment:
Placentia PD MCC 7500E_Console_Proposal_9_11_2023