Mayor Ward L. Smith
District 5
Mayor Pro Tem Jeremy B. Yamaguchi
Councilmember
District 3
Kevin Kirwin
Councilmember
District 2
Rhonda Shader
Councilmember
District 1
Chad P. Wanke
Councilmember
District 4
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
October 3, 2023
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
Mi. is vStatement
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Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressing the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 3, 2023
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
October 3, 2023
5:30 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Kirwin
Councilmember/Board Member Shader
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Yamaguchi
Mayor/Board Chair Smith
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54956.9 (d)(1):
CONFERENCE WITH LEGAL COUNSEL — CLAIM
Claim No. 3037302; Claimant: Christina Goddard
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 3, 2023 Page 2 of 6
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
October 3, 2023
7:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Kirwin
Councilmember/Board Member Shader
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Yamaguchi
Mayor/Board Chair Smith
INVOCATION: Chaplain Kenneth Milhander
PLEDGE OF ALLEGIANCE: Fire Engineer Samuel Listoe
PRESENTATIONS:
a. Proclamation of October 8-14, 2023 as Fire Prevention Week Presenter: Mayor Smith and City Council Members
Recipient: Fire Marshal Amanda Horner
b. Proclamation of October 2023 as Domestic Violence Awareness Month Presenter: Mayor Smith
Recipient: Radiant Futures Representative
c. Certificate Honoring Anne Nunes, Lawn Bowling Champion Presenter: Mayor Smith and City Council Members
Recipient: Placentia resident Anne Nunes
d. Presentation by City of Hope Orange County
Presenter: Lisa O'Neill Hill, Director of External Communications, City of Hope CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
1. CONSENT CALENDAR (Items 1.a. through 1.g.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 3, 2023 Page 3 of 6
City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a.
1.b.
1.c.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
City Fiscal Year 2023-24 Registers for October 3, 2023
Check Register
Fiscal Impact: $2,130,132.23
Electronic Disbursement Register
Fiscal Impact: $1,669,786.81
Recommended Action: It is recommended that the City Council:
1) Receive and file.
Lease Agreement and Cooperation Agreement Between the City of Placentia and the Placentia Chamber of Commerce for Real Property Located at 120 S.
Bradford Avenue (APN: 339-052-29)
Fiscal Impact: Expenses: $25,000 Cooperative Agreement
Funding: $25,000 FY 2023-24 Operating Budget (101534-6403) Revenue: $ 5,052 Annual Lease Payment (101534-4711)
Recommended Action: It is recommended that the City Council:
1) Approve the Lease Agreement between the City of Placentia and the Placentia Chamber of Commerce for real property located at 120 S. Bradford Avenue for a term ending on October 1, 2028; and
2) Approve the Cooperation Agreement between the City of Placentia and the Placentia Chamber of Commerce for a term ending on October 1, 2028; and 3) Authorize the City Administrator and/or his designee to make non -substantive changes as necessary and execute the Agreements on behalf of the City, in a form approved by the City Attorney.
1.d. Amendment No. 3 to Professional Services Agreement with Transtech Engineers Inc. for On -Call Construction Management and Inspection Services Fiscal Impact: Expense: $ 8,000.00 Amendment Amount
Available Budget: $ 631,501.30 Fiscal Year 2023-24 CIP Budget (332908-6741)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 3 to the Professional Services Agreement with Transtech for an additional $8,000, for a cumulative contract not -to -exceed amount of $333,000; and
2) Authorize the City Administrator and/or his designee to execute the necessary documents, in a form approved by the City Attorney.
1.e.
Contract Change Orders No.8 and No.9 for the TOD Crowther Sewer Pipeline Replacement Project
Fiscal Impact: Expense: $ 4,696,973.63 Original Construction Contract $ 469,697.36 Contingency Amount
$ 136,481.16 Contract Chanae Order No. 8 And 9
$ 5,303,152.15 Total Contract Amount with Change
Orders
Budget: $ 5,445,645.90 Total Project Budaet
$ 3,829,676.56 (103101-6750) ARPA Funds
$ 1,615,969.00 (713101-6750) TOD Sewer Development
Impact Fees
Recommended Action: It is recommended that the City Council:
1) Authorize the City Administrator to approve Contract Change Orders Nos. 8 and 9 with Kana Construction Inc. in the amount of $136,481.16; and. 2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 3, 2023 Page 4 of 6
1.f.
1.g.
Approval of the Design Concept Plan for Playground Renovations at Parque de los Ninos and Approval of Public Works Agreement with Playcore D.B.A.
Gametime for the Purchase and Installation of the Playground Equipment, CIP Project No. 7402
Fiscal Impact: Expense: $489,497.72 CIP Budget Funds
Budgeted: $600,000.00 CIP Fund (799800-6760 JL#24702) NO. 7402 Recommended Action: It is recommended that the City Council:
1) Approve the design concept plan for the Parque de los Ninos Park playground renovation project; and
2) Approve the purchase of the Parque de los Ninos Park playground equipment utilizing the budgeted CIP funding in Fiscal Year 2023-2024 for project 7402; and 3) Award a Public Works Agreement to PlayCore d.b.a. GameTime for the Parque de los Ninos playground renovation project in the amount of $444,997.93; and 4) Authorize the City Administrator to approve contract change orders up to a total of $44,499.79 or a not -to -exceed total contract amount of $489,497.72; and 5) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
Award of Contract to Axis General Construction, Inc., for Storm Water Pump Station Maintenance Services
Fiscal Impact: Expense: $48,800.00 Annual Contract Amount Budget: $85,700.00 FY 2023-24 Operating Budget (103652-6099) Recommended Action: It is recommended that the City Council:
1) Approve a Maintenance Services Agreement with Axis General Construction, Inc., for Storm Water Pump Station Maintenance Services in an amount not -to -exceed $46,800 per year for an initial three-year contract term ending October 3, 2026, with the option to extend for one (1) additional two-year term; and
2) Authorize the City Administrator to approve contract change orders up to 10% of the annual contract not -to -exceed amount; and
3) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney; and 4) Authorize the City Administrator to approve the eligible contract term extension for one (1) additional two-year term based upon contractor performance and at the discretion of the City.
2. PUBLIC HEARINGS: None
3. REGULAR AGENDA:
3.a. Second Study Session to review Chapman Corridor Revitalization Plan progress.
Fiscal Impact: No fiscal impacts are associated with this study session. Potential significant economic benefit to the local Placentia economy, including jobs, public and private investment, and annual/one-time revenue.
Recommended Action: It is recommended that the City Council:
1) Receive and file the Staff Report and presentation; and 2) Solicit public comments regarding the proposed Chapman Corridor Revitalization Plan and supporting documentation; and
3) Provide direction to Staff as appropriate regarding the proposed Chapman Corridor Revitalization Plan.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 3, 2023 Page 5 of 6
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, October 17, 2023 at 5:30 p.m.
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• PSA for FY 2023-24 Street Resurfacing Project
• PSA Amendment for Infrastructure Engineers
• PSA Amendment for HR Green for on-call private development plan check services • Maintenance Services Agreement with Golden Bell Products for sewer manhole maintenance services
• Presentation of Measure U Annual Report
CERTIFICATION OF POSTING
I, Rosanna Ramirez, Deputy City Administrator of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the October 3, 2023 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on September 28, 2023.
Rosanna Ramirez
Deputy City Administrator
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 3, 2023 Page 6 of 6