TO:
VIA:
FROM:
DATE:
Placentia City Council
CITY COUNCIL
CITY ADMINISTRATOR
DIRECTOR OF COMMUNITY SERVICES
OCTOBER 3, 2023
AGENDA REPORT
SUBJECT: APPROVAL OF THE DESIGN CONCEPT PLAN FOR PLAYGROUND
RENOVATIONS AT PARQUE DE LOS NINOS AND APPROVAL OF PUBLIC WORKS AGREEMENT WITH PLAYCORE D.B.A. GAMETIME FOR THE
PURCHASE AND INSTALLATION OF THE PLAYGROUND EQUIPMENT,
CIP PROJECT NO. 7402
FISCAL
IMPACT: EXPENSE: $489,497.72 CIP BUDGET FUNDS
BUDGETED: $600,000.00 CIP FUND (799800-6760 JL#24702) NO. 7402 SUMMARY:
The Placentia Parks Initiative ("PPI)" is a citywide initiative which is aimed at establishing a significant capital investment into the City's parks and open space by improving and renovating aging park infrastructure and amenities over the course of the next five (5) fiscal years. At the May 18, 2021, meeting, the City Council approved the PPI as a tool to be utilized for prioritizing park and building improvement projects as funding becomes available. Included in the PPI was the renovation of the Parque de los Ninos Park playground.
The project will include the complete removal of the existing playground structure. The new playground structure will feature a dinosaur theme with new rubberized surfacing. Other additions will include new shade sails, swings, spinner, new slides, and a tree house tower.
The design concept plan has been reviewed by Staff and was presented to the Parks, Arts, and Recreation Commission (PARC) at the September 12, 2023, Commission meeting for their review. Funding for the project has been identified as $600,000 for the playground equipment and shade sails from Measure U in the current Capital Improvement ("CIP") budget.
Staff and the PARC Commission recommend the City Council approve the concept design plan.
The proposed action will approve the design plan of the Parque de los Ninos Park playground renovation and will award a Public Works Agreement to PlayCore d.b.a. GameTime (PlayCore), for the purchase and installation of the playground equipment and shade sails equipment in the amount of $489,497.72, satisfying CIP project No. 7402 as outlined in the PPI.
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Oct. 3, 2023
City Council Agenda
October 3, 2023
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Approve the design concept plan for the Parque de los Ninos Park playground renovation project; and
2. Approve the purchase of the Parque de los Ninos Park playground equipment utilizing the budgeted CIP funding in Fiscal Year 2023-2024 for project 7402; and
3. Award a Public Works Agreement to PlayCore d.b.a. GameTime for the Parque de los Ninos playground renovation project in the amount of $444,997.93; and
4. Authorize the City Administrator to approve contract change orders up to a total of $44,499.79.89 or a not -to -exceed total contract amount of $489,497.72; and
5. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT:
This item is consistent with the City Council approved 5 -Year Strategic Plan Goal to Implement Public Infrastructure to Meet Community Needs and complete the Placentia Parks Initiative, under Objective #5.2.
DISCUSSION:
At the May 18, 2021, meeting, the City Council approved the Placentia Parks Initiative (PPI) as a tool to be utilized for prioritizing park and building improvement projects as funding becomes available. Included in the PPI was the renovation of the Parque de los Ninos Park playground.
The project will include the complete removal and replacement of the existing playground structure. The playground design will feature a dinosaur theme with new rubberized surfacing.
Other additions will include new shade sails, swings, spinner, new slides, and a tree house tower.
The total budget for the project is outlined in the Fiscal Year 2023-2024 Capital Improvement Program (CIP) budget. Funding for the project has been identified as $600,000 for the playground equipment from Measure U Funds.
The design concept plan provided by PlayCore d.b.a. GameTime ("PlayCore"), aligns with the City Council approved Placentia Park Initiative ("PPI"), to enhance play experiences throughout the City's parks system, by creating unique "themed" playgrounds that are all different. The Parks, Arts, and Recreation (PARC) Commission reviewed the design concept plans for the renovation of the Parque de los Ninos Park playground at the September 12, 2023, meeting. The PARC Commission recommends approval of the proposed design concept plans provided by PlayCore.
Per the Commission's recommendation, the provided concept plan provides for a creative design, that also meets the City's proposed project budget. Additionally, Staff conducted two (2) in person
City Council Agenda
October 3, 2023
community meetings with the neighborhood surrounding the park in which the residents had an opportunity to review different design concepts. The fun and colorful dinosaur theme adds a playful element to the park that is unique and highly requested by the community as their favored design. The community expressed excitement about the design and is looking forward to the renovations.
Upon approval of the concept design, Staff will work with PlayCore, to order and finalize the installation of the playground equipment for the park. Additional park amenities will also be ordered per the concept design from a separate CIP budget fund. Staff recommends the City Council approve the concept design plans and award a Public Works Agreement to PlayCore, for the purchase and installation of the playground and shade sails equipment.
A total of one (1) OMNIA Partners (OMNIA) cost proposal for this project was received. OMNIA is a national public sector cooperative purchasing organization. Staff recommends the City Council award a construction contract to PlayCore in the amount of $444,997.93, and an additional $44,499.79 in contingency funds for change orders related to unforeseen conditions encountered during construction. The project budget will be funded utilizing CIP funds currently identified in FY 2023-2024 CIP budget.
FISCAL IMPACT:
The City Council budgeted $600,000.00 for the Parque de los Ninos Park playground renovation from Measure U Funds in the Capital Improvement Program (CIP) in the current Fiscal Year 2023- 2024 budget. The cost for the purchase and installation of the playground is $444,997.93 with 10% contingency funds of $44,499.79, brings the grand total for the project to $489,497.72.
Therefore, sufficient funds exist within the CIP budget to order, purchase, and install the playground equipment. Additional park amenities will also be ordered, utilizing currently budgeted CIP project funds for the replacement of various amenities throughout the park, consistent with the PPI.
Veronica Ort
Deputy Director of Cornmuryt=Services Director of Community Services Reviewed and approved by:
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cA, dCV
Karen Crocker
Reviewed and approved by: Reviewed and approved by:
Jennif r Lamp man
Director of Finance
Damien R. Arrula
City Administrator
Attachments:
1. Parque de los Ninos Playground Concept Design Concepts
2. PlayCore d.b.a. GameTime Playground Purchase and Installation Contract