Measure U Annua Report
Citizens' Oversight Committee
October 17, 2023
John Lewis
Glenn Casterline
Robert McKinnell
Measure U Oversight of Revenues and
Expenditures
• City Council established City Procedure 460 as the oversight criteria to monitor Measure U revenues and expenditures
— Policy called for the following funds allocation/use during FY2022-23 • 60% for infrastructure projects
• 10% retirement of unfunded pension and OPEB liabilities • 30% employee retention initiatives
• 0% general fund contingency reserves
Measure U Fund Infrastructure Expenditures
Period: 07/01/2022 - 06/30/2023
Category Allocation Allocation % Expended* Expended %
Infrastructure, Vehicles, Equipment $ 5,362,733 60% $ 5,635,434 61% Post -Employee Benefits $ 893,789 10% $ 893,789 10%
Employee Recruitment and Retention $ 2,681,367 30% $ 2,681,367 29% General Fund Contingency Reserve $ - 0% $ - 0%
Total $ 8,937,889 100% $ 9,210,590 100%
* - expended total includes actual expenses to date plus encumbrances
FY2022-2023 Measure U Revenues
(Cash Basis Accounting)
Beginning Balance
Tax Revenues`:
7/2022 Tax Disbursement
8/2022 Tax Disbursement
9/2022 Tax Disbursement
10/2022 Tax
11/2022 Tax
12/2022 Tax
01/2023 Tax
02/2023 Tax
03/2023 Tax
04/2023 Tax
05/2023 Tax
06/2023 Tax
CITY OF PLACENTIA
Measure U Fund
Year -to -Date Unaudited Actuals as of 6/30/2023
Disbursement
Disbursement
Disbursement
Disbursement
Disbursement
Disbursement
Disbursement
Disbursement
Disbursement
FY 2022- 23 Total
Total Resources
Measure U Budget
Measure U
100%
Infrastructure Emp. Reten. OPEB
60% 30% 10%
Year -to -Date Actuals
4,807,409 4,807,409
9,100,000
13,907,409
627,443
660,223
1,058,168
646,250
627,405
989,951
646,349
569,365
899,231
623,650
738,732
851,121
8,937,889
13,745,298
4,036,814
376,466
396,134
634,901
387,750
376,443
593,971
387,809
341,619
539,539
374,190
443,239
510,673
5,362,733
188,233
198,067
317,450
193,875
188,221
296,985
193,905
170,810
269,769
187,095
221,619
255,336
2,681,367
770,595
62,744
66,022
105,817
64,625
62,740
98,995
64,635
56,937
89,923
62,365
73,873
85,112
893,789
9,399,548 2,681,367 1,664,384
3 Historical Measure U Revenues By
Month
1,200,000.00
1,000,000.00
800,000.00
600,000.00
400,000.00
200,000.00
Measure U Tax
FY19-20 $
FY20-21 $
FY21-22 $
FY22-23 $
Total $
July
Disbursements
6,285,721
7,702,915
8,756,568
8,937,889
31,683,093
November September October November December January February March April t FY22-23 t FY21-22 t FY20-21 t FY19-20
May June
4 FY22-23 Measure U Infrastructure Budget and
Expenditures
CITY OF PLACENTIA
Measure U Fund Infrastructure Expenditures
Period: 7/1/2022 - 6/30/2023
CIP Expenditures: (Including Encumbrances) Budget
Street and Sidewalk Maintenance $ 3,405,179
Building Maintenance $ 1,770,362
Park Maintenance and Rehab $ 2,224,394
Vehicle Maintenance/Replacement $ 488,712
Planning/Technology Upgrades $ 1,176,144
Total for CIP $ 9,064,791
Actuals
2,887,279
1,437,275
448,677
491,359
370,845
5,635,434
% Budget
37.6%
19.5%
24.5%
5.4%
13.0%
100.0%
% Actuals
51.2%
25.5%
8.0%
8.7%
6.6%
100.0%
FY22-23 Measure U Expenditures and Commitments
Street and Sidewalk Maintenance
CITY OF PLACENTIA
Measure U Fund
Street and Sidewalk Maintenance
Year -to -Date Unaudited Actuals as of 6/30/2023
CIP Expenditures: (Including Encumbrances)
1101 - FY 2020-21 Arterial Roadway Rehab
1201 - FY 2021-22 Roadway Rehab Project
1202 - FY 2021-22 Slurry Seal Project
1301 - FY 2022-23 Roadway Rehab Project
1302 - FY 2022-23 Concrete Repair Project
1303 - Bastanchury Rd Landscape Median
1304 - Yorba Linda Blvd Median
1305 - ADA Access Ramp Installation Project
1801 - Golden Avenue Bridge
Total Street/Sidewalk Expenditures
Budget
86,500.00
2,902,850.00
51,639.76
73,600.00
107,650.00
33,845.00
14, 844.00
134,250.00
3,405,179
Actuals
86,039.60
2,580,931.36
51,639.76
34,181.90
376.44
134,110.00
2,887,279
Status
Completed
Completed
Completed
Under Construction
Under Construction
Deferred
Deferred
Com • leted
Deferred
FY22-23 Measure U Expenditures and Commitments
Building Maintenance
CITY OF PLACENTIA
Measure U Fund
Building Maintenance
Year -to -Date Unaudited Actuals as of 6/30/2023
CIP Expenditures: (Including Encumbrances)
4201 - Storm Drain Master Plan
5101 - Old City Hall ADA Improvement
5104 - Replace Hydraulic Vehicle Lift
5105 - Fire Station Interior Building
5106 - Old City Hall Renovation
5203 - Refurbish PD Briefing/Break Room
5204 - Bradford Pedestrian Bridge Repair
5205 - Oberle Gym Floor Resurfacing
5208 - City Hall Modernization Project
5211 - Main Street Parking Lot Improvement
5301 - Refurbish Police Chief Admin Conf
5302 - Refurbish PD Jail Booking Area
5303 - Refurbish PD Report Writing Room
5305 - City Hall/PD Interior Lighting
5307 - EOC Office Improvement Project
5313 - Whitten Center Flooring Improvement
5314 - Civic Center Pergola Painting
Total Building Maintenance Expenditures
Budget Actuals
188,747.40 184,925.64
2,571.00 -
49,701.00 52,653.51
24,985.50 23,363.55
517,204.57 512,076.70
2,245.09 2,245.09
52,325.00 50,485.23
62,500.00 120,000.00
174,500.00 -
411,350.00 411,304.00
51,232.68 14,922.82
40, 000.00 -
25,000.00 -
60,000.00 32,584.22
30,000.00 16,362.19
50,000.00 -
28,000.00 16,352.00
1,770,362 1,437,275
Status
Completed
Completed
Completed
Completed
Completed
Under Construction
Completed
Completed
Under Construction
Under Construction
Deferred
Deferred
Under Construction
Under Construction
Deferred
Completed
7 FY22-23 Measure U Expenditures and Commitments
Park Maintenance and Rehab
CITY OF PLACENTIA
Measure U Fund
Park Maintenance and Rehab
Year -to -Date Unaudited Actuals as of 6/30/2023
CIP Expenditures: (Including Encumbrances) Budget Actuals 7203 - Playground Equipment Replaceme 600,000.00 300,000.00 7204 - Paint Backs Building Rooms 6&7 10,000.00 7,880.11 7205 - Replace Park Benches 72,600.00 37,460.80
7206 - Replace Park BBQs 6,729.78 6,729.78
7207 - Replace Park Picnic Tables 22,496.12 22,496.12
7208 - Replace Park Trash Cans 26,161.39 26,161.39
7305 - Replace Park BBQs 10,000.00
7306 - Replace Park Picnic Tables 49,500.00
7307 - Replace Park Trash cans 43,620.00 37,722.76
7309 - Install New Park Monument Sign - -
7310 - Gomez Park and Playground Reno - -
7311 - Gomez Park Landscape Improvement 25,000.00 -
7312 - Koch Park Playground Phase 2 600,000.00 -
7902 - Prqe del Arroyo Verde 758,286.65 10,225.88
Total Park Maintenance and Rehab 2,224,394 448,677
Status
Completed
Completed
Under Construction
Completed
Completed
Com • leted
Deferred
Deferred
Com • leted
Deferred
Deferred
Deferred
Under Construction
Under Construction
FY22-23 Measure U Expenditures and Commitments
Vehicle Maintenance/Replacement
CITY OF PLACENTIA
Measure U Fund
Vehicle Maintenance/Replacement
Year -to -Date Unaudited Actuals as of 6/30/2023
CIP Expenditures: (Including Encumbrances)
8206 - EV Pilot Program
8301 - Public Works Facility Maintenance
8302 - Fire F250 Truck
8303 - Fleet Replacement Vehicles
8304 - Public Works Trucks
Total Vehicle Maintenance/Replacement
Budget Actuals I
16,910.94 16,910.58
53,000.00 52,498.03
67,500.00 70,648.90
351,301.00 351,301.00
488,712 491,359
Status
Completed
Completed
Completed
Com • leted
Cancelled
FY22-23 Measure U Expenditures and Commitments
Technology Upgrades
CITY OF PLACENTIA
Measure U Fund
Planning/Technology Upgade
Year -to -Date Unaudited Actuals as of 6/30/2023
CIP Expenditures: (Including Encumbrances)
6204 - Bitech Finance System Software
6206 - Security Cameras for Civic Ctr
6302 - IT Infrastructure Replacement
9202 - EFID Design
9203 - Hazard Mitigation Plan
Total Planning/Technology Upgrade
Budget
133,631.25
180, 000.00
431,254.00
341,259.00
90,000.00
1,176,144
Actuals
73,753.75
179,368.65
67,639.28
7,990.52
42,092.62
370,845
Status
Under Construction
Under Construction
Under Construction
10 FY22-23 Measure U Expenditures and Commitments
Employee Recruitment and Retention
• Measure U Employee Retention Expenditures
— $2,681,376 transferred to General Fund
• Provided continued support of market rate
adjustments to pay structure granted in
previous fiscal year
FY22-23 Measure U Expenditures and Commitments
Post Employment Benefits Liability
• Measure U Post Employment Benefits contribution
— $893,789 transferred to General Fund
• Measure U funds were used to partially support
General Fund Post Employment Benefit Expenditures
CITY OF PLACENTIA
General Fund Post Employment Benefits
Period: 7/01/2022-6/30/2023
Category Unaudited Amount
CaIPERS Retirement $ 1,613,152
Pension Bond $ 3,542,368
Retire Health Benefits $ 875,652
Total General Fund Post
Employment Benefit Expenditures $ 6,031,172
12 FY22-23 Measure U Expenditures and Commitments
General Fund Contingency Reserves
• No Measure U funds were transferred to the
General Fund Contingency Reserves consistent
with Policy 460
— Contingency Reserves exceeded the 25% goal
established by City Council
Concluding Opinion of Measure U
Citizens' Oversight Committee
The conclusion of the Oversight Committee is that all Measure U revenues received through June 30, 2023 have been properly accounted for and allocated to the appropriate uses. In addition, all expenditures have been properly authorized, expended, and reported in accordance with all applicable city procedures and practices.
Near Term Measure U Oversight
Committee Activities
• Develop a Capital Improvement Project Long Range
Forecast
— Expand the present Capital Improvement Projects forecast to include a supporting revenue forecast
• Integrate the General Fund Forecast and Capital
Improvement Long Range Forecast
— Will provide a more robust fiscal sustainability assessment — Provide a methodology to quickly incorporate the Road Condition Assessment and Asset Condition and Maintenance Assessment data due in March, 2024
Fiscal Sustainability Assessment Process
1 General Fund Budget
General Fund Characteristics
Non -Discretionary Schedule Timing
Personnel
Utilities
Debt Service
1 General Fund Forecast
Capital Improvement
Budget
Capital Improvement Characteristics
Discretionary Schedule Timing
Infrastructure Maintenance
Infrastructure Improvement
r
Capital Improvement
Forecast
Pk
Discretionary Fiscal
Reserves
General Fund Budget Surplus
Measure U
Sustainability is confirmed when balanced forecasts address all identified service needs over the long term while maintaining desired level of fiscal reserves to meet unanticipated circumstances