Placentia City Council
AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES AND INFRASTRUCTURE DATE: OCTOBER 17, 2023
SUBJECT: APPROVAL OF PLANS & SPECIFICATIONS AND AWARD OF CONSTRUCTION
CONTRACT TO MONARKA DEVELOPMENT CORPORATION DBA EXPRESS
SIGN & NEON FOR THE WAYFINDING DIRECTIONAL SIGNAGE PROJECT PHASE IV, CITY PROJECT NO. 24104
FISCAL
IMPACT: EXPENSE: $ 304,355 CONSTRUCTION CONTRACT
$ 30,435 TOTAL CONTINGENCY AMOUNT
BUDGET: $ 500,000 FY 2023-24 CIP BUDGET (109800-6850, JL 24104-6740) SUMMARY:
On October 5, 2021, the City Council awarded a professional services agreement to Seibert Perkins Design (SPD) to develop a citywide wayfinding signage program. Wayfinding signs are designed to inform and direct motorists and pedestrians to key points of interest within the community. On November 15, 2022, SPD presented the design concepts of the Wayfinding Signage Program to the Council and was directed to complete the engineered construction and fabrication documents and technical specifications of the project.
The construction of the wayfinding program is divided into multiple phases based upon funding availability and the ability to incorporate the signage into larger projects. On September 19, the City Council awarded a contract to Square Signs LLC to construct the citywide directional wayfinding signs (Phase I of the Wayfinding Program). The City also solicited competitive bids for Phase IV of the project construction on August 24, 2023. A total of four (4) bids were received for this project and the lowest bid submitted was by Monarka Development Corporation (dba Express Sign & Neon) in the amount of $304,355.00. The City reviewed the bid received from Monarka and found it to be accurate and responsive. Staff recommends that the City Council award a Public Works Agreement to Monarka Development Corporation (dba Express Sign & Neon) to construct Phase IV of the Wayfinding Signage Program.
1.g.
Oct. 17, 2023
City Council Agenda
October 17, 2023
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Approve the engineered construction plans & specifications prepared by Seibert Perkins Design, and approve a Public Works Agreement for this project with Monarka Development Corporation (dba Express Sign & Neon) in the amount of $304,355; and
2. Reject all other bids received and authorize return of the bid bonds; and
3. Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $30,435 for a total construction contract not -to -exceed amount of $334,790; and
4. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT:
This item conforms to Strategic Plan Goal 6 and Objective 6.2, Select Concepts and Install Citywide Wayfinding Signage.
DISCUSSION:
Wayfinding signage at key locations throughout a community helps to create unique community branding when announcing a motorist's or pedestrian's arrival at key destinations. Effective community wayfinding signage is a key component to economic development efforts and placemaking and conveys a higher degree of a community's sophistication and investment in its local infrastructure. The wayfinding signs will need to be designed such that the required information is presented in an attractive, creative, and master planned format that does not distract drivers from other roadway signage, while reflecting the City's unique character and features.
On October 5, 2021, the City Council awarded a professional services agreement to Seibert Perkins Design (SPD) to develop the Citywide Wayfinding Signage Master Plan along with a Plans, Specifications, & Estimates ("PS&E") package for the fabrication and installation of the wayfinding signs. On November 15, 2022, the City Council approved the Citywide, Transit Oriented/Packinghouse District and Old Town Placentia wayfinding signage designs. The proposed wayfinding program will be implemented over multiple phases based upon funding availability and the ability to incorporate the signage into larger projects. Subsequent to the completion of the project design approved by the City Council, the City solicited competitive bids for the construction of Phase 1A on July 24, 2023, and awarded the contract to Square Signs LLC on September 19, 2023.
City Council Agenda
October 17, 2023
On August 24, 2023, the City also solicited competitive bids for the construction of Phase IV to fabricate and install new overhead street name signs at signalized intersections throughout the city. The following four (4) bids were received on September 18, 2023:
BIDDER BID AMOUNT
1 Monarka Development Corporation $304,355.00
2 Yunex LLC $391,330.00
3 Square Signs LLC $416,053.93
4 Sterndahl Enterprises LLC $870,550.00
The bid submitted by Monarka Development Corporation (Monarka) was found to be the lowest responsive and responsible bid for this project. Reference checks for Monarka were conducted and those agencies surveyed provided positive feedback regarding Monarka's quality of work and its responsiveness in resolving construction issues. Staff recommends awarding a construction contract to Monarka Development Corportation for Phase IV of the Citywide Wayfinding Signage Project.
FISCAL IMPACT:
The total construction cost for Phase IV of the project amounts to $334,790. This cost consists of the bid amount submitted by Monarka in the amount of $304,355, and a construction contingency in the amount of $30,435. A total of $500,000 is available in the FY 2023-24 Capital Improvement Program for this project. As such, sufficient funds exist for the recommended actions.
Prepared by:
Kyra Tao, P.E., PTP
Transportation Manager
Reviewed and approved:
Jennifer Lampman
Director of Finance
Reviewed and approved: Reviewed and approved:
Luis Estevez
Deputy City Administrator
Damien -R. Arrula
City Administrator
Attachment:
Public Works Agreement with Monarka Development Corporation dba Express Sign & Neon.