Placentia City Council
November 21, 2023

CITY OF PLACENTIA

PROFESSIONAL SERVICES AGREEMENT
WITH

HR GREEN PACIFIC
THIS AGREEMENT is made and entered into this 21ST day of November, 2023 ("Effective Date"), by and between the CITY OF PLACENTIA, a municipal corporation ("City"), and HR Green Pacific., a California corporation ("Consultant").

WITNESSETH:

A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide on-call civil engineering services as more fully described herein; and B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in Consultant's Proposal ("Proposal"), attached hereto as Exhibit "A" and incorporated herein by this reference.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. Officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the

matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.

1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. Such actions shall include, but not be limited to the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

Consultant shall, in all solicitations and advertisements for employees placed by, or on behalf of Consultant shall state that all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, marital status, national origin, or mental or physical disability. Consultant shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. All insurance requirements contained in this Agreement are independently applicable to any and all subcontractors that Consultant may engage during the term of this Agreement.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and 2 Rev. 08/2017

employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A." Consultant's total compensation shall not exceed Five Hundred Thousand Dollars ($ 500,000.00).

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal or which is inconsistent with or in violation of the provisions of this Agreement unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

Should the City request in writing additional services that increase the hereinabove described "SCOPE OF SERVICES", an additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for such additional services.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice.

Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "A." The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time extension may be mutually agreed upon in writing by the City and the Consultant. The 3 Rev. 08/2017

Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of three years, ending on November 21, 2026, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. One (1) two-year extension is available on Consultant performance and at the discretion of the City. Approval of the term extension is contingent upon City Council review and approval at the conclusion of the initial three-year term.s

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.

If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

The City shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City's written notice of termination within thirty-five (35) days after service of the 4 Rev. 08/2017

notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. City shall not be liable for any claim of lost profits.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated "A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by City:
(a) Broad -form commercial general liability, in a form at least as broad as ISO from #CG 00 01 04 13, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. If Consultant maintains higher limits that the specified minimum limits, City requires and shall be entitled to coverage for the high limits maintained by the Consultant.
(b) Business automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, each incident for bodily injury and property damage.
(c) Workers' compensation insurance as required by the State of California and Employers Liability Insurance with a minimum limit of $1,000,000 per accident for any employee or employees of Consultant. Consultant agrees to waive, and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies. 5 Rev. 08/2017

Before execution of this Agreement by the City, the Consultant shall file with the Public Works Director/City Engineer the following signed certification:

I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers' Compensation or to undertake self-insurance before commencing any of the work.

The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers' Compensation Insurance, and shall furnish a Certificate of Insurance to the Public Works Director/City Engineer before execution of this Agreement by the City.

The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the consultant to comply with this section.

Neither the CITY nor any of its elected or appointed officials, officers, agents, employees, or volunteers makes any representation that the types of insurance and the limits specified to be carried by Consultant under this Agreement are adequate to protect Consultant.

If Consultant believes that any such insurance coverage is insufficient, Consultant shall provide, at its own expense, such additional insurance as Consultant deems adequate.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions as worded below:
(a) Additional insureds: "The City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers are addition- al insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant."
(b) Notice: "Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self-insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Consultant's sole cost and expense."
(c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy."
6 Rev. 08/2017

(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia, its officers, officials, agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

5.3. Deductible or Self -Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance and endorsements shall be attached hereto as Exhibit "B" and incorporated herein by this reference.

5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Proiect Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. It shall be the Consultant's responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and the Consultant shall refer any decision, which must be made by City, to the Project Manager. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Project Manager.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement and who shall not be 7 Rev. 08/2017

changed by Consultant without the express written approval by the City. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement, or the work hereunder may be provided by personal delivery, facsimile or if mailed, shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT:

HR Green Pacific
1260 Corona Pointe Court,
Suite 305
Corona, CA 92879
Tel: 815-759-8328
Attn: Timothy Hartnett
IF TO CITY:

City of Placentia
401 E. Chapman
Placentia, CA 92870
Tel: 714-993-8132
Attn: Chris Tanio

6.5. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. Consultant agrees to submit to the personal jurisdiction of such court in the event of such action.

6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.8. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant's sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence, recklessness, or willful misconduct by the Consultant, its employees, 8 Rev. 08/2017

and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.

6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require. 9 Rev. 08/2017

6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, preliminary notes, working documents, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City but shall be made available to the City within ten (10) days of request or within ten (10) days of termination. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.

Consultant shall deliver to City any findings, reports, documents, information, data, preliminary notes and working documents, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant's agents shall execute such documents as may be necessary from time to time to confirm City's ownership of the copyright in such documents.

6.13. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.14. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.15. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
10 Rev. 08/2017

6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, the conflict shall be resolved by giving precedence in the following order, if applicable: This Agreement, the City's Request for Proposals, the Consultant's Proposal.

6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.24. Severabilitv. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith 11 Rev. 08/2017

negotiations.

6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF PLACENTIA,
A municipal corporation
Damien R. Arrula, City Administrator
ATTEST:

Robert S. McKinnell, City Clerk
CONSULTANT — HR Green Pacific
MAI j.RArktat
Signature
Timothy J. Hartnett
Timothy Hartnett, President
n/a
Social Security or Taxpayer ID Number
APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
12 Date:

Date:

Date:
11/7/2023
Rev. 08/2017

APPROVED AS TO INSURANCE:

Krystle Murillo, Risk Manager
APPROVED AS TO CONTENT:

Class fiaan tb
Chris Tanio, Deputy Director/City Engineer
DEPARTMENTAL APPROVAL:

Date:

Date:
11/7/2023
(,WS fS 11/7/2023
Date:

Luis Estevez, Deputy City Administrator
13 Rev. 08/2017

EXHIBIT A

CONSULTANT'S PROPOSAL AND SCOPE OF WORK
14 Rev. 08/2017

EXHIBIT B

CERTIFICATES OF INSURANCE AND ENDORSEMENTS
15 Rev. 08/2017

HRGreeno

PACIFIC
October 26, 2023
City of Placentia
Chris Tanio, PE, Deputy Director/City Engineer
401 E. Chapman Avenue
Placentia, CA 92879
Re: On -Call Civil Engineering Services, RFQ No. PW -23-03 Dear Chris and Other Selection Committee Members,

10.1260 Corona Pointe Court Suite 305
Corona, CA 92879
Main 855.900.4742 Fax 713.965.0044
A. Transmittal Letter
The City of Placentia has challenges like most agencies; the need to maintain and upgrade the aging infrastructure with limited funding and resources. Given the diverse Capital Improvement Program (CIP) needs, the City of Placentia requires a multi -faceted engineering firm that is responsive, and prioritizes close communication, quality, integrity, detailed documentation, technical proficiency, and stewardship to protect your interests and realize your vision. One such example of stewardship is the recent partnership between the City of Placentia and HR Green Pacific, Inc. (HR Green) in the Old Town Placentia Streetscape Improvement Project. HR Green was able to work with the City to "right -size" the project scope to assist you with moving the design forward. Additionally, we have served the City as City Engineer, Project/Program Manager, and provide Plan Check services within the last decade. HR Green is the ideal team to provide the City of Placentia with Civil Engineering Design Services.

Because HR Green is a provider of various on-call engineering services to communities throughout Southern California, including Placentia, we understand the needs of your City and have the experience bringing our unique skills to you. We differentiate ourselves from our competitors in several ways: exclusively serving public agencies in Southern California, leveraging technology, demonstrating a successful track record delivering multi -faceted CIP projects, providing scalable solutions, and offering alternative service delivery options to maximize funding sources and efficiency. HR Green has successfully delivered a broad array of project types such as complete streets, roadway widening, median improvements, traffic signals and intersection improvements, sidewalks, drainage analysis/improvements, as well as wide variety of pavement rehabilitation strategies throughout Southern California.

HR Green has the staffing and ability to provide the necessary services identified in the RFP and will incorporate Kelsoe and Associates, Inc. for survey/mapping services when necessary for the required scope of work. Additionally, if the need arises for Geotechnical work, we will turn to our trusted subconsultant, Terracon. We have well-established relationships with both firms and have provided their rates as well as ours.

The remainder of the potential work will be managed and conducted by in-house HR Green staff. We are committed to the on-going and successful implementation of providing the necessary engineering services to the City of Placentia.

OUR PERFECT FIT WITH PLACENTIA
► Track Record of Success. Our Program Manager Steve Lorisa, PE, QSD/QSP, and proposed personnel bring a track record of success. Their experience brings innovation and knowledge that will directly benefit the City.

HR Greeno I Building Communities. Improving Lives.

HRGreen®

PACIFIC
► Chris Maio

October 26. 2023
► We Know Placentia. These services are what we specialize in and have a proven, positive track record, including providing these services for the City of Placentia, through staff augmentation services; owner representative/construction management services for grade separation projects, Plan Check services; and Old Town Placentia Streetscape Improvement Project.
► Proven Best Practices. HR Green has the technology, forward -thinking approach, and proven best practices to meet your strategic goals, priorities, and performance metrics. ► Scalable Staffing and Solutions. HR Green delivers effective, cost-efficient services, scaled to meet and exceed your needs. We work to go beyond the assignment of staff that is requested in our contract. ► We Exclusively Serve Public Agencies. With 110 years of experience, HR Green is known for a customized, innovative, and reliable approach to service and delivery as well as commitment to close communication.

I. Bringing Success to our Clients. HR Green brings a successful track record providing an alternate GIS -based approach to traditional PS&E preparation for residential street rehabilitation that has saved our client agencies 20-30% in time and money.

HR GREEN'S PAST PERFORMANCE = PLACENTIA'S FUTURE SUCCESS HR Green believes the true key indicator for future success is proven past performance. HR Green's unmatched experience in providing engineering and staff augmentation services has been proven through our successful completion of similar work with other municipal clients. We invite you to contact the local representatives listed on each of our similar projects to hear first-hand the effectiveness of our Team.

We will protect the City's best interests by providing comprehensive, quality, responsive, technically proficient, and timely services in an on-call environment. You can have confidence that our staff will protect your interests, anticipate your needs, and proactively communicate with you throughout all phases and tasks of the work you assign to us.

HR Green's management contact is Timothy Hartnett; he is authorized to sign an agreement for HR Green and can be contacted at 815.759.8328 or via email at [email protected]. The Program Manager will be Steve Loriso, PE, QSD/QSP; he will be responsible for the day-to-day management of the contract and can be contacted at 951-475-3619 or via email at sloriso®hrgreen.com. Please see HR Green's completed Proposal Certitification Form (Appendix C of the RFQ) on page 26 for additional required information. Additionally, we acknowledge receipt of Addendum No. 1 dated October 10 as well as all Q&A responses released by the City.

On behalf of our organization, we look forward to continuing and expanding our successful relationship with the City of Placentia.

Sincerely,
HR GREEN PACIFIC, INC.
1GrJ. {1 ,.

Steve Lorisa, PE, QSD/QSP Tim Hartnett
Program Manager Principal -in -Charge

B. Table of Contents
Preceding This Page A. Letter of Transmittal
This Page B. Table of Contents
1 C. Summary Sheet
8 D. Allocation of Resources
17 E. Understanding of Scope of Work
18 F. References
26 G. Certification of Proposal
27 Requested Legal Exceptions
Submitted Separately Cost Proposal
HRGreeno

PACIFIC

CELEBRATING
rik
11111 YEARS
♦r
ENR
TOP500
Design Firms

C. Summary Sheet
RFQ No. PW -23-03: ON-CALL CIVIL ENGINEERING SERVICES

APPENDIX B

SUMMARY SHEET
Firm Name: HR Green Pacific, Inc.

Firm Parent or Ownership: HR Green Companies
Firm Address: 1260 Corona Pointe Court, Suite 305
Corona, CA 92879
Firm Telephone Number: 855.900.4742
Firm Fax Number:
713.965.0044
Number of years in existence: 110
Management Contact (person responsible for direct contact with the City of Placentia and services required for this Request for Proposal):

Name: Timothy Hartnett Title: President, Governmental Services Telephone Number: 815.759.8328 Fax: 713.965.0044
Email: thartnett(a�hrgreen.com
Project Manager (Person responsible for day-to-day servicing of the account):

Name: Steve Loriso, PE, QSD/QSP Title: Project Manager
Telephone Number: 951.475.3619 Fax: 713.965.0044
Email: sloriso(ahrgreen.com
Types of services provided by the firm: On -Call Civil Enaineerina Services 28 On -Call Civil Engineering Services j City of Placentia HRGreen,

HR Green Staff to Provide Services
Since 1913, HR Green, Inc. (HR Green) has been dedicated to providing the services our clients need to achieve success.

Our California corporation (HR Green Pacific, Inc. — DIR # 1000050680) is headquartered in Corona. HR Green takes a big-piwure, programmatic approach and b'a ings a one r your governmental service needs. We are at the forefront of leveraging industry -recognized thought leadership, registered/certified professionals, alternative service delivery options, proven best practices, and cutting-edge technology to save time and money, enhance operational efficiencies, procure funding, and create/implement a road map to future success by delivering long-term sustainability.

HR GREEN'S GOVERNMENTAL SERVICES HR GREEN & PLACENTIA
Construction
Management
GIS and Asset
Management
Virtual City
Hall
Land Development
Coordination
Program and Project
Management
Design and
Engineering
i \
1111 Cr

GOVERNMENTAL

SERVICES
c!3
Broadband
and Fiber
Consulting
Staff
ugmentation
Electronic
/ Plan Review
Building
and Code
HR Green has proudly provided
Tong -term as -needed civil engineering,
CIP program management, construction
management, and plan review
services to Placentia, This has included
overseeing the pavement management
through bond funding and $6.5 million in
street rehabilitation improvements citywide;
managing the planning, design, and
construction as well as value engineering
and plan check of the award-winning, $500
million OC Bridges Program; providing
extensive value engineering and design
engineering to save time and money,
mitigate impacts, and enhance infrastructure
improvements.

OUR TEAM FOR PLACENTIA
HR Green is providing a highly experienced and professional staff to serve the City of Placenita. All of our team members have worked together before on numerous projects throughout Southern California. If needed, we can also pull support staff from our bench of more than 60 employees in California and 700+ nationwide.

An organization chart on page 5 illustrates our firm's commitment to Placentia. Additionally, biographies of the City's required Key Personnel (Program Manager and Management Contact) are included beginning on page 6. ► Program Manager: Steve Loriso, PE QSD/QSP
► Principal -in -Charge: Timothy Hartnett
► QA/QC Manager: Derek Wieske, PE
► Street Improvements Task Lead: Chase Keys, PE
HRGreen,
► Traffic and Transportation Task Lead: Brian Jahn, PE
► Sewer and Storm Drainage Task Lead: Mike Aguilar, PE
► Parks and Facilities Task Lead: Trent MacDonald
► Construction Support Task Lead: Rick Torres
► Staff Augmentation/Project Management Task Lead: Mike Myers, PE
On -Call Civil Engineering Services j City of Placentia

OUR TEAM FOR PLACENTIA - KEY PERSONNEL CAPABILITIES
3d'
3d 'shay asego
3d 'a/isaIM iaaaa
�(1)
3 rD
•
O
o
m N.
r: o
m
m
0 £0
43 4) W W co -a W W N
.0. Q) CTI 0) O)
N ENE ■ ■ ■ ■
■ ■ ■ ■ ■ ■ ■ ■ ■
• • • • • • • •
• • • • • • • •
• • • • • •
• • • • • • • •
• • • • • •
• • • • • • • • •
• • • • • • •
• • • • • • •
• • • • • • • •
• • • • • • • •
• • • • • • • •
• • • • • • • •
• • • • • • • • •
• • • • • • • • •
• • • • • • • • •
• • • • • • • • •
• • • • • • • • •
• • • • • • • • •
• • • • • • • •
• • • • • • • •
IklillreInC/.til
ddb1S 13)1 a3S0d021d
Years of Experience
Orange County Area Experience
On -Call Consulting Experience
Project / Program Management
Feasibility Studies / Alternative Analyses
Map / Plan Review
Design Engineering
Hydraulic Modeling
Multi-Agency/Stakeholder Coordination
Transportation Planning / Traffic Engineering
Pavement / Asset Management
Sustainable Infrastructure Consulting
Right -f -Way Studies
Construction Management / Inspection
Report Preparation/Meeting Attendance
Regulatory Compliance
Road Improvements / Sidewalks / Bike Paths
Pavement Rehabilitation / Curb and Gutter
Traffic Signals
Buildings / Facilities / Structures
Parks / Recreational Facilities
Storm Drain Improvements
Water / Sewer Improvements
On -Call Civil Engineering Services 1 City of Placentia HRGreena
Pag>

Subconsultants
While HR Green will be fulfilling the vast majority of the contract should we be chosen to serve the City, we will turn to our respected and highly experience subconsultants for Geotechnical and Survey services. Both of our subconsultants have worked with us on the Old Town Placentia Streetscape Improvement Project in their respective subconsulting roles.

Geotechnical Services
I
'erracon is a 100 percent employee -owned nationwide,
erracon
privately held corporation, having provided consulting
engineering services to clients since 1965. From its roots in geotechnical engineering, Terracon has evolved into a successful multi -discipline firm specializing in environmental, facilities, geotechnical, and materials services for private and public -sector clients. They have provided services on some of the largest and most complex projects in the area.

These projects include street improvements, bridges, highways, municipal buildings, sewer and stormwater improvements, water tanks, treatment plants, utilities, public works, projects federally funded, K-12 schools, community colleges/universities and many others. Each Terracon team member has significant experience in various municipalities throughout Sounthern California. They take great pride in their extensive portfolio of projects located in Orange County, California. Their expertise and commitment to excellence have allowed them to successfully deliver outstanding results on numerous endeavors, and more specifically, in and around the vibrant city of Placentia.

With a track record of over 3,000 completed projects throughout Orange County, they have become firmly established as a trusted and reliable partner for various clients.

In addition to their substantial project history in Orange County, they also hold on-call contracts and collaborate directly with several neighboring municipalities, including:

Anaheim, Cerritos, Chino, Santa Ana, and Tustin.

Survey Services
NI1KELSOE EMI Formed in 1981, Kelsoe & Associates, Inc, is a California Corporation based in the City of Corona.

They currently employ a staff of seven professionals, and maintain vehicles and equipment for three field crews utilizing robotic total stations and state-of-the-art GPS receivers.

Their office staff is equipped with the latest AutoCAD software.

Kelsoe & Associates is a full-service land surveying firm serving private and public sector clients throughout Southern California. The essential components that drive the practice are client service, innovation, and a quest for excellence. These principles have guided the performance and growth of the company and helped provide their clients with technically advanced and cost-effective solutions that are specifically tailored to their needs.

Over the past 30 years, they have accumulated an extensive database of survey information throughout Southern California. They are often able to provide clients with substantial cost savings by utilizing previous survey data, Their record of past performance clearly shows that they are committed to delivering projects on time and within budget.

I -fl:

HRGreen.

On -Call Civil Engineering Services City of Placentia
HR Green's
Values

LEADERSHIP

PERFORMANCE

OPERATIONAL

EXCELLENCE

COLLABORATION

COMMUNITY

Project Team Organization
Primary City Contact
Your primary point of contact is Steve Loriso, PE, QSD/QSP, our assigned Steve will see that all resources are allocated to your project(s) as needed, serve as part of our QA/QC team, and will be available for requested meetings with the City. Background information regarding HR Green and our subconsultants listed below begins on the next page. Per the City's Q&A, only resumes and work experience for our leadership team are found beginning on the next page.

Tim Hartnett •
60+ Additional HR Green
Support Staff Available
City of Placentia
Program Manager
Steve Loriso, PE, QSD/QSP •
Derek Wieske, PE •
• Key Personnel
Chase Keys, PE •
Art Casillas
Steven Procaccio
Mike Aguilar, PE •
Jorge Perez
Cassidy Budge
Staff Augmentation/
Project Management
Mike Myers, PE •
Monica Pangco
Geotechnical Services
Terracon
Jay Martin, PG, CEG •
IP
Brian Jahn, PE •
Lillyanna Diaz
Monica Pangco
Parks and Facilities
Trent MacDonald •
Desiree Flores, PE
Construction Support
Rick Torres •
Robert Luciano, PE
Chuck Wilson
Survey Services
Kelsoe and Associates
Robert Kelsoe, PLS •
On -Call Civil Engineering Services 1 City of Placentia HRGreen3

EXPERIENCE
25 Years

EDUCATION
BS, Civil Engineering

LICENSE
Registered Civil Engineer,
CA #64701
Qualified SWPPP
Developer/Practitioner
(QSD/QSP), CA #00503

PROFESSIONAL

MEMBERSHIPS
American Public Works
Association (APWA)
HRGreen.

Steve Loriso, PE, QSD/QSP
Program Manager
Steve has more than 25 years of design, CIP program management, design management, plan review, NPDES/water quality compliance, and construction management experience of municipal public improvement projects. As City Engineer and Project/Program Manager for various Southern California municipalities, he has overseen a broad range of infrastructure improvement projects from planning and design, through construction and maintenance.

Types of projects include roads, drainage, water, sewer, traffic, grading, and parking lots. Steve has managed the implementation of the Municipal Separate Storm Sewer System (MS4) Permit, performed review of compliance documents for private and public developments, acted as the owner's representative and liaison between design teams and general contractors on facility and infrastructure construction projects.

Steve has served as City Engineer/Director of Public Works for several cities throughout Southern California.

SELECTED PROJECT EXPERIENCE
On -Call Engineering Services, City of Diamond Bar
Steve served as Project Manager for various staff augmentation, project management, design engineering, plan/map review, construction management, inspection assignments.
r'On-Call Engineering, City of Palos Verdes Estates
City Engineer for the design and construction of CIP projects including: annual slurry seal, ADA sidewalk/curb ramp improvements, pavement rehabilitation projects, drainage improvements, and sanitary sewer upgrades. Also oversaw the plan review of various private development projects within the City.

Municipal Engineering, City of Jurupa Valley
City Engineer responsible for managing City's CIP budget, plan checking of land development projects, overseeing the design and construction of all capital projects, facilitating the MS4 Permit and stormwater quality compliance requirements, and grant writing/administration. Some design projects have involved improvements to arterials/ corridors and incorporation of Complete Streets elements. Coordinated the design and construction of Jurupa Community Services District's $60 million water and sewer CIP Program, comprised mostly of water and sewer pipeline (new and replacement) within the City right-of-way. Project Manager for design and construction of nearly $750,000 worth of drainage improvements.
>City Engineering, City of Hemet
Acting City Engineer responsible for managing the City's Capital Improvement Program budget, land development plan checking, entitle reviews in conjunction with the Planning Department, and overseeing the construction of both City and private development projects. City projects included traffic signals, roadway widening, pavement maintenance/rehabilitation/reconstruction, drainage, sidewalks, water and sewer improvements. This role also involved coordinating with other utility purveyors in the City on their capital projects within City right-of-way.

On -Call Civil Engineering Services ! City of Placentia

EXPERIENCE
35 Years

EDUCATION
BS, Engineering Design

PROFESSIONAL

AFFILIATIONS
American Council of
Engineering Companies
HRGreen,
V ,1 .: .

Tim Hartnett
Principal -in -Charge and President, Governmental Services Over the past 35 years, Tim has provided ongoing municipal engineering and program/ project management services to key municipalities throughout the country, guiding them through periods of extreme growth. He has provided subdivision and site improvement review/approval processing from concept plan through the final plat in accordance with the municipality's Municipal Code, Engineering Standards, applicable development agreement and annexation agreements. He supports strategic decision-making by presenting information to councils, boards, and committees; facilitating public engagement discussions; meeting with developers; and informing residents and business owners of project schedules.

Tim has considerable experience performing critical services, such as grants and funding procurement for roadway, parks and facility improvements, construction observation, general engineering advisory services, water and wastewater master planning, capital involvement planning and implementation, organizational/operational assessments, and staff augmentation and support.

Tim also acts as the lead contact between HR Green clients and the various design/field staff members executing all projects within the communities he represents.

SELECTED PROJECT EXPERIENCE
1>Pavement Rehabilitation and Complete Streets, Various Municipalities As Principal -in -Charge, Tim provides and/or oversees diverse consulting and advisory services to municipalities across HR Green's client base. This includes master planning, CIP program/project management, staff augmentation, plan review (building and civil), asset management, design management and engineering of infrastructure (roads, drainage, stormwater, water, wastewater, lift stations, site improvements, parks), telecommunications (broadband, fiber, small cell, smart city), organizational/operational assessments, grant procurement and administration, construction management and observation.

Towne Avenue (Complete Streets) Improvements, City of Claremont Principal -in -Charge for the City's complete streets project on Towne Avenue from Foothill Boulevard to Base Line Road. The project included pavement rehabilitation, ADA improvements, traffic signal modifications, modification to existing raised center median, new raised median to create a Class IV bike lane, widening and reconstruction of existing sidewalks, signing and striping improvements, and complete landscape and irrigation plans.
rCitywide Pavement Rehabilitation Program, City of Moreno Valley Principal -in -Charge for the street improvement and signing and striping plans for more than 40 miles of arterial/collector streets. The project included the grind and overlay or slurry seal of streets throughout the City. In addition to the rehabilitation or maintenance of existing pavement, the project also included new signing and striping of all streets, including the addition of new Class II and Class III bikeways as well as several bicycle boulevards. HR Green had to take into the account the City's adopted bicycle and pedestrian master plan and existing on -street parking to design the most effective and efficient corridors. At the City's request to expedite the project, HR Green was able to complete the design of all 40 miles within six months.

On -Call Civil Engineering Services City of Placentia

D. Allocation of Resources
As the City identifies project needs, our Program Manager and appropriate Task Leaders will meet with the City
to clarify your scope requirements and schedule. To
provide a comprehensive solution, they will coordinate
with your staff to determine staff needs and validate we are mobilizing the best fit to meet your needs. These
individuals will be supported by a cadre of multi -faceted personnel. Moreover, given our depth of staff, (60+ in
Southern California / 700+ nationally) and specialized
capabilities, we can seamlessly mobilize additional
in-house resources to meet your needs. To maintain
legacy knowledge and institutional continuity, we strive to assign and maintain the same staff to deliver continuity, consistency, responsiveness, and quality service.

Since more than 90% of our services are provided through multi-year, as -needed contracts, we have the ideal mix of multi -faceted staff and depth of technical capabilities to efficiently meet workload peaks and valleys. Consequently, our current and anticipated workload of our staff is
moderate, allowing for rapid response to dynamically
changing needs, unforeseen conditions, and/or priority
issues.

The list of project types/services identified within the RFP and from our research of the City's CIP are all consistent with the successful services the HR Green team has
provided for many other agencies. While the types of
projects/services are broad, we have provided an overall approach to civil engineering design that is typical for most projects.

HRGreen.,

HR GREEN'S APPROACH TO ON-

CALL SERVICES
Design Engineering
Kick -Off Meeting & Site Reconnaissance
► Hold a kick-off meeting with City staff to discuss major features and details of design project.
► Identify jurisdictional agency approval and/or permit requirements.
► Establish clear lines of communication.
► Gather background data available from the City.
► Discuss any special requirements, constraints, and/or opportunities available that are in the best interest of the City to expedite the project in a cost-effective and timely manner,
► Discuss project completion issues and milestones.
► Perform field visit(s) to review and document field
conditions, verify existing topographic data, and assess specific
► Concerns/constraints and issues.

Task Order Negotiation
► Develop, submit, refine, and negotiate task order
proposal with City that includes a detailed scope of
work, identification of subcontract work, deliverables, project milestone schedule, resource requirements, and
budget,
Project Management/Meetings/Coordination
► Prepare a project plan that includes scope of work,
schedule, communication plan, project controls,
processing, and invoicing that will be submitted for City staff review and approval.
► The project schedule will be detailed to include project details, milestones, City reviews, deliverables, and
community engagement,
► Submit monthly progress reports, including items
completed, items for the coming months, budget status,
and key project issues.
► HR Green will lead meetings and coordination efforts
throughout the project.

On -Call Civil Engineering Services City of Placentia

Research and Review
► Upon notice -to -proceed, further research and gather all available relevant information, data, and reports.
► Obtain existing drawings files for topographic and base mapping, as -built data, survey control data, hydrology studies, geotechnical studies, right-of-way maps, and
existing utility information from the City.
► Research plans not available through City for existing roads, drainage facilities, and utilities.
► Contact impacted utility agencies by registered mail to obtain existing plans or updated information.
► Hold coordination meetings with utility agencies, as
needed.

Initial Evaluation/Agency Coordination
► Identify alternative solutions for key elements of design task order and evaluate feasibility based on various
factors (e.g., cost-effectiveness, constructability, utility impacts, safety, implementation, schedule, ease of
operations and maintenance, sustainability, etc,).
► Present findings to City and coordinate with other
impacted agencies.

Geotechnical Investigation
If the specific project calls for it (i.e., pavement
investigations, soil conditions for pipeline work, etc.), we will work with our geotechnical subconsultant (Terracon) to collect field data and conduct lab testing.

Survey and Base Mapping
We will work with our subconsultant (Kelsoe and
Associates, Inc.) to perform design survey within the total project limits as necessary locating features such as
utility covers, catch basins, pavement limits, curb ramps, driveways, curb and gutters, sidewalks, streetlights, power poles, traffic signs and striping, fences/wall, gates, etc.

Topographic engineering base maps will be prepared
identifying right-of-way, adjacent parcel lines, centerline and 1' contours.

HRGreen.

Public Involvement
Public outreach is an important phase of high-profile
capital projects. It is key to gain feedback from the public and obtain support for a successful project. HR Green
will compile the data and develop recommendations
for outreach to agencies and stakeholders, including
Caltrans and Orange County as appropriate, local schools, and businesses adjacent to each project. Our team will
formalize outreach objectives through the development of a Public Engagement Plan. The Public Engagement Plan
will guide the public and key stakeholders throughout
the project and will include communication tools (contact database, website, social media), communication materials (fact sheet, display hoard, flyers), outreach activities (community meetings, surveys), and also maintains project documentation such as comment/chat logs.

Hydrology and Hydraulic Analysis
If the project calls for it (i.e., addition of new curb and gutter, roadway widening, complete streets, new storm
drain infrastructure, etc.) HR Green can provide hydrologic, hydraulic and/or water quality modeling. Whether it is a 1D/2D XPSWMM, HEC -RAS, HEC -HMS or CUHP model of
a flood -prone area, a P8 Urban Water Quality model of an urban subwatershed, or a HydroCAD model of a small site design, HR Green works with our clients to select the most appropriate and effective approach based on available
data and output needs.

With the current increase in data availability and quality, HR Green has worked to develop automated tools within
GIS and XPSWMM to build models more efficiently
and more accurately, HR Green recently partnered with
Optimatics, an infrastructure optimizing software that
analyzes hundreds of improvement options in XPSWMM
based on the cost to benefit ratio as determined by the owner.

Many of these programs are utilized on projects completed by HR Green,
On -Call Civil Engineering Services City of Placentia

Design Development
► Review existing studies and design documents for
adequacy, value, completeness, assumptions, and
compliance with required standards and criteria.
► Complete preliminary design to effectively implement
required infrastructure improvements.
► Review documentation (e.g., existing geotechnical data and reports, sub -grade compaction records, traffic
studies, and other design and master plan studies).
► Preparation of design plans in compliance with City
and local standards, including the American Disabilities Act requirements and project specifications; including
plans for: roadway, storm drain, water, and sewer plans, signing and striping, street lighting, traffic signal, and traffic control; as applicable for the project.
► Incorporate any comments or changes made during
the City review process. Plans shall include title sheet, demolition plan, typical sections, details, improvement layouts, profiles, cross sections, and storm water
management plans,
Client / Agency Review
► Present findings and recommendations to City for review and concurrence,
► Coordinate with permitting agencies for plan check
review and comments.
► Submit construction plans, specifications and engineer's estimate to City at agreed upon milestones (hardcopy
and digital formats conforming to City's requirements).

Project Finalization, Approvals, and Permit
Processing
► Compile input, concerns, and comments from permitting agencies and present them to City for resolution and
direction to finalize plans.
► Support City in obtaining all required approvals and
permits from the permitting agencies and other
stakeholders,
HAD
HRGreen,
Key issues we regularly address on infrastructure
projects include (but are not limited to):

ROADWAY IMPROVEMENTS
► Minimize community impacts
► Maintain ingress/egress
► Efficient traffic control
► Aesthetics
► On -Street parking alternatives
► Optimize pavement rehabilitation methods
► Streamline right-of-way and permitting
► ADA compliant sidewalks/curb ramps

TRAIL / SIDEWALK IMPROVEMENTS
► Access from public right-of-way
► Adequate construction materials
► Right-of-way and permitting
► ADA compliance
► Maintenance access
► Wayfinding signage
► Aesthetics

DRAINAGE IMPROVEMENTS
► Avoid utility conflicts/Maintain adequate clearance
► Minimize community impacts
► Maintain ingress/egress
► Adequate capacity to accommodate 100 -year storm
event
► Comply with regulatory/water quality requirements
► Streamline right-of-way and permitting
► Sustainability/Low impact design/Hydromodification
On -Call Civil Engineering Services City of Placentia

WASTEWATER IMPROVEMENTS
► Soil conditions
► Right -of -Way clearance
► Utility conflict avoidance
► Multi-Agency/Community coordination
► Odor and traffic control
► Operations and maintenance/Accessibilty
► Equipment reliability

TRAFFIC SIGNAL IMPROVEMENTS
► Equipment reliability
► Service point connection
► Avoid utility conflicts
► Sight distance
► Pedestrian visibility
► ADA compliance throughout the intersection
► Adequate turn pocket lengths
► Protected vs. permissive left turns
► Future development and improvements

PARK IMPROVEMENTS
► ADA paths of travel (esp. to and from parking lot and restrooms)
► Strategic placement of restrooms and drink fountains
► Sufficient lighting throughout the park
► Required parking spaces, including ADA spaces
► Not exceeding maximum grading requirements for fields and courts for adequate play
► Meeting stormwater quality requirements for parking lots ► Stormwater retention to make up for the changes in
pervious surfaces
-M
HRGreene

STRUCTURAL IMPROVEMENTS
► Minimize impact of construction on adjacent facilities (Le., pile driving/extraction, excavation stability, blasting vibrations, dewatering, utility damage, road degradation & soil tracking)
► Optimize material procurement (i.e., cost, quality, and delivery time)
► Comply with Cal/OSHA, CDOT, FHWA, AASHTO, and
other regulatory requirements.
► Quality control to prevent construction/structural
defects.
► Constructability of design (i.e., site access, traffic control, construction/erection sequence, availability of materials and skilled labor)
Construction Support
During the Bid and Award Phase of a work assignment/
project, we will coordinate and/or perform the following services:
► Pre -bidding conference, agenda, and meeting minutes
► Addenda (RFIs and responses)
► Bid review, analysis, and recommendations (may include Staff Report support)
Once the construction phase of a work assignment/project begins, we will develop submittal logs and communication sheet for distribution, continue to review and process RFI's and RCO's, along with monitoring of project schedule as submitted by the contractor. We will work with inspection staff and review daily logs to verify that the project is progressing, both within budget and on schedule. Process progress payments and review and/or recommend for
approval Change Orders. We will also communicate
with supporting agencies as need be on the progress of
construction, as well as represent the City at community status meetings,
On -Call Civil Engineering Services City of Placentia

Staff Augmentation/Project Management
HR Green staff members live our values and are critical to promoting a leadership style and management approach to foster achievement of our core values below.

For these types of services, HR Green has several
experienced civil engineers that have managed a spectrum of CIPs in the surrounding area and throughout Southern California, ranging from road rehabilitation projects, street widening and storm drain systems to pipeline projects,
with budgets spanning from small to large. Our assigned project managers will coordinate closely with Placentia and draw upon a core team of local engineering support staff, all of whom have served in leadership roles with public agencies in California. Based on the assignment at hand, we will verify availability and assign the right staff for the right project.

Receive Project Management Task from the City
Upon request from the City to manage, oversee, evaluate, monitor, and participate in the management of a project.

We will lay out a road map for the project. It is one of the most critical steps in starting a project. Communicating early and often is another essential ingredient for our recipe of successfully executed senior civil engineering services.

Project Understanding and Project Controls
After collaborating with the City regarding a specific
assignment/project (via task order issuance), we will
start reviewing the readily available information, such as the project file, and request additional information from appropriate City staff to come up with a full understanding of the project phase (planning, design, or construction) and where the project stands within that phase. We will then create a DRAFT Work Plan (WP) for the assigned
project that will define the necessary steps and the critical path to accomplishing the assignment with key milestones that must be met to keep the project/task on schedule.

HRGreen,
Project Planning, Resourcing, and Initiation
To perform and keep track of work assignments/projects, we will develop weekly project planning, monitoring, and reporting procedures such as our Time Phased Backlog
and Three -Month Look Ahead Schedule to make sure
that each task order has adequate resources to meet
the Project Schedule. We will maintain decision logs for critical individual design projects that keep track of key design decisions made throughout the life of a project. The logs contain a description of the decision, the date it was made, the key decision maker, as well as the reasoning
and objective of the decision. With issues being raised and decisions being made through different types of
communication, phone, email, meetings, having a single
document is critical,
Project Design Management
Our Project Design Management phase will develop plans, specifications, and estimates (PS&E) based on project
needs and City requests. If desired, we can assist with preparing requests for professional design services,
developing RFP packages, analyzing and recommending
contract awards, and preparing staff reports for Council approval. Upon selection of a design professional, HR
Green will negotiate task orders, coordinate with utilities, review preliminary and final plans and specifications,
and compile input from agencies, stakeholders and the
City. Our assigned staff will evaluate this information with you, identify necessary corrective actions, and ensure
the design consultant finalizes plans and specifications accordingly. Throughout, our project manager will maintain updated cost estimates to avoid funding surprises later, Finally, we will present the final hid package for your approval before publishing the construction bid.

At HR Green, providing excellent customer service is
our highest priority. We adapt to our clients' needs and desires, making sure that we provide the solutions to
your challenges in a manner that suits your staff and your citizens.

On -Call Civil Engineering Services I City of Placentia

STAFF AUGMENTATION ISSUES & SOLUTIONS
Issue: Fit into Specific Municipal Culture
Solution: Every City has its own culture, reporting
structure, expectations, and goals, On-site consultant
staff must exhibit utmost professionalism and well -refined interpersonal skillsets to be a team player and seamlessly integrate within your organization while being nimble to respond to changing priorities and emergency situations.

Note: Staffing levels and hours will be reviewed with
the City to assure your needs are met. We also make a
commitment to 24/7 access to our staff in the event of
responding to emergencies and changing or unforeseen
conditions.

Issue: Follow City Protocols/Processes
Solution: Our staff will be knowledgeable with applicable codes, ordinances, design standards, and regulatory
requirements. They will be responsible for meeting the
performance expectations set forth by the City. Citizens and inter/intra-agency personnel interfacing with HR Green staff must feel they are having the same "transactional business" experience as they would with a City employee.

Issue: Flexibility/Adaptability to Respond to
Whatever Needs Arise
Within the municipal arena, particularly where
there is a lean organization, there are consistent time sensitive deadlines, emergency issues requiring immediate response, diverse tasks, and potentially changing
priorities. Our staff must possess a diverse technical
skillset; be nimble, quick, and flexible to embrace change; and possess the ability to effectively transition between such assorted tasks as reviewing plans, analyzing codes and situations to consider appropriateness of alternative materials and methods, writing a staff report, inspecting new construction or improvements, and/or handling
inquiries at the counter. A successful element of our
Service Delivery philosophy is utilizing multi -faceted staff who can wear many hats, transition between various roles, and easily transition between different tasks in order to:
► Maximize utilization
► Minimize staff levels
► Maintain service consistency
► Reduce costs, paper, and storage
► Maximize a paperless office environment
On -Call Civil Engineering Services City of Placentia
HRGreena
At; I:{ S;

Schedule Control
HR Green employs proven best practices and a proactive
plan to control project schedules.

Utilizing Microsoft Project and Primavera P6 enterprise solutions, the schedule will specifically include QC
deliverable milestones and critical path that list the
significant QC activities, including task level reviews, project manager and constructability reviews, schedule
reviews, budget reviews and, most importantly,
construction document reviews. We will develop, resource load, baseline, and consistently monitor the progress of the project. Our schedule update is essential to give the City an overview of the project status, issues, budgets and, most importantly, delivery date.

We consistently incorporate best practice tools
(implementation of policies, procedures, and standards) in our assignments. This flexibility and adaptability adds great value in responding to changing needs without
missing a beat.

We maintain effective and open communication with
stakeholders early on to ensure they understand the
latest standards and requirements, and are receiving
the requisite supporting data and documentation to
expeditiously move forward with construction and
compliance with design standards.

One of the most helpful ways to keep projects on track
is to establish open communication early and often
(verbal and comprehensive written documentation/
correspondence) throughout the design and construction
process. Establishing a positive rapport and working
relationship at the initial and subsequent meetings will promote constructive dialogue between stakeholders.

Mutual buy -in can be established on areas of concern,
performance expectations, goals, action items, methods
of construction, design standards, code interpretations, milestones, etc. Our staff will serve as a facilitator and problem -solver to maintain forward momentum. They
will visit the site to determine the improvements are
practicable to existing site conditions and will try to anticipate issues to avoid future disputes.

HR Green also possesses a deep bench of in-house
resources. We can call upon additional staff or
specific technical proficiency from any of our
offices across the nation to get your project back
on schedule, if needed.

As discussed earlier, HR Green will implement the most
appropriate proven best practice tools and technologies to reduce paper, save time and money, enhance
collaboration; and streamline communication and service delivery.

Some of these items include, but will not be limited to:
► Electronic plan check
► Permitting software
► Tracking logs
► Smartphone and tablet -based field applications
► Monthly progress reports
► GIS interface to track data and manage infrastructure assets
► Maximize usage of City's mapping and integration
platform and decision-making tool to track data and
identify trends in CIP, permit, and maintenance activity; infrastructure assets; actions; and results
IURUPA VALLEY FY 2021/2022 CIP SCHEDULE
S.►21 Oe.21 Merit O.r22 2MF72 x.622 'War22 apt.22 Nary. a.-22 ,{,:IN,,, ,..
- Y _
AN- Emu
5•49‘1004,...^..00
,., 1- iii. J..■ INL�.
«,...,-e
111111:: .bah
On -Call Civil Engineering Services I City of Placentia HRGreena

Quality Assurance and Quality Control Program
HR Green understands that Quality Assurance (QA) and Quality Control (QC) rely on more than just a quality product; it relies on the processes and management that it takes to deliver that product. The benefit of this to the City is working with a consultant who has established a Quality Management Plan that is distributed company -wide, which streamlines processes and identifies roles on a project -by -project basis.

Derek Wieske, PE, will be the QA/QC Manager for this project with the responsibility for verifying that the QC processes outlined in the Quality Management Plan are adhered to by using an ongoing QA audit process.

QA/QC Program Elements

1. Quality Management Plan (QMP) — A QMP will be
prepared by the Project Manager and approved by the
Quality Manager for each project. It will be reviewed
and adopted by the team at the kickoff meeting. This
plan will set forth the quality control and assurance
procedures to he used, key staff and their roles and
schedules for the various reviews to be conducted.

2. Risk Management Plan — A Risk Management
meeting will be held and a Risk Management Plan will
be prepared. The purpose of this plan is to identify
and mitigate technical risks which would endanger the
project schedule or budget. This meeting is chaired by
the Project Manager assisted by the QM and in-cludes
all discipline leads. Example risks include determining acquisition needs, construction cost, and permitting.

All three of these can delay the project, but early
identification and mitiga-tion will help keep the project moving.

3. Intra -Discipline Check — Ongoing quality control
checking of documents will be the responsibility of
the Task Leaders in accordance with the project QMP.

The Task Leader will perform the check or assign an
experi-enced member of the designer's discipline to
complete the check. In addition, a QA review will take
place prior to contract submittals to affirm the QC
procedures have been followed.

4. Inter -Discipline Reviews — These reviews focus
on coordination between disciplines, interference
checks and systems inte-gration. This review would
take place before each submittal and be performed
by senior technical staff with experience in multiple
disciplines.
i -t -J
H ,Green,
Peer
Reviews
VaIu=
Engineering
Review
Quality
Management
QA/QC
Key
Elements
Inter -Discipline
Reviews
Risk
Management
Intra -Discipline
Check

5. Constructibility/Value Engineering Review —
Prior to each contractual submittal, a Constructibility/ Value Engineering review will take place. This review
is performed by construction staff and focuses on
construction methods and techniques to identify
problems and optimize schedule and cost.

6. Peer Reviews — Prior to the conceptual design
completion submittal, a peer review will be performed
by a senior engineer not previously involved with
the project. The focus of this review will include key
elements as well as mitigation issues from the Risk
Management Plan.

Each team member has specific quality assurance
responsibilities; however, the primary responsibility for quality assurance rests with the Program/Project Manager.

They are responsible for client communications, act as
the liaison among the project team members, and are
responsible for meeting the project schedule.

On -Call Civil Engineering Services ' City of Placentia

HR Green's Forward -Thinking Approach
HR Green is at the forefront of leveraging industry -
recognized thought leadership, alternative service delivery options, best practices, and cutting-edge technology to save time and money, enhance operational efficiencies,
procure funding, and deliver long-term sustainability.

Below are a few examples that can add overall value to
your community in this category:

LOOKING

FORWARD
Alternative Pavement Design
The annual rehabilitation of residential street pavement places a priority on accelerating the design and
construction to mitigate impacts to residents. HR Green has successfully worked with the region's leading paving contractors to provide an alternate GIS -based approach to traditional PS&E preparation to save time and money by
20-30%.

The established way to prepare plans for most types of
projects is to perform a design/field survey in order to collect an existing inventory of field items (e.g., manholes, water valves, fire hydrants, etc.) as well as to prepare base plans. Many projects still require this level of detail.

However, by utilizing existing GIS data (obtained by HR Green without the need for the City to have a system)
as well as through a thorough field reconnaissance, we
can prepare plan sheets with all of the requested and
necessary information at a considerable cost savings to the City, By utilizing and preparing preliminary plans based upon GIS, we can import any utility information the City already has available.

HRGreena
Collaboration and Communication
Upon project assignment from the City, HR Green will
identify a Project Manager. The Project Manager will be 100% available to the City during the duration of the
project and will actively monitor the design team and
provide updates on a bi-weekly basis, or as directed by the City, to all project stakeholders. As needed, project progress meetings will include Bluebeam Studio sessions; these would allow for active real-time collaboration
between the City and the HR Green team.

Internally, the Project Manager will have weekly progress meetings to ensure the project is moving at or ahead
of the required schedule. Our office environment is
designed to promote collaboration among the design
team and project managers. When COVID-19 precautions
and restrictions didn't allow the full -capacity use of our offices, our team was quick to set up project forums using Zoom. For the past three years, our team has maintained project chat forums for projects' progress; this new mode of communication has become the best way to keep the
entire team in the loop on a daily basis and has proven to boost our team efforts and time use.

Fiber Broadband/Smart City Design
HR Green staff members have been instrumental
in fiber and broadband/Smart City assessments,
visioning, planning, design, program management, and
deployment nationally. We offer comprehensive small
cell/5G consulting, including assessments, public policy development, design standard development, plan check,
inventorying, permit processing, GIS mapping and program management. In addition, we have provided education
to municipalities and the industry through in-house,
nationally -recognized thought leaders, including at national symposiums, on future proofing options to leverage
emerging technologies and Smart City/agency solutions
and respond to new legislation/mandates.

On -Call Civil Engineering Services 1 City of Placentia

E. Understanding of Scope of Work
HR Green has the qualified proposed staff, successful
experience, and proven best practices to provide the
services and produce the deliverables detailed in your
RFP. Our primary goal for the City is to implement
a management, staffing and resource plan, assign
appropriate administrative services, and create best
practices and a service delivery model for the City's
needs. We will not only align our services to your mission and expectations, but also provide the best value, quality, and operational efficiency by incorporating the latest
technology, paperless processes, public outreach (as
necessary) and streamlined communication amongst all
parties.

The City of Placentia has a robust Capital Improvement
Program (CIP) covering various types of projects. The
infrastructure projects listed throughout the CIP are the critical projects that residents and visitors to the City expect to be completed. The higher profile projects (i.e., ADA Transition Plan, Public Works Asset Management
Plan, parking lot upgrades, modernization of Public
Safety Center, etc.) require careful planning, community involvement, value engineering, and clear design services.

Given the size and complexity of the projects, the City needs a multi -faceted engineering firm to effectively
complete the budgeted projects. To assist the City in
completing these important public improvements, HR
Green is proposing a full range of experienced staff
members to help meet your current needs and future
goals. Our proposed staff have successfully provided these services for municipal agencies throughout Orange County and Southern California. We will implement a plan that is responsive to your needs, will remain flexible to changing conditions, and match the right mix of staff.

Realizing the City's primary source of funding for
infrastructure is Measure U, the City needs to be diligently moving projects forward to completion. Although the
majority of Measure U funding is allocated towards street projects (approximately 70%), there is still available
funding for the projects that help make neighborhoods
proud to be part of Placentia. The aggressive budget
and schedule to maintain and upgrade City parks is what helps.

HRGreen.

One thing that the majority of the projects listed
throughout the seven-year CIP document have in common
is the project delivery. Regardless of the funding source, the City needs a team that can be relied upon to take a project from the early planning stages, through design, and ultimately construction. Whether the project is the annual street resurfacing or development of the ADA
Transition Plan, the City can rely on HR Green to work
collaboratively through the preparation of progress
submittals at various stages of completion (i.e., 50%,
90%, and 100% completion). HR Green understands that
the development of a project from beginning to end could be a multi -discipline team, or an all-encompassing single consultant, yet, needs to be a seamless experience for the City.

Along with the development and execution of
infrastructure projects comes the necessary construction support services. HR Green understands the importance
of delivering a high quality design project doesn't end once submitted to the City for bidding. HR Green stands behind the work and will provide the City with the necessary
construction support services to ensure the questions are resolved quickly. We provide the seamless transition from design to construction since we perform value engineering reviews of the projects prior to final delivery, while utilizing this same staff to perform the needed field functions
during construction.

On -Call Civil Engineering Services City of Placentia

F. References
HR Green is pleased to provide examples of our work with other municpalities and specific references beginning on the next page.

Additionally, HR Green has had no contracts terminated within the past three years.

HR Green Knows Orange County Area Agencies
HR Green and our proposed staff members have worked with many agencies within Orange County. Below is a representative list of nearby agencies we have, or are currently, serving:

Orange County Agencies
Services Provided
City of Placentia
County of Orange
City of Santa Ana
City of Orange
City of Laguna Hills
City of Garden Grove •
Orange County Transportation Authority
City of Anaheim
City of Huntington Beach
City of San Juan Capistrano •
City of Irvine i,
City of Laguna Beach ♦ A
City of Yorba Linda
City of Brea
City of Rancho Santa Margarita
City of Laguna Niguel
City of Fullerton
City of Mission Viejo
City of San Clemente A
HRGreen.

City Engineer, Design Engineering, Staff Augmentation, Plan Review (Structural, Civil), NPDES Compliance, Construction Management, Inspection
Staff Augmentation, Plan Review (Building, Structural, Civil), Building Inspection, Construction Management, Front Counter Permit Processing Plan Review (Building)
Building Official, Building Department Administration, Plan Review (Building), Building Inspection, Staff Augmentation
Building Official, Building Department Administration, Plan Review (Building, Civil), Building Inspection (Building, Public Works), Permit Processing, Construction Management, Staff Augmentation Building Official, Code Interpretation, Front Counter Permit Processing Construction Management, Inspection
Construction Management, Inspection, Plan Review (Building, Civil) Civil Plan Review
Building Plan Review
Construction Management, Inspection, Building Plan Review Design Engineering, CIP Project/Program Management, Permit Technician, Small Cell Consulting, Construction Management
Plan Review, Staff Augmentation, Engineering, Construction Management, Inspection
Permit Processing
City Engineering, Design, Program/Project Management, Civil Plan Review Building & Safety (Plan Review, Inspection, Permit Processing), Construction Management, Staff Augmentation
Transportation Planning and Review
City Engineering, Design, CIP Project/Program Management, Land Development, Plan Review (Building, Civil)
Plan Review (Civil)
Plan Review (Civil)
Legend
♦ HR Green Firm Experience ♦ Personal Staff Experience
On -Call Civil Engineering Services j City of Placentia

On -Call Civil Engineering Services 1 City of Jurupa Valley Since 2011 HR Green has provided a wide variety of on-call consulting for public works projects, including :i._ .�:� �.w_ .�. �., < ��w..,a_�.._;,_dtion, departments ;gent, staff report preparation, project/program management, grant funding procurement and administration, master planning, PS&E preparation, GIS system maintenance and updates, asset management, utility coordination, permitting, land development coordination, plan review, map review, bid administration, construction management, and inspection.

Civil Engineering: Our staff members have overseen the design and construction of 150 miles of pavement rehabilitation as well as Complete Streets and Green Streets by leveraging federal, state, and regional funding (ATP, HSIP, Safe Route to Schools, SB1, CalRecycle, etc.).

Our staff has utilized rubberized asphalt strategies (saving Jurupa Valley construction costs of up to $70,000 and incorporating "Green" recycle methodologies, such as reuse of scrap tires and leveraging local processing facilities, leading to less pollution and truck activity).

We created a Pavement Management Report and maintenance program. Recently, our staff completed a Citywide Master Plan for Streets and Trails.

From a land development review perspective, our staff created the development review and approval process, customized checklists/forms, and tested/implemented/continuously utilize Accela as the City's automated permitting system with a seamless CityView360° interface.

We have also assisted with the development of engineering design standards and guidelines to facilitate the plan checking process. Our staff has leveraged electronic plan check, digital commenting, and mobile apps for web -based field inspections in real time; established development review processes; and consistently hold developer workshops and pre -planning meetings to facilitate the entitlement process. We have processed grading plans, improvement plans, architectural plans and maps for thousands of new residential units. HR Green also serves as the City NPDES Program Manager, overseeing compliance with federal, state, and regional water quality requirements.

Program Management: Our proven approach has allowed us to leverage multi -faceted staff in different roles to do more with limited staff compared to other similar sized municipalities (cross -trained staff who can seamlessly handle multiple duties and address changing needs). We have embedded 40+ staff conceptualizing, implementing, and managing programs and projects for the public works, engineering, and building departments. Our engineers have provided overall planning, coordination and control of CIP projects ($9+ million annual CIP) from inception to completion in order to produce functionally and financially viable projects completed on time within authorized costs and to the required quality standards.

REFERENCE
Rod Butler
City Manager
City of Jurupa Valley
8930 Limonite Avenue
Jurupa Valley, CA 92509
P: 951.332.6464
E: [email protected]
"The City of Jurupa Valley
continues to be very pleased with
the services that we are receiving
from HR Green. HR Green provides
highly competent and experienced
staff at reasonable hourly rates.

In an active and fast-growing
city like Jurupa Valley, being able
to supplement our internal team
with well-managed contract staff
makes us all the more effective
in serving our residents and the
development community."
Rod Butler
City Manager
City of Jurupa Valley
On -Call Civil Engineering Services City of Placentia
H RGreen

On -Call Civil Engineering Services I City of Jurupa Valley (continued) SAMPLE PROJECTS:

Limonite Avenue Widening: HR Green prepared conceptual design, final design oversight, construction management, and inspection and materials testing coordination of the $5M widening of the major arterial connecting Interstate 15 to businesses, new residential developments and City Hall, involving masonry/poured retaining walls, RCP storm drain, CMLC water main relocation, monument entries, extended an existing equestrian/pedestrian undercrossing connector to adjacent parkland to enhance pedestrian and bicycle facilities, utility coordination, extensive PCC work (curb, gutter, ADA ramps, sidewalk, etc.), bridge widening, embankments, signal modification, and ARHM overlay. The project recycled the existing base material in-place rather than hauling off and importing new, virgin base material. This conserved natural resources and reduced mining operations and truck trips, thereby saving fuel and reducing pollution. Our staff also developed a multi -modal traffic management plan for reducing traffic impacts during the closure as well as a community outreach program.

Van Buren Boulevard Widening: HR Green prepared the final PS&E package for the widening of the existing 4 -lane arterial to a 6 -lane expressway while maintaining the raised center median. The roadway was widened with new curb and gutter, and the shoulder on the west side was graded for a future multi-purpose trail. Due to the close proximity to residential development on the west side and a Union Pacific Railroad on the east side, retaining walls were designed throughout most of the corridor to avoid significant cut/fill slopes on private property. In addition to the retaining walls, a new sound wall was placed along the entire west wide of the project. In addition to the street improvements new storm drain was added where necessary and existing culverts were modified to accommodate the new improvements. An existing signalized intersection was also modified to accommodate the new travel lanes. With Van Buren Boulevard being such a heavily traveled roadway during peak hours detailed staging plans were required. Permanent right-of-way or temporary construction easements were required in order to construct the project at 13 parcels.

Citywide Pavement Rehabilitation Program: HR Green prepared PS&Es for seven project phases. In order to expedite the design process the HR Green team utilized a GIS -based plan approach. We were able to design, bid, and construct $9M worth of neighborhood pavement rehabilitation projects in 18 months.

Citywide Guardrail Upgrades: HR Green prepared plans for the upgrade of all existing non-standard guardrail segments throughout the City. This included 19 locations and 28 segments, This project also included the grant administration and processing through Caltrans for the HSIP funds.

Mission Boulevard ADA Improvements: This project included the removal and reconstruction of 50 existing non-compliant ADA access ramps to bring up to current ADA regulations on Mission Boulevard between Ben Nevis and Valley Way. As part of the design we did a thorough field review of all existing ramps to document existing conditions and identified which ramps could be protected in place. Design survey and detailed ramp designs were completed for several of the ramps that were non-standard or where a standard plan could not he used.

Sunnyslope Area SR2S Sidewalk Improvements: HR Green staff designed nearly two miles of new sidewalks in the vicinity of Sunnyslope Elementary School. The project included new sidewalks, new ADA access ramp bump -outs to shorten crossings, a pedestrian activated rectangular rapid flashing beacon at an uncontrolled school crossing, and new high visibility crosswalks throughout the project. The design had to consider the steep grade changes at the residential properties, most of which sat below the existing roadway.

Construction Management/Inspection: We provide construction management and inspection of 2,000+ housing units and mixed-use developments as well as a more than $9M annual CIP Program (roadway widening, drainage improvements, Safe Route to Schools, congestion relief).

On -Call Civil Engineering Services ; City of Placentia HRGreen,

On -Call Civil Engineering Services I City of Pomona
Since 2013, HR Green has maintained various on-call civil engineering, design, plan check, and project management contracts with the City. We have provided design engineering of various roadway, alley way, sidewalk, curb and gutter, and ADA compliance projects citywide. HR Green also provides on-call project management, staff augmentation, and plan review. Comprehensive review services include civil, traffic, railway, environmental and structural engineering, surveying, architecture, landscape, planning, and CEQA/NEPA.

SAMPLE PROJECTS:

Staff Augmentation: HR Green has provided on-call project management, staff augmentation, and plan review for the Gold Line light rail project, including the extension of the Light Rail Transit line through the City, two bridges at Garey and Town Avenues, and a flyover heavy rail west of Towne Avenue Comprehensive review services include civil, traffic, railway, environmental and structural engineering, surveying, architecture, landscape, planning, CEQA/NEPA and related proposed work. We have also assisted the City with permit coordination and processing.

Holt Avenue Complete Streets: HR Green has provided the planning, design, and construction management of a new raised center median along 4 miles of the corridor, which required thorough traffic analysis and forecasting to document existing and future conditions. Four design concepts were presented to the public and City Council before the final design, which included reconstruction of the existing pavement, new signing and striping, traffic signal modifications, street lighting, new median and parkway landscaping, trail design within an adjacent park including outdoor workout equipment, protection of the exiting sanitary sewer under the proposed median, water and sewer main improvements, and stormwater improvements.

Districts 3, 5 & 6 Improvements: Priority improvement plans were identified for priority locations located within several City districts and involved a combination of plan view only and plan/profile for four streets, a cul-de-sac and two alleys. HR Green prepared construction bid drawings for the cold mill and overlay, restriping drawings, technical specifications and an engineer's estimate of probable construction costs.

On -Call Civil Engineering Services ! City of Placentia HRGreenm

REFERENCE
Matt Pilarz
Principal Engineer
City of Pomona
505 South Garey Avenue
Pomona, CA 91766
P: 909.602.3652
E: [email protected].
ca.us
.I want to say great work to .. .
the HR Green Team for their hard
earned work in getting us to this
point with this Clean California
Grant and our Holt project. I
am very pleased with the team
attitude and the respect, care,
and loyalty that HR Green has
shown through all our projects. I
am confident that we will be able
to have an executed agreement
and a Holt project that will deliver
the criteria we have defined as we
set out to make it a reality for our
residents. Great work!.

Arnold E. Dichosa, PE
City Engineer
City of Pomona

On -Call Civil Engineering Services I City of Pomona (continued) Arroyo Park Sidewalk Improvements: HR Green prepared construction bid drawings for the sidewalk improvements along Arroyo Park Drive from Arroyo Avenue to Arroyo Avenue (roughly 1,000 linear feet). This included topographic survey and right-of-way mapping for the project area. Private improvements within the public right-of-way were identified to be removed, relocated, or protected. Reconstruction of all existing driveway approaches were identified and details were provided to maintain ADA compliance throughout the path of travel.

Phillips Ranch Road Pavement Rehabilitation: HR Green prepared street improvement plans for this small stretch of Phillips Ranch Road between Scenic Ridge Road and Village Loop Road crossing over State Route 60. Per the City's PMP a 2" cold mill of the entire surface and 2" ARHM overlay were designed.

A thorough field reconnaissance was performed to confirm that was the correct treatment. In addition to the pavement rehabilitation, coordination with Caltrans was necessary to plot existing Caltrans ROW and to obtain the necessary encroachment permits.

District 4 Alley Improvements: HR Green prepared alley improvement plans for two existing alley segments within District 4 of the City. The improvement plans included plan/profile design for Alley 1 - north of Monterey Avenue between Palm and Paloma and Alley 2 - south of Monterey Avenue between Palm and Paloma.

This included topographic survey and right-of-way mapping for the two alleys.

Permeable concrete was called for the in ribbon gutter of Alley 2 along with the placement several dry well inlets in order to alleviate flooding concerns and the downstream end of the alley.

Mission Boulevard: HR Green provided construction management for the installation of Americans with Disability Act (ADA) improvements, signal conduit and minor drainage improvements on Mission Boulevard. The $4M project is immediately adjacent to commercial and residential properties that needed to be kept informed as to the progress of the project as well as given advanced notice anytime access to their property would be impacted. HR Green worked proactively with the City's contractor to minimize disruption and resident complaints. Also required oversight of contractor claims, federal funding requirements and field operations to verify the project was completed in conformance with contract documents and that the City had all the necessary documentation to be expeditiously reimbursed by state and/or federal agencies. Activities included developing an emergency response plan, QA/Inspection plan, disputes/claims management plan and a variety of documentation and records management.

On -Call Civil Engineering Services City of Placentia
HRGreena

On -Call Civil Engineering Services I City of Claremont HR Green provides on-call engineering, on-call plan review/project management, and roadway design, including the preparation of improvement plans for several projects to better service pedestrians, bicyclists, and improve the overall driveability of roadways.

SAMPLE PROJECTS:

Towne Avenue Street Improvements: Towne Avenue is a main corridor in Claremont.

It is only one of two roads in Claremont with access to the 210 freeway, making it one of the heaviest used routes in the City. HR Green provided design services for improvements to Towne Avenue that incorporated "complete streets." This design included the addition of new landscaped medians down the center of Towne Avenue and tree wells along the sidewalks on both sides of the street. New bulb outs were also incorporated into the design to slow down traffic and allow for a more comfortable and safer path for pedestrians when crossing the street. New Class IV protected bike lanes and bike boxes at the intersections were designed to increase visibility and better serve bicyclists, while improving the drivability of the road for motorists. Driving lanes and hike paths have been designed to be separated by small, landscaped medians reducing stress of both bicyclists and motorists. Traffic signal enhancements were also part of the project.

Such improvements included upgraded signal lights, Intelligent Accessible Pedestrian Systems (APS) and new video detection. Other features and amenities included pavement rehabilitation, landscape, and hardscape upgrades. Such features included sidewalk and driveway replacement and new ADA ramps to replace existing ramps. HR Green also designed "green street" components, incorporating Modular Wetland devices at existing catch basins and infiltration trenches within the center medians when possible. HR Green is now providing complete construction management and inspection services.

Mt. Baldy Road Pavement Rehabilitation: In 2019 HR Green prepared improvement plans for Mt. Baldy Road between North Mills Avenue and Grand Avenue with plan view only GIS -based plans. HR Green prepared construction bid drawings for the cold mill and overlay, re -striping drawings, technical specifications, and an engineer's estimate of probable construction costs. HR Green's GIS -based approach saved the City roughly 15% in engineering fees.

On -Call Civil Engineering Services 1 City of Placentia HRGreen.

REFERENCE
Maria Tipping
City Engineer
City of Claremont
207 Harvard Avenue
Claremont, CA 91711
P: 909.399.5474
E: [email protected].
ca.us

On -Call Civil Engineering Services I City of Rancho Cucamonga Since 2019, HR Green has provided staff augmentation, project management, design, engineering, and surveying of public improvements, including traffic signal modifications, road widening, Complete Street, ADA improvements, and pavement rehabilitation projects.

SAMPLE PROJECTS:

W. Foothill Boulevard Complete Street Improvements: HR Green designed multi -modal street improvements which included narrowing the existing 90' roadway to 54' with new curb and gutter, a separated Class IV cycle track and 6' separated sidewalk on the south side, new 10' sidewalk/trail on the north side, signal modifications to two intersections, a new traffic signal, new parkway landscaping throughout, reconstruction of the existing pavement, street lighting, and new storm drain. By incorporating crucial pedestrian and cycling facilities inside the existing right-of-way and reducing the widths of travel lanes without decreasing capacity, the project improves safety for all users. The development of the new Class IV cycle track on the south side connects to existing Class Il facilities to the east of the project which was also modified to provide a better and safer transition for cyclists,
Foothill Boulevard Pavement Rehabilitation: HR Green provided improvement plans, including separate signing and striping plans with the addition of buffered Class II bike lanes, specifications, and cost estimates for the rehabilitation of the 2.5 mile stretch of Foothill Boulevard between Milliken Avenue and East Avenue. The replacement of existing ADA facilities was also provided with a detailed survey and design of each individual access ramp. The project also included traffic signal modifications at each of the existing signalized intersections to provide new video detection systems throughout the corridor. In addition HR Green coordinated with Caltrans to obtain permit approvals for the construction of the project.

REFERENCE
Romeo David
Associate Engineer
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
P: 909.774.4070
E: [email protected]
"I would like to express our sincere
appreciation to HR Green for
their contribution to delivering
Civil Design project plans to our
Engineering Department. We thank
HR Green for their professionalism
and experience in providing Civil
Design for various projects. We
highly recommended the HR Green
team to anyone who looks for
a guaranteed quality of service
level."
Romeo David
Associate Engineer
City of Rancho Cucamonga
Etiwanda Grade Separation: HR Green assigned a Civil Engineer in a staff augmentation project management role for utility coordination involving the scheduling and facilitation of a weekly meeting with over a dozen utility purveyors to relocate their utilities for the project.

Our staff maintained a running matrix with all utilities and the status of their progress to keep on top of each stage and monitor that they stay on schedule. This involved preparing utility agreements and providing CAD support by creating utility and right-of-way exhibits for City Council and other coordination meetings.

I-t-
HRGreen.

On -Call Civil Engineering Services City of Placentia

On -Call Civil Engineering Services 1 City of Palos Verdes Estates Since 2015, HR Green has provided full staffing services, including, but not limited to building and safety administration, construction and project management, inspection, building official, plan check, city engineering, public works engineering, transportation planning, traffic engineering, CIP program management, staff augmentation, and grant writing/administration.

HR Green provides on-call engineering and design, construction management, and inspection of infrastructure improvements (e.g., pavement striping and marking on various roadways; annual street resurfacing and slurry seal program; and citywide drainage improvements and street repairs.). Our staff helps prioritize maintenance activities, catch basin cleaning, and placement of water quality BMPs due to El Nino.

We prepared a Pavement Management Program by integrating data from an older program that had been prepared in 2006 with only office updates in 2011. Data condition was assessed by a walking survey of 70 centerline miles of streets by a StreetSaver Certified Pavement Condition Rater. HR Green also completed a 10 -year CIP management plan for the city. The CIP plan includes a complete analysis of all potential capital improvement needs the city may require.

SAMPLE PROJECTS:

Via Coronel and Zurita Sanitary Sewer: HR Green prepared Sewer Improvement Plans for the extension of an 8" vitrified clay pipe (VCP) within Via Coronel and the abandonment and realignment an existing 8" VCP line off Via Zurtia. The realignment was designed with an 8" vitrified clay jacking pipe (VCJP) installed via directional boring located within an easement. This project also included a temporary sewer bypass line, the replacement of sewer manholes, and the reconstruction of an existing manhole. This project required coordination with the property owners and the Los Angeles County Sanitation Districts.

Via Campesina Street Improvements: HR Green prepared Street Improvements and Signing and Striping Plans from Via La Cuesta to Paseo Del Campo. This project included cold milling of existing AC pavement, Asphalt Rubber Hot Mix (ARHM) overlay, construction of 8" AC berm, localized pavement repairs, and localized concrete repairs. 2021-2022 Street Improvement Project: HR Green prepared Street Improvement and Signing and Striping Plans for approximately 2 miles of road along the coast. This project included cold milling of existing AC pavement, Asphalt Rubber Hot Mix (ARHM) overlay, construction of new concrete curb and gutter, and localized pavement repairs. Because this is primarily a residential area, coordination with the local schools was essential.

REFERENCE
Anastasia Seims
Public Works Director
City of Palos Verdes Estates
340 Palos Verdes Dr. West
Palos Verdes Estates, CA
90274
P: 310.378.0383 x819
E: [email protected]
,.[HR Green staff] go above and
beyond to provide services to
residents, contractors, utility
companies, and other City Staff.
[They] address every problem with
a solution -oriented attitude and
always strive to improve and build
upon the processes in place. [HR
Green] is a great asset to the City
and a core member of our team."
Anastasia Seims
Public Works Director
City of Palos Verdes Estates
FIB
HRGreen,
On -Call Civil Engineering Services City of Placentia

G. Certification of Proposal
RFQ No. PW -23-03: ON-CALL CIVIL ENGINEERING SERVICES

APPENDIX C

CERTIFICATION OF PROPOSAL TO THE CITY OF PLACENTIA

1. The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFQ), dated October 2023, and to be bound by the terms and conditions of the RFQ.

2. This firm has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the proposer and that the proposer is responsible for them.

3. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City.

4. The proposal includes all of the commentary, figures and data required by the Request for Proposal, dated October 2023.

5. This firm has carefully read and fully understands all of the items contained in Section 7, General Requirements. This firm agrees to all of the general requirements except for those disclosed by the firm in project proposal, listed on an attachment. Please see attached requested legal exceptions.

6. The proposal shall be valid for 90 days from October 5, 2023.

Name of Firm: HR Green Pacific, Inc.
, 714J. -#01-144
(Auth rized Signature)
Type Name: Timothy J. Hartnett
Title: President, Governmental Services
Date: October 26, 2023
By:
29 On -Call Civil Engineering Services City of Placentia HRGreen,

Requested Legal Exceptions

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance 'vith sound professional practices. Consultant also warrants that it is familiar with 'a`i laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. I he Consultant shall at all times observe and comply with all such laws and regulations Officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.
in a manner cons.s-ent wit -I me standards of care. dil gence .and skill ordina-ily exercised by processional const. tants ir, similar lipids ani: circumstances in ,ace.: rda•ice sound \professional practices

1.3. Performance to ✓Atiofootian of Gity. Consultant agrees to perform all the work' to -the. complot :--snti•okootion of ---the --Git and v.rthin the hereinafter- spc-eified.

Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not-satisfacfory'City' in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern,
(h) Require Consultant to repeat the work at no additional fee until it is-setisfaetefy; and/or
'iiia' care
Terminate the Agreement as hereinafter set forth.
(c)
2,3, Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month, Said invoice shall he based on the total of all Consultant's services which -bene --been completed to Cityr a o Je sTatisfae-tier. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as 'Additional Services'" and shall identify the number of the authorized change order, where applicable, on all invoices,
On -Call Civil Engineering Services ; City of Placentia HRGreena

(d) Professional errors and omissions (''E&O") liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects' and engineers' coverage -shalt -be endorsed -to -include -contractual 4abili-ty, If the policy is written as a `claims made" policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.
(b) Notice: "Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the •required polices are reduced; (3) or the deductible or self insured retention is increased. In the event of any cancellation OF-rr01on-in-e wraIga or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such Insurance at Consultant's sole cost and expense."
(c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Placentia, its officers_ officials, agents, employees, and-velunteors. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy." (d)
(e)
Any -failure-te-c-ompty- with -the -reporting provisions, -of -the policies shall not -affect coverage -provided to the City of --Placentia, its e#ieers, officials; -agents, empleyana, and vetunter r -s - The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

5.3. Deductible or Self Insured Retention, If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. .Nke polKiy-of insurance -issued as to -which the -City -is an additional insured shalt -contain -a provision which requires that no insured -except -the -named insured can -satisfy --any such deductible or self-insured -retention_
I -Ha
HRGreen,
On -Call Civil Engineering Services 1 City of Placentia

6.8. Indemnification and Hold Harmless. Consultant agrees to defend; indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents ,and employees, a Cansultarit,'s s le expense, from and against any and all claims',-derrihridt''acifoik Saf r oftt 'r'leg l proceedings arising out of, pertaining to, or relating to the negligence, recklessness. or willful misconduct of Consultant brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Consultant. its employees, andlor authorized subcontractors, of the work undertaken pursuant to this Agreement. The- defense obligation provided -for -hereunder • shall -apply -whenever any claim, -action complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the negligence, recklessness, or willful misconduct of the Consultant, its •employees, and/or -authorized --subcontractors under this -Agreement, whether-eF-ra.-,t t`:a Carrsultant, its -employees, and!ornu#-herized-subeentraeters-aro spe i ieatly-naFned r-etre- :: - o a Notwithstanding the foregoing. the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.
l-f�a
HRGreen.

On -Call Civil Engineering Services City of Placentia

HRGreen©

PACIFIC