CITY OF PLACENTIA
PROFESSIONAL SERVICES AGREEMENT
WITH
RHA LANDSCAPE ARCHITECTS -PLANNERS, INC.
THIS AGREEMENT is made and entered into this 21ST day of November, 2023 ("Effective Date"), by and between the CITY OF PLACENTIA, a municipal corporation ("City"), and RHA Landscape Architects -Planners, Inc., a California corporation ("Consultant").
WITNESSETH:
A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide on-call landscape architecture and design services as more fully described herein; and
B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the professional services described in Consultant's Proposal ("Proposal"), attached hereto as Exhibit "A" and incorporated herein by this reference.
1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. Officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.
1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.
1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. Such actions shall include, but not be limited to the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.
Consultant shall, in all solicitations and advertisements for employees placed by, or on behalf of Consultant shall state that all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, marital status, national origin, or mental or physical disability. Consultant shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.
1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.
1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. All insurance requirements contained in this Agreement are independently applicable to any and all subcontractors that Consultant may engage during the term of this Agreement.
1.8. Confidentiality. Employees of Consultant in the course of their duties may have 2 Rev. 08/2017
access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A." Consultant's total compensation shall not exceed Three Hundred Fifty Thousand Dollars ($ 350,000.00).
2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal or which is inconsistent with or in violation of the provisions of this Agreement unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.
Should the City request in writing additional services that increase the hereinabove described "SCOPE OF SERVICES", an additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for such additional services.
2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice.
Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "A." The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time 3 Rev. 08/2017
extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of three years, ending on November 21, 2026, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. One (1) two-year extension is available on Consultant performance and at the discretion of the City. Approval of the term extension is contingent upon City Council review and approval at the conclusion of the initial three-year term.s
4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.
If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
The City shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.
4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including 4 Rev. 08/2017
the date of City's written notice of termination within thirty-five (35) days after service of the notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. City shall not be liable for any claim of lost profits.
4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated "A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by City:
(a) Broad -form commercial general liability, in a form at least as broad as ISO from #CG 00 01 04 13, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. If Consultant maintains higher limits that the specified minimum limits, City requires and shall be entitled to coverage for the high limits maintained by the Consultant.
(b) Business automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, each incident for bodily injury and property damage.
(c) Workers' compensation insurance as required by the State of California and Employers Liability Insurance with a minimum limit of $1,000,000 per accident for any employee or employees of Consultant. Consultant agrees to waive, and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies. 5 Rev. 08/2017
Before execution of this Agreement by the City, the Consultant shall file with the Public Works Director/City Engineer the following signed certification:
I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers' Compensation or to undertake self-insurance before commencing any of the work.
The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers' Compensation Insurance, and shall furnish a Certificate of Insurance to the Public Works Director/City Engineer before execution of this Agreement by the City.
The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the consultant to comply with this section.
Neither the CITY nor any of its elected or appointed officials, officers, agents, employees, or volunteers makes any representation that the types of insurance and the limits specified to be carried by Consultant under this Agreement are adequate to protect Consultant.
If Consultant believes that any such insurance coverage is insufficient, Consultant shall provide, at its own expense, such additional insurance as Consultant deems adequate.
5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions as worded below:
(a) Additional insureds: "The City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers are addition- al insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant."
(b) Notice: "Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self-insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Consultant's sole cost and expense."
(c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy."
6 Rev. 08/2017
(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia, its officers, officials, agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
5.3. Deductible or Self -Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.
5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance and endorsements shall be attached hereto as Exhibit "B" and incorporated herein by this reference.
5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.
6.2. Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.
6.3. Proiect Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. It shall be the Consultant's responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and the Consultant shall refer any decision, which must be made by City, to the Project Manager. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Project Manager.
Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement and who shall not be 7 Rev. 08/2017
changed by Consultant without the express written approval by the City. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement, or the work hereunder may be provided by personal delivery, facsimile or if mailed, shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.
IF TO CONSULTANT:
RHA Landscape Architects
Planners, Inc.
6800 Indiana Avenue, Suite 245
Riverside, CA 92506
Tel: 951-781-1930
Attn: Doug Grove
IF TO CITY:
City of Placentia
401 E. Chapman Ave
Placentia, CA 92870
Tel: 714-993-8132
Attn: Chris Tanio
6.5. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. Consultant agrees to submit to the personal jurisdiction of such court in the event of such action.
6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.
6.8. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant's sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence, recklessness, or willful misconduct by the Consultant, its employees, 8 Rev. 08/2017
and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.
Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.
6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.
6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require. 9 Rev. 08/2017
6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, preliminary notes, working documents, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City but shall be made available to the City within ten (10) days of request or within ten (10) days of termination. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.
Consultant shall deliver to City any findings, reports, documents, information, data, preliminary notes and working documents, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant's agents shall execute such documents as may be necessary from time to time to confirm City's ownership of the copyright in such documents.
6.13. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.).
Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.
6.14. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.
6.15. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
10 Rev, 08/2017
6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.
6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, the conflict shall be resolved by giving precedence in the following order, if applicable: This Agreement, the City's Request for Proposals, the Consultant's Proposal.
6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.
6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.
6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.24. Severabilitv. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith 11 Rev. 08/2017
negotiations.
6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.
CITY OF PLACENTIA,
A municipal corporation
Date:
Damien R. Arrula, City Administrator
ATTEST:
Robert S. McKinnell, City Clerk
CONSULTANT — RHA Landscape Architects Planners, Inc.
POltilb V'b\At,
Signature
Doug Grove
Doug Grove, President
33-0092783
Social Security or Taxpayer ID Number
APPROVED AS TO FORM:
Christian L. Bettenhausen, City Attorney
12 Date:
Date:
11/8/2023
Rev. 08/2017
APPROVED AS TO INSURANCE:
Krystle Murillo, Risk Manager
APPROVED AS TO CONTENT:
(*IS 1 a
Chris Tanio, Deputy Director/City Engineer
DEPARTMENTAL APPROVAL:
Date:
Date:
11/8/2023
(p.iS `f✓SfW-V) 11/8/2023
Date:
Luis Estevez, Deputy City Administrator
13 Rev. 08/2017
EXHIBIT A
CONSULTANTS PROPOSAL AND SCOPE OF WORK
14 Rev. 08/2017
EXHIBIT B
CERTIFICATES OF INSURANCE AND ENDORSEMENTS
15 Rev. 08/2017
City of Placentia
On Call Landscape Architecture
and Design Services
RFQ No. PW -23-01
Presented to:
RHA Landscape Architects- .Tanners, Inc.
6800 Indiana Avenue
Suite 245
Riverside, CA 92506
951-781-1930
www.rhala.com
LANDSCAPE
ARCHITECTS
PLANNERS, INC.
On -Call Landscape Architecture & Design Services
City of Placentia
City of Placentia
Att: Chris Tanio, PE, Deputy Director/City Engineer
401 E Chapman Avenue
Placentia, California 92870
RE: On -Call - Landscape Architecture & Design Services RFQ No. 2023-3003
October 17, 2023
LANDSCAPE
ARCHITECTS
PLANNERS, INC.
RHA Landscape Architects -Planners, Inc. is very pleased to submit this statement of qualification to the City Placentia for Landscape Architecture & Design Services. We will provide all of the Landscape Architecture Services required by the City and we have reviewed and understand all elements of the RFQ. RHA is eager and willing to enter into a contract under the terms and conditions prescribed by the RFP and in the sample agreement. This proposal will remain valid for not less than 120 Days
Established in 1979, RHA is a California corporation, with offices in the City of Riverside since 1980 and currently licensed to practice in the State of California. RHA offers a wide range of landscape architectural and planning services to assist public agencies in development of a variety of large public spaces such as parks, recreation areas, specialty play area design, street scene and roadway development, public building sites, educational facilities, civic facilities, preservation of natural and historic sites, and general consulting. We are dedicated to the concept of a thorough environmental design process, and we are motivated toward providing personal service. RHA has over 39 years of experience in Riverside under our legally registered business name, in providing services of a similar type and scope as described in the Scope of Services. RHA has not filed for bankruptcy under any business name, ever.
Notable RHA projects in the greater Inland Empire include: the California Citrus State Historic Park, the California Speedway [AAA Speedway], the Pechanga Hotel, Casino and Entertainment Center, the Riverside Old City Hall redevelopment, the Mission Inn redevelopment, the Redlands Orange Blossom Trail, Reid Park, Janet Goeske Senior Center, the US Bankruptcy Court & US District Court in Riverside, Riverside County Superior Court, Riverside Municipal Auditorium, White Park, Orange Terrace Community Park, Mission Blvd. Revitalization, Orange Terrace Parkway, Inland Empire Blvd. & Haven Avenue in Ontario, University Avenue Phase III and Victoria Avenue Beautification and trails.
Key personnel of RHA hold appropriate licenses for the discipline of Landscape Architecture and for the Services on the date this proposal is submitted. The primary point of contact for services provided by RHA is Doug Grove, RLA, LEED, supported by Greg Meek, RLA, David Black, RLA, and Lauren McHugh, RLA ... all licensed landscape architects of the State of California and experienced in the landscape architecture of the City of Menifee. RHA is registered with the Department of Industrial Relations, #1000038360.
RHA LANDSCAPE ARCHITECTS -PLANNERS, INC.
Cover Letter and Introdiction
1 On -Call Landscape Architecture & Design Services October 17, 2023 City of Placentia
The management and primary contacts with the city from our office will be Doug Grove, RLA, LEED AP and Greg Meek RLA, CPSC. Both Doug and Greg are licensed Landscape Architects who are extremely experienced in park design and construction. Greg will be the single point of contact during the RFQ review process.
Doug Grove, email [email protected] Telephone (951) 781- 1930 ex 121 Greg Meek, email [email protected] Telephone (951) 781- 1930 ex 122 RHA is unequivocally committed to deliver a high quality project on time, within budget, and in a professional and competent manner.
WITH THE RHA TEAM YOU GET...
• One of California's leading landscape architecture, planning and design firms • LEED certified design firm focused on sustainable "green" design • Experienced streetscape, park design and urban renewal firm • Experienced working relationship with public agencies • A business located in the City of Riverside within minutes Placentia • A high degree of understanding and 37 years of experience. • Highly experienced, senior level personnel to serve in all key roles for RHA • A solid reputation for the production of technically outstanding documents • A strong Quality Control program
Thank you for the opportunity to submit this Proposal. We enthusiastically look forward to an opportunity to present our team members and qualifications in person and to respond to any questions you may have.
The information submitted with this proposal is true and correct.
Sincerely,
RHA LANDSCAPJARCHITECTS-PLANNERS, INC.
Doug Grove, RLA, LEED AP
President
951-781-1930 ext 121
951-686-8091 FAX [email protected]
RHA LANDSCAPE ARCHITECTS -PLANNERS, INC.
Cover Letter and Introdiction
2 On -Call Landscape Architecture & Design Services October 17, 2023 City of Placentia
TABLE OF CONTENTS
Letter of Transmittal
Table of Contents
Summary Sheet Appendix B
Allocation of Resources and Personnel
Understanding of Scope of Work
References
Certification of Proposal
Cost Proposal Submittal
RHA LANDSCAPE ARCHITECTS -PLANNERS, INC.
Table of Contents
1 3
4 5
9 14
15 Submitted Separately,
3 RFQ No. PW -23-01: On -Call Landscape Architecture & Design Services
APPENDIX B
SUMMARY SHEET
Firm Name: RHA Landscape Architects, Planners, Inc
Firm Parent or Ownership: same
Firm Address: 6840 Indiana Ave. Suite 100 Riverside, California 92506 Firm Telephone Number: 951-781-1930
Firm Fax Number:
Number of years in existence: 40 years
Management Contact (person responsible for direct contact with the City of Placentia and services required for this Request for Proposal):
Name: Doug Grove Title: President / Landscape Architect Telephone Number: (951)-781-1930 ex. 121 Fax:
Email: [email protected]
Project Manager (Person responsible for day-to-day servicing of the account):
Name: Greg Meek Title: Principal / Landscape Architect
Telephone Number: (951) 781-1930 ex.122 Fax:
Email: [email protected]
Types of services provided by the firm: Landscape Architectural Services including:
Park Planning and Design, Streetscapes and Medians, Trails, Master Planning, Public Facilities, Sports Complexes and Sports Facilities, Nature Parks and Demonstration Gardens, & Play areas.
4 On -Call Landscape Architecture & Design Services October 17, 2023 City of Placentia
ALLOCATION OF RESOURCE & TEAM QUAILFICATIONS
RHA is headed by two principals, Doug Grove, RLA, LEED AP the firm's president, and Greg Meek, RLA. We use a "team" approach under the direction of the firm's principals and its associates.
RHA is located in the City of Riverside with a staff of 7 persons that includes 4 licensed landscape architects and one LEED Accredited Professional.
The RHA organizational system utilizes a team approach. Under principal management, our project assignments are organized into teams of professionals, with each team led by a principal.
RHA maintains a ratio of one licensed landscape architect per each designer.
RHA STAFF
Doug Grove, RLA
Greg Meek, RLA
David Black, RLA
Lauren McHugh, RLA
Jennifer Salazar
Andrew Lytle
Alan
President/Landscape Architect/LEED AP
Principal/Landscape Architect
- Project Manager/Landscape Architect
Project Manager/Landscape Architect
- Project Manager/Landscape Designer
- Landscape Designer
- Accounting/Office Management
All projects with the city will be managed by Doug Grove, Principal Landscape Architect. He will be assisted by one of the principals or project managers listed above, depending on the type and timing of the specific project.
Resumes of Doug Grove, Greg Meek, David Black, and Lauren McHugh have been included in this Statement of Qualifications.
• Doug Grove
• Greg Meek
• David Black
• Lauren McHugh
(951) 781-1930 ext. 121
(951) 781-1930 ext. 122
(951) 781-1930 ext. 120
(951) 781-1930 ext. 125
[email protected]
[email protected]
[email protected]
[email protected]
Also included in the resumes is an extensive list of project experience on relevant public works projects. Refer to the firm -wide experience lists and project descriptions that follow in the Experience and References section.
Staff Availability
All of our Staff are available to work on and assist with the potential City of Placentia projects.
Are current work load will allow for additional new project and we have the ability to add additional employees to work on other projects if needed.
RHA LANDSCAPE ARCHITECTS -PLANNERS, INC.
Project Team Qualifications / Qualifications of Key Personnel 5 On -Call Landscape Architecture & Design Services October 17, 2023 City of Placentia
Subconsultants
Our well qualified team that we have assembled for this project includes the following firms:
DBA Engineering Associates— Survey, Civil Engineering, Structural Engineering, Grading, and Drainage JCA Electrical Engineers — Electrical and lighting
BOA Architecture — Architecture and ADA compliance
Converse Consultants — Geotechnical Investigation and Reporting Ultra Systems — Environmental Compliance
Our mid-sized office with qualified and experienced staff ensures that you will receive exception and personalized service. We like to create an environment that feels like we are an extension of the City Staff. Our goal is to always make you look good, to the people you report to, the public, the Commissions, and the City Council. We look forward to working again with the City of Placentia! Project Team Organizational Chart
Doug Grove
President
Landscape Architect
LEED AP
Jennifer Salazar
Project Manager
Landscape Designer
Alan Sponholz
Office Manager
Accounting
Lauren McHugh
Project Manager
Landscape Architect
RHA LANDSCAPE ARCHITECTS -PLANNERS, INC.
Project Team Qualifications / Qualifications of Key Personnel Greg Meek
Principal
Landscape Architect
David Black
Project Manager
Landscape Architect
Andrew Lytle
Project Captain
Landscape Designer
6 KEY PERSONNEL RESUME S Doug Grove
Doug Grove, RLA, ASLA, LEED` AP
President
Education:
BS/1985/Landscape Architecture/
Cal State Polytechnic University, Pomona
LANDSCAPE
ARC111T1('TS
PLANNERS, INC.
Active Registration:
1987/Landscape Architect/2799/State of California
LEED Accredited Professional — United States Green Building Council (USGBC) Mr. Grove is President, Principal Landscape Architect, and LEED Accredited Professional with RHA Landscape Architects - Planners, Inc. He graduated from California State Polytechnic University, Pomona in 1985 and holds a Bachelor of Science degree in Landscape Architecture. A professional Landscape Architect for over 38 years, his wide range of experience in the public works sector includes in the design and project management of hundreds of park projects as well as housing development, streetscape, institutional and commercial projects.
Mr. Grove has established his ability to work efficiently and professionally throughout all aspects of project development.
His extensive experience has included management and design of projects from preliminary phases to construction documents, and coordination and observation of project installation. He has been responsible for coordinating public meetings, design development, and approval on numerous public works and parks projects as well as following through with obtaining all other necessary approvals needed for final drawing and project completion.
Mr. Grove serves on the California Park and Recreation Society (CPRS) State Board of Directors as the President. He also serves on the Board of Directors for the California Turf and Landscape Foundation at the University of California, Riverside and the Building Industry Association (BIA) Riverside County as Secretary. He is a past President of the CPRS State Development and Operations Section and a past Board Member for the United States Green Building Council — Inland Empire (USGBC-IE).
Representative projects include (partial list):
Park and Recreation Needs Assessments
• Benicia Parks, Trails, and Open Space Master Plan
• Chino Parks and Facilities Master Plan
• Carlsbad Parks and Recreation Master Plan
Neighborhood Parks
• Chino Rancho Park, City of Chino
• Lucinda Garcia Park, City of Monrovia
• Dolphin Park Inclusive Playground, City of Carson
Historical Parks
• Chino Old Schoolhouse Museum, City of Chino
• Aliso Viejo Ranch, City of Aliso Viejo
Community and Sports Parks
• La Palma Park, City of Anaheim
• Torrance Park, City of Torrance
• Yorba Park, City of Orange
• Oak Park Sports Fields, Pleasant Hill Recreation & Parks District RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
6800 Indiana Avenue, Suite 245, Riverside, Califomia 92506 — (951)781-1930 — (951) 686-8091 — www.rhala.com 7 KEY PERSONNEL RESUMES—Greg Meek
GREG MEEK, RLA
PRINCIPAL
EDUCATION:
BA/LANDSCAPE ARCHITECTURE/TEXAS A&M UNIVERSITY
Performance Leadership — DunkinWorks 2016
Resolve - Negotiations training — Agreement Dynamics Inc. 2017 ACTIVE REGISTRATION:
Landscape Architect/2484/State of California
Certified Playground Safety Inspector (CPSI)
LANDSCAPE
A RC H 1TE('TS
PLANNERS. INC.
Mr. Meek is a Principal Landscape Architect with RHA Landscape Architects -Planners, Inc. He graduated from Texas A&M and holds a Bachelor of Arts degree in Landscape Architecture. A professional Landscape Architect for over 36 years, his wide range of experience in the public works sector includes 3 years as the Senior Landscape Architect for the City of San Jose, the tenth largest city in the United States and 10 years of experience as a park development coordinator for various cities in California. He has been responsible for managing Park Dwelling and Park Impact fees, preparing and monitoring agency capital budgets, planning and managing agency capital improvement program, developing requests for services, agreements, and contracts, negotiating fees for services, preparing contracts, and managing staff and contractors.
Mr. Meek's experience in the private sector has included business development, client and project management, preparing budgets and cost estimates as well as the design of sports parks, neighborhood parks, schools, and streetscape projects. He has also provided consultant plan checking services for the cities of Jurupa Valley, Rialto, Diamond Bar and Palm Desert as well as in his capacity as landscape architect at the cities of Fullerton, San Jose, and San Mateo.
Representative projects include (partial list):
• Rialto Landscape Plan Checking Services, City of Rialto, California • Elysian Park Inclusive Play Area and Splash Pad Los Angeles, California • Lucinda Garcia Park Monrovia, California
• Marine Park Inclusive Play Area Santa Monica, California • Lee Owens Park Expansion and Renovation, City of Whittier, California • Dolphin Park Inclusive Playground, City of Carson, California • Acacia Park Renovation and Play Areas, City of El Segundo, California • Washington Park Play Area, City of El Segundo, California • Jurupa Valley Planning Department Plan Checking, City of Jurupa Valley, California • Hayward Square Park, City of San Mateo, California
• Beresford Park, City of San Mateo, California
• Martin Luther King Park, City of San Mateo, California • Poplar Creek Golf Course club House Landscape Renovation, City of San Mateo, California • Lake Cunningham Bike Park/ Extreme Sports Park, San Jose, California • Grand Terrace Fitness Park, Grand Terrace, California • Bagdouma Park Renovation Project, City of Coachella, California • Dateland Park Renovation Project, City of Coachella, California • Casmalia and Alder Street Beautification Project, Rialto, California • Terra Bella Specific Plan Landscape Design Guidelines, French Valley California RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
6800 Indiana Avenue, Suite 245, Riverside, Califomia 92506 — (951)781-1930 — (951) 686-8091 — www.rhala.com 8 On -Call Landscape Architecture & Design Services October 17, 2023 City of Placentia
UNDERSTANDING OF SCOPE, PROJECT APPROACH & WORK PLAN
UNDERSTANDING OF SCOPE
We understand that the scope of work may include providing the City with on-call landscape architecture and design services, surveying, irrigation, structural, civil, electrical, and related services which may be required in connection with planning, design, and renovation of landscaped medians, parkways, and park facilities. Typical projects may be landscaped medians, parkways, and park facilities and related engineering services on an On -Call, Time and Material, Not -to -Exceed basis, to the City of Placentia, including the following:
Preliminary Project Research, Studies and Investigations; Surveying; Project Design, including preparation of Plans, Specifications, and Estimates; Utility Coordination, Construction Support, Quality Assurance/Quality Control, Constructability Review, Value Engineering, and related services.
We understand the we will be required to submit progress plans and specifications at 50%, 90% and 100% completion, during which time the City staff will review such submittals for approval, prior to proceeding with subsequent submittals. The construction plans and technical specifications at each stage of percentage completion and submittal shall contain sufficient information to cover most of the aspects of the work required on the project. Plans shall consist of the construction drawings, technical specifications and other detailed sketches complete with concise measurement and notes to help the constructability of the project.
We understand construction support services will include assisting with bid and award; attend pre -construction conferences; conduct regular site inspections and attend scheduled site meetings; provide observation of contractor's operations and work to determine compliance with plans and specifications, quality of workmanship and progress reports; review shop drawings and contractor's submissions; review payment applications; provide clarifications and responses on RFIs and change orders; conduct preliminary punch -list review; coordinate preparation of 0 & M manuals and warranties; and conduct final inspections for compliance with contract documents and code requirements.
Our specific scope of work will depend upon the nature of each project and may consist of any or all of the following: Conceptual/Preliminary Design Development, Site Evaluation and Selection, Program Development, Working Drawings/Specifications, Assistance during Bidding, Construction Observation, Inspection Services, Preparation of Maintenance Guidelines and General Consulting
The following design process is generally how we approach a typical project. This process will be customized for each individual project and may include any or all of the following services:
RHA LANDSCAPE ARCHITECTS -PLANNERS, INC.
Understanding of Scope, Approach and Work Plan
9 On -Call Landscape Architecture & Design Services October 17, 2023 City of Placentia
A. CONCEPTUAL PLANNING
Project Base Sheet — We will work from AutoCAD generated base data provided by City's Engineer.
Project Site Review — We will visit/review the site and verify existing site conditions and adjacent development.
Schematic Design — We will prepare a rough Schematic Plan for City review/input. The products of the schematic planning phase initially will be rough sketches, plan view studies/overlays and discussion, finishing with a loose, yet slightly more refined CAD drawing.
Conceptual Plan — We will prepare a finished Conceptual Plan delineating the landscape development. This plan will be based upon design team and City input from the preceding Schematic Plan. The plans will illustrate the scale and relationship of the project components and will depict all landscape elements of the project, their approximate location, use, and general description. We will color render the completed plans.
B. PRELIMINARY DESIGN
Project Base Sheet — We will work from AutoCAD generated base data provided by the Engineer.
Project Site Review — We will visit/review the site and verify existing site conditions and adjacent development.
Preliminary Design — We will prepare a Preliminary Plan delineating the landscape development. This plan will be based upon design team and City input. The plans will illustrate the scale and relationship of the project components and will depict all landscape elements of the project, their approximate location, use, and general description. We will color render the completed plan.
Opinion of Probable Construction Cost — We will prepare a preliminary opinion of probable construction cost.
C. CONSTRUCTION DOCUMENTS — We will prepare the following construction documents in sufficient detail for competitive bidding and construction:
Planting Plan and Details — Planting plants will specify all proposed plant material to be installed in the improvement areas. We will provide photos and descriptions of all plant material for review by the city. Details in concurrence with the City of Riverside standards will be provided.
Irrigation Plan and Details — This plan will layout all piping, valve, control equipment, and sprinkler heads for irrigation of the planted areas. The Irrigation Plan will define water RHA LANDSCAPE ARCHITECTS -PLANNERS, INC.
Understanding of Scope, Approach and Work Plan
10 On -Call Landscape Architecture & Design Services October 17, 2023 City of Placentia
wise irrigation design and equipment including water distribution devices, valves, lines, controllers and all components necessary to operate the irrigation systems. Details in concurrence with the City of Riverside standards will be provided. We will prepare the various required water use estimate calculations, peak demand calculations, watering window calculations and pressure loss calculations.
Soil Management Plan - In accordance with the State of California Model Water Efficient Landscape Ordinance (MWELO) and any City/County specific ordinance we will prepare a Soil Management Plan that will include soil testing after mass grading to identify soil type, texture, infiltration rates and recommendations for soil amendments.
Landscape Maintenance Plan - In accordance with the State of California Model Water Efficient Landscape Ordinance (MWELO) and any City/County specific ordinance we will prepare a Landscape Maintenance plan that will include irrigation schedules, and a regular maintenance schedule.
Specifications — We will prepare notes/specifications identifying types and qualities of materials and methods to be used in construction.
Opinion of Probable Construction Cost — We will prepare an opinion of probable construction cost based upon the construction documents.
D. BIDDING PROCESS
We understand that City, RHA or the architect/engineer will disperse the plans and request bids from the appropriate contractors and will receive bids. We will answer questions and provide clarification as necessary and will assist in the evaluation of the bids received as required.
E. CONSTRUCTION OBSERVATION
RHA will make weekly field observation visits of the project during construction to review construction progress as requested by the City. The City's inspector will provide the day- to-day inspection, organize the meetings and provide construction administration. We will support the City, advising and making recommendations.
1. A pre -construction conference will be conducted to be attended by the City, Design Team, and the contractor along with major subcontractors for the project. All of the requirements regarding the hours of operation during the length of the construction process will be carefully outlined. All of the required contracts, bonds, and insurance will be reviewed with the contractor. Construction schedules as provided by the contractor along with the schedule of values will be reviewed and approved.
2. Weekly to the job sites will be conducted including meetings with the general contractor and the City to ascertain the progress of the project and its compliance with the contract documents. Meeting minutes will be prepared for distribution.
RHA LANDSCAPE ARCHITECTS -PLANNERS, INC.
Understanding of Scope, Approach and Work Plan
11 On -Call Landscape Architecture & Design Services October 17, 2023 City of Placentia
3. All necessary drawings/specification clarifications will be prepared to further indicate project requirements.
4. Assistance will be provided for the development of change orders as related to the original scope of work along with the review of contractor submittals including reviewing and approving all cost breakdowns.
5. All submittals provided by the contractor as required in the contract documents will be reviewed and approved including shop drawings, samples, and product data.
Turnaround time for review of submittals will be one (1) week from receipt of submittals in RHA's office.
6. Assistance will be provided as to the appropriateness of all testing and inspection related to the project.
7. Upon completion of the project, a final punch list will be prepared for items to be corrected on the project by the contractor. Assistance will be provided in coordinating all of the required guarantees and operating manuals for all of the components of the irrigation systems.
8. A final inspection of the project at the conclusion of the landscape maintenance period. We will make recommendations for acceptance by the City as appropriate.
9. We will periodically review the as -built drawings in the field and at project completion for accuracy.
RHA LANDSCAPE ARCHITECTS -PLANNERS, INC.
Understanding of Scope, Approach and Work Plan
12 On -Call Landscape Architecture & Design Services October 17, 2023 City of Placentia
PROJECT SCHEDULING
We will prepare a detailed project schedule for each project similar to the ones below. The schedule will be updated on a regular basis to ensure all project deadlines are met.
NIL% I antiwar Inv.
Monte Vista Park Improvements Project Schedule
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RHA LANDSCAPE ARCHITECTS -PLANNERS, INC.
Project Approachh and Workplan
13 On -Call Landscape Architecture & Design Services October 17, 2023 City of Placentia
REFERENCES
Linda Reich, Director
CITY OF CHINO
Community Services Department
13220 Central Avenue
Chino, CA 91710
Cheryl Ebert, P.E.
CITY OF EL SEGUNDO
401 Sheldon Street
El Segundo, CA 90245
Tina Cherry, Community Services Director
City of Monrovia
Community Services
119 West Palm Avenue
Monrovia, CA 91016
John Martin, Executive Director
KARE YOUTH LEAGUE
5150 Farna Avenue
P.O. Box 662080
Arcadia, CA 91066-2080
Nicole Jones, Projects Manager
CITY OF LANCASTER
Parks, Recreation and Arts Department
44933 Fern Avenue
Lancaster, CA 93534-2461
Pam Yugar, Director
City of Pico Rivera
Department of Parks and Recreation
6767 Passons Blvd.
Pico Rivera CA 90660
Ms. Pamela Galera, Director
CITY OF RIVERSIDE
Parks, Recreation & Community Services Department
6927 Magnolia Avenue
Riverside, California 92506
Linda Cogswell
City of Santa Monica
Architecture Services Division
1685 Main St, Mail Stop 15
Santa Monica, CA 90401
RHA LANDSCAPE ARCHITECTS -PLANNERS, INC.
References
(909) 334-3491
[email protected]
(310) 524-2321
[email protected]
(626) 256-8226
[email protected]
(626) 483-2416
[email protected]
(661) 723-6173
[email protected]
(562) 801-4426
[email protected]
(951) 826-2055
[email protected]
(310) 458-2205 x8728
[email protected]
14 RFQ No. PW -23-01: On -Call Landscape Architecture & Design Services
APPENDIX C
CERTIFICATION OF PROPOSAL TO THE CITY OF PLACENTIA
1. The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFQ), dated September 2023, and to be bound by the terms and conditions of the RFQ.
2. This firm has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the proposer and that the proposer is responsible for them.
3. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City.
4. The proposal includes all of the commentary, figures and data required by the Request for Proposal, dated September 2023.
5. This firm has carefully read and fully understands all of the items contained in Section 7, General Requirements. This firm agrees to all of the general requirements except for those disclosed by the firm in project proposal, listed on an attachment.
6. The proposal shall be valid for 90 days from September 28, 2023.
Name of Firm: RHA Landscape Architects Planners, Inc.
By:7/d
authorized Signature)
Type Name: Greg Meek
Title: Principal
Date: October 17, 2023
15