TO:
VIA:
FROM:
DATE:
Placentia City Council
CITY COUNCIL
CITY ADMINISTRATOR
DAVID RADOMSKI, POLICE SERGEANT
DECEMBER 5, 2023
AGENDA REPORT
SUBJECT: PLACENTIA PUBLIC SAFETY BUILDING CCTV CAMERAS AND ACCESS
CONTROL SYSTEM PURCHASE
FISCAL
IMPACT: EXPENSE: $132,173.90 TOTAL PURCHASE PRICE OF EQUIPMENT BUDGET: $2,659,036.00 PROJECT BUDGET FOR IT FROM PUBLIC SAFETY
BUILDING
SUMMARY:
New construction of the Placentia Public Safety building has begun. This mission critical facility will also be the new headquarters of Placentia Public Safety Communications (PPSC) Dispatch Center and the Police Department's Property & Evidence facilities. Physical security and access controls are a required component of a secure facility according to Department of Justice (DOJ) and Criminal Justice Information Services (CJIS) standards. This will require the expansion of our current Avigilon CCTV system into the new facility in two phases, simultaneous with the completion of Phase 1 and Phase 2 construction.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Authorize the City Administrator to approve the purchase with ASSI Security for the total purchase not -to -exceed the amount of $132,173.90; and
2. Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT:
This item conforms to Strategic Plan Goal 5, Implement Public Infrastructure to Meet Community Needs, and Objective 5.4, Construct the Placentia Public Safety Center.
1.f.
Dec. 05, 2023
City Council Agenda
December 5, 2023
DISCUSSION:
On July 23, 2019, the City Council approved the purchase of a new state-of-the-art surveillance security camera and panic alarm system for the Placentia City Jail. Avigilon cameras were selected for their low cost (lowest of 4 competitive bids), 24/7 technical support, and added operational efficiency and scalability. At that time, budgetary funds were only available to immediately replace the portion of the existing surveillance system that monitored the Placentia City Jail and the main entrance to City Hall. ASSI Security was awarded the installation contract.
On October 4, 2022, the City Council approved the purchase of the remaining cameras to replace all legacy CCTV equipment at City Hall. ASSI Security was also awarded the installation contract.
Staff is recommending continuing the city-wide deployment of Avigilon camera products due to their ease of use, video quality, reliability, and scalability. The Avigilon Ava and Alta unified cloud -based systems will be utilized for this project. Day-to-day users of the system will have a seamless transition to help manage security events and access from a single user interface.
The City's current access control system is outdated, difficult to manage, and expensive to maintain. As Capitol Improvement Project (CIP) funds and planning allow, Staff will continue to upgrade legacy City access systems with the Avigilon Alta platform.
ASSI Security has again offered CMAS #3-21-08-1064 - ASSI Security Base GSA Schedule #GS-07F-225CA competitive pricing for this project. California Multiple Award Schedules (CMAS) offers a wide variety of commodity and information technology products and services at prices which have been assessed to be fair, reasonable, and competitive. The CMAS Program creates a pool of suppliers that agencies can solicit offers from. When utilized correctly, CMAS streamlines the procurement process. This form of procurement differs from the competitive bid process. Per City Policy 3.08.070(4), it allows for dispensing of bidding when purchasing from a supplier who has been awarded a contract resulting from a formal competitive bid process by another governmental agency within the state or by the federal government. CMAS provides an efficient and improved procurement process.
FISCAL IMPACT:
The not -to -exceed purchase order amount for the equipment is $132,173.90. Additionally, the anticipated annual maintenance and licensing renewal for the system will be $6,275.00 in year two (2) and beyond.
Prepared by:
Reviewed and approved:
David Radomski V\J Luis Estevez
Police Sergeant Deputy City Administrator
City Council Agenda
December 5, 2023
Reviewed and approved: Reviewed and approved:
Jennifer` Lampman
Director of Finance
Damien RTA rr ula
City Administrator
Attachment:
Placentia Proposal - Public Safety Access Control and CCTV Systems #11581-4-0-2