Placentia Cit Council
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DIRECTOR OF DEVELOPMENT SERVICES
DATE: DECEMBER 5, 2023
AGENDA REPORT
SUBJECT: AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN & ASSOCIATES, INC. TO COMPLETE THE 6T" CYCLE UPDATE
TO THE HOUSING ELEMENT OF THE GENERAL PLAN
FISCAL
IMPACT: EXPENSE: $34,900
STAFF RECOMMENDED CONTINGENCY: $5,000
TOTAL COST: $39,900
BUDGET: $39,900 FROM FY 2023-24 BUDGET (749102-6017)
SUMMARY:
In April 2023, the City approved a Professional Services Agreement (PSA) with Kimley-Horn & Associates, Inc. ("Kimley-Horn") to complete the State mandated 6th Cycle update to the Housing Element. The requested action would approve an amended Professional Services Agreement (Amendment No. 1) with Kimley-Horn in the amount of $39,900.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve Amendment No. 1 to the Professional Services Agreement with Kimley-Horn & Associates, Inc. to provide professional services related to completing the State mandated 6th Cycle update to the Housing Element for a term ending June 30, 2024; and
2. Authorize the City Administrator and/or his designee to approve contract change orders up to $5,000; and
3. Authorize the City Administrator and/or his designee to execute the necessary documents, in a form approved by the City Attorney.
1.h.
Dec. 05, 2023
City Council Agenda
December 5, 2023
STRATEGIC PLAN STATEMENT:
This Council action is generally related to Goal 3 to promote Community and Economic Development. This action is consistent with and furthers Objective 3.10: Implementation of Housing Element Strategies in that expansion of the City's TOD District is one of the specific objectives of the adopted "Sixth Cycle" 2021-2029 Housing Element.
BACKGROUND:
On April 20, 2021, the City Council approved a PSA with JHD Planning, LLC to prepare the "Sixth Cycle" 2021-2029 Housing Element. The previous consultant prepared the draft Housing Element which was eventually adopted by City Council on March 15, 2022. The adopted Housing Element was reviewed by the California Department of Housing and Community Development (HCD) prior to Council adoption and subsequent to Council adoption. The City received comments from HCD after both reviews. JHD Planning continued to work on City's Housing Element but declined a PSA extension after their PSA expired in late 2022.
In April 2023, the City approved a Professional Services Agreement (PSA) with Kimley-Horn to complete the State mandated 6th Cycle update to the Housing Element. The initial contract amount was not to exceed $39,990 as it was approved under the authority of the City Administrator. The requested action would approve an amended Professional Services Agreement (Amendment No. 1) with Kimley-Horn in the amount of $34,900 + a $5,000 contingency for a total amount of $39,900.
DISCUSSION:
Since approval of Kimley-Horn's original PSA in April 2023, the consultant has diligently and quickly worked with City Staff to achieve a State certified Housing Element. Kimley-Horn has resubmitted amended Housing Element drafts to the State three times since April 2023 and based on Staff communications with HCD, State certification is expected in the next few months. In fact, certification of the Housing Element must occur prior to February 28, 2024 to comply with State mandates and to ensure the City continues to receive funding for the Navigation Center. City Staff is working diligently with the consultant to ensure this imperative deadline is met.
As required by State law, the related TOD Zone expansion and corresponding General Plan Amendment will also be completed by February 28, 2024. This is required because it is the final re -zoning action contemplated by the Housing Element as adopted by City Council in March 2022.
Staff is diligently working with other consultants to meet the deadline for the TOD Zone expansion as well.
FISCAL IMPACT:
The proposed contract not -to -exceed amount for the Professional Services Agreement with Kimley-Horn totals $39,900 (including contingency) to finish the 6th Cycle Housing Element.
Adequate funds are available in the FY 2023-24 Operating Budget (Account Number 749102- 6017).
City Council Agenda
December 5, 2023
Prepared by: Reviewed and approved:
Joseph : Lambert Jennifer Lampman
Director of Development Services Director of Finance
Reviewed and approved:
Damien rrula
City Administrator
Attachment:
Amendment No. 1 to Professional Services Agreement with Kimley-Horn & Associates, Inc.
a. Attachment 1A: Consultant's Proposal, Fee Schedule, and Scope of Work regarding Amendment No. 1
b. Attachment 1B: Original Professional Services Agreement effective April 1, 2023 and attachments thereto including Certificates of Insurance