TO:
VIA:
FROM:
DATE:
Placentia City Council
AGENDA REPORT
CITY COUNCIL
CITY ADMINISTRATOR
DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES AND INFRASTRUCTURE DECEMBER 5, 2023
SUBJECT: CHANGE ORDER NO.1 TO CONSTRUCTION CONTRACT WITH SQUARE SIGN,
LLC, FOR THE WAYFINDING DIRECTIONAL SIGNAGE PROJECT PHASE I, CITY PROJECT NO. 1403
FISCAL
IMPACT: EXPENSE: $ 16,000.00 CONTRACT CHANGE ORDER NO. 1 BUDGET: $ 200,000.00 FY 2023-24 CIP BUDGET (109800-6740, JL 24103-6740) SUMMARY:
On September 19, 2023, the City Council awarded a contract with Square Sign LLC to provide construction services for a not -to -exceed amount of $86,146.49 on the Citywide Wayfinding Directional Signage Project. Since the sign installation requires welding brackets on the rear of the signs as opposed to visible bolts, the originally proposed printing technique to print the designed pattern on the back of each sign is not feasible as the heat from the welder will damage the print. The alternate approach is to paint the desired pattern on each sign after the bracket is welded. In addition, the proposed painting application will include material that makes the sign more resistant to fading by the sun. This extends the service life of the sign an additional 5-10 years. The painting technique would require additional labor work to fabricate a total of forty-four (44) directional signs. Staff is presenting this proposed amendment for City Council consideration to increase the construction contract amount to allow the proposed painting application.
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Approve Contract Change Order No.1 to the Public Works Agreement with Square Sign, LLC for citywide wayfinding direction sign project phase 1A in an amount not -to -exceed $16,000; and
2. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1.I.
Dec. 05, 2023
City Council Agenda
December 5, 2023
STRATEGIC PLAN STATEMENT:
This item conforms to Strategic Planning Goal and Objective 6.2, Install Citywide Wayfinding Signage.
DISCUSSION:
Wayfinding signage at key locations throughout a community helps to create unique community branding when announcing a motorist's or pedestrian's arrival at key destinations. Effective community wayfinding signage is a key component to economic development efforts and placemaking and conveys a higher degree of a community's sophistication and investment in its local infrastructure. The wayfinding signs will need to be designed such that the required information is presented in an attractive, creative, and master planned format that does not distract drivers from other roadway signage, while reflecting the City's unique character and features.
On September 19, 2023, the City Council awarded a contract with Square Sign LLC to fabricate and install citywide wayfinding directional signage project as part of Phase 1A of the Master Plan.
The Phase 1A project will fabricate and install general wayfinding signs for points of interest found throughout the entire community and install these signs along all major corridors. The approved installation requires welded mounting brackets on the backside of each sign. As a result, the traditional technique of printing a designed pattern prior to welding the bracket is not feasible due to the welding process damaging the print details. Alternatively, the contractor proposes to weld the bracket first and paint the desired pattern on the front and back of each sign post -welding.
This painting application will include material that makes the sign more resistant to the fading by the sun and extends the service life of the sign an additional 5-10 years. This proposed painting application would require additional labor work to fabricate a total of forty-four (44) directional signs. Staff recommends amending Public Works Agreement with Square Sign to allow the application of painting technique during the fabrication of wayfinding directional signs.
FISCAL IMPACT:
The recommended actions will approve contract change order No.1 for the amount of $16,000 to the Public Works Agreement with Square Sign LLC, increasing the contract not -to -exceed amount to $102,000. A total of $200,000 is available in the FY 2023-24 Capital Improvement Program for this project. As such, sufficient funds exist for the recommended actions.
Prepared by:
Ky�a T o, P.E., PTP
Transportation Manager
Reviewed and approved:
Jennifer Lampman
Director of Finance
City Council Agenda
December 5, 2023
Page3of3
Reviewed and approved:
(-----
Luis
—Luis Estevez
Deputy City Administrator
Reviewed and approved:
c
Damien R. Arrula—T
City Administrator
Attachments:
1. Contract Change Order No.1 to Public Works Agreement with Square Sign, LLC
2. Public Works Agreement with Square Sign, LLC.