Placentia City Council
AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE DATE: JANUARY 9, 2024
SUBJECT: ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF COMPLETION
FOR THE CROWTHER AVENUE STREET RESURFACING PROJECT,
PROJECT NO. 1401
FISCAL
IMPACT: EXPENSE: $259,865 ORIGINAL CONSTRUCTION CONTRACT BUDGETED: $285,851 FY 23-24 CIP BUDGET (719800-6740 JL#24101) SUMMARY:
On July 25, 2023, the City Council awarded a construction contract to Mark Company Asphalt and Concrete (Mark Company) in the amount of $259,865 for the Crowther Avenue street resurfacing improvements. The Project has been completed to the satisfaction of the City. This action concludes the Project and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $259,865.
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Accept the work performed by Mark Company Asphalt and Concrete for improvements of the Crowther Avenue Street Resurfacing Project, City Project No. 1401 for a grand total amount of $259,865; and
2. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3. Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
STRATEGIC PLAN STATEMENT:
There is no specific City Council Strategic Goal or objective associated with this agenda item.
1.d.
Jan 09, 2024
City Council Agenda
January 9, 2024
DISCUSSION:
As part of the JPI Cenza development project on Crowther Avenue within the City's Transit Oriented District, the developer was conditioned to repave Crowther Avenue along their entire property frontage as a part of their project and contracted with Mark Company to perform this work. Given the timing, this provided an opportunity for the City to advance much needed road resurfacing work by capturing economies of scale and paying the incremental cost to resurface the balance of Crowther Avenue to Melrose Avenue as well as two (2) intersecting streets, Goetz Place and Evelyn Place, since the paving contractor was already mobilized on site performing the same work. Mark Company provided the City with a cost proposal for the rehabilitation of these streets for a similar cost the City had paid recently for like work. On July 25, 2023, the City Council awarded a construction contract to Mark Company in the amount of $259,865 for the balance of the Crowther Avenue street resurfacing improvements. The work included a two (2) inch milling and asphalt concrete overlay of the entire roadway, adjusting utilities to grade, installing traffic loop detectors, and pavement striping.
FISCAL IMPACT:
The final construction cost amounts to $259,865 which consists of the bid amount submitted by Mark Company. Sufficient funds were budgeted and available in the Fiscal Year 2023-24 Capital Improvement Budget to cover this expense. As such, sufficient funds exist for the recommended actions.
Prepared by:
Reviewed and approved:
Chris Tanio, P.E. Jennifer Lampman
Deputy Director of Public Works/City Engineer Director of Finance Reviewed and' approved:
Reviewed and approved:
Luis Esevez Damien R. Arrula
Deputy City Adm nistrator City Administrator
Attachment:
Notice of Completion — Mark Company Asphalt and Concrete
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RECORDING REQUESTED BY
1 AND WHEN RECORDED MAIL TO
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Name
Street
Address
City &
State
L
City Clerk
City of Placentia
401 E. Chapman Ave.
Placentia, CA 92870
City Council Approval:
J
SPACE ABOVE THIS LINE FOR RECORDER'S USE
Free Recording Per Government Code Section 27383 & 6103.
Deputy City Clerk
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete requirements.)
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is Citv of Placentia
3. The full address of the owner is 401 East Chapman Avenue Placentia, CA 92870
4. The nature of the interest or estate of the owner is: In fee.
N/A
(If other than fee, strike "In fee" and insert, for example, 'purchaser under contract of purchase," or "lessee")
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES
N/A
6. A work of improvement on the property hereinafter described was completed on June 6, 2023. The work done was:
Crowther Avenue street resurfacing improvements, City Project 1401. The work included 2" mill and overlay, utility adjustments to grade, installing traffic loop detectors, and installing pavement striping.
The name of the contractor, if any, for such work of improvement was Mark Company Asphalt and Concrete.
7. 2288 North Batavia Street, Orange, CA 92865 7/25/2023 (If no contractor for work of improvement as a whole, insert "none") (Date of Contract)
8. The property on which said work of improvement was completed is in the city of Placentia County of Orange , State of California, and is described as follows: Crowther Avenue resurfacing, City Proiect 1401
9. The street address of said property is Crowther Ave from Melrose to 425 Crowther, Goetz PI., Evelyn Way, Placentia, CA 92870 (If no street address has been officially assigned. insert "none")
CITY OF PLACENTIA
Dated: January 9, 2024
Verification for Individual Owner
Signature of owner or corporate officer of owner
named in paragraph 2 or his agent
VERIFICATION
1, the undersigned, say: I am the City Administrator, Damien R. Arrula ("President of", "Manager of", "Owner of", etc.)
Notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct. the declarant of the foregoing
Executed on
(Date of Signature.)
NOTICE OF COMPLETION — WOLCOTTS FORM 1114 — REV. 6-74
, 2024 , at Placentia
(City where signed.)
, California.
(Personal signature of the individual who is swearing
that the contents of the notice of completion are
true.) -
8 pt. type or larger
ATTACHMENT 1