Placentia City Council
AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE DATE: JANUARY 9, 2024
SUBJECT: AMENDMENT TO THE CITY OF PLACENTIA FISCAL YEAR 2023-24 CAPITAL IMPROVEMENT PROGRAM TO INCLUDE FISCAL YEAR 2023-24 STREET
REHABILITATION PROJECT
FISCAL EXPENSE: $200,000 TOTAL PROJECT DESIGN BUDGET
IMPACT:
AVAILABLE BUDGET: $400,000 PROPOSED BUDGET RESOLUTION
(609800-6740 J/L 24104-6740)
SUMMARY:
As the City's roadway system continues to mature, the Public Works Department continues to prioritize street rehabilitation projects such as the Fiscal Year (FY) 2023-24 Street Rehabilitation Project. The FY 2023-24 Street Rehabilitation Project will repave or slurry seal the streets noted in the attached project area map (Attachment 1). In general, the work consists of asphalt overlay, slurry seal; replacement of damaged sidewalk, curb, and gutter; and new signing, striping, markings, and pavement legends. The proposed amendment to the City's Capital Improvement Program will include the FY 2023-24 Roadway Rehabilitation Project and allocate available SB -1 Gas Tax revenues to advance the engineering design phase of this project with the goal of constructing the project this summer.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program to allocate $200,000 in available SB -1 Gas Tax Funds for engineering design services for the Fiscal Year 2023-24 Roadway Rehabilitation Project; and
2. Approve an appropriation adjustment, reallocating $400,000 in available SB -1 Gas Tax Funds from the Fiscal Year 2022-23 Roadway Rehabilitation project (Project No. 1301) to the Fiscal Year 2023-24 Roadway Rehabilitation Project (Project No. 24104); and 1■f.
Jan 09, 2024
City Council Agenda
January 9, 2024
3. Adopt Resolution No. R-2024-01, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2023-24 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
4. Authorize the City Administrator and/or his designee to execute all the necessary documents, in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT:
This item conforms to Strategic Plan Goal 5 and Objective 5.8, Implement the 2022 Pavement Management Plan Report to prioritize streets and roads.
DISCUSSION:
As part of maintaining the City's roadway system, the City's most visible and valuable asset, the FY 2023-24 Street Resurfacing Project will repave the streets noted in the attached project area map (Attachment 1). Staff has adopted a 360 -degree design philosophy in our annual rehabilitation and maintenance projects with a focus on not only repairing and maintaining roadway pavement, but with a complimentary goal of removing and replacing adjacent damaged concrete sidewalks, curbs, and gutters, implementing modernized pavement legends and installing additional bike lanes where possible, as well as implementing traffic safety improvements recommended within the City's Systemic Safety Analysis Report. In addition, faded traffic control signs will be replaced and existing parkway trees inspected for possible damage to surrounding pavement and new trees will be planted where possible.
The FY 2023-24 Street Rehabilitation Project was not included in the initial FY 2023-24 CIP due to limited City staffing, and to focus on delivering the FY 2022-23 Street Rehabilitation project that experienced extensive delays during the design phase and is currently under construction. Staff anticipates completing this design work scope in Spring 2024 with the goal of completing construction by Fall 2024. The City will budget funds for the construction phase as part of the FY 24-25 CIP budget cycle during early 2024 once an engineer's estimate for the project has been prepared.
FISCAL IMPACT
The total cost for the engineering design of the FY 2023-24 Street Rehabilitation Project is $200,000. This cost consists of the proposal amount by NV5 Inc, one of the City's on-call bench list civil engineering consultants, in the amount of $158,500 and a design contingency in the amount of $41,500. To provide sufficient funding for the design phase of the project, Staff is also recommending approval of CIP Budget Resolution R-2024-01 (Attachment 2) to appropriate $400,000 from available SB -1 Gas Tax CIP project funds to support the cost of the proposed project and provide for additional funding for construction management and inspection services to be provided by a different on-call consultant during the project's construction phase.
City Council Agenda
January 9, 2024
Prepared by:
Reviewed and approved:
Chris Tanio 4rgrir Lampman
Deputy Director of Public Works/City Engineer Director of Finance Reviewed and approved: ,_.Reviewed and a•p.r-ove
Luis Estevez
Deputy City Administrator
Damien R.-Arrula
City Administrator
Attachments:
1. FY 2023-24 Street Resurfacing and Slurry Seal Project Area Map
2. Budget Amendment Resolution R-2024-01
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MEASURE U %M.a./
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RESOLUTION NO. R-2024-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PLACENTIA, CALIFORNIA AUTHORIZING A BUDGET
AMENDMENT IN FISCAL YEAR 2023-24 IN COMPLIANCE
WITH CITY CHARTER OF THE CITY OF PLACENTIA §§ 1206
AND 1209 PERTAINING TO APPROPRIATIONS FOR
ACTUAL EXPENDITURES.
A. Recitals.
(i). The adopted budget for the 2023-24 Fiscal Year sets out estimated appropriations for City expenses throughout the year.
(ii). From time to time the adopted budget must be adjusted when precise expenditures are finally determined or when estimated expenditures exceed projected costs allocated.
(iii). City Charter of the City of Placentia § 1206 authorizes the City Council to amend or supplement the budget by motion adopted by the affirmative votes of at least three members to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenues not included in the budget. All other legal prerequisites to the adoption of this Resolution have occurred.
B. Resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. In all respects as set forth in the Recitals, Part A., of this Resolution.
2. The adopted budget for Fiscal Year 2023-24, via Resolution No. R-2023-42, is hereby amended to reflect the following expenditure of funds from the Account specified to the Account specified:
Fund Description Department GL Account JL Amount Type
Account
Capital Project FY 2022-23 Public Works 339800-6740 331301- $200,000 Increase Fund Roadway Rehab 6740
Project - City of
Anaheim
Reimbursement
Capital Project FY 2022-23 Public Works 339800-6740 331301- $200,000 Increase Fund Roadway Rehab 6740
Project - City of
Fullerton
Reimbursement
TOD Traffic TOD Traffic Public Works 709800-6747 702001- $95,000 Decrease Impact Fee Mitigation 6741
Resolution R-2024-01
TOD Traffic
Impact Fee
SB1/RMRA
Fund
SB1/RMRA
Fund
FY 2022-23
Roadway Rehab
Project
FY 2022-23
Roadway Rehab
Project
FY 2023-24
Roadway
Rehabilitation
Project
Public Works
Public Works
Public Works
709800-6740 701301- $95,000 Increase
6740
609800-6740 601301- $400,000 Decrease
6740
609800-6740 24104- $400,000 Increase
6740
3. The Mayor shall sign this resolution, and the City Clerk shall attest and certify to the passage and adoption thereof.
PASSED, ADOPTED AND APPROVED THIS 9t" DAY OF JANUARY
2024.
Jeremy Yamaguchi, Mayor
ATTEST:
Robert S. McKinnell, City Clerk
STATE OF CALIFORNIA
COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 9th day of January 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Councilmembers:
Councilmembers:
Councilmembers:
Councilmembers:
Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:
Christian Bettenhausen, City Attorney
Resolution R-2024-01