Mayor Jeremy B. Yamaguchi
District 3
Mayor Pro Tem Kevin Kirwin
District 2
Rhonda Shader
Councilmember
District 1
Ward L. Smith
Councilmember
District 5
Chad P. Wanke
Councilmember
District 4
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
January 23, 2024
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
Mi:ai:o-vvStctement
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The/ City of Placentta will/ mainta.iw anv opew, hon.eAt respon ei, a.n.& inmovatwe goverwment that d e iverk quality services- itv a fair and/ equ.ita b -le ma.wn.er white/ opt -64146v, ava ila b1e repo w'ce -.
Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, January 23, 2024 Page 1 of 6
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
January 23, 2024
5:30 p.m. – City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Shader
Councilmember/Board Member Smith
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Kirwin
Mayor/Board Chair Yamaguchi
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
(1 case)
2. Pursuant to Government Code Section 54956.9(d)(4)
CONFERENCE WITH LEGAL COUNSEL—POTENTIAL INITIATION OF LITIGATION City of Grants Pass, Oregon v. Gloria Johnson, U.S. Supreme Court Case No. 23-175
3. Pursuant to Government Code Section 54957.6
CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives: Damien Arrula, City Administrator Alice Burnett, Director of Human Resources
Employee Organization: Unrepresented Executive Management RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, January 23, 2024 Page 2 of 6
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
January 23, 2024
7:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Shader
Councilmember/Board Member Smith
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Kirwin
Mayor/Board Chair Yamaguchi
INVOCATION: Chaplain Kenneth Curry
PLEDGE OF ALLEGIANCE: Firefighter Victor Guerrero
PRESENTATIONS: None
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
1. CONSENT CALENDAR (Items 1.a. through 1.h.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
1.b. Minutes
City Council/Successor/ICDA/PPFA Special and Regular Meetings of: May 15, 2023 and May 16, 2023
Recommended Action: Approve
1.c.
City Fiscal Year 2023-24 Registers for January 23, 2024 Check Register
Fiscal Impact: $1,959,278.42
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, January 23, 2024 Page 3 of 6
1.d.
1.e.
Electronic Disbursement Register
Fiscal Impact: $3,139,052.13
Recommended Action: It is recommended that the City Council:
1) Receive and file
Award of Contract to Red88media for Broadcasting of City Council and Planning Commission Meetings
Fiscal Impact:
Expense: $30,000 Annually
Budgeted: $40,000 after proposed Mid -Year adjustment (581573-6290) Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement with Red88Media for a three (3) year contract, with the option to extend for an additional two (2) years for the broadcasting of City Council and Planning Commission meetings in the not -to -exceed amount of $30,000 per year; and
2) Reject all other bids received; and
3) Authorize the City Administrator and/or his designee to execute all necessary documents in a form approved by the City Attorney.
Approval of Plans and Specifications and Award of Construction Contract to RS Construction & Development Inc., for the City Hall Administrative Office Area Improvement Project, City Project No. 5307
Fiscal Impact:
Expense: $ 143,990.00 Total Construction Cost
$ 130,900.00 Construction Contract Amount
$ 13,090.00 Construction Contingency Amount
Available Budget: $ 181,232.06 Total Available Budget
$ 180,000.00 General Fund (109800-6850 J/L105307-6850)
$ 1,232.06 Measure U Fund
(795307-6850 J/L 795307-6850)
Recommended Action: It is recommended that the City Council:
1) Approve the Engineered Plans and Specifications prepared by BOA Architecture for the City Hall Administrative Office Area Improvements Project No. 5307; and 2) Reject the bid proposal for Admin Office Area Improvements submitted by M -RE Construction Inc. as non-responsive; and
3) Approve a Public Works Agreement with RS Construction & Development Inc. for the Admin Office Area Improvements Project in the amount of $130,900.00; and 4) Reject all other bids received and authorize return of the bid bonds; and 5) Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $13,090.00, for a total construction contract not -to - exceed amount of $143,990.00; and
6) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1.f. Approval of Plans & Specifications Prepared by the California Department of Transportation and Award of Construction Contract to Guills Inc., DBA: Integrity Landscape and Concrete for Landscape Renovation and related Site Improvements on State Route 57, and Amendment No. 3 to the Cooperative Art Agreement with Caltrans for Public Art Project No. 1206 Fiscal Impact:
Expense: $ 534,395.69 Total Construction Contract Amount $ 53,439.57 Total Construction Contingency Amount
$ 587,835.26 Total Amount
Available Budget: $ 587,835.26 Fiscal Year 2023-24 CIP Budget (101206-6730)
Recommended Action: It is recommended that the City Council:
1) Approve the landscape improvement plans prepared by Caltrans and approve a Public Works Agreement with Guilts Inc., to landscape and improve the area on Route 57 in the amount of $534,395.69; and
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, January 23, 2024 Page 4 of 6
2) Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $53,439.57, for a total construction contract not - to -exceed amount of $587,835.26; and
3) Adopt Resolution No. R-2024-02, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2023-24 in compliance with City Charter of the City of Placentia §§1206 and §§1209 pertaining to appropriations for actual expenditures; and
4) Authorize the City Administrator to approve Amendment No. 3 to the Cooperative Art Agreement with Caltrans increasing the allowable project reimbursement amount; and
5) Authorize the City Administrator to approve all agreements in a form approved by the City Attorney.
1.g. Put Option Agreement with Mercy Housing California for Private Property at 325 Baker Street (APN 339-382-20) for Future Affordable Housing Development Fiscal Impact: $761,587 Potential Purchase in 2028 (Affordable Housing Development Impact Fee Fund Acct. No. 682534-6099). No fiscal impact in FY 2023-24.
Recommended Action: It is recommended that the City Council:
1) Approve Resolution No. R-2024-03, A Resolution of the City Council of the City of Placentia, California Approving a Put Option Agreement with California Land Acquisition Fund Holding IV LLC for the purchase of 325 Baker Street for an Affordable Housing Development along Baker Street; and
2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1.h.
Renewal of Arctic Wolf Managed Detection and Response Solution for Dedicated Cybersecurity Monitoring
Fiscal Impact:
Expense: $ 76,176.14 Total Project Cost
Budget: $ $240,473.95 (101523-6136)
Recommended Action: It is recommended that the City Council:
1) Approve the renewal of Arctic Wolf MDR Solution as the Cybersecurity Monitoring Solution for the City in an amount not -to -exceed $76,176.14; and 2) Authorize the City Administrator and/or his designee to execute all necessary documents in a form approved by the City Attorney.
2. PUBLIC HEARINGS: None
3. REGULAR AGENDA:
3.a. Professional Services Agreement with RHA Landscape Architects Planners Inc. for Architectural and Engineering Design Services for the Proposed Placentia Dog Park Project No. 7405
Fiscal Impact:
Expense: $80,000 Professional Services Agreement
Budget: $80,000 FY 2023-24 CIP Budget (109800-6760)
Recommended Action: It is recommended that the City Council:
1) Award a Professional Services Agreement for professional landscape architecture services for Phase I for the proposed Dog Park Project to RHA Landscape Architects Planners Inc. for a not -to -exceed amount of $80,000; and 2) Authorize the City Administrator and/or his designee to execute all the necessary documents, in a form approved by the City Attorney; and 3) Appoint a City Council Ad -Hoc Committee comprised of two Council Members and a Commissioner from the Parks, Arts, and Recreation Commission to assist Staff and RHA in identifying a location, conceptual design and amenities for the proposed dog park.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, January 23, 2024 Page 5 of 6
3.b. Adopt Resolution of Intention to Establish City of Placentia Community Facilities District No. 2024-01 (Old Town Public Infrastructure) and to Authorize the Levy of a Special Tax Therein to Finance Certain Services and Resolution of Intention to Allow for Future Annexation of Territory to City of Placentia Community Facilities District No. 2024-01 (Old Town Maintenance Services) Fiscal Impact: Projected Annual Expense: $187,400
Projected Annual Revenue: $187,400
Recommended Action: It is recommended that the City Council:
1) Accept the Petition from the developer initiating the formation of a Mello -Roos Community Facilities District (Exhibit A), and.
2) Adopt a Resolution of Intention R-2024-04 to establish the proposed City of Placentia Community Facilities District No. 2024-01 (Old Town Maintenance Services) ("CFD No. 2024-01") and to authorize the levy of special tax therein to finance certain services (Exhibit B); and
3) Adopt a Resolution of Intention R-2024-05 to allow for the future annexation of territory to Community Facilities District No. 2024-01 and to establish the future annexation area (Exhibit C).
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
Adjourned in Memory of
Richard "Rick" Smith
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, February 6, 2024 at 5:30 p.m.
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• NOC: Urban Forest Plating Project
• NOC: Fire Station Roof Replacement Project
• Amendment to PSA with Totum Corp for PSB Project
• Resolution Authorizing an agreement with Mission Square Retirement • Update Administrative Policy #372 Part -Time Sick Leave to comply with SB 616 California's Healthy Workplaces, Health Families Act (HWHFA)
• Mitigation Fee Update
• GPA 2021-02 Amendment
• GPA 2023-01, Zone Chane ZCA 2023-01, EA 2023-01
• Mid -Year Budget Presentation
CERTIFICATION OF POSTING
I, Carole M. Wayman, Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the January 23, 2024 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on January 18, 2024.
Carole M. Wayman
Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, January 23, 2024 Page 6 of 6