Agenda packet — Placentia City Council, February 20, 2024 (part 1 of 2)

Mayor Jeremy B. Yamaguchi
District 3
Mayor Pro Tem Kevin Kirwin
District 2
Rhonda Shader
Councilmember
District 1
Ward L. Smith
Councilmember
District 5
Chad P. Wanke
Councilmember
District 4
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
February 20, 2024
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
Mi:ai:o-vvStctement
The/City Coi ncGLia-com w tted'to-keepin.,Pla.ce'ttwaipleasantplace/by provid.Gn,g-/safefa.wi,ilyatww,,phere, superiorpul>i+cbeNtces-and poUcies that pro-nw1 ez the h cd -heft atanula rd ,- o f co run uty lid Viisicrni Statement
The/ City of Placentta will/ mainta.iw anv opew, hon.eAt respon ei, a.n.& inmovatwe goverwment that d e iverk quality services- itv a fair and/ equ.ita b -le ma.wn.er white/ opt -64146v, ava ila b1e repo w'ce -.

Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.

Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.

Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.

The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourages clapping, booing or shouts of approval or disagreement from the audience.

PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.

Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.

Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.

Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 20, 2024

Page 1 of 6 ends

PLACENTIA CITY COUNCIL

PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

PLACENTIA REDEVELOPMENT AGENCY

PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY

PLACENTIA PUBLIC FINANCING AUTHORITY

REGULAR MEETING AGENDA - CLOSED SESSION
February 20, 2024
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:

ROLL CALL:

Councilmember/Board Member Shader
Councilmember/Board Member Smith
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Kirwin
Mayor/Board Chair Yamaguchi
ORAL COMMUNICATIONS:

At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.

The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.

1. Pursuant to Government Code Section 54957(b)(1):

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 20, 2024 Page 2 of 6

PLACENTIA CITY COUNCIL

PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

PLACENTIA REDEVELOPMENT AGENCY

PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY

PLACENTIA PUBLIC FINANCING AUTHORITY

REGULAR MEETING AGENDA
February 20, 2024
7:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:

ROLL CALL:

Councilmember/Board Member Shader
Councilmember/Board Member Smith
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Kirwin
Mayor/Board Chair Yamaguchi
INVOCATION: Chaplain Tony Mercado
PLEDGE OF ALLEGIANCE: Firefighter Mark Aguirre
PRESENTATIONS:
a. Presentation to Police Chief Butts for Achieving the California POST Executive Certificate
Presenter: Mayor, City Administrator and City Council Members Recipient: Police Chief Brad Butts
b. Presentation to Fire Chief Dobine for Achieving the Executive Chief Fire Officer Presenter: Mayor, City Administrator and City Council Members Recipient: Fire Chief Jason Dobine
CLOSED SESSION REPORT:

CITY ADMINISTRATOR REPORT:

ORAL COMMUNICATIONS:

At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.

CITY COUNCIL/BOARD MEMBER COMMENTS:

1. CONSENT CALENDAR (Items 1.a. through 1.j.):

All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.

1.a.

Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 20, 2024 Page 3 of 6

1.b.

1.c.

1.d.

1.e.

1.f.

1.g.

City Fiscal Year 2023-24 Registers for February 20, 2024 Check Register
Fiscal Impact: $1,279,902.30
Electronic Disbursement Register
Fiscal Impact: $ 684,657.06
Recommended Action: It is recommended that the City Council:
1) Receive and file
Second Reading and Adoption of Ordinance No. 0-2024-01, an Ordinance of the City Council of the City of Placentia, California Approving Zone Change No. ZCA 2023-01, expanding the Transit Oriented Development (TOD) Zone for the approximately 14.5 -acre project area.

Fiscal Impact: None
Recommended Action: Approve
Acceptance of Work and Notice of Completion for Urban Forest Tree Planting Project
Fiscal Impact: Expense: $ 81,618 Contract Cost
Budgeted: $120,000 FY 2023-24 CIP Budget (841306-6740)
Recommended Action: It is recommended that the City Council:
1) Accept the work performed by Nieves Landscaping, Inc., for the urban forest tree planting project, for a total amount of $81,618; and
2) Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project.

Acceptance of Construction Work and Notice of Completion for the Fire Station Roof Replacement Project, City Project No. 24501
Fiscal Impact: Expense: $234,555 Original Construction Contract $ 15,081 Contract Change Order No. 1
$249,636 Total Construction Cost
Budgeted: $250,000 FY 2023-24 CIP Budget
(799800-6850-24501)
Recommended Action: It is recommended that the City Council:
1) Accept the work performed by Letner Roofing Company, for the removal of the membrane roofing system and installation of a new Ketone Ethylene Ester roofing system and ancillary work, for a total amount of $249,636; and 2) Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3) Authorize the City Administrator to release retention funds in accordance with the terms of the contract.

Draft Operational Agreement for North Orange County Public Safety Collaborative
Fiscal Impact: Expense: $239,000
Revenue: $239,000
Recommended Action: It is recommended that the City Council:
1) Approve the Draft Operational Agreement for the North Orange County Public Safety Collaborative; and
2) Authorize Staff to make non -substantive modifications to the Agreement, if needed, and the City Administrator to execute the necessary documents, in a form approved by the City Attorney.

Fiscal Year 2022-23 Development Impact Fee Report (AB 1600) Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive and file the Fiscal Year 2022-23 Development Impact Fee Report (AB1600).

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 20, 2024 Page 4 of 6

1.h. Amendment No. 3 to Professional Services Agreement with HF&H Consultants, LLC for Refuse Contract Negotiations and SB 1383 Compliance Assistance Fiscal Impact: Expense: $35,000
Funding Source: $35,000 Refuse Administration Enterprise Fund Balance (374386-6099)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 3 to the Professional Services Agreement with HF&H Consultants, LLC in the amount of $35,000 for SB 1383 compliance and franchise agreement negotiation services, for a cumulative contract not -to -exceed amount of $154,999, and extend the term of agreement for an additional 12 months to June 30, 2025; and
2) Authorize the City Administrator to approve contract amendments up to 10% of the cumulative contract amount, or $15,499.90; and
3) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.

1.i. Rescind City Council Policy No. 620 Street Lights on Arterial Highways Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution No. R-2024-10, A Resolution of the City Council of the City of Placentia, Approving and Adopting Amendments to the City of Placentia Policy and Procedure Manual to Rescind City Council Policy No. 620.

1.j.

A Resolution of the City Council of the City of Placentia, California, Authorizing Persons Holding Certain Designated Positions to Execute Grant Documents for and on Behalf of the City of Placentia for the Purpose of Obtaining Certain Federal Financial Assistance and/or State Financial Assistance Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution No. R-2024-09, A Resolution of the City Council of the City of Placentia, California, authorizing persons holding certain designated positions to execute grant documents for and on behalf of the City of Placentia for the purpose of obtaining certain Federal financial assistance and/or State financial assistance; and 2) Authorize the City Administrator and designated persons within the Police and Administration Departments including Emergency and Health Services to oversee and administer the projects associated with the Emergency Management Performance Grant on behalf of the City.

2. PUBLIC HEARINGS: None

3. REGULAR AGENDA:

3.a. FY 2023-24 Mid -Year Budget Report
Fiscal Impact:

Revenues
(Including Transfers -In)
Appropriations
Fund (Including Capital & Transfers -
Out)
General Fund $649,157 $390,473
Special Revenue $16,700 $902,795
Capital Projects
Enterprise Funds $35,000
Internal Service Fund $511,376
Total $1,177,233 $1,328,268
Recommended Action: It is recommended that the City Council:
1) Approve the Mid -Year Budget Report and adopt Resolution No. R-2024-11 amending the City's FY 2023-24 Budget; and
2) Approve the Second Quarter Position Allocation Plan.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 20, 2024 Page 5 of 6

3.b. Review and Adopt Proposed Updates to the Committee, Commission and Advisory Board Manual for Calendar Year 2024
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive and file the final proposed presentation on the Committee, Commission and Advisory Board Manual; and
2) Ask any questions of Staff and/or provide any updated policy direction related to the Committee, Commission and Advisory Board Manual; and
3) Update one appointed City Council Member designee to the City Council Navigation Center Advisory Board; and
4) Adopt Resolution No. R-2024-08, "A Resolution of the City Council of the City of Placentia Adopting the Updated Committee Commission and Advisory Board Manual for Calendar Year 2024 and Eliminating Various Disbanded Advisory Bodies." CITY COUNCIL/BOARD MEMBERS REQUESTS:

Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.

ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, March 5, 2024 at 5:30 p.m.

TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• Resolution approving Amended Infrastructure Financing Plan for Placentia EIFD • Public Hearing: Consideration of proposed programs and activities for CDBG FY 2024-25 • Public Hearing: DDA Development Agreement and Ground Lease Agreement for Mercy Housing • Formation to Establish Community Facilities District No. 2024-01 • Public Hearing: Parking Code Amendment
• NOC Parque del Arroyo Renovation Project
• City Treasurer Investment Report Update
• PSA On -Call Construction Management and Inspection Services • Cooperative Agreement for the Yorba Linda TSSP Project

CERTIFICATION OF POSTING
I, Carole M. Wayman, Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the February 20, 2024 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on February 15, 2024.

Carole M. Wayman
Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 20, 2024 Page 6 of 6

City of Placentia
Check Register
For 02/20/2024
Type Vendor Name/ID Description Account/Description Batch ID Amount Invoice# PO # Check # Check Date Grand Total: 1,279,902.30
Check Totals by ID
AP 1,279,902.30
EP 0.00
IP 0.00
OP 0.00
Fund Name
101 -General Fund (0010)
117 -Measure IJ Fund (0079)
205 -State Gas Tax (0017)
208-Sccssr Agncy Ret Oblg (0054)
211 -PEG Fund (0058)
225 -Asset Seizure (0021)
231 -Placentia Reg Nay Cent(0078)
236 -Parks & Rec Impact Fees (0063)
243 -City Quimby In Lieu Fee (0069)
246-TOD Traffic Impact Fees (0070)
249-TOD District CFD (0080)
265 -Landscape Maintenance (0029)
275 -Sewer Maintenance (0048)
280 -Mist Grants Fund (0050)
302 -Public Financing Autho(0082)
401 -City Capital Projects (0033)
501 -Refuse Administration (0037)
601 -Employee Health & Wlfre (0039)
701 -Special Deposits (0044)
Check Totals by Fund
681,204.72
134,993.19
21,888.12

49.03 1,364.00
2,304.00
22,500.00
285,991.22
83,820.54
940.00
319.76
14,526.76
177.66
600.00
2,500.00
18,002.71
329.12
1,229.36
7,162.11
Check Total: 1,279,902.30
Void Total:

Check Total:

Funds will be transferred from the Cash Basis Fund as needed to fund the warrants included on this warrant register User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine

0.00 1,279,902.30

1.b.

Feb 20, 2024
02/14/2024 :Date
10:23:44 :Time

Type Vendor Name/ID

MW OH AGA ENGINEERS INC
V012178

MW OH AIRGAP LABS LLC
V012533

MW OH AIRGAS USA LLC
V012765
Description
City of Placentia
Check Register
For 02/14/2024
Account/Description
NOV TOD TRAFFIC SIGNAL UPDATE 702001-6741 / 702001-6741 Infrastructure - Traffic

CABLE/NETWORK PARTS
799700-6368
Computer Peripheral/Accessory
BL -930000182 OVERPMT REFUND 100000-4101
Business License Fees

MW OH AMAZON CAPITAL SERVICEDESK CHAIR
V012336

MW OH AMAZON CAPITAL SERVICEBREAK ROOM SUPPLIES
V012336

MW OH AT&T
V008736

MW OH AT & T MOBILITY
V008709

MW OH AT&T
V011189

MW OH BADGE FRAME INC
V010144
1/9-2/8 FIRE ST. 2 INTERNET
1/13-2/12 KOCH PARK INTERNET
1/1-31 IPAD CHARGES

CELL PHONE TRACKING
PD ORG. CHART NAMES
User: Gabriela Calin
Report: AP 1400M : AP: Warrant List - Machine
103654-6855
Furniture & Fixtures
103654-6301
Special Department Expenses
109595-6215
Telephone/Internet
109595-6215
Telephone/Internet
109595-6215
Telephone/Internet
103042-6290
Dept. Contract Services
103040-6301
Special Department Expenses
Page: 1
Batch ID
AP012924
Check Total:

AP012924
Check Total:

Amount Invoice#
475.00 23344 -IN
475.00
1,195.16 212271
1,195.16
AP012924 1,707.30 012924
Check Total: 1,707.30
AP012924 141.33 1 II V9-J6XT-
AP012924 65.30 1TRK-VYFN-
Check Total: 206.63

95.59 FD STA2 JAN24
AP012924
AP012924
Check Total:

AP012924
Check Total:

AP012924
PO # Check # Check Date

63.49 KP JAN 24
159.08
570.99 X01152024
570.99
175.00 495104
175.00

32.00 611598
00129960 02/01/2024
00129961 02/01/2024
00129962 02/01/2024
00129963 02/01/2024
00129963 02/01/2024
00129964 02/01/2024
00129964 02/01/2024
00129965 02/01/2024
00129966 02/01/2024
00129967 02/01/2024
02/14/2024 :Date
10:23:44 :Time

City of Placentia
Check Register
For 02/14/2024
Type Vendor Name/ID Description Account/Description Batch ID Amount Invoice# PO # Check # Check Date Check Total: 32.00
MW OH BESTWAY LAUNDRY WASHER REPAIRS FIRE ST. 2 103066-6130 AP012924 581.50 1313408 00129968 02/01/2024 V011658 Repair & Maint/Facilities
Check Total: 581.50
MW 01-1 BIGGS CARDOSA DEC ENGINEERING SVS 331801-6740 / 331801-6740 AP012924 8,687.94 97998 P13072 00129969 02/01/2024 V010461 Infrastructure - Streets
Check Total: 8,687.94
MW OH CALED CONFERENCE REG - K. LOUIE 101534-6245 AP012924 595.00 200003427 00129970 02/01/2024 V001993 Meetings & Conferences
MW OH CALED MEMBERSHIP - K. LOUIE 101534-6255 AP012924 800.00 300005110 00129970 02/01/2024 V001993 Dues & Memberships
Check Total: 1,395.00
MW OH CALIFORNIA BUILDING OCT -DEC CBSC FEES 109595-6257 AP012924 2.00 01232024 00129971 02/01/2024 V010984 Licenses & Permits
MW OH CALIFORNIA BUILDING OCT -DEC CBSC FEES 102532-4160 AP012924 -54.55 01232024 00129971 02/01/2024 V010984 Building Permits
MW OH CALIFORNIA BUILDING OCT -DEC CBSC FEES 0044-2036 AP012924 543.50 01232024 00129971 02/01/2024 V010984 CBSC State Fee
Check Total: 490.95
MW OH CALMAT CO. PAVING MATERIALS 103652-6301 AP012924 456.71 73897019 P13098 00129972 02/01/2024 V010007 Special Department Expenses
Check Total: 456.71
MW OH CANON FINANCIAL SERVICEISI-31 COPIER SVS 109595-6175 AP012924 123.97 31899908 00129973 02/01/2024 V008979 Office Equipment Rental
Check Total: 123.97
MW OH CARRERA, MARIAH VEHICLE IMPOUND REFUND 103047-4330 / 50201-4330 AP012924 199.00 012524 00129974 02/01/2024 V012762 Special Police Services
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
Page: 2
02/14/2024 :Date
10:23:44 :Time

Type
Vendor Name/ID
Description
MW 011 CHARTER COMMUNICATIONS21-2/20 BWC INTERNET
V012060
MW OH DATA TICKET INC.

V006119

MW OH DAVID VOLZ DESIGN
V008863

MW OH DEPARTMENT OF
V000184

DEC CITATION PROCESSING
City of Placentia
Check Register
For 02/14/2024
Account/Description
109595-6215
Telephone/Internet
102533-6290
Dept. Contract Services
DEC LANDSCAPE AND ARCHITECT 637902-6760 / 637902-6760
Infrastructure - Parks
OCT -DEC '23- STRONG MOTION FEE 109595-6257
Licenses & Permits
OCT -DEC '23- STRONG MOTION FEE 102532-4160
Building Permits
OCT -DEC '23- STRONG MOTION FEE 0044-2035
Strong Motion Fees/Non-Res
OCT -DEC '23- STRONG MOTION FEE 0044-2035
Strong Motion Fees/Non-Res
OCT -DEC '23- STRONG MOTION FEE 0044-2030
Strong Motion Fees/Res.

OCT -DEC '23- STRONG MOTION FEE 0044-2030

MW OH DEPARTMENT OF JUSTICE DEC LIVESCAN PROCESSING
V000213

MW OH DEPARTMENT OF JUSTICE DEC LIVESCAN PROCESSING
User: Gabriela Calin
Report: AP 1400M : AP: Warrant List - Machine
Strong Motion Fees/Res.
0044-2053
DOJ Livescan
0044-2054
FBI Livescan
101512-6099
Page: 3
Batch ID
Check Total:

AP012924
Check Total:

Amount Invoice# PO # Check # Check Date
199.00
1,308.60 11980240102124 00129975 02/01/2024
1,308.60
1,243.00 160084 P13114 00129976 02/01/2024
P13265 00129977 02/01/2024
1,987.50

6.96 01232024 00129978 02/01/2024
1,243.00
AP012924 1,987.50 422671
Check Total:

AP012924
AP012924
AP012924
AP012924
AP012924
AP012924
Check Total:

AP012924
AP012924
AP012924
-91.63 01232024
719.66 01232024

0.50 01232024
1,101.45 01232024

4.00 01232024
1,740.94
128.00 706415

51.00 706415
128.00 706415
00129978 02/01/2024
00129978 02/01/2024
00129978 02/01/2024
00129978 02/01/2024
00129978 02/01/2024
00129979 02/01/2024
00129979 02/01/2024
00129979 02/01/2024
02/14/2024 :Date
10:23:44 :Time

Type
Vendor Name/ID
V000213

MW OH DEROTIC EMERGENCY
V011295

MW OH DEROTIC EMERGENCY
V011295
Description
FIRE E2 REPAIRS
FIRE E2 REPAIRS
City of Placentia
Check Register
For 02/14/2024
Account/Description
Professional Services
Batch ID
Check Total:
103066-6134 AP012924
Vehicle Repair & Maintenance
103066-6134 AP012924
Vehicle Repair & Maintenance
Check Total:

MW 011 DUDEK & ASSOCIATES INC 8/26-9/29 ON CALL ARBORIST SVS 791302-6740 / 791302-6740 V004114 Infrastructure - Streets

MW OH ENTENMANN-ROVIN CO
V000342

PD BADGES
103040-6299
Other Purchased Services
MW 011 EPIC LAND SOLUTIONS INC. EASEMENT SVS - GOLDEN AVE BRIIB31801-6740 V012586 Infrastructure - Streets
MW 011 FACTORY MOTOR PARTS
V010842
MW 011 FACTORY MOTOR PARTS
V010842

MW OH FACTORY MOTOR PARTS
V010842

PARTS FOR VH MAINT/REPAIR

PARTS FOR VH MAINT/REPAIR
User: Gabriela Calin
Report: API400M : AP: Warrant List - Machine
103658-6134
Vehicle Repair & Maintenance
103658-6134
Vehicle Repair & Maintenance
103658-6134
Vehicle Repair & Maintenance
103658-6134
Vehicle Repair & Maintenance
103658-6134
Vehicle Repair & Maintenance
103658-6134
Vehicle Repair & Maintenance
Page: 4
AP012924
Check Total:

Amount Invoice#
307.00
1,460.54 SO -4018
728.15 SO -4019
2,188.69
1,617.29 202310343
1,617.29
AP012924 856.68 0178862 -IN
Check Total:

AP012924
Check Total:
856.68
9,301.18 1223-1420
9,301.18
AP012924 125.95 102-202853
AP012924 22.77 102-202889
AP012924 4.03 102-202929
AP012924 12.62 102-202935
AP012924 25.80 12-5713784
AP012924 13.09 12-5714044
PO # Check # Check Date
00129980 02/01/2024
00129980 02/01/2024
P13063 00129981 02/01/2024
00129982 02/01/2024
P13088 00129983 02/01/2024
P13045 00129984 02/01/2024
P13045 00129984 02/01/2024
P13045 00129984 02/01/2024
P13045 00129984 02/01/2024
P13045 00129984 02/01/2024
P13045 00129984 02/01/2024
02/14/2024 :Date
10:23:44 :Time

Type Vendor Name/ID

MW OH FACTORY MOTOR PARTS
V010842

MW OH FACTORY MOTOR PARTS
V010842
Description
City of Placentia
Check Register
For 02/14/2024
Account/Description
PARTS FOR VH MAINT/REPAIR 103658-6134
Vehicle Repair & Maintenance
PARTS FOR VH MAINT/REPAIR 103658-6134
Vehicle Repair & Maintenance

MW OH FIRE SMART PROMOTIONS PROMOTIONAL ITEMS
V011548

MW OH FIREMAN'S GRAPHIC'S
V011955

MW OH FLOCK SAFETY
V011598
103066-6301
Special Department Expenses
MASK & HELMET NAME STICKERS 103066-6360
Uniforms
NAV CTR - FLOCK CAMERAS LEASE 784070-6935
Lease Expenditure
MW OH FRANCHISE TAX BOARD FTB PE1/20 PD1/26
V000404

MW OH GEOCON WEST INC
V011765
0010-2196
Garnishments W/H
DEC GEOTECHNICAL ENG SVS 109800-6850 / 105213-6850
Building & Facilities

MW OH GOLDEN WEST COLLEGE PD ACADEMY ENROLLMENT -
V010550

MW OH GOMEZ, JOSE DE JESUS TUITION REIMBURSEMENT
V012489

MW OH GRIFFITH, CHELSIE
213041-6250
Staff Training
109595-5150
Tuition Reimbursement
PD UNIFORM ALTEREATION REIMB. 103043-6360
User: Gabriela Calin
Report: AP 1400M : AP: Warrant List - Machine
Page: 5
Batch ID Amount Invoice# PO #
AP012924 39.12 12-5714539 P13045 00129984 02/01/2024
AP012924 27.05 12-5718157 P13045 00129984 02/01/2024
Check Total: 270.43
AP012924 2,427.86 115853 00129985 02/01/2024
2,427.86

91.31 803730 00129986 02/01/2024
Check # Check Date
Check Total:

AP012924
Check Total:

AP012924

91.31 22,500.00 INV -29305 P13292 00129987 02/01/2024
22,500.00

7.73 PR2401002 00129988 02/01/2024

7.73 2,225.00 723130057 P13077 00129989 02/01/2024
2,225.00
2,304.00 RBC 172-12 00129990 02/01/2024
2,304.00
798.75 22-30 00129991 02/01/2024
798.75

64.00 A113573 00129992 02/01/2024
02/14/2024 :Date
10:23:44 :Time

Type
Vendor Name/ID
V012175

MW OH GST GOLDEN STAR
V009410

MW OH HALO CONFIDENTIAL
V011712

MW OH HASA INC
V005203

MW OH HDL COREN & CONE
V001564

MW OH HR GREEN PACIFIC INC
V010735

MW OH IMPERIAL SPRINKLER
City of Placentia
Check Register
For 02/14/2024
Description Account/Description
Uniforms
ILAND SECURE CLOUD RENEWAL 101523-6136
Software Maintenance
JAN TRAINING SVS 103040-6290
Dept. Contract Services
OCT GOMEZ POOL MAINTENANCE 104076-6130
Repair & Maint/Facilities
OCT WHITTEN POOL MAINTENANCE104076-6130
Repair & Maint/Facilities
DEC GOMEZ POOL MAINTENANCE 104076-6130
Repair & Maint/Facilities
DEC WHITTEN POOL MAINTENANCE104076-6130
Repair & Maint/Facilities
JAN -MAR PROPERTY TAX MGMT SV302020-6099
Professional Services

AUG PLAN CHECK SVS

NOV PLAN CHECK SVS

DEC PLAN CHECK SVS

IRRIGATION SUPPLIES
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
103551-6290
Dept. Contract Services
103551-6290
Dept. Contract Services
103551-6290
Dept. Contract Services
104076-6139
Page: 6
Batch ID
Check Total:

AP012924
Amount Invoice#

64.00 11,454.48 INV95714
Check Total: 11,454.48
AP012924 1,425.00 0228T
Check Total: 1,425.00
AP012924 1,500.00 928173
AP012924 1,500.00 928174
AP012924 1,500.00 934929
AP012924 1,500.00 934930
Check Total: 6,000.00
AP012924 3,928.75 SIN035400
Check Total: 3,928.75
AP012924 11,48 7.00 166938
AP012924 8,357.25 169796
AP012924 5,926.00 170991
Check Total: 25,770.25
AP012924
PO # Check # Check Date
P13263 00129993 02/01/2024
P12939 00129994 02/01/2024
P13146 00129995 02/01/2024
P13146 00129995 02/01/2024
P13146 00129995 02/01/2024
P13146 00129995 02/01/2024
P13025 00129996 02/01/2024
P13122
P13122
P13122
581.70 0011927109-001P13272
00129997 02/01/2024
00129997 02/01/2024
00129997 02/01/2024
00129998 02/01/2024
02/14/2024 :Date
10:23:44 :Time

Type
MW OH
MW OH
MW OH
MW OH
MW OH
MW OH
Vendor Name/ID
V006506

IMPERIAL SPRINKLER
V006506

IMPERIAL SPRINKLER
V006506
Description

IRRIGATION SUPPLIES

MW OH INSIGHT PUBLIC SECTOR INCAPTOP & DOCK FOR IT TECH V012729
MW OH INSIGHT PUBLIC SECTOR INCirEALINK BLUETOOTH HEADSET V012729

MW OH JMDIAZ INC
V011920
MW 01-1 JOHN HANCOCK USA -PARS
V010625

MW OH JOHN HANCOCK USA -PARS
V010625

MW OH JOHN HANCOCK USA -PARS
V010625
NOV ENG. & RAILROAD SVS
PARS FT -ER PE1/20 PD1/26
PARS FT -ER PE1/20 PDI/26
PARS FT -ER PE1/20 PD1/26
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
City of Placentia
Check Register
For 02/14/2024
Account/Description Batch ID
Repair/Maint - Parks & Fields
104076-6139 AP012924
Repair/Maint - Parks & Fields
104076-6139 AP012924
Repair/Maint - Parks & Fields
104076-6139 AP012924
Repair/Maint - Parks & Fields
104076-6139 AP012924
Repair/Maint - Parks & Fields
104076-6139 AP012924
Repair/Maint - Parks & Fields
104076-6139 AP012924
Repair/Maint - Parks & Fields
Check Total:
799700-6368 AP012924
Computer Peripheral/Accessory
799700-6368 AP012924
Computer Peripheral/Accessory
Check Total:
103551-6017
Special Studies
0010-2131
Employer PARS/ARS Payable
0010-2131
Employer PARS/ARS Payable
0010-2131
Employer PARS/ARS Payable
Page: 7
AP012924
Check Total:

AP012924
AP012924
AP012924
Amount Invoice#
PO # Check # Check Date
553.94 0012076972-001 P13272 00129998 02/01/2024
133.07 0012181423-001P13272 00129998 02/01/2024
138.54 0012395411-001 P13272 00129998 02/01/2024
126.20 0012862097-001 P13272 00129998 02/01/2024
176.61 0013020142-001 P13272 00129998 02/01/2024
577.13 0013056031-001 P13272 00129998 02/01/2024
2,287.19
1,950.53 1101126631
135.49 1101126894
2,086.02
720.00 20-2267311
720.00
848.64 PR2401002
917.82 PR2401002
675.91 PR2401002
00129999 02/01/2024
00129999 02/01/2024
P13280 00130000 02/01/2024
00130001 02/01/2024
00130001 02/01/2024
00130001 02/01/2024
02/14/2024 :Date
10:23:44 :Time

Type

MW OH JOHN HANCOCK USA -PARS
V010625

MW OH JOHN HANCOCK USA -PARS
Vendor Name/ID Description
V010625

MW OH JOSE MARTINEZ TREE
V011446

MW OH KILLBURG, BETTE
V012760
PARS FT -ER PE1/20 PD1/26
PARS FT -ER PE1/20 PD1/26
PARS FT -ER PE1/20 PD1/26
PARS FT -ER PE1/20 PD1/26
PARS FT -ER PE1/20 PD1/26
PARS FT -ER PE1/20 PD1/26
PARS FT -ER PE1/20 PD1/26

REFUND DUPLICATE PMT

ROOFING BOND REFUND
MW OH KOA HILLS CONSULTING LLC8-19 CONSULTING SVS
V011519

MW OH LEGION CONTRACTORS
V012614

DEC CONSTRUCTION SVS
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
City of Placentia
Check Register
For 02/14/2024
Account/Description
0029-2131
Employer PARS/ARS Payable
0037-2131
Employer PARS/ARS Payable
0037-2131
Employer PARS/ARS Payable
0048-2131
Employer PARS/ARS Payable
0048-2131
Employer PARS/ARS Payable
0054-2131
Employer PARS/ARS Payable
0054-2131
Employer PARS/ARS Payable
BL83248000044-2032
SB 1186 BL State Fee
BL8324800100000-4101
Business License Fees
Batch ID
AP012924
AP012924
AP012924
AP012924
AP012924
AP012924
AP012924
Amount Invoice#

19.45 PR2401002
236.73 PR2401002

76.48 PR2401002
112.43 PR2401002

54.63 PR2401002

43.71 PR2401002

4.91 PR2401002
Check Total: 2,990.71
AP012924 4.00 012924
AP012924 82.00 012924
Check Total:
0044-2033 AP012924
Construction & Demo Deposit
Check Total:
102020-6099 AP012924
Professional Services
Check Total:
637902-2046 AP012924
Retentions Payable
Page: 8

86.00 100.00 30-23-473
100.00
4,068.75 13381
4,068.75
-14,947.57 24011217
PO # Check # Check Date
00130001 02/01/2024
00130001 02/01/2024
00130001 02/01/2024
00130001 02/01/2024
00130001 02/01/2024
00130001 02/01/2024
00130001 02/01/2024
00130002 02/01/2024
00130002 02/01/2024
00130003 02/01/2024
P13026 00130004 02/01/2024
00130005 02/01/2024
02/14/2024 :Date
10:23:44 :Time

Type
Vendor Name/ID

MW OH LEGION CONTRACTORS
V012614
MW 011 LEGION CONTRACTORS
V012614

MW OH LEGION CONTRACTORS
V012614

MW OH LEGION CONTRACTORS
V012614
MW 011 LEGION CONTRACTORS
V012614
MW 011 LEMUS, FREDDY
V010586

MW OH LIEBERT CASSIDY
V000597
MW 011 LIEBERT CASSIDY
V000597

MW OH LN CURTIS & SONS
V011267

MW OH LN CURTIS & SONS
Description

DEC CONSTRUCTION SVS

PD TRAINING MEALS, MILEAGE

PROFESSIONAL SERVICES

PROFESSIONAL SVS

PD UNIFORMS - CREDIT

PD UNIFORMS - PEREZ

PD UNIFORMS - PERDOMO

PD UNIFORMS - SERVIN
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
City of Placentia
Check Register
For 02/14/2024
Account/Description
697902-2046
Retentions Payable
797902-2046
Retentions Payable
637902-6720/637902-6720
Buildings
697902-6760/697902-6760
Infrastructure - Parks
797902-6760/797902-6760
Infrastructure - Parks
103041-6250
Staff Training
101512-6099
Professional Services
101512-6099
Professional Services
103041-6360
Uniforms
103041-6360
Uniforms
103041-6360
Uniforms
103043-6360
Uniforms
103041-6360
Page: 9
Batch ID
AP012924
AP012924
AP012924
AP012924
AP012924
Check Total:

AP012924
Check Total:

AP012924
AP012924
Check Total:

AP012924
AP012924
AP012924
AP012924
AP012924
Amount Invoice#
-4,411.61 24011217
-6,591.46 24011217
298,951.29 24011217
88,232.15 24011217
131,829.22 24011217
493,062.02
530.28 LEMUS12324
530.28
162.50 240994
5,046.00 252452
5,208.50
-65.75 CM40681
-144.64 CM40682
312.38 INV 782275
225.01 INV782446
136.01 INV782639
PO # Check # Check Date
P13007
P13007
P13007
P13019
P13019
P13019
P13019
P13019
00130005 02/01/2024
00130005 02/01/2024
00130005 02/01/2024
00130005 02/01/2024
00130005 02/01/2024
00130006 02/01/2024
00130007 02/01/2024
00130007 02/01/2024
00130008 02/01/2024
00130008 02/01/2024
00130008 02/01/2024
00130008 02/01/2024
00130008 02/01/2024
02/14/2024 :Date
10:23:44 :Time

Type
MW OH
MW OH
MW OH
Vendor Name/ID
V011267

LN CURTIS & SONS
V011267

MW OH LOUIE, KIANA
V012764
MW OH

MW OH MARIPOSA LANDSCAPES
V000647

MW OH MARIPOSA LANDSCAPES
V000647
MW OH
Description

PD UNIFORMS - SERVIN

PD UNIFORMS - KHAN

PD UNIFORMS - KING

CALED CONFERENCE PER DIEM
MARIPOSA LANDSCAPES INO;UL MEDIANS & PKWY MAINT. SVS
V000647

INOUL LIBRARY MAINTENANCE SVS
INCUL CALTRANS SLOPE ON 57 FWY
INO'UL MEDIANS & PKWY MAINT. SVS

INOUL LMD MAINTENANCE SVS
City of Placentia
Check Register
For 02/14/2024
Account/Description
Uniforms
103041-6360
Uniforms
103041-6360
Uniforms
103041-6360
Uniforms
101534-6245
Meetings & Conferences
103655-6115
Landscaping
103655-6115/21008-6115
Landscaping
103655-6115/243601-6115
Landscaping
173555-6115
Landscaping
296561-6115
Landscaping
INOUL CROWTHER MEDIAN & PKWY 800000-6115
Landscaping
INCIUG MEDIANS & PKWY MAINT. SVS 103655-6115
Landscaping
INCAUG LIBRARY MAINTENANCE SVS 103655-6115 / 21008-6115 Landscaping
MARIPOSA LANDSCAPES INAUG CALTRANS SLOPE ON 57 FWY 103655-6115 / 243601-6115 User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
Page: 10
Batch ID
AP012924
AP012924
AP012924
Amount Invoice#
233.21 INV782828
130.72 INV784106
301.91 INV784715
Check Total: 1,128.85
AP012924 185.00 012524
Check Total:
185.00
AP012924 3,347.20 103619
AP012924 1,819.47 103619
AP012924 159.88 103619
AP012924 10,944.06 103619
AP012924 6,867.50 103619
AP012924 159.88 103619
AP012924 3,347.20 104470
AP012924 1,819.47 104470
AP012924 159.88 104470
PO # Check # Check Date
P13019 00130008 02/01/2024
P13019 00130008 02/01/2024
P13019 00130008 02/01/2024
P13264
P13264
P13264
P13264
P13264
P13264
P13264
P13264
P13264
00130009 02/01/2024
00130010 02/01/2024
00130010 02/01/2024
00130010 02/01/2024
00130010 02/01/2024
00130010 02/01/2024
00130010 02/01/2024
00130010 02/01/2024
00130010 02/01/2024
00130010 02/01/2024
02/14/2024 :Date
10:23:44 :Time

Type
MW OH
MW OH
MW OH
Vendor Name/ID Description
V000647
MARIPOSA LANDSCAPES IMAUG MEDIANS & PKWY MAINT. SVS
V000647

MARIPOSA LANDSCAPES INCAUG LMD MAINTENANCE SVS
V000647

MARIPOSA LANDSCAPES IN AUG CROWTHER MEDIAN & PKWY
V000647

MW OH MC FADDEN-DALE PW STREET SUPPLIES
V000635

MW OH MCKESSON MEDICAL -
V012321
City of Placentia
Check Register
For 02/14/2024
Account/Description
Landscaping
173555-6115
Landscaping
296561-6115
Landscaping
800000-6115
Landscaping
103652-6301
Special Department Expenses
EMERGENCY MEDICAL SUPPLIES 103066-6362
Emergency Medical Supples
MW OH MUNICIPAL EMERGENCY PERSONAL PROT. EQUIPMENT
V011423

MW OH NAPA AUTO PARTS
V011456

MW OH NAPA AUTO PARTS
V011456
VEHICLE MAINT. PARTS/SUPPLIES
VEHICLE MAINT. PARTS/SUPPLIES
VEHICLE MAINT. PARTS/SUPPLIES
VEHICLE MAINT. PARTS/SUPPLIES
VEHICLE MAINT. PARTS/SUPPLIES
User: Gabriela Cahn
Report: AP1400M : AP: Warrant List - Machine
103066-6361
Personal Protection Equipment
103658-6134
Vehicle Repair & Maintenance
103658-6134
Vehicle Repair & Maintenance
103658-6134
Vehicle Repair & Maintenance
103658-6134
Vehicle Repair & Maintenance
103658-6134
Vehicle Repair & Maintenance
Page: 11
Batch ID
AP012924
AP012924
AP012924
Check Total:

AP012924
Check Total:

Amount Invoice#
10,944.06 104470
6,867.50 104470
159.88 104470
46,595.98

19.61 529229/5
PO # Check # Check Date
P13264 00130010 02/01/2024
P13264 00130010 02/01/2024
P13264 00130010 02/01/2024
00130011 02/01/2024

19.61 743.12 21607857 00130012 02/01/2024
743.12
AP012924 31,339.86 IN1975506 P13283 00130013 02/01/2024 Check Total: 31,339.86
AP012924 192.97 114963
AP012924
AP012924
AP012924
AP012924
Check Total:

52.73 114981

50.38 115588
247.21 115592

60.08 115990
603.37
00130014 02/01/2024
00130014 02/01/2024
00130014 02/01/2024
00130014 02/01/2024
00130014 02/01/2024
02/14/2024 :Date
10:23:44 :Time

Type Vendor Name/ID

MW OH NAPA AUTO PARTS
V012662

MW OH NAPA AUTO PARTS
V012662
Description
VEHICLE MAINT. SUPPLIES
VEHICLE MAINT. SUPPLIES
City of Placentia
Check Register
For 02/14/2024
Account/Description
103658-6134
Vehicle Repair & Maintenance
103658-6134
Vehicle Repair & Maintenance
MW OH NEWPORT URGENT CARE INRESERVE FIREFIGHTER PHYSICAL 101512-6099 V012761 Professional Services
MW OH ORANGE COUNTY CHIEFS OITRI-COUNTY WORKSHOP REG - B. B 103040-6250 V010084 Staff Training

MW OH ORANGE COUNTY
V000699

MW OH PACIFIC EMBROIDERY
V008348

MW OH PACIFIC EMBROIDERY
V008348
OCEA PE1/20 PD1/26
OCEA PEI/20 PD1/27
OCEA PE1/20 PD1/28
OCEA PE1/20 PD1/29
OCEA PE1/20 PD1/30
OCEA PE1/20 PD1/31

EMBROIDERY

EMBROIDERY
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
Batch ID Amount Invoice#
184.77 855102

77.32 856206
262.09
AP012924 75.00 148977
AP012924
AP012924
Check Total:

Check Total:

AP012924
Check Total:
0010-2176 AP012924
PCEA/OCEA Assoc Dues
0029-2176 AP012924
PCEA/OCEA Assoc Dues
0033-2176 AP012924
PCEA/OCEA Assoc Dues
0037-2176 AP012924
PCEA/OCEA Assoc Dues
0048-2176 AP012924
PCEA/OCEA Assoc Dues
0054-2176 AP012924
PCEA/OCEA Assoc Dues
- DEVELOPMENT DEP 102533-6360
Uniforms
- DEVELOPMENT DEP 102531-6360
Uniforms
Page: 12
Check Total:

AP012924
AP012924

75.00 200.00 OCCPSA12424
200.00
504.04 PR2401002

9.12 PR2401002

12.51 PR2401002

14.64 PR2401002

9.75 PR2401002

0.38 PR2401002
550.44
190.00 91468

10.00 91656
PO # Check # Check Date
00130015 02/01/2024
00130015 02/01/2024
00130016 02/01/2024
00130017 02/01/2024
00130018 02/01/2024
00130018 02/01/2024
00130018 02/01/2024
00130018 02/01/2024
00130018 02/01/2024
00130018 02/01/2024
00130019 02/01/2024
00130019 02/01/2024
02/14/2024 :Date
10:23:44 :Time

Type
Vendor Name/ID

MW OH PARS
V006999

MW OH PARS
V006999
Description

NOV ARS -PARS FEES

NOV REP -PARS FEES
City of Placentia
Check Register
For 02/14/2024
Account/Description
395083-6025
Third Party Administration
395083-6025
Third Party Administration
Batch ID Amount Invoice# PO # Check # Check Date
Check Total: 200.00
AP012924 414.64 54682 00130020 02/01/2024
AP012924 381.92 54819 00130020 02/01/2024
Check Total: 796.56
MW OH PCEA C/0 NORTH ORANGE 1UEA PE1/20 PD1/28 0010-2176 AP012924 43.50 PR2401002 00130021 02/01/2024 V000679 PCEA/OCEA Assoc Dues
MW OH PCEA C/0 NORTH ORANGE C CEA PE1/20 PD1/28 0029-2176 AP012924 0.79 PR2401002 00130021 02/01/2024 V000679 PCEA/OCEA Assoc Dues
MW OH PCEA C/0 NORTH ORANGE CECEA PE1/20 PD1/28 0033-2176 AP012924 1.08 PR2401002 00130021 02/01/2024 V000679 PCEA/OCEA Assoc Dues
MW OH PCEA C/0 NORTH ORANGE C1tEA PE1/20 PD1/28 0037-2176 AP012924 1.27 PR2401002 00130021 02/01/2024 V000679 PCEA/OCEA Assoc Dues
MW OH PCEA C/0 NORTH ORANGE CWEA PE1/20 PD1/28 0048-2176 AP012924 0.85 PR2401002 00130021 02/01/2024 V000679 PCEA/OCEA Assoc Dues
MW OH PCEA C/0 NORTH ORANGE C UEA PEI/20 PDI/28 0054-2176 AP012924 0.03 PR2401002 00130021 02/01/2024 V000679 PCEA/OCEA Assoc Dues
Check Total: 47.52
MW OH PETE'S ROAD SERVICE INC E2 TIRES REPLACEMENT 103066-6134 AP012924 2,572.98 23-0705999-00 P13282 00130022 02/01/2024 V000767 Vehicle Repair & Maintenance
Check Total: 2,572.98
MW OH PSCASN 2024 MEMBERSHIP 101515-6255 AP012924 50.00 1854 00130023 02/01/2024 V012526 Dues & Memberships
Check Total: 50.00
MW OH PSYCHOLOGICAL PRE-EMPL PSYCH EVALUATION 101512-6099 AP012924 462.00 526926 00130024 02/01/2024 V009259 Professional Services
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
Page: 13
Check Total: 462.00
02/14/2024 :Date
10:23:44 :Time

Type Vendor Name/ID

MW OH QUENCH USA
V012472

MW OH QUENCH USA
V012472
MW OH RED 88 MEDIA LLC
V012180

MW OH RIGEL PRODUCTS AND
V010829
City of Placentia
Check Register
For 02/14/2024
Description Account/Description
Batch ID
NOV PD WATER/ICE MACHINE RENT103041-6301 AP012924
Special Department Expenses
FEB PD WATER/ICE MACHINE RENT 103041-6301 AP012924
Special Department Expenses
Check Total:

JAN BROADCASTING SVS 581573-6290
Dept. Contract Services

DRILL BREAKER
103652-6170
Equipment & Tool Rental
MW OH SECO ELECTRIC & LIGHTINCLED LAMPS SUPPLIES 103654-6301 V010182
Special Department Expenses
MW OH SECO ELECTRIC & LIGHTINCLED LAMPS 103654-6301
V010182
Special Department Expenses
MW OH SECO ELECTRIC & LIGHTINCLED LAMPS SUPPLIES 103654-6301 V010182

MW OH SECURITY DESIGN CONCEP'DSIL-DEC PLAN REVIEW SVS
V008347
Special Department Expenses
102531-6099
Professional Services
MW OH SO CAL LAND MAINTENANUfEC PARK LANDSCAPE 104076-6139 V011102 Repair/Maint - Parks & Fields
MW OH SO CAL LAND MAINTENANGDEC PARK LANDSCAPE ADDT'L 104076-6139 V011102
Repair/Maint - Parks & Fields
MW OH SO CAL LAND MAINTENANCIffEC PARK LANDSCAPE ADDT'L 104076-6139 V011102
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
Repair/Maint - Parks & Fields
Page: 14
AP012924
Check Total:

Amount Invoice# PO #
Check # Check Date
187.89 INV06624291A 00130025 02/01/2024
187.89 INV06870643 00130025 02/01/2024
375.78
1,364.00 23-1025-0021 P13151 00130026 02/01/2024
P13128 00130027 02/01/2024
1,364.00
AP012924 5,921.44 4303
Check Total:

AP012924
AP012924
AP012924
Check Total:
5,921.44
185.96 8430
00130028 02/01/2024
322.66 8431 00130028 02/01/2024
688.15 8447 00130028 02/01/2024
1,196.77
AP012924 297.00 23053
Check Total: 297.00
AP012924 30,000.00 10935
AP012924 3,520.00 10959
AP012924 730.93 10960
Check Total: 34,250.93
P13289
P13289
P13289
00130029 02/01/2024
00130030 02/01/2024
00130030 02/01/2024
00130030 02/01/2024
02/14/2024 :Date
10:23:44 :Time

Type Vendor Name/ID Description
City of Placentia
Check Register
For 02/14/2024
Account/Description
Batch ID Amount Invoice# PO # Check # Check Date
MW OH THINKSUPPLIES.COM PAPER 109595-6315 AP012924 271.82 70409 00130031 02/01/2024 V007047 Office Supplies
Check Total: 271.82
MW OH TJS LOCKER ROOM BL -930004207 OVERPMT REFUND 100000-4101 AP012924 1,970.10 012924 00130032 02/01/2024 V012763 Business License Fees
Check Total: 1,970.10
MW 011 TRUIST GOVERNMENTAL FD TRUCKS LOAN PMT 105525-6905 AP012924 175,736.00 011224 00130033 02/01/2024 V012073 Principal/Bonds/COP's/Leases
MW 011 TRUIST GOVERNMENTAL FD TRUCKS LOAN PMT 105525-6915 AP012924 30,559.07 011224 00130033 02/01/2024 V012073 Interest/Bonds/COP's/Leases
MW 011 TRUIST GOVERNMENTAL FD TRUCKS & EQUIP LOAN PMT 105525-6905 AP012924 92,220.38 011224-2 00130033 02/01/2024 V012073 Principal/Bonds/COP'S/Leases
MW OH TRUIST GOVERNMENTAL FD TRUCKS & EQUIP LOAN PMT 105525-6915 AP012924 15,780.24 011224-2 00130033 02/01/2024 V012073 Interest/Bonds/COP'S/Leases
Check Total: 314,295.69
MW OH UNIQUE PRINTING PD BUSINESS CARDS 103041-6230 AP012924 103.58 45623 00130034 02/01/2024 V010259 Printing & Binding
Check Total: 103.58
MW OH US BANK 7/1/2023-6/30/2024 ADMIN FEE 825525-6030 AP012924 2,500.00 7136726 00130035 02/01/2024 V003824 Trustee Fees
Check Total: 2,500.00
MW 011 US BANK PARS #6746022400 PARS PT EE/ER PE1/20 PD 1/26 0010-2126 AP012924 1,562.46 PR2401002 00130036 02/01/2024 V008781 Employee PARS/ARS W/H
MW 011 US BANK PARS #6746022400 PARS PT EE/ER PE1/20 PD 1/26 0010-2131 AP012924 1,541.38 PR2401002 00130036 02/01/2024 V008781 Employer PARS/ARS Payable
MW 011 WEST GROVE VOLLEYBALLADJ. VOLLEYBALL INSTRUCTOR PM1104071-6060 V011359 Instructional Services
User: Gabriela Calm
Report: AP 1400M : AP: Warrant List - Machine
Page: 15
Check Total: 3,103.84
AP012924 14.70 SUMMER 2023- 00130037 02/01/2024
02/14/2024 :Date
10:23:44 :Time

Type
Vendor Name/ID
Description
MW 011 YORBA REGIONAL ANIMAL K9 MEDICAL SERVICES
V008472
MW OH YORBA REGIONAL ANIMAL K9 MEDICAL SERVICES
V008472
MW 011 AGA ENGINEERS INC
V012178
City of Placentia
Check Register
For 02/14/2024
Account/Description Batch ID
Check Total:
103041-6301 AP012924
Special Department Expenses
103041-6301
Special Department Expenses
NOV TOD TRAFFIC SIGNAL UPDATE 702001-6741 / 702001-6741 Infrastructure - Traffic
MW OH ALL CITY MANAGEMENT 1/7-20 CROSSING GUARD SVS
V000005
103047-6290
Dept. Contract Services
MW OH ALTA LANGUAGE SERVICESJUL LISTENING & SPEAKING TESTS 101512-6099 V010194 Professional Services

MW OH AMAZON CAPITAL
V012336
MW 011 AMAZON CAPITAL
V012336

MW OH AMAZON CAPITAL
V012336
MW OH
MW 011

MW OH AMAZON CAPITAL
V012336
MW 011

AMAZON CAPITAL
V012336

SERVICEEOMPUTER MONITOR -PUBLIC

SERVICES'INY TOTS SUPPLIES

SERVICESNOW DAY SUPPLIES

SERVICEBECREATION - SUPPLIES

SERVICEBURNISHING SUPPLIES

SERVICESIEIGHBORHOOD SVS - OFFICE

AMAZON CAPITAL SERVICEOFFICE SUPPLIES
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
103654-6301
Special Department Expenses
104071-6301/22401-6301
Special Department Expenses
104071-6301/79394-6301
Special Department Expenses
104071-6401
Community Programs
104076-6855
Furniture & Fixtures
SUPP 104072-6301
Special Department Expenses
103040-6315
Page: 16
AP012924
Check Total:

AP020524
Check Total:

AP020524
AP020524
AP020524
AP020524
AP020524
AP020524
AP020524
Amount Invoice#

14.70 596.81 5438674066
414.20 5438674067
1,011.01
465.00 23344 -INA 00130039 02/08/2024
465.00
3,988.44 90693 P12977 00130040 02/08/2024
PO # Check # Check Date
00130038 02/01/2024
00130038 02/01/2024
3,988.44
110.00 IS666257 00130041 02/08/2024
110.00
326.22 1311-PQMF- 00130042 02/08/2024
259.83 199X-16WH- 00130042 02/08/2024
638.09 199X-16WH- 00130042 02/08/2024

31.98 199X-16WH- 00130042 02/08/2024
284.87 199X-16WH- 00130042 02/08/2024
896.56 199X-16WH- 00130042 02/08/2024

60.07 1J71-JY9G- 00130042 02/08/2024
02/14/2024 :Date
10:23:44 :Time

Type Vendor Name/ID Description
V012336

MW OH AMAZON CAPITAL SERVICEPFFICE SUPPLIES
V012336

MW OH AMAZON CAPITAL SERVICEOFFICE SUPPLIES
V012336
MW OH AMAZON CAPITAL SERVICE3'INY TOTS SUPPLIES
V012336

MW OH AMAZON CAPITAL SERVICESIERITAGE FEST SUPPLIES
V012336

MW OH AMERICAN OFFICE OFFICE FURNITURE
V009212

MW OH AMERICAN OFFICE
V009212

FURNITURE - OLD CITY HALL

MW OH ANTHEM LIFE INSURANCE FEB SMITH, WARD LIFE INS
V000046

MW OH AT&T
V004144

MW OH AT&T
V011189

MW OH BEAR ELECTRICAL
V010997

DEC -JAN PHONE CHARGES

CELL PHONE TRACKING

NOV TS MAINTENANCE
User: Gabriela Calin
Report: API400M : AP: Warrant List - Machine
City of Placentia
Check Register
For 02/14/2024
Account/Description Batch ID
Office Supplies
104070-6315 AP020524
Office Supplies
104071-6301 AP020524
Special Department Expenses
104071-6301/22401-6301 AP020524
Special Department Expenses
104078-6301 AP020524
Special Department Expenses
Check Total:
109800-6850/24503-6850 AP020524
Building & Facilities
109595-6999 AP020524
Other Expenditure
Check Total:
395083-5163
Life Insurance Premiums
109595-6215
Telephone/Internet
296561-6215
Telephone/Internet
103042-6290
Dept. Contract Services
103590-6099
Professional Services
Page: 17
AP020524
Check Total:

AP020524
AP020524
Check Total:

Amount Invoice#
123.47 1QKN-QGW6-
1,289.49 1QKN-QGW6-
707.46 1QKN-QGW6-

34.67 1QKN-QGW6-
PO # Check # Check Date
00130042 02/08/2024
00130042 02/08/2024
00130042 02/08/2024
00130042 02/08/2024
4,652.71
5,759.25 14537 P13232 00130043 02/08/2024
10,637.63 14548 P13276 00130043 02/08/2024
16,396.88

5.00 FEBRUARY 00130044 02/08/2024

5.00 6,417.64 011724-2 00130045 02/08/2024
762.40 011724-2 00130045 02/08/2024
7,180.04
AP020524 220.00 495349
Check Total:
220.00
AP020524 3,212.45 21112
00130046 02/08/2024
P13120 00130047 02/08/2024
02/14/2024 :Date
10:23:44 :Time

Type Vendor Name/ID Description

MW OH BEAR ELECTRICAL NOV TS MAINTENANCE
V010997

MW OH BUTTS, BRAD
V002941

MW OH CALIFORNIA FORENSIC
V000232
City of Placentia
Check Register
For 02/14/2024
Account/Description
103590-6099/21009-6099
Professional Services
103590-6099/21010-6099
Professional Services
103590-6099/21011-6099
Professional Services
JAN FASTRAK REIMBURSEMENT 103040-6301
Special Department Expenses

JAN PD BLOOD DRAWS
103040-6055
Medical Services
MW OH CELLEBRITE USA INC 4/5/2024-25 4PC ULTIMATE SUBSC 103042-6290 V008838
MW OH CHARTER COMMUNICATION$14-2/13 PD FIBER LINE
V004450
MW OH CHARTER COMMUNICATIONS16-2/15 NAV CENTER INTERNET V004450
MW OH CHARTER COMMUNICATION52/14-2/13 WHITTEN CTR INT SVS V004450
MW OH CHARTER COMMUNICATIONS12-2/11 BACKS BLDG CABLE/INT V004450

MW OH CICCS/EAP DEC EAP
V012670
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
Dept. Contract Services
109595-6215
Telephone/Internet
109595-6215
Telephone/Internet
109595-6215
Telephone/Internet
109595-6215
Telephone/Internet
395083-5199
Other Employee Benefits
Page: 18
Batch ID
AP020524
AP020524
AP020524
Amount Invoice# PO # Check # Check Date
247.50 21112 P13120 00130047 02/08/2024
120.05 21112 P13120 00130047 02/08/2024

85.00 21112 P13120 00130047 02/08/2024
Check Total: 3,665.00
AP020524 354.55 JANUARY 24 00130048 02/08/2024
Check Total: 354.55
AP020524 532.00 2487 P12976 00130049 02/08/2024
Check Total: 532.00
AP020524 6,965.44 INVUS265179 00130050 02/08/2024
Check Total: 6,965.44
AP020524 619.00 0528002011424 00130051 02/08/2024
AP020524 287.96 0570178011624 00130051 02/08/2024
AP020524 268.93 0619546011424 00130051 02/08/2024
AP020524 299.98 0629685011224 00130051 02/08/2024
Check Total: 1,475.87
AP020524 427.80 2023-4
Check Total:
427.80
00130052 02/08/2024
02/14/2024 :Date
10:23:44 :Time

Type Vendor Name/ID Description
City of Placentia
Check Register
For 02/14/2024
Account/Description
Batch ID Amount Invoice# PO # Check # Check Date
MW OH CLIFTONLARSONALLEN LLPFINANCIAL AUDIT SVS 102020-6010 AP020524 4,095.00 L241038601 P13138 00130053 02/08/2024 V012348 Accounting & Auditing Service

MW OH COMLOCK
V003166

DOOR REPAIRS

DOOR REPAIRS
Check Total: 4,095.00
103654-6301 AP020524 22.95 847635 00130054 02/08/2024
Special Department Expenses
103654-6301 AP020524 383.63 847636 00130054 02/08/2024
Special Department Expenses
103654-6301
Special Department Expenses
AP020524 186.62 847684 00130054 02/08/2024
MW OH COMLOCK AP020524 65.21 847687 00130054 02/08/2024 V003166
Check Total: 658.41
MW OH COSTAR REALTY JAN REAL ESTATE PROP. DATABASE109595-6999 AP020524 567.00 118926695-1 P13206 00130055 02/08/2024 V012340 Other Expenditure
103654-6301
Special Department Expenses
Check Total: 567.00
MW OH COUNTY OF ORANGE RADIO REPAIRS 103041-6137 AP020524 319.50 STTM001771 00130056 02/08/2024 V008881 Repair Maint/Equipment
MW OH COUNTY OF ORANGE JAN OCATS CLETS/LIVESCAN SVS 103043-6099 AP020524 1,104.51 SH 67777 P13022 00130056 02/08/2024 V008881 Professional Services
Check Total: 1,424.01
MW OH CTS APPLIANCE GE REFRIGERATOR - CONE ROOM 795301-6850 AP020524 1,684.54 104873 00130057 02/08/2024 V000222 Building & Facilities
Check Total: 1,684.54
MW OH DELL MARKETING L.P. COMP. MONITORS FOR NEW HIRES 799700-6368 AP020524 1,339.92 10724893472 00130058 02/08/2024 V000301 Computer Peripheral/Accessory
Check Total: 1,339.92
MW OH DOGTEAMPRO LLC K9 SOFTWARE SUBSCRIPTION 103041-6136 AP020524 599.94 INV -0731 00130059 02/08/2024 V012163 Software Maintenance
User: Gabriela Calin
Report: AP 1400M : AP: Warrant List - Machine
Page: 19
02/14/2024 :Date
10:23:44 :Time

Type
Vendor Name/ID

MW OH FACTORY MOTOR PARTS
V010842
MW 011 FACTORY MOTOR PARTS
V010842
MW 011 FACTORY MOTOR PARTS
V010842

MW OH FAIRWAY FORD
V000376

MW OH FAIRWAY FORD
V000376
Description

PARTS & SUPPLIES

CITY VEHICLE REPAIRS - PARTS

DEC PLACENTIA VH REBATE PRO
City of Placentia
Check Register
For 02/14/2024
Account/Description
103658-6134
Vehicle Repair & Maintenance
103658-6134
Vehicle Repair & Maintenance
103658-6134
Vehicle Repair & Maintenance
103658-6134
Vehicle Repair & Maintenance
GR101534-6363
Resident Vehicle Rebate Prog
MW 011 FIFTH AVENUE CLEANERS JAN PD DRY CLEANING SERVICE 103040-6290 V010431 Dept. Contract Services
MW OH GLASBY MAINT. SUPPLY COJANITORIAL SUPPLIES
V000445
MW OH GLASBY MAINT. SUPPLY COJANITORIAL SUPPLIES
V000445
MW OH GRANICUS INC.

V007659
MW 011 GST GOLDEN STAR
V009410

JAN -MAR GRANICUS SUITES

JAN MANAGED SERVICES
MW 011 HEALTHPOINTE MEDICAL DEC -JAN PRE-EMPL SCREENING User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
103654-6301
Special Department Expenses
103654-6301
Special Department Expenses
101523-6136
Software Maintenance
101523-6290
Dept. Contract Services
101512-6099
Page: 20
Batch ID
Check Total:

AP020524
AP020524
AP020524
Check Total: 224.99
AP020524 172.71 285121
AP020524 2,000.00 DEC 2023
Check Total: 2,172.71
Amount Invoice# PO # Check # Check Date
599.94
111.21 102-203572 P13045 00130060 02/08/2024

32.86 102-203876 P13045 00130060 02/08/2024

80.92 12-5728790 P13045 00130060 02/08/2024
AP020524 1,081.93 JANUARY 24
Check Total: 1,081.93
AP020524 146.54 337080A
AP020524 719.19 338707A
Check Total: 865.73
AP020524 8,728.77 176729
Check Total:

AP020524
Check Total:

AP020524
8,728.77
20,475.00 INV97100
20,475.00
966.00 30601-4224694
00130061 02/08/2024
00130061 02/08/2024
00130062 02/08/2024
00130063 02/08/2024
00130063 02/08/2024
P13287 00130064 02/08/2024
P13185 00130065 02/08/2024
00130066 02/08/2024
02/14/2024 :Date
10:23:44 :Time

Type
Vendor Name/ID
V010713
Description
City of Placentia
Check Register
For 02/14/2024
Account/Description
Professional Services
MW OH INSIGHT PUBLIC SECTOR INC,APTOP/DOCK - IT TECH R. PLISE 799700-6368 V012729 Computer Peripheral/Accessory
MW 011 KOA HILLS CONSULTING LLC22-26 CONSULTING SVS
V011519

MW OH LIEBERT CASSIDY
V000597

MW OH MC FADDEN-DALE
V000635

MW OH MONSIDO LLC
V012767
MW 011 MS CONSTRUCTION
V012613

MW OH OFFICE INDUSTRIES
User: Gabriela Calin

DEC PROFESSIONAL SVS

PW FACILITIES SUPPLIES

PW FACILITIES SUPPLIES
11/30/22-4/29/24 MONSIDO SUBSC

JAN CONSTRUCTION SVS

OFFICE SUPPLIES
Report: AP1400M : AP: Warrant List - Machine
102020-6099
Professional Services
Batch ID Amount Invoice# PO # Check # Check Date
966.00
AP020524 1,832.50 1101127186 00130067 02/08/2024
Check Total:

Check Total:
1,832.50
AP020524 2,231.25 10404 P13026 00130068 02/08/2024
Check Total: 2,231.25
101512-6099 AP020524 715.50 257746 00130069 02/08/2024
Professional Services
101512-6099 AP020524 2,392.50 258270 00130069 02/08/2024 Professional Services
Check Total: 3,108.00
103654-6301 AP020524 239.73 527537/5 00130070 02/08/2024 Special Department Expenses
103654-6301 AP020524 254.72 536618/5 00130070 02/08/2024 Special Department Expenses
103654-6301 AP020524 42.45 536771/5 00130070 02/08/2024 Special Department Expenses
Check Total: 536.90
101523-6136 AP020524 4,254.00 289828
Software Maintenance
Check Total: 4,254.00
101206-6730 / 101206-6730 AP020524 26,600.00 PLS -04
Improvements Othr Thn Bldgs
Check Total: 26,600.00
103040-6315 AP020524 31.48 70414
Page: 21
00130071 02/08/2024
P13003 00130072 02/08/2024
00130073 02/08/2024
02/14/2024 :Date
10:23:44 :Time

City of Placentia
Check Register
For 02/14/2024
Type Vendor Name/ID Description Account/Description Batch ID Amount Invoice# PO # Check # Check Date V007477 Office Supplies
Check Total: 31.48
MW OH ORANGE COUNTY JAN 2024 PARKING CITATIONS 0044-2038 AP020524 4,510.00 013124 00130074 02/08/2024 V007306 Parking Fines
Check Total: 4,510.00
MW OH PARKHOUSE TIRE INC TIRES 103658-6134 AP020524 1,287.05 1020278250 00130075 02/08/2024 V004472 Vehicle Repair & Maintenance
Check Total: 1,287.05
MW OH PBK-WLC ARCHITECTS JAN PSC - ARCHITECT. & ENG SVS 105213-6850 / 105213-6850 AP020524 5,250.00 000000000027 P13047 00130076 02/08/2024 V012022 Building & Facilities
Check Total: 5,250.00
MVV OH PHONE SUPPLEMENTS DISPATCH WIRELESS HS REMOTES 101515-6137 AP020524 1,070.81 131374 00130077 02/08/2024 V012311 Repair Maint/Equipment
Check Total: 1,070.81
MVV OH PLACENTIA CHAMBER OF CHAMBER COOPERATION 101534-6301 AP020524 20,833.00 16158 P13294 00130078 02/08/2024 V000772 Special Department Expenses
Check Total: 20,833.00
MW OH POWERSTRIDE BATTERY COBATTERY REPAIR 103658-6134 AP020524 525.44 C 68998 00130079 02/08/2024 V000785 Vehicle Repair & Maintenance
Check Total: 525.44
MW 01-1 PREMIER FIRST RESPONDERJAN OFFICER THERAPY SERVICES 503040-6301 / 233004-6301 AP020524 600.00 1394 00130080 02/08/2024 V011754 Special Department Expenses
Check Total: 600.00
MW OH QUADIENT FINANCE USA INC'17 ADD POSTAGE -MAIL MACHINE 109595-6325 AP020524 4,150.60 01/18/2024 00130081 02/08/2024 V011439 Postage
Check Total: 4,150.60
MW OH QUADIENT LEASING USA INCTOV-FEB POSTAGE MACHINE LEASEI09595-6175 AP020524 1,736.43 Q1166008 00130082 02/08/2024 User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
Page: 22
02/14/2024 :Date
10:23:44 :Time

Type
Vendor Name/ID
V011416
Description

MW OH RANGER INDUSTRIES LLC CHALLENGE COINS
V011449

MW OH RING CENTRAL INC
V012026

JAN PHONE SYSTEM SVS

MW OH SAGECREST PLANNING ANDDEC CONSULTING SVS
V010576
City of Placentia
Check Register
For 02/14/2024
Account/Description
Office Equipment Rental
101515-6301
Special Department Expenses
101523-6136
Software Maintenance
102532-6290
Dept. Contract Services
MW OH SECO ELECTRIC & LIGHTINGCUFFREE PARK FIELD LIGHT REP. 104076-6139 V010182 Repair/Maint - Parks & Fields

MW OH T -MOBILE
V004339

MW OH TD GRAPHICS
V006944
12/21-1/20 HVAC CONTROLLER INT 109595-6215
Telephone/Internet

PRINTING SVS - CITATIONS
MW OH THINKSUPPLIES.COM OFFICE SUPPLIES
V007047
MW OH THINKSUPPLIES.COM PAPER
V007047
MW OH THINKSUPPLIES.COM PAPER
V007047
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
103047-6230
Printing & Binding
103650-6315
Office Supplies
109595-6315
Office Supplies
109595-6315
Office Supplies
Page: 23
Batch ID Amount Invoice# PO # Check # Check Date
1,736.43
AP020524 690.00 1017595 00130083 02/08/2024
Check Total:

Check Total:
690.00
AP020524 7,950.48 CD_000743450 P13286 00130084 02/08/2024 Check Total:
7,950.48
AP020524 2,641.70 4499 P13168 00130085 02/08/2024
2,641.70
AP020524 500.00 8453 00130086 02/08/2024
Check Total:

Check Total:

AP020524
Check Total:

AP020524
AP020524
AP020524
Check Total:
500.00
591.09 24 -JAN
00130087 02/08/2024
591.09
2,596.05 15407 P13291 00130088 02/08/2024
2,596.05

94.98 70279 00130089 02/08/2024
00130089 02/08/2024
00130089 02/08/2024
413.13 70412

77.00 B70412-1
585.11
02/14/2024 :Date
10:23:44 :Time

Type Vendor Namc/ID
Description

MW OH TOWNSEND PUBLIC AFFAIRSAN CONSULTING SVS
V004165

MW OH TRANSUNION RISK &
V009317
City of Placentia
Check Register
For 02/14/2024
Account/Description
101001-6001
Management Consulting Servics
DEC PD DATABASE TRASACTIONS 103042-6290
Dept. Contract Services

MW OH TURBO DATA SYSTEMS INC JAN PARKING CITATION SVS
V001238
MW 0H VERIZON WIRELESS
V008735

MW OH VERIZON WIRELESS
V008735

MW OH WEATHERPROOFING
V012510
12/21-1/20 PD DEVICES INTERNET
12/21-1/20 IPAD CHARGES
12/21-1/20 COUNCIL IPADS INT.

ROOF REPAIRS - CITY YARD
MW OH YORBA REGIONAL ANIMAL K9 MEDICAL SERVICES
V008472
User: Gabriela Calin
Report: AP 1400M : AP: Warrant List - Machine
103047-6290
Dept. Contract Services
109595-6215
Telephone/Internet
109595-6215
Telephone/Internet
109595-6215
Telephone/Internet
103654-6130
Repair & Maint/Facilities
103041-6301
Special Department Expenses
Page: 24
Batch ID
Amount Invoice#
AP020524 5,500.00 20990
Check Total:

AP020524
Check Total:

AP020524
5,500.00
179.00 49451-202401-1
179.00
1,579.08 42092
Check Total: 1,579.08
AP020524 4,080.16 9954709620
AP020524 115.41 9954709622
AP020524 180.87 9954709623
PO # Check # Check Date
P13285 00130090 02/08/2024
00130091 02/08/2024
P13052 00130092 02/08/2024
00130093 02/08/2024
00130093 02/08/2024
00130093 02/08/2024
Check Total: 4,376.44
AP020524 2,470.00 97395407 P13153 00130094 02/08/2024
Check Total:
2,470.00
AP020524 440.03 5438675998
Check Total:

Type Total:

Check Total:
440.03
1,279,902.30
1,279,902.30
00130095 02/08/2024
02/14/2024 :Date
10:23:44 :Time

City of Placentia
ACH Check Register
For 02/20/2024
Type Vendor Name/ID Description Account/Description Batch ID Amount Invoice# PO # Check # Check Date Grand Total: 42,015.61
Check Totals by ID
AP 42,015.61
EP 0.00
IP 0.00
OP 0.00
Fund Name
Check Totals by Fund
101 -General Fund (0010) 42,015.61
Check Total: 42,015.61
ACH Payroll Direct Deposit for 02/09/2024:
642,611.45
Electronic Disbursement Total: 684,657.06
Void Total:

Check Total:

Funds will be transfen-ed from the Cash Basis Fund as needed to fund the warrants included on this warrant register User: Gabriela Calin
Report: AP 1400M : AP: Warrant List - Machine

0.00 42,015.61
02/14/2024 :Date
10:25:21 :Time

City of Placentia
Check Register
For 02/14/2024
Type Vendor Name/ID Description Account/Description
MW OH ELAN CORPORATE PAYMENAMZN MKTP US*T69VW1M20 102020-6255 V012768 Dues & Memberships
MW OH ELAN CORPORATE PAYMENICABEL WRITER 103040-6301
V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENICE & FREEZER. POPS 104071-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENTINY TOTS SUPPLIES 104071-6301 / 22401-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENTINY TOTS SUPPLIES 104071-6301 / 22401-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENIDAY CAMP EXCURSION 104071-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENSTAFF MEETING SUPPLIES 104071-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMEN.CCIDENTAL CHARGE 104071-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENICIFEGUARD CERTIFICARION 104071-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENSURGE PROTECTOR & LED ROPE LT 104071-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENSTAFF MEETING 104071-6301
V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENIPIRE PREV SPEC PANEL BFAST 101512-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENIDISPATCH SPVS PANEL LUNCH 101512-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENIDISPATCH SUP PANEL LUNCH DRINI401512-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENIDISPATCH SUP PANEL- BREAKFAST 101512-6301 User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
Page: 1
Batch ID Amount Invoice# PO # Check # Check Date
ELAN0823 595,00 23-JUL 00130096 02/08/2024
ELAN0823 113.90 23-JUL 00130096 02/08/2024
ELAN0823 62.88 23-JUL 00130096 02/08/2024
ELAN0823 25.98 23-JUL 00130096 02/08/2024
ELAN0823 42.93 23-JUL 00130096 02/08/2024
ELAN0823 226.00 23-JUL 00130096 02/08/2024
ELAN0823 273.59 23-JUL 00130096 02/08/2024
ELAN0823 30.25 23-JUL 00130096 02/08/2024
ELAN0823 42.00 23-JUL 00130096 02/08/2024
ELAN0823 50.48 23-JUL 00130096 02/08/2024
ELAN0823 145.75 23-JUL 00130096 02/08/2024
ELAN0823 36.89 23-JUL 00130096 02/08/2024
ELAN0823 73.05 23-JUL 00130096 02/08/2024
ELAN0823 13.25 23-JUL 00130096 02/08/2024
ELAN0823 32.29 23-JUL 00130096 02/08/2024
02/14/2024 :Date
10:25:21 :Time

City of Placentia
Check Register
For 02/14/2024
Type Vendor Name/ID Description Account/Description
V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENSTRIKE TEAM FOOD: RABBIT FIRE 103066-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENSTRIKE TEAM FOOD: RABBIT FIRE 103066-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENSTRIKE TEAM: RABBIT FIRE FERGU 103066-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENCOOLER DRAIN PLUGS 103066-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENIICE NATIONAL NIGHT OUT 103040-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENIICE NATIONAL NIGHT OUT 103040-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENTRASH BAGS NATIONAL NIGHT OUT103040-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENIICE NATIONAL NIGHT OUT 103040-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENYCE NATIONAL NIGHT OUT 103040-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENMAINTENANCE SUPPLIES 103654-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENMAINTENANCE SUPPLIES 103654-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENIFW SUPPLIES 103654-6301
V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENYW SUPPLIES 103654-6301
V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENYW SUPPLIES 103654-6301
V012768 Special Department Expenses
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
Page: 2
Batch ID Amount Invoice# PO # Check # Check Date
ELAN0823 34.26 23-JUL 00130096 02/08/2024
ELAN0823 13.00 23-JUL 00130096 02/08/2024
ELAN0823 30.00 23-JUL 00130096 02/08/2024
ELAN0823 33.84 23-JUL 00130096 02/08/2024
ELAN0823 75.91 23-JUL 00130096 02/08/2024
ELAN0823 75.91 23-JUL 00130096 02/08/2024
ELAN0823 41.73 23-JUL 00130096 02/08/2024
ELAN0823 75.91 23-JUL 00130096 02/08/2024
ELAN0823 75.91 23-JUL 00130096 02/08/2024
ELAN0823 174.63 23-JUL 00130096 02/08/2024
ELAN0823 52.39 23-JUL 00130096 02/08/2024
ELAN0823 88.34 23-JUL 00130096 02/08/2024
ELAN0823 153.57 23-JUL 00130096 02/08/2024
ELAN0823 76.98 23-JUL 00130096 02/08/2024
02/14/2024 :Date
10:25:21 :Time

Type Vendor Name/ID Description
City of Placentia
Check Register
For 02/14/2024
Account/Description
MW OH ELAN CORPORATE PAYMEN IIOVERNMENT FINANCE OFFIC 103654-6301 V012768 Special Department Expenses
MW OH ELAN CORPORATE PAYMENMAINTENANCE SUPPLIES 103655-6301 V012768 Special Department Expenses
MW 011 ELAN CORPORATE PAYMENUR SUPPLIES- SIGN HERE POSTITS 101512-6315 V012768 Office Supplies
MW OH ELAN CORPORATE PAYMENI(IR SUPPLIES - DUSTERS 101512-6315 V012768 Office Supplies
MW OH ELAN CORPORATE PAYMENUR SUPPLIES - DATE STAMPS 101512-6315 V012768 Office Supplies
MW OH ELAN CORPORATE PAYMENIBR SUPPLIES - NOTE PADS 101512-6315 V012768 Office Supplies
MW OH ELAN CORPORATE PAYMENflSMFO 102020-6315
V012768 Office Supplies
MW OH ELAN CORPORATE PAYMENFUEL FOR UNIT 71 103658-6345 V012768 Gasoline & Diesel Fuel
MW OH ELAN CORPORATE PAYMENFUEL FOR UNIT 71 103658-6345 V012768 Gasoline & Diesel Fuel
MW OH ELAN CORPORATE PAYMENMEETING SUPPLIES 109595-6399 V012768 Other Supplies
MW OH ELAN CORPORATE PAYMENMAINTENANCE SUPPLIES 100000-6044 V012768 Credit Card Disputes
MW OH ELAN CORPORATE PAYMENMAINTENANCE SUPPLIES 103654-6130 V012768 Repair & Maint/Facilities
MW OH ELAN CORPORATE PAYMENMAINTENANCE SUPPLIES 103654-6130 V012768 Repair & Maint/Facilities
MW OH ELAN CORPORATE PAYMENBAINT 103654-6137
V012768 Repair Maint/Equipment
MW OH ELAN CORPORATE PAYMENMOTOR OIL 103066-6137
User: Gabriela Calin
Report: API400M : AP: Warrant List - Machine
Page: 3
Batch ID Amount Invoice# PO # Check # Check Date
ELAN0823 161.40 23-JUL 00130096 02/08/2024
ELAN0823 134.22 23-JUL 00130096 02/08/2024
ELAN0823 37.04 23-JUL 00130096 02/08/2024
ELAN0823 41.43 23-JUL 00130096 02/08/2024
ELAN0823 84.61 23-JUL 00130096 02/08/2024
ELAN0823 8.25 23-JUL 00130096 02/08/2024
ELAN0823 16.31 23-JUL 00130096 02/08/2024
ELAN0823 63.69 23-JUL 00130096 02/08/2024
ELAN0823 95.41 .23-JUL 00130096 02/08/2024
ELAN0823 23.19 23-JUL 00130096 02/08/2024
ELAN0823 39.45 23-JUL 00130096 02/08/2024
ELAN0823 128.92 23-JUL 00130096 02/08/2024
ELAN0823 27.79 23-JUL 00130096 02/08/2024
ELAN0823 87.57 23-JUL 00130096 02/08/2024
ELAN0823 69.80 23-JUL 00130096 02/08/2024
02/14/2024 :Date
10:25:21 :Time

Type Vendor Name/ID Description
MW OH
MW OH ELAN CORPORATE PAYMENtCSMFO LUNCHEON
V012768
MW OH
MW OH
MW OH

MW OH ELAN CORPORATE PAYMENIANO DEBRIEF MTG MEALS
V012768

ELAN CORPORATE PAYMENWW MANAGER JOB ADVERTISEMEN
V012768
ELAN CORPORATE PAYMENtCOUNCIL MEETING SUPPLIES
V012768

ELAN CORPORATE PAYMENJOST TRAINING COURSE
V012768

ELAN CORPORATE PAYMENYOST TRAINING COURSE
V012768
V012768
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
City of Placentia
Check Register
For 02/14/2024
Account/Description
Repair Maint/Equipment
1101512-6225
Advertising/Promotional
102020-6245
Meetings & Conferences
109595-6245
Meetings & Conferences
101515-6250
Staff Training
101515-6250
Staff Training
103040-6401
Community Programs
Page: 4
Batch ID
ELAN0823
ELAN0823
ELAN0823
ELAN0823
ELAN0823
ELAN0823
Check Total:

Type Total:

Check Total:

Amount Invoice#
375.00 23-JUL
180.00 23-JUL

96.40 23-JUL
366.45 23-JUL

49.00 23-JUL

82.22 23-JUL
4,934.77
4,934.77
4,934.77
PO # Check # Check Date
00130096 02/08/2024
00130096 02/08/2024
00130096 02/08/2024
00130096 02/08/2024
00130096 02/08/2024
00130096 02/08/2024
02/14/2024 :Date
10:25:21 :Time

Type Vendor Name/ID

MW OH CALIFORNIA PUBLIC
V006234

MW OH BANK OF AMERICA
V008741

MW OH BANK OF AMERICA
V008741
Description

FEB FIRE UAL PAYMENT

FEB FIRE UAL INTEREST

COSTCO ANNUAL RENEWAL

LEAGUE OF CALIF CIT - DOBINE F

LEAGUE OF CALIF CIT - WEINERT

ICSC-ESTEVEZ REG CREDIT
CALLBRIDGE SERVICES - SEP'23 S
City of Placentia
Check Register
For 02/14/2024
Account/Description
Batch ID
105525-6906 ACH020724
CaIPERS-Fire Term. Principal
105525-6916 ACH020724
CaIPERS-Fire Term Interest
Check Total:
101512-6255 PCOCT23
Dues & Memberships
103065-6245 PCOCT23
Meetings & Conferences
103065-6245 PCOCT23
Meetings & Conferences
103550-6245 PCOCT23
Meetings & Conferences
101523-6136 PCOCT23
Software Maintenance
PCOCT23
TARGET- ACC PURCHASE REIMB CR001512-6044

CREDIT FRAUDULENT WALMART
PURCHASE FIN. CHARGE

TINY TOTS SUPPLIES

MAYORS OFFICE CHAIRS
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
Credit Card Disputes
104071-6044 PCOCT23
Credit Card Disputes
100000-6040 PCOCT23
Misc Bank Charges
104071-6401 / 22401-6401 PCOCT23
Community Programs
Amount Invoice# PO # Check # Check Date
30,902.10 FEB 2024 00018317 02/08/2024
761.87 FEB 2024 00018317 02/08/2024
31,663.97
120.00 OCT -23 00018318 02/08/2024
510.00 OCT -23 00018318 02/08/2024
510.00 OCT -23 00018318 02/08/2024
-350.00 OCT -23 00018318 02/08/2024
260.62 OCT -23 00018318 02/08/2024

22.34 OCT -23 00018318 02/08/2024
-14.08 OCT -23 00018318 02/08/2024

0.62 OCT -23 00018318 02/08/2024
333.96 OCT -23 00018318 02/08/2024
Check Total: 1,393.46
109595-6999 PCNOV23 4,023.41 NOV-23
Other Expenditure
Page: 5
Check Total:

Type Total:
4,023.41
37,080.84
00018319 02/08/2024
02/14/2024 :Date
10:25:21 :Time

Type Vendor Name/ID Description
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
City of Placentia
Check Register
For 02/14/2024
Account/Description
Page: 6
Batch ID Amount Invoice# PO # Check # Check Date
Check Total: 37,080.84
02/14/2024 :Date
10:25:21 :Time

Placentia Cit Council
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DIRECTOR OF DEVELOPMENT SERVICES
DATE: FEBRUARY 6, 2024

AGENDA REPORT

SECOND READING AND ADOPTION
Ord No. 0-2024-01 Date: 2/20/2024 Item No. 1.c.

First Reading and Approval: Feb 6, 2024
Reviewed and Approved:

Department Head
Deputy City Clerk
SUBJECT: PUBLIC HEARING REGARDING GENERAL PLAN AMENDMENT NO. GPA 2023-01, ZONE CHANGE NO. ZCA 2023-01, AND SUPPLEMENTAL INITIAL STUDY/MITIGATED NEGATIVE DECLARATION NO. EA 2023-01 EXPANDING

THE CITY'S EXISTING TRANSIT -ORIENTED DEVELOPMENT (TOD) PACKING

HOUSE DISTRICT ZONING AND LAND USE DESIGNATION TO INCLUDE APPROXIMATELY 11.5 ACRES LOCATED SOUTH OF CROWTHER AVENUE AND WEST OF SOUTH MELROSE STREET AND APPROXIMATELY THREE (3) ACRES

ALONG CAMERON STREET SOUTH OF CROWTHER AVENUE
FISCAL
IMPACT: Potential for significant increase in annual sustainable revenue (property tax, transient occupancy tax, sales tax) and approximately $8-$10 million in one-time revenue including development impact fees. Infrastructure costs associated with TOD District will be funded by impact fees and annual assessments. No General Fund dollars will be utilized for the proposed District.

SUMMARY:

On April 4, 2017, the City Council adopted General Plan Amendment 2017-01 and Zone Change 2017-01 creating the Transit -Oriented Development (TOD) Packing House District. The impetus and centerpiece of the TOD District is the planned Metrolink station located near Melrose Street and Crowther Avenue across from Old Town Placentia. The original TOD area included approximately 28 acres and included all new development standards and public realm standards, which have resulted in three entitled and two finished mixed-use and residential developments, with brand new streetscape and infrastructure, mainly along Crowther Avenue.

The TOD expansion General Plan Amendment 2023-01 and Zone Change 2023-01 will expand the TOD designation and zone by approximately 14.5 acres. On January 23, 2024, the Planning Commission unanimously recommended adoption of a Supplemental Initial Study/Mitigated Negative Declaration (EA 2023-01) and approval of the General Plan Amendment (GPA) and Zone Change (ZCA).
1 Feb 20, 2024

City Council Agenda
February 6, 2024

Page 2 ends

RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Open the Public Hearing concerning General Plan Amendment No. GPA 2023-01 and Zone Change No. ZCA 2023-01; and

2. Receive the Staff Report and consider all Public Testimony; and

3. Close the Public Hearing; and

4. Adopt Resolution No. R-2024-07, a Resolution of the City Council of the City of Placentia, California, adopting Supplemental Initial Study/Mitigated Negative Declaration (EA 2023- 01) to a previously adopted Initial Study/Mitigated Negative Declaration of Environmental Impacts for GPA 2023-01 and ZCA 2023-01, prepared in full compliance with the California Environmental Quality Act ("CEQA"), California Public Resources Code §§ 21000, et seq., and the Environmental Guidelines of the City of Placentia; and adopting General Plan Amendment No. GPA 2023-01 to change the current land use designation from Industrial to Transit -Oriented Development (TOD) for the approximately 14.5 acre project area; and

5. Waive full reading, by title only, and introduce for first reading Ordinance No. 0-2024-01, an Ordinance of the City Council of the City of Placentia, California Approving Zone Change No. ZCA 2023-01, expanding the Transit -Oriented Development (TOD) Zone for the approximately 14.5 -acre project area.

STRATEGIC PLAN STATEMENT:

This item is consistent with the City Council approved 5 -Year Strategic Goal to achieve:

Implementation of Housing Element Strategies, Objective Number 3.10. This agenda item will specifically create opportunities for the development of more housing in the City, including a mix of housing at various price points.

BACKGROUND:

The City of Placentia's sixth cycle 2021-2029 Housing Element was approved by City Council in March 2022 and is proposed to be amended minimally to achieve State certification no later than end of February 2024. The revised draft Housing Element estimates a shortfall of approximately 1,137 potential housing units compared to the new Regional Housing Needs Assessment (RHNA) requirement based on current zoning. In order to bridge the shortfall, the Housing Element identified land use strategies and potential sites that could be rezoned to meet the new RHNA requirement. As such, City Council directed staff to include the rezoning strategy of expanding the TOD zone in areas mapped in Figure 2. The TOD zoning district currently allows up to 95 units/acre, and the current boundaries are reflected below in Figure 1:

City Council Agenda
February 6, 2024

Page 3 of 7 ends

N
TOD Boundary
Several Housing Element Programs direct the City to expand the TOD District to meet the new RHNA requirement. Under the Housing Element Program HE -1.2: Locate Housing Near Transportation, Employment and Services, the program states that the City will encourage housing near transportation, employment, and services through Program HE -1.15: Transit - Oriented Development, and that the City will further expand opportunities for housing near high- quality public transportation by expanding the TOD zone per Program 1.8. Program HE -1.8 states that in order to ensure the availability of adequate sites to accommodate this assigned need (RHNA), the City shall identify and rezone at least 14 acres of land with allowable densities of at least 30 units/acre to accommodate the shortfall of lower-income sites compared to the RHNA allocation as identified in Appendix B (Attachment 1 - Exhibit A). Program HE -1.15 of the Housing Element further states that in order to expand housing opportunities, an amendment to the TOD zone will be processed to extend the district as described in Program 1.8 and Attachment 1A.

As such, the area encompassing Project Area, TOD zone expansion, is highlighted in yellow on the following map (Figure 2):

Figure 2
MEER s:.,
TOD Boundary
TOD Expansion Area
TOD Expansion Area

City Council Agenda
February 6, 2024

Page 4 ends

The expansion of the TOD district will require a General Plan amendment and map change, expanding the TOD land use designation, and a Zoning Code Amendment/Zone Change to expand the zoning designation and the development standards of the TOD district to the area identified in Figure 2.

The ZCA and GPA will further the direction of City Council from the March 15, 2022 City Council meeting in which the City Council adopted General Plan Amendment (GPA 2021-02) updating the Housing Element of the General Plan, which included direction to expand the TOD district and to amend the Zoning Code to be in compliance with the State housing laws. It should be noted that the Housing Element will be amended minimally to achieve State certification no later than end of February 2024 under a separate agenda item.

DISCUSSION:

The City proposes a ZCA and GPA to expand the TOD Zoning Designation and to expand the TOD Land Use designation of the General Plan Land Use Element as shown on Figure 2. This will result in the amendment to the Land Use Element (Attachment 1 — Exhibit B). The GPA will also amend the General Plan Land Use and Zoning maps to indicate the expanded TOD Land Use District as shown in Attachment 1 - Exhibit C.

General Plan Land Use Element and Land Use Map Amendment:

In accordance with Government Code Section 65350, a city may amend their respective General Plan from time to time. Such amendments shall be made pursuant to Government Code Section 65860 when making a zoning designation of properties consistent with the General Plan. As previously mentioned, to further the direction of City Council, the Project Area includes a General Plan Amendment to expand the existing TOD land use designation as mapped in Figure 2 for approximately 14.5 acres. A General Plan Amendment is also necessary to amend language to the land use element related to the expansion, related to the acreage of the expansion area.

Furthermore, the zoning map will also indicate the expansion of the TOD district as reflected in Figure 2 consistent with City Council direction from March 15, 2022.

Zone Chanqe:

Per Government Code Section 65860, a city shall bring its zoning ordinance and zoning map into consistency with its General Plan. The Project Area includes a General Plan amendment as well as a Zone Change/Zoning Map Amendment to expand the TOD land use designation for the approximately 14.5 -acre project area (Attachment 2 — Exhibit A). As previously stated, the recommended General Plan amendment and Zoning actions will be consistent with the General Plan Amendment described above and will be consistent with the Housing Element Programs previously adopted by City Council.

Development Standards:

Chapter 23.111 of the Placentia Municipal Code (PMC) codifies the TOD development standards adopted by City Council in April 2017 via Ordinance No. 0-2017-04. The same development standards will apply to the TOD expansion project area. In general, the standards follow current planning practice for zoning for transit -oriented development. Many of these include minimum and maximum standards, unlike many existing zoning codes. These minimum/maximum standards

City Council Agenda
February 6, 2024

Page 5 of 7 ends

help further the tenets of TOD type development and encourage developers to not "over park" their projects, but rather park their residential and commercial developments appropriately utilizing TOD examples. Some of the other highlights of the development standards include:
• Mixed -Use development (residential and non-residential uses in same building) • Higher Density residential development (min 65 du/ac; max 95 du/ac) • Greater height for buildings (up to 68')
• Refined list of land uses: active commercial and multi -family (commercial uses that would complement residential areas)
• Fewer parking spaces required, including a "maximum number" • Public art and plazas encouraged
• Improved signage and "special" signage
Other City Actions Related to the TOD Zone
When the original TOD Zone and Land Use designation were created in April 2017, City Council also adopted the following documents (via Resolution R-2017-15) in order to implement the vision of the TOD District:

1. Adopted a TOD Streetscape Master Plan; and

2. Adopted TOD Packing House District and Old Town Placentia District Public Realm Design Standards.

In addition to the preceding, the following City Council actions have also contributed to the realization of the TOD District:

1. Adopted a TOD specific Development Impact Fee Program; and

2. Ensured Orange County Transportation Authority (OCTA) Bus Routes service the TOD and Old Town Placentia areas; and

3. Completed a Wayfinding Signage Program with TOD-District specific sign design.

All of the aforementioned plans and programs including TOD Development Impact Fees will apply to the TOD expansion area. However, the aforementioned programs may require further action and amendment by City Council to specifically address the properties in the expansion area. In addition, Government Code §65583.2(h) requires jurisdictions to permit owner -occupied and rental multi -family residential uses by -right for developments in which at least 20 percent of the units are affordable to lower-income households. Future development in the TOD Zone (and TOD expansion area) must comply with Government Code §65583.2(h) for any development in which at least 20 percent of the units are affordable to lower-income households. This applies to residentially zoned sites that are capable of being developed at a higher density citywide (throughout the State).

Amortization
The amortization language previously adopted in Chapter 23.111 of the PMC preserves private property rights in existence at the time of this zone change. If the Zone Change for the TOD Expansion Area is adopted, all legal uses, buildings or structures may continue to operate as a legal non -conforming use, building or structure. Additionally, for the five-year period after the zone

City Council Agenda
February 6, 2024

Page 6 of 7 ends

change is adopted, these same legal non -conforming uses may be transferred or assigned. After this five-year period has elapsed, legal non -conforming uses can continue if the business is transferred to a child or parent of the owner or to the owner's employees. After that time, the businesses may not be modified or expanded; however secondary uses are permitted to change.

Due to its historic nature, the existing Packing House continues to be exempt from the amortization clause altogether.

PLANNING COMMISSION RECOMMENDATION:

On January 23, 2024, the Planning Commission conducted a public hearing concerning General Plan Amendment No. GPA 2023-01, Zone Change No. ZCA 2023-01, and Supplemental Initial Study/Mitigated Negative Declaration No. EA 2023-01. The Planning Commission concluded the public hearing and unanimously adopted Resolution PC 2024-03 recommending that City Council approve GPA No. 2023-01 and ZCA No. 2023-01 and recommending adoption of Supplemental Mitigated Negative Declaration No. EA 2023-01 for the project.

CEQA COMPLIANCE:

In accordance with the California Environmental Quality Act (CEQA) and State Environmental Guidelines, a Supplemental Initial Study/Mitigated Negative Declaration (No. EA 2023-01) to a previously adopted Initial Study/Mitigated Negative Declaration of Environmental Impacts was prepared for the project which concluded that no new or more severe significant environmental effects than identified in previous environmental documents would occur under the proposed project. The Supplemental Initial Study/Mitigated Negative Declaration is provided as an attachment to this report and as stated, the Planning Commission recommended that City Council adopt the Supplemental Mitigated Negative Declaration (Attachment 4).

CONCLUSION:

The proposed expansion of the TOD Packing House District will further the direction of the City Council from the March 15, 2022 meeting. At that time, the City Council adopted the earlier version of the Housing Element which included direction to expand the TOD District. Several Housing Element Programs also directly relate to the TOD District expansion to meet the new RHNA requirement. The Housing Element also requires location of housing near transportation, employment, and services. City Council also directed staff to amend the Zoning Code to be in compliance with the State housing Iaws.by providing opportunities for additional housing and those goals provide justification for the General Plan Amendment and related Zone Change. It also fulfills several goals of the City's Economic Development Plan, including providing more opportunities for retail sales to stay within the City, and allows for sales tax producing mixed-use development. The TOD District has proven to be an effective tool to attract and enable new development within the District while creating high-quality public and private improvements surrounding the forthcoming Metrolink Station.

City Council Agenda
February 6, 2024

Page 7 of 7 ends

Prepared by: Reviewed and approved:

Joseph M.' Lambert
Director of Development Services
Damien R. Arrula
City Administrator
Attachments:

1. Resolution No. R-2024-07
Exhibit A: Appendix B of the Housing Element
Exhibit B: Amendments to the General Plan Land Use Element Exhibit C: Amended General Plan Land Use Map

2. Ordinance No. 0-2024-01
Exhibit A: Amendment to the Official Zoning Map

3. Correspondence Received

4. Supplemental Initial Study/Mitigated Negative Declaration for the Project Area, appendices available here: haps://wwonr.piaceniia.orc.1/776iEnvironrnental-Documents

ORDINANCE NO. 0-2024-01

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF PLACENTIA, CALIFORNIA APPROVING ZONE
CHANGE NO. ZCA 2023-01, EXPANDING THE TRANSIT

ORIENTED DEVELOPMENT (TOD) ZONE FOR THE
APPROXIMATELY 14.5 -ACRE PROJECT AREA
City Attorney Summary
This Ordinance would approve Zone Change No. ZCA 2023-
01, expanding the Transit Oriented Development (TOD) for the approximately 14.5 -acre project area to include
approximately 11.5 acres located south of Crowther Avenue and west of South Melrose Street and approximately three (3) acres along Cameron Street south of Crowther Avenue, resulting in an amendment to the Official Zoning Map of the City of
Placentia.

A. Recitals.
(i). The Transit Oriented Development Institute created standards for developments that focus land uses around transit centers and are typically characterized by a mix of residential and commercial uses, pedestrian orientation/connectivity, various transportation options, and reduced dependence on parking. (ii) The City Council originally adopted the City's Transit Oriented Development ("TOD") Land Use Designation and adopted TOD land use and zoning standards in April 2017.
(iii) The City of Placentia wishes to expand the boundaries of its previously adopted Transit Oriented Development ("TOD") Land Use Designation and corresponding Zoning Designation utilizing standards that complement the future development around the Placentia Metrolink Station. Implementation of TOD standards require various City Council approvals including an amendment to the Land Use Element of the General Plan to expand the boundaries of it's previously adopted Transit Oriented Development ("TOD") Land Use Designation and amending the Official Zoning Map of the City of Placentia, utilizing previously adopted Public Realm Standards and the previously adopted Streetscape Master Plan that will provide standards for the development of public improvements in and around the TOD expansion project area, and certification of a Subsequent Mitigated Negative Declaration to ensure environmental impacts associated with the TOD expansion area are mitigated to a level that is less than significant in accordance with the with the California Environmental Quality Act ("CEQA") and the City of Placentia Environmental Guidelines as codified in Title 14 of the California Code of Regulations ("CCR") Section 15000 et. seq., Public Resources Code Section 21000 et. Seq.

Ordinance No. 0-2024-01

Page 1 of 5 ends

(iv.) In accordance with the California Environmental Quality Act (CEQA) and State and City Environmental Guidelines, a Supplemental Initial Study/Mitigated Negative Declaration (EA 2023-01) to a previously adopted Initial Study/Mitigated Negative Declaration of Environmental Impacts was prepared for the project which concluded that no new or more severe significant environmental effects than identified in previous environmental documents would occur under the proposed project. (v.) The Supplemental Initial Study/Mitigated Negative Declaration were made available for thirty (30) days ("public review period") during which time the public could comment on the Supplemental IS/MND in accordance with CCR Section 15073. After completion of the public review period, the City prepared written responses to all comment letters received on the Supplemental Mitigated Negative Declaration during the public review period.
(vi.) On or about January 23, 2024, the Planning Commission of the City of Placentia held a duly noticed public hearing and unanimously recommended to the City Council approval of General Plan Amendment No. GPA 2023-01, Zone Change No. ZCA 2023-01, and recommended City Council adopt Supplemental Initial Study/Mitigated Negative Declaration No. EA 2023-01 for the entire project. (vii.) The City of Placentia provided notice of the City Council's public hearing in accordance with California Government Code Section 65090 and the City of Placentia Municipal Code Section 23.96.030.
(viii.)
occurred.

All other legal prerequisites to the adoption of this Ordinance have B. Ordinance.

NOW, THEREFORE, the City Council of the City of Placentia does hereby find, determine and ordain as follows:

SECTION 1. In all respects as set forth in the Recitals, Part A, of this Ordinance.

SECTION 2. The Supplemental Initial Study/Mitigated Negative Declaration (EA 2023-01) to a previously adopted Initial Study/Mitigated Negative Declaration of Environmental Impacts for the "project" was circulated for public review and contains all contents as required in CCR Section 15071. The City has complied with the requirements of CEQA and the City of Placentia Environmental Guidelines. In adopting Resolution No.

R-2024-07, the City Council certified and adopted Supplemental Initial Study/Mitigated Negative Declaration (EA 2023-01) for the for the "project" including the General Plan Amendment No. GPA 2023-01 and the Zone Change No. ZCA 2023-01 in compliance with CEQA and the City of Placentia Environmental Guidelines.

SECTION 3. The City Council hereby amends the Official Zoning Map of the City of Placentia, maintained in accordance with the provisions of § 23.08.020 of the Placentia Ordinance No. 0-2024-01

Page 2 of 5 ends

Municipal Code, as set forth in Exhibit "A" attached hereto and by this reference made a part hereof.

SECTION 4. The City Council hereby certifies and states that that the TOD Streetscape Master Plan and TOD Packing House District and Old Town Placentia District Public Realm Design Standards as adopted in Resolution R-2017-15 shall apply to the TOD expansion project area as set forth in Exhibit "A", which further refines the Public Realm standards to provide further more -detailed direction for public right of way and streetscape improvements including street furniture, street/traffic lights, landscaping, pavement and other standards in order to provide unifying, consistent and aesthetically pleasing features of the public areas within the original TOD and TOD expansion project area. The Director of Development Services in conjunction with the Public Works Director shall have the authority to make minor amendments to the streetscape master plan when deemed necessary without City Council action and said plans may be further amended by City Council from time to time.

SECTION 5. The City Council hereby finds that this approval is based in whole or in part on Housing Element Program HE -1.2: Locate Housing Near Transportation, Employment and Services, the program states that the City will encourage housing near transportation, employment, and services through Program HE -1.15: Transit -Oriented Development, and that the City will further expand opportunities for housing near high- quality public transportation by expanding the TOD zone per Program 1.8. Program HE -

1.8 states that in order to ensure the availability of adequate sites to accommodate this assigned need (RHNA), the City shall identify and rezone at least 14 acres of land with allowable densities of at least 30 units/acre to accommodate the shortfall of lower-income sites compared to the RHNA allocation as identified in Appendix B of the Housing Element. Program HE -1.15 of the Housing Element further states that in order to expand housing opportunities, an amendment to the TOD zone and General Plan Land Use District will be processed to extend the district as described in Program 1.8 of the Housing Element.

SECTION 6. The City Council finds, in accordance with the requirements of Section 23.96.040 ("Amendments") of the Placentia Municipal Code, that the proposed amendment to the official Zoning Map will not be detrimental to the health, safety or general welfare of the persons residing or working within the neighborhood of the proposed amendment or within the city, and that it will not be injurious to property or improvements within the neighborhood or within the city. The City Council also finds that the amendment is consistent with the latest adopted General Plan.

SECTION 7. The City Council finds, recognizes, and agrees that, Government Code §65583.2(h) requires jurisdictions to permit owner -occupied and rental multifamily residential uses by -right for developments in which at least 20 percent of the units are affordable to lower-income households. The City Council hereby directs City Staff to adhere to and apply all requirements related to Government Code §65583.2(h) for any development in which at least 20 percent of the units are affordable to lower-income households. This applies citywide and also specifically to properties within the original TOD Zone and the TOD expansion project area.

Ordinance No. 0-2024-01

Page 3 of 5 ends

SECTION 8. If any section, subsection, sentence, clause, or phrase of this ordinance and/or the documents in support of this ordinance is/are for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

SECTION 9. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same, or the summary thereof, to be published and posted pursuant to the provisions of law and this Ordinance shall take effect thirty (30) days after passage.

INTRODUCED at a regular meeting of the City Council of the City of Placentia held on February 6th, 2024.

PASSED, APPROVED AND ADOPTED this 20th day of February, 2024.

Jeremy Yamaguchi, Mayor
Attest:

Robert S. McKinnell, City Clerk
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Placentia, held on the 6th day of February 2024, and adopted at a regular meeting of the City Council of the City of Placentia, held on the 20th day of February, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Councilmembers:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
Ordinance No. 0-2024-01

Page 4 of 5 ends

Exhibit "A"

AMENDMENT TO THE OFFICIAL ZONING MAP
Ordinance No. 0-2024-01

Page 5 of 5 ends

EXHIBIT "A"

AMENDED ZONING MAP

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Placentia City Council

AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE DATE: FEBRUARY 20, 2024
SUBJECT: ACCEPTANCE OF WORK AND NOTICE OF COMPLETION FOR URBAN

FOREST TREE PLANTING PROJECT
FISCAL
IMPACT: EXPENSE: $ 81,618 CONTRACT COST
BUDGETED: $ 120,000 FY 2023-24 CIP BUDGET (841306-6740) SUMMARY:

On May 2, 2023, the City Council approved a contract for an urban forest tree planting project within the former Hamer Island. Staff solicited bids for this project and received seven (7) bids from qualified contractors. Nieves Landscaping, Inc. (Nieves) was determined to be the lowest, responsive, and responsible bidder. The City Council awarded a contract to Nieves for the work in an amount not -to -exceed $81,618. The work has been completed to the satisfaction of the City.

This recommended action concludes the Project and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $81,618.

RECOMMENDATION:

It is recommended that City Council take the following actions:

1. Accept the work performed by Nieves Landscaping, Inc., for the urban forest tree planting project, for a total amount of $81,618; and

2. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project.

STRATEGIC PLAN STATEMENT:

This agenda item conforms to Strategic Planning Goal and Objective 6.4, Expand the Urban Forest Plan to plant 100 trees per year.

DISCUSSION:

On May 2, 2023, the City Council approved a contract to plant trees in residential parkways located within the former Hamer Island neighborhood. The project added 152 new trees to the City's urban forest.

1.d.

Feb 20, 2024

City Council Agenda
February 20, 2024

Page 2 of 2 ends

The total cost of this work amounts to $81,618 which includes the contract with Nieves Landscaping, Inc. This recommended action concludes the Project and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $81,618.

FISCAL IMPACT:

The final construction cost amounts to $81,618. This cost consists of the contract amount with Nieves Landscaping, Inc., in an amount not -to -exceed $81,618. Sufficient funds were budgeted and available in the Fiscal Year (FY) 2023-24 Capital Improvement Program Budget to cover the expenses. As such, sufficient funds exist for the recommended actions.

Prepared by:
4 Samantha Byfield
Public Works Manager
Reviewed and - oo oied:

Luis Estevez
Deputy City Administrator
Reviewed and approved:
j
Jennifer Lampman
Director of Finance
Reviewed and approved:

Damien R. Arrula
City Administrator
Attachment:

Notice of Completion — Nieves Landscaping, Inc.

Das
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RECORDING REQUESTED BY
1 AND WHEN RECORDED MAIL TO
r
Name
Street
Address
City &
State
L
City Clerk
City of Placentia
401 E. Chapman Ave.

Placentia, CA 92870
City Council Approval:

February 20, 2024
J

SPACE ABOVE THIS LINE FOR RECORDER'S USE
Free Recording Per Government Code Section 27383 & 6103.

Deputy City Clerk

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete requirements.)
Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is City of Placentia

3. The full address of the owner is 401 East Chapman Avenue Placentia, CA 92870

4. The nature of the interest or estate of the owner is: In fee.

N/A
(If other than fee, strike "In fee" and insert, for example, 'purchaser under contract of purchase," or "lessee")

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES
N/A

6. A work of improvement on the property hereinafter described was completed on February 9, 2024. The work done was:

Urban Forest Tree Planting Project.

The name of the contractor, if any, for such work of improvement was Nieves Landscaping, Inc.

7. 1629 E. Edinger Ave., Santa Ana, CA 92705 05/02/2023 (If no contractor for work of improvement as a whole, insert "none") (Date of Contract)

8. The property on which said work of improvement was completed is in the city of Placentia County of Orange , State of California, and is described as follows: Urban Forest Tree Planting Proiect.

9. The street address of said property is various locations throughout the City of Placentia. (If no street address has been officially assigned. insert "none")

CITY OF PLACENTIA
Dated: February 20, 2024
Verification for Individual Owner
Signature of owner or corporate officer of owner
named in paragraph 2 or his agent

VERIFICATION
I, the undersigned, say: I am the City Administrator, Damien R. Arrula ("President of", "Manager of", "Owner of", etc.)
Notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge.

I declare under penalty of perjury that the foregoing is true and correct.

Executed on February 20 , 2024 , at Placentia , California. (Date of Signature.) (City where signed.)
the declarant of the foregoing
NOTICE OF COMPLETION — WOLCOTTS FORM 1114 — REV. 6-74
(Personal signature of the individual who is swearing
that the contents of the notice of completion are
true.) -
8 pt. type or larger
ATTACHMENT 1

TO:

VIA:

FROM:

DATE:

Placentia City Council

AGENDA REPORT

CITY COUNCIL

CITY ADMINISTRATOR

DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE FEBRUARY 20, 2024
SUBJECT: ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF COMPLETION

FOR THE FIRE STATION ROOF REPLACEMENT PROJECT, CITY PROJECT NO. 24501
FISCAL
IMPACT: EXPENSE: $ 234,555 ORIGINAL CONSTRUCTION CONTRACT $ 15,081 CONTRACT CHANGE ORDER NO. 1
$ 249,636 TOTAL CONSTRUCTION COST
BUDGETED: $ 250,000 FY 2023-24 CIP BUDGET (799800-6850-24501) SUMMARY:

On July 11, 2023, the City Council approved a contract for replacement of the roofs at both City fire stations. Staff solicited bids for this project and received three (3) bids from qualified contractors. Letner Roofing Company was determined to be the lowest, responsive, and responsible bidder. City Council awarded a contract to Letner Roofing Company for the work in an amount not -to -exceed $234,555.

The work has been completed to the satisfaction of the City. The recommended actions conclude the Project and authorize filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $249,636.

RECOMMENDATION:

It is recommended that City Council take the following actions:

1. Accept the work performed by Letner Roofing Company, for the removal of the membrane roofing system and installation of a new Ketone Ethylene Ester roofing system and ancillary work, for a total amount of $249,636; and

2. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and

3. Authorize the City Administrator to release retention funds in accordance with the terms of the contract.

1.e.

Feb 20, 2024

City Council Agenda
February 20, 2024

Page 2 of 3 ends

STRATEGIC PLAN STATEMENT:

There is no specific Strategic Planning objective or goal associated with this agenda item.

DISCUSSION:

On July 11, 2023, the City Council approved a contract for replacement of the existing roofs at both City fire stations. The improvements included replacement of the roofs at Fire Stations #1 and #2. The existing membrane roofs were in poor condition and reached the end of their useful service lives. The project included removal and reinstallation of counter flashing and coping metal, installation of a new 1/4 inch deck dens and a Tremco Thermoplastic, Tri -Polymer Alloy single -ply system, and seal seams at the duct drops into the roof system.

During the project, unforeseen conditions were encountered that resulted in additional work to include the removal and replacement of rotted wood fascia, applying stucco, additional plywood to match elevation on a wall adjacent to the roof at Fire Station 2 to form a complete seal and the installation of plywood and membrane on an existing tile parapet wall. As a result, a change order was issued for this project that totaled $15,081, which was Tess than 10% of the total contract amount and was approved by the City Administrator under his administrative approval limit.

The total construction cost of this work amounts to $249,636. This amount includes the contract by Letner Roofing Company in the amount of $234,555 and a change order in the amount of $15,081.

This recommended action concludes the Project and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $249,636 and starts the 30 -day window to file claims against the contractor's retention payment.

FISCAL IMPACT:

The final construction cost amounts to $249,636. This cost consists of the contract amount with Letner Roofing Company, in an amount not -to -exceed $234,555 and an additional $15,081 in approved contract change orders. Sufficient funds were budgeted and available within the Fiscal Year (FY) 2023-24 Capital Improvement Program Budget to cover the expenses. As such, sufficient funds exist for the recommended actions.

Prepared by:

SagAicuitt6 f7h6(L6L
Samantha Byfield
Public Works Manager
Reviewed and approved:

JennifJr La"mpman
Director of Finance

City Council Agenda
February 20, 2024

Page 3 of 3 ends

Reviewed and app . ed Reviewed and approved:
i
Luis Estevez V Damien R. Ar . :---,
City Administrator
Deputy City Administrator
Attachment:

Notice of Completion — Letner Roofing Company, Inc.

Das
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RECORDING REQUESTED BY
1 AND WHEN RECORDED MAIL TO
r
Name
Street
Address
City &
State
L
City Clerk
City of Placentia
401 E. Chapman Ave.

Placentia, CA 92870
City Council Approval:

February 20, 2024
J

SPACE ABOVE THIS LINE FOR RECORDER'S USE
Free Recording Per Government Code Section 27383 & 6103.

Deputy City Clerk

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete requirements.)
Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is City of Placentia

3. The full address of the owner is 401 East Chapman Avenue Placentia, CA 92870

4. The nature of the interest or estate of the owner is: In fee.

N/A
(If other than fee, strike "In fee" and insert, for example, 'purchaser under contract of purchase," or "lessee")

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES
N/A

6. A work of improvement on the property hereinafter described was completed on December 12, 2023. The work done was:

Replacement of roofs at Fire Stations #1 and #2.

The name of the contractor, if any, for such work of improvement was Letner Roofing Company.

7. 1490 Glassell, Orange, CA 92867 07/11/2023
(If no contractor for work of improvement as a whole, insert "none") (Date of Contract)

8. The property on which said work of improvement was completed is in the city of Placentia County of Orange , State of California, and is described as follows: Fire Station 1 & 2 Roof Replacement Proiect.

9. The street address of said property is 110 S. Bradford Ave., Placentia, CA 92870 and 1503 Valencia Ave., Placentia, CA 92870. (If no street address has been officially assigned. insert "none")

CITY OF PLACENTIA
Dated: February 20, 2024
Verification for Individual Owner
Signature of owner or corporate officer of owner
named in paragraph 2 or his agent

I declare under penalty of perjury that the foregoing is true and correct.

TO:

VIA:

FROM:

DATE:

CITY COUNCIL

CITY ADMINISTRATOR

CHIEF OF POLICE
FEBRUARY 20, 2024
Placentia Cit Council

AGENDA REPORT
SUBJECT: DRAFT OPERATIONAL AGREEMENT FOR NORTH ORANGE COUNTY PUBLIC

SAFETY COLLABORATIVE
FISCAL
IMPACT: EXPENSE: $ 239,000
REVENUE: $ 239,000
SUMMARY:

The City of Placentia is a member of the North Orange County Public Safety Collaborative. The Collaborative has requested that member cities seek approval of the draft version of an Operational Agreement for the Collaborative. Given the substantial work that has been completed thus far on the parameters of the draft Operational Agreement, it is expected that any changes by member cities would be non -substantive in nature. It is recommended that the City Council approve the Operational Agreement in its draft form so that it may receive final circulation among member cities. The City expects to receive $239,000 from its participation in the Collaborative, for the period covering September 1, 2023 to June 30, 2026.

RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Approve the Draft Operational Agreement for the North Orange County Public Safety Collaborative; and

2. Authorize Staff to make non -substantive modifications to the Agreement, if needed, and the City Administrator to execute the necessary documents, in a form approved by the City Attorney.

STRATEGIC PLAN STATEMENT:

This item conforms to Strategic Plan Goal 2, Ensure that Public Safety Continues to be a High Priority, Objective No. 2, Consider sharing of services to other cities.

1.f.

Feb 20, 2024

City Council Agenda
February 20, 2024

Page 2 of 2 ends

DISCUSSION:

The California Board of State and Community Corrections has provided $8 million to the North Orange County Public Safety Collaborative for the period covering September 1, 2023, to June 30, 2026. The following cities belong to the Collaborative: Anaheim, Brea (Fiscal Agent for Collaborative), Buena Park, Cypress, Fullerton, La Habra, La Palma, Orange, Placentia, Stanton, and Yorba Linda.

As an act of the California Legislature (Assembly Bill 97, Ting), the North Orange County Public Safety Collaborative was initially established in 2017. AB 97 allowed the Collaborative to spend state funds to address youth violence prevention and intervention in K-12 schools, enhance successful reentry of offenders into the community and address homeless outreach and intervention efforts.

FISCAL IMPACT:

The City of Placentia expects to receive $239,000 for its participation related to the current work being conducted by the Collaborative. Of this amount, $139,000 will be used for the Homeless Liaison Officer's (HLO) salary/benefits. The HLO will dedicate two (2) days per week at the HOPE Center. The remaining $100,000 will be used in the Investigations Division for salary/benefits and supplies related to gang suppression efforts.

Submitted by:

Teri Knutson
Management Analyst
Reviewed and a • . roved:

Brad Butts.

Chief o / etice
Reviewed and approved: Reviewed and approved:

Jennifer Lampman
Damien R. Arrula
Finance Director City Administrator
Attachment:

Draft Operational Agreement for the North Orange County Public Safety Collaborative

OPERATIONAL AGREEMENT
This Operational Agreement stands as evidence that the NORTH ORANGE COUNTY PUBLIC SAFETY COLLABORATIVE (herein, the COLLABORATIVE) consisting of the cities of Anaheim, Brea, Buena Park, Cypress, Fullerton, La Habra, La Palma, Orange, Placentia, Stanton and Yorba Linda, intend to work together toward the mutual goal of providing maximum available assistance to support its regional communities using the COLLABORATIVE effort to reduce violence through prevention, intervention and suppression activitie\tthrough the use of evidence -based services.

The COLLABORATIVE believes that the formation of the North Orange County Public Safety Coordinating and Advisory Board (herein, the BOARD) and the implementation of the North Orange County Public Safety Collaborative Services (herein, the Services) (together, the "Project"), as described within this application, will . her this goal. Each city agency agrees to participate in the Project as outlined below. r
North Orange County Public Sa
Coordinating and Advisor
The cities of Anaheim, Brea, Buena Park, Cypres 'ullerton, La - a Palma, Orange, Placentia, Stanton and Yorba Linda will clo ly coordinate regiona - rvices and activities through the formation of the Board. The Boa members are r- 9 - entatives from the cities of Anaheim, Brea, Buena Par ess, Fullerto Habra, . .lma, Orange, Placentia, Stanton and Yorba Linda. The Ch e Board is the ief of Pole from the City of Brea, Chief Adam Hawley, who will facilitate the Board's efforts. In addition to the Chair, the adoption of a Vice -Chair will further facilitate and assist the Board Chair. The Vice -Chair of the Board is the Chief of Police from the of La Habra, Chief Adam Foster. The Board will ensure that the Project is responsive to community needs, pzi tize the use of funds, secure key agencies to support t efforts a tify way to obtain sustainability including the promotion of the and replic of the COL RA o • her regions throughout California.

The Boar' 's support of the efforts is . ensure that Services are readily available for resource provision through the evidence -based prevention support services such as OST (out of school time) character . I II eadershikdevelopment, education and career development, health and life skills, the arts, an. sorts, fitress and recreation through intervention support services such as homeless street outreach and intervention efforts through appropriate linkages to continuum of care, reentry supportive resources and case management services.

Monthly Board meetings will review fiscal and project reports. To serve the community as a safety net, regional efforts and its coordination to provide the community direct resources through the Services will also be monitored and modified as necessary. 55414.00700\34385945.2

North Orange County Public Safety Collaborative
Members
SECTION 1: Additional Members
Any North Orange County city organized and existing under the laws of the State of California or under a city charter adopted pursuant thereto, authorized by or pursuant to such laws or charter to engage in the purposes described in this Agreement ("Applying Agency"), may become a Member as described below:

1.1 Resolution of Application. The Applying Agency shall'lith the Coordinating & Advisory Board a certified copy of a resolution of its governing body whereby the Applying Agency: (a) agrees to the provisions of this Agreement; and (l4Fgues to become a Member.

1.2 Approval and Conditions of Approval. No such Applying Agency shall become a Member until: (a) its admission is approved at a regular or special meeting of the Coordinating & Advisory Board by a unanimous vote; and (b) exec of this Agreement by the authorized representative of the Applying Agency and ackn. ' ed by t Board Chair and Executive Director of the COLLABORATIVE.

1.3 Admission. Upon compltion of the foregoi
become a Member for all purposes unde -Agreement and
circulate to all Members an updated copy of this • reement wit Member.

Applying Agency shall
OLLABORATIVE shall
ature page of the new
SECTION 2: Suspension and ExcluX ► emb
Any Member that has breached tlkgreementi any way, may have its rights under this Agreement suspended and be excluded from partici g in the COLLABORATIVE (including, but not limited to, representation on the Coordinating& Advisory Board) following: (a) at least thirty (30) days' prior written notice from the COLLABORATIVE to the defaulting Member or of its brea and (b) if the defaulti _ Membe�lils to cure the breach within such time, a majorit ote of the Coordinating : .vissry Board at a special or regular meeting of the Board, whi take effect immediately. suspended and excluded Member shall continue to be liable for ligations undyr any se ► . rate agreement with the COLLABORATIVE and for any funds to the '.ber approved by the Coordinating & Advisory Board prior to such Member's suspension an. usion. Aw suspended and excluded Member may be reinstated by the Coordinating & ory Bird following cure of the breach and, if applicable, its share of any additional payments or advances approved by the Coordinating & Advisory Board during the Member's suspension and exclusion period. A suspended and excluded Member may withdraw from THE COLLABORATIVE pursuant to the provisions of this agreement.

SECTION 3: Termination; Withdrawal; Amendment.

3.1 Termination. This Agreement may be terminated by the mutual written consent of all Members. If at any time there are only two (2) Parties to this Agreement and one (1) Party intends to withdraw, the other Party's written consent to terminate this Agreement shall not be unreasonably conditioned or delayed. This Agreement and the COLLABORATIVE shall 55414.00700\34385945.2

continue to exist for the purpose of disposing of all claims, distribution of assets, and all other functions necessary to conclude the affairs of the COLLABORATIVE.

3.2 Withdrawal. Notwithstanding any other provision of this Agreement, any Member may withdraw from the COLLABORATIVE by adopting a resolution of the Member's advisory body and providing the COLLABORATIVE with written notice of its intent to withdraw at least six (6) months prior to the end a Fiscal Year. Such notice shall not become effective until the last day of Fiscal Year in which notice was given. A withdrawal from the COLLABORATIVE constitutes a withdrawal of that Member's representatives from the Coordinating & Advisory Board. If at any time there are only two (2) Parties to this Agreement, any desired withdrawal shall be subject to the termination provisions of this Agreement.

3.3 Effect of Withdrawal. The withdrawal of a Member shall not terminate its responsibility to contribute its share of any obligation incurred by the COLLABORATIVE or to perform any other obligation arising from a separate av .-m- or other legally binding obligation, including, but not limited to, amounts d ined b the Board for: (a) liabilities and claims accrued during the time the agency was a - r (incl 'ng any future obli ions arising from retirement benefits for past and existing • e s e COLLAB TIVE, if any); (b) contributions, payments or advances for budget. ,. enses for the Fiscal Year in which notice of intent to withdraw is given; and (c) other obligatio able from contributions, payments, or advances incurred, which obligation matures afte effective date of withdrawal provided to the Member by the COLLABORATIVE
Prior to the effective date of withdraw, the withdrawing ember shall have paid, or made arrangements satisfactory t the Board to pay, its share of such obligations. Except as the withdrawing Member may agree riting with'the Board, the withdrawing Member shall automatically relinquish all rights Member under this Agreement on the effective date of the withdrawal. Such relinquishment shall include, but ndtbe limited to, any right of the withdrawing Member to the assets of the COLLABORATIVE. The withdrawal of a Member shall not affect any obligations under any sepa to agreement between the withdrawing Member and the COLLABORATIVE.
141

3.4 Disbursement pon Termination. Upon termination of this Agreement and after payment of al liabilities, co expeles and charges validly incurred under this Agreement, all remaining as f the COL BORATIVE shall be disbursed among Members, including any Members whic iously drew from the COLLABORATIVE. All assets shall be divided among the Membe and fo er Members in accordance with and proportionate to their cash contributions (including payments for services received and property at market value when this Agreement and the CQLLABORATIVE shall continue to exist for the purpose of disposing of all claims, distribution of assets, and all other functions necessary to conclude the affairs of the COLLABORATIVE.

SECTION 4: Default; Enforcement
If default shall be made by any Member in any undertaking contained in this Agreement, such default shall not excuse such Member or any other Member from fulfilling its obligations under this Agreement and each Member shall continue to be liable for the payments and 55414.00700\34385945.2

advances hereof and the performance of all conditions herein contained. Each Member hereby declares that this agreement is entered into for the benefit of the COLLABORATIVE created hereby and each Member hereby grants to the COLLABORATIVE the right to enforce by whatever lawful means the COLLABORATIVE deems appropriate all of the obligations of each of the Members hereunder. Each and all of the remedies given to the COLLABORATIVE hereunder or by any law now or hereafter enacted are cumulative and the exercise of one right or remedy shall not impair the right of the COLLABORATIVE to any or all other remedies.

North Orange County Public Safety Collabor. 've
Programmatic Responsibilities and Fiscal Execuf ctor
The North Orange County Public Safety Collaborative Service Executive Director is Soo Elisabeth Kang (herein, the Execu report to the Board as to coordinating the administrative meet its goals and objectives of the Services in the re Management structure and decision-making proc
goals: Under the leadership of the Coordinating and A
evaluates emerging trends, early, middle and late evalua sets given policy direction, monitors the progress of the co partners, facilitates interagency/collaboration d troubleshoot Board's direction.
rogrammatic and Fiscal
Director) who will directly
rk and wraparound effort to
will support thL ctives and
the Executi erector
d outcomes of rendered services,
ity-based organization (CBO)
hile implementing the
The Executive Director shall file reports to the Board of State andCommunity Corrections fiscally and programmatically as required by the Board of State and Community Corrections.

Fiscal responsibilities include 1) Preparation which includes -all Project -related receipts for each reimbursable item with sufficient supporting documentation with labels on all documents for expenses eligible fdr reimbursement; 2) Invoice Li m Clarification which includes line items from the budget match worksheets, invoices emized receipts to substantiate charges for each line item; and 3 Assembl and submission of supporting documentation packet signed by the Boar. , authoriz esignat icer on the required face page.

Pro
timeline r
the report; 2
outcomes of th
3) Final Outcome
outcomes of the Servies' activities.
is responsibili 'nclude compiling and submitting Progress Reports due in the ted to captur the im mentation measures of the Services for the timeframe of 1 Evaluation Plan to collect and evaluate data to measure performance and ices' ac sties with any preliminary findings or evidence of Project impact; aluatialrReport to provide final findings of the measured performance and The Executive Director's responsibilities also include monthly intervention meetings with the community-based organizations and stakeholders to discuss strategies, timetables, implementation of services and support to reduce violence through prevention, intervention, and suppression activities.
55414.00700\34385945.2

North Orange County Public Safety Collaborative
Services
The regional collective impact of the COLLABORATIVE includes funded community-based partners.

Funded Services Partners: The funded Services community based organizations partners will provide the following direct resources: Out of school time (OST) violence, prevention and intervention activities and case management services; mentoring services; early violence prevention and intervention activities; homeless and reentry case management services; promotion of positive outcomes for all children and families by leveraging the COLLABORATIVE impact of partners and championing qualfamily support and strengthening practices; assessment, life skills, coping and c seling services; and programmatic evaluation and outcome reports. Law enfo e agencies within the COLLABORATIVE will provide dedicated officers t eet needs of the Services in the region working the COLLABORATIVE.

Period
Effective performance period is for: September 1, 2023 through June 30, 2026.

Financiarrangements
Board of State and Community Corrections un the Corre ons Planning and Grant Programs shall award the funds to the COLLABORATIVE for a total of $8,000,000 during the performance period. Funds are available for encumb . • e or expenditure until June 30, 2026.

The COLLABORATIVE agrees that the City of Br . shall serve as the designated fiscal agent (herein, the Fiscal Agent) on behalf of the CO : ORATIVE with authority to present claims to Board •f State and Community Corrections •n behalf of each of the funded cities and its comm
appr
facilitati
from each p
measurement
-based organizations for servis delivered by each. Disbursement of payment as will be made by the Fiscal Agent. The Fiscal Agent shall be responsible for ers meetings, collection documentation for invoices and outcome measurements and maintaining complete and accurate records of all financial and outcome Miscellaneous
Each party agrees to utually defend, indemnify, and hold harmless the other parties, their officials, officers, directors, agents, employees, and volunteers, from all claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, or costs of any kind, whether actual, alleged, or threatened, actual attorney's fees incurred by each party, court costs, interest, defense costs, including expert witness fees and any other costs or expenses of any kind whatsoever, including, but not limited to, liability for bodily injury, sickness, disease or death, property damage (including loss of use) or violation of law, caused by or arising out of, or relating to any negligent act, error or omission, or willful misconduct of that party, its officials, officers, directors, agents, employees, and volunteers acting pursuant to its 55414.00700\34385945.2

control and performing under this Operational Agreement. To the extent that more than one party is determined to have been negligent or at fault, the parties agree that each party shall bear its own portion or percentage of liability and to indemnify and hold harmless the other parties for that share.

This Operational Agreement may be executed and delivered in any number of counter parts, each of which, when executed and delivered shall be deemed an original and all of which together shall constitute the same agreement. Facsimile or electronic signatures will be permitted.

The laws of the State of California and applicable local and federal lave' ` 'dations, and guidelines shall govern this Operational Agreement.

Should litigation arise out of this Operational Agreement or the performance thereof, each party shall be responsible for its own costs and expenses, inclu ing attorney's fees.

Any party may withdrawal from this Operational Agreement without cause upon thirty (30) days' written notice to the other parties. Upon theffective date of the withdrawal, the " withdrawing party shall have no right or claim to any ional sums from the Boord of State and Community Corrections under the Corrections Pla nd Grant Programs, as contemplated by this Operational Agreelent.

Authorized Representat
We, the undersigned, as
Cypress, Fullerton, L
approve this doc
[SIGNATURES

LA RATIVE
representati - s of the cit. of Anaheim, Brea, Buena Park, a, Orange, lacentia, Stanton, and Yorba Linda, do hereby 55414.00700\34385945.2

TO:

VIA:

FROM:

DATE:

CITY COUNCIL

CITY ADMINISTRATOR

DIRECTOR OF FINANCE
FEBRUARY 20, 2024
Placentia Cit Council

AGENDA REPORT
SUBJECT: FISCAL YEAR 2022-23 DEVELOPMENT IMPACT FEE REPORT (AB 1600) FISCAL
IMPACT: NONE
SUMMARY:

The attached report is prepared to comply with the California Government Code Section 66006, which requires an annual disclosure and review of collected development impact fees and expenditures.

RECOMMENDATION:

It is recommended that the City Council take the following action:

Receive and file the Fiscal Year 2022-23 Development Impact Fee Report (AB 1600).

DISCUSSION:

California's AB 1600, also known as the Mitigation Fee Act (Government Code section 66000), was established in California on September 19, 1987. AB 1600 requires local governments to create a development impact fee program where the developers are charged fees for building new construction projects. These impact fees are meant to compensate local governments for infrastructure and public facilities that are necessary to support the increased demand resulting from new development, such as roads, schools, parks, and public safety services.

The purpose of the AB 1600 Developer Impact Fee Annual Report (Government Code 66006) is to address several critical needs:
➢ Identify and describe each type of fee: The annual report must specify each type of development impact fee that was collected during the reporting period. This includes fees for specific purposes like transportation, parks, public safety, or other infrastructure needs. ➢ Amount fees collected: Local governments must report the total amount of fees collected during the reporting period for each fee category. This information helps to track the financial resources available for various infrastructure projects.

1.g.

Feb 20, 2024

City Council Agenda
February 20, 2024

Page 2 of 3 ends

➢ Beginning and ending balances: The report should include the beginning and ending balances of each fee category's fund. This helps us to understand how the collected fees were carried over from previous years and how they were spent during the reporting period. ➢ Amount of interest earned: The annual report must disclose any interest earned from the fees collected. This interest should typically be used for the same purposes as the fees collected.
➢ Amount of fees expended or to be expended: Local governments are required to detail the expenditures made or to be made from the collected fees. This includes specifying the projects and activities for which the fees are used, providing transparency on how the funds are spent.
➢ Inter -fund transfers and loans: The report must describe any impact fees that were used for transfers between city funds or for loans, if applicable.

Amount of refunds made: The report must identify the amount of refunds made pursuant to subdivision (e) of Section 66001 and any allocations pursuant to subdivision (f) of Section 66001.

Furthermore, the Mitigation Fee Act requires an agency to make the following findings every five years:
➢ Identify the fee's purpose.
➢ Demonstrate a reasonable relationship between the fee and its purpose. ➢ Identify all sources and amounts of funding anticipated to complete the financing in incomplete improvements in the fee program.

In summary, the AB 1600 Developer Impact Fee Annual Report is essential for promoting transparency, accountability, informed decision making, legal compliance, public participation, and date -driven planning in the collection and utilization of development impact fees in California.

It helps ensure that the funds collected from developers are used for their intended purposes and benefit the communities affected by new construction projects.

Currently, the City of Placentia collects several types of impact payments, and the activities of these programs are captured in dedicated funds. The attached report includes a narrative on the purpose of the fee, how the fee is calculated, fund activity and balance, a listing of projects for the fiscal year ended June 30, 2023, and if applicable, a list of projects any unexpended fees will be used for over the next five -years.

FISCAL IMPACT:

There is no direct fiscal impact associated with the recommended action.

City Council Agenda
February 20, 2024

Page 3 of 3 ends

Prepared by:

J-,ggs
Acco nting Manager
Reviewed and approved:

AL --
416f -
Jo. -1,.h Lambert
Director of Development Services
Reviewed and approved:

Jennifer L/ampman
Director of Finance
Reviewed and approved:

Attachment:

FY 2022-23 Development Impact Fee Report
Damien R. Arrula
City Administrator

City of Placentia
FY 2022-23 Development Impact Fee Report
Legal Requirements for Development Impact Fee Reporting California's AB 1600, also known as the Mitigation Fee Act (Government Code section 66000), was established in California on September 19, 1987. AB 1600 requires local governments to create a developer impact fee program when they impose various development impact fees on new construction projects. These impact fees are meant to fund infrastructure and public facilities that are necessary to support the increased demand resulting from new developments, such as roads, schools, parks, and public safety services. The purpose of the AB 1600 Developer Impact Fee Annual Report (Government Code 66006) is to address several critical needs:
➢ Identify and describe each type of fee: The annual report must specify each type of development impact fee that was collected during the reporting period. This includes fees for specific purposes like transportation, parks, public safety, or other infrastructure needs.
➢ Amount of fees collected: Local governments must report the total amount of fees collected during the reporting period for each fee category. This information helps to track the financial resources available for various infrastructure projects. ➢ Beginning and ending balances: The report should include the beginning and ending balances of each fee category's fund. This helps us to understand how the collected fees were carried over from previous years and how they were spent during the reporting period.
➢ Amount of interest earned: The annual report must disclose any interest earned from the fees collected. This interest should typically be used for the same purposes as the collected fees.
➢ Amount of fees expended or to be expended: Local governments are required to detail the expenditures made or to be made from the collected fees. This includes specifying the projects and activities for which the fees are used and providing transparency on how the funds are spent.
➢ Administrative costs: The annual report should include information about any administrative costs associated with the collection and management of development impact fees. This helps to ensure that the fees collected are primarily used for infrastructure improvements rather than administrative expenses.

In summary, the AB 1600 Developer Impact Fee Annual Report is essential for promoting transparency, accountability, informed decision-making, legal compliance, public participation, and data -driven planning in the collection and utilization of development impact fees in California. It helps ensure that the funds collected from developers are used for their intended purposes and benefit the communities affected by new construction projects. 11 Page

City of Placentia
FY 2022-23 Development Impact Fee Report
Currently, the City of Placentia collects several types of impact payments, identified in detail below and the activities of these programs are captured in dedicated funds.

Park & Recreation- Fund 236
History & Description
Placentia is proud of its extensive park system, and has invested significantly in our Parks Initiative, upgrading and renovating numerous parks. On October 17, 2017, Placentia City Council approved Ordinance No. 0-2017-10 establishing a Park and Recreation Impact Fee to be used as a funding source for park development, and community use facility expansion needed to serve new development. First Fees collected in 2018.

Fund Activity
2022-2023
Actual
Beginning Balance $1,753,893.81
Revenue: 261,354.36
Allocated Interest 20,840.52
Expenses: 185,647.60
Ending Fund Balance $1,850,441.09
2022-2023 Projects

1. Parque del Arroyo Verde Renovation
Future Activity

1. Backs community center multi-purpose room renovation.

2. Handball court resurfacing.

3. Replace park drinking fountains (citywide)
The date of impact fee collection and deposit of funding is difficult to predict and will depend on the timing of each specific developer and on the relative economic conditions. As such, the City is unable to predict when all such development impact fees will be accumulated and will continue to provide updates as additional information and fees are collected. As part of the annual budget process, the City identifies public improvement projects that have sufficient impact fee funds available and the approximate dates (fiscal year) of construction. This information is included in the Capital Improvement Program which is adopted by City Council as part of the overall budget adoption process.

Interfund Transfer and Loan
There are currently no interfund transfers or loans made using this fee. 21Page

City of Placentia
FY 2022-23 Development Impact Fee Report
Refunds Made Pursuant to Section 66001 Subdivison (e) or Subdivision (f) No refunds were made during Fiscal Year 2022-23.

Affordable Housing In -Lieu- Fund 405
History & Description
On October 17, 2017, Placentia City Council approved Ordinance No. 0-2017-11 establishing an Affordable Housing In -Lieu Impact Fee.

Fund Activity
2022-2023
Actual
Beginning Balance $36,827.31
Revenue: 267.87
Allocated Interest
Expenses: 36,691.00
Ending Fund Balance $404.18
2022-2023 Projects

1. Professional real estate advisory services for Baker Street Property.

Future Activity
There are currently no planned projects using Affordable Housing In -Lieu Fees.

The date of impact fee collection and deposit of funding is difficult to predict and will depend on the timing of each specific developer and on the relative economic conditions. As such, the City is unable to predict when all such development impact fees will be accumulated and will continue to provide updates as additional information and fees are collected. As part of the annual budget process, the City identifies public improvement projects that have sufficient impact fee funds available and the approximate dates (fiscal year) of construction. This information is included in the Capital Improvement Program which is adopted by City Council as part of the overall budget adoption process.

Interfund Transfer and Loan
There are currently no interfund transfers or loans made using this fee.

Refunds Made Pursuant to Section 66001 Subdivison (e) or Subdivision (f) No refunds were made during Fiscal Year 2022-23.
3IPage

City of Placentia
FY 2022-23 Development Impact Fee Report
Public Safety Impact- Fund 241
History & Description
On October 17, 2017, Placentia City Council approved Ordinance No. 0-2017-10 establishing a Public Safety Mitigation Impact Fee to support capital equipment urgently needed for the city's police and fire protection facilities to maintain the existing levels of police and fire protection services to all areas of the City of Placentia. Pursuant to Resolution R-2023-20, the Public Safety Impact fee has been divided into Animal Shelter, Police and Fire Impact fees. This fund will be closed going forward. First fees collected 2018.

Fund Activity
Beginning Balance
Revenue:

Allocated Interest
Expenses:

Ending Fund Balance
2022-2023 Projects
No reportable projects or activity during fiscal year 2022-2023.

Future Activity
There are currently no planned projects using Public Safety Impact Fees. 2022-2023
Actual
$-
$-
The date of impact fee collection and deposit of funding is difficult to predict and will depend on the timing of each specific developer and on the relative economic conditions. As such, the City is unable to predict when all such development impact fees will be accumulated and will continue to provide updates as additional information and fees are collected. As part of the annual budget process, the City identifies public improvement projects that have sufficient impact fee funds available and the approximate dates (fiscal year) of construction. This information is included in the Capital Improvement Program which is adopted by City Council as part of the overall budget adoption process.

Interfund Transfer and Loan
There are currently no interfund transfers or loans made using this fee.

Refunds Made Pursuant to Section 66001 Subdivison (e) or Subdivision (f) No refunds were made during Fiscal Year 2022-23.
4IPage

City of Placentia
FY 2022-23 Development Impact Fee Report
Citywide Sewer Impact- Fund 237
History & Description
On October 17, 2017, Placentia City Council approved Ordinance No. 0-2017-10 establishing a citywide Sewer Impact Fee to support capital improvements, including updating or replacing sewer lines, necessary due to new development or conversions within the City resulting in increased usage of the City's sewer system.

Fund Activity
Beginning Balance
Revenue:

Allocated Interest
Expenses:

Ending Fund Balance
2022-2023 Projects

1. TOD Crowther Sewer Project
Future Activity

1. Sewer Master Plan
2022-2023
Actual
$-
119,890.57
82,730.62
$37,159.95
The date of impact fee collection and deposit of funding is difficult to predict and will depend on the timing of each specific developer and on the relative economic conditions. As such, the City is unable to predict when all such development impact fees will be accumulated and will continue to provide updates as additional information and fees are collected. As part of the annual budget process, the City identifies public improvement projects that have sufficient impact fee funds available and the approximate dates (fiscal year) of construction. This information is included in the Capital Improvement Program which is adopted by City Council as part of the overall budget adoption process.

Interfund Transfer and Loan
There are currently no interfund transfers or loans made using this fee.

Refunds Made Pursuant to Section 66001 Subdivison (e) or Subdivision (f) No refunds were made during Fiscal Year 2022-23.
5IPage

City of Placentia
FY 2022-23 Development Impact Fee Report
Citywide Traffic Impact- Fund 238
History & Description
On October 17, 2017, Placentia City Council approved Ordinance No. 0-2017-10 establishing a citywide Traffic Mitigation Impact Fee to fund capital improvements to the traffic circulation system resulting from new development and/or conversions. First fees collected 2018.

Fund Activity
Beginning Balance
Revenue:

Allocated Interests
Expenses:

Ending Fund Balance
2022-2023 Projects

1. Opticom traffic signal preemption devices (10)

2. Traffic signal back-up batteries

3. Rose/ Tustin traffic signal synchronization
Future Activity

1. Opticom traffic signal preemption devices (9)

2. Traffic signal back-up batteries
2022-2023
Actual
$212,108.66
174,970.74
2,196.56
136,459.57
$252,816.39
The date of impact fee collection and deposit of funding is difficult to predict and will depend on the timing of each specific developer and on the relative economic conditions. As such, the City is unable to predict when all such development impact fees will be accumulated and will continue to provide updates as additional information and fees are collected. As part of the annual budget process, the City identifies public improvement projects that have sufficient impact fee funds available and the approximate dates (fiscal year) of construction. This information is included in the Capital Improvement Program which is adopted by City Council as part of the overall budget adoption process.

Interfund Transfer and Loan
There are currently no interfund transfers or loans made using this fee.

Refunds Made Pursuant to Section 66001 Subdivison (e) or Subdivision (f) No refunds were made during Fiscal Year 2022-23.
6IPage

City of Placentia
FY 2022-23 Development Impact Fee Report
Citywide Storm Drain Impact- Fund 239
History & Description
On October 17, 2017, Placentia City Council approved Ordinance No. 0-2017-10 establishing a citywide Storm Drain Impact Fee to maintain an acceptable level of storm drainage from all areas of the City of Placentia. First fees collected 2018.

Fund Activity
Beginning Balance
Revenue:

Allocated Interests
Expenses:

Ending Fund Balance
2022-2023 Projects
No reportable projects or activity during fiscal year 2022-2023.

Future Activity

1. Bradford Ave. storm drain improvement project

2. Walnut Ave. storm drain improvement project

3. Seaview Circle storm drain improvement project

4. Kevin way storm drain improvement project

5. Sunset Dr. storm drain improvement project

6. Kraemer Park storm drain improvement project

7. Naple/ Pinehurst Ave storm drain improvement project

8. Pinehurst Ave storm drain improvement project
2022-2023
Actual
$5,940.01
16,926.02
160.72
$23,026.75
The date of impact fee collection and deposit of funding is difficult to predict and will depend on the timing of each specific developer and on the relative economic conditions. As such, the City is unable to predict when all such development impact fees will be accumulated and will continue to provide updates as additional information and fees are collected. As part of the annual budget process, the City identifies public improvement projects that have sufficient impact fee funds available and the approximate dates (fiscal year) of construction. This information is included in the Capital Improvement Program which is adopted by City Council as part of the overall budget adoption process.

Interfund Transfer and Loan
There are currently no interfund transfers or loans made using this fee.

Refunds Made Pursuant to Section 66001 Subdivison (e) or Subdivision (f) 7IPage

City of Placentia
FY 2022-23 Development Impact Fee Report
No refunds were made during Fiscal Year 2022-23.

Police Impact- Fund 242
History & Description
On October 17, 2017, Placentia City Council approved Ordinance No. 0-2017-10 establishing a Public Safety Mitigation Impact Fee to support capital equipment urgently needed for the city's police and fire protection facilities to maintain the existing levels of police and fire protection services to all areas of the City of Placentia. Pursuant to Resolution R-2023-20, the Public Safety Impact fee has been divided into Animal Shelter, Police and Fire Impact fees.

Fund Activity
Beginning Balance
Revenue:

Allocated Interest -1
Expenses:

Ending Fund Balance
2022-2023 Projects

1. Replace Police Department parking lot gates

2. Fire Department pre -fabrication garage (partial funding) Future Activity

1. Refurbish Police Department armory

2. Refurbish Police Department motorcycle barn
2022-2023
Actual
$150,829.94
105,256.73
1,767.96
137,880.22
$119,974.41
The date of impact fee collection and deposit of funding is difficult to predict and will depend on the timing of each specific developer and on the relative economic conditions. As such, the City is unable to predict when all such development impact fees will be accumulated and will continue to provide updates as additional information and fees are collected. As part of the annual budget process, the City identifies public improvement projects that have sufficient impact fee funds available and the approximate dates (fiscal year) of construction. This information is included in the Capital Improvement Program which is adopted by City Council as part of the overall budget adoption process.
interfund Transfer and Loan
There are currently no interfund transfers or loans made using this fee.

Refunds Made Pursuant to Section 66001 Subdivison (e) or Subdivision (f) 8IPage

City of Placentia
FY 2022-23 Development Impact Fee Report
No refunds were made during Fiscal Year 2022-23
Citywide Affordable Housing- Fund 244
History & Description
On October 17, 2017, Placentia City Council approved Ordinance No. 0-2017-11 establishing a citywide Affordable Housing Impact Fee to provide housing affordable to extremely low income, very low income, lower income, and moderate income households in the city, consistent with the goals and policies contained in the city's housing element and for administration and compliance monitoring of the affordable housing program.

Fund Activity
2022-2023
Actual
Beginning Balance $1,672,458.46
Revenue: 478,632.60
Allocated Interest -1 22,447.76
Expenses: 926,793.91
Ending Fund Balance $1,246,744.91
2022-2023 Projects

1. Purchase property for future low- and moderate -income housing project.

Future Activity
There are currently no planned projects using Affordable Housing Impact Fees.

Interfund Transfer and Loan
There are currently no interfund transfers or loans made using this fee.

Refunds Made Pursuant to Section 66001 Subdivison (e) or Subdivision (f) No refunds were made during Fiscal Year 2022-23.
9IPage

City of Placentia
FY 2022-23 Development Impact Fee Report
Quimby In -Lieu- Fund 243
History & Description
On October 17, 2017, Placentia City Council approved Ordinance No. 0-2017-10 establishing a Quimby In -Lieu Impact Fee and/or dedication of parkland as a condition of approval of tentative map or parcel map to support additional park facilities needed to accommodate future growth and maintain an acceptable level of existing park and recreational facilities for all areas of the city of Placentia. First fees collected 2018.

Fund Activity
2022-2023
Actual
Beginning Balance $1,128,454.42
Revenue: 372,994.20
Allocated Interest -1 14,090.12
Expenses: 58,861.42
Ending Fund Balance $1,456,677.32
2022-2023 Projects

1. Bike corridor planning

2. Playground equipment replacement
Future Activity

1. McFadden Park pergola replacement

2. Koch Park picnic shelter replacement

3. Playground equipment replacement

4. Playground shade sails
The date of impact fee collection and deposit of funding is difficult to predict and will depend on the timing of each specific developer and on the relative economic conditions. As such, the City is unable to predict when all such development impact fees will be accumulated and will continue to provide updates as additional information and fees are collected. As part of the annual budget process, the City identifies public improvement projects that have sufficient impact fee funds available and the approximate dates (fiscal year) of construction. This information is included in the Capital Improvement Program which is adopted by City Council as part of the overall budget adoption process.

Interfund Transfer and Loan
There are currently no interfund transfers or loans made using this fee.

Refunds Made Pursuant to Section 66001 Subdivison (e) or Subdivision (f) No refunds were made during Fiscal Year 2022-23.
101 Page

City of Placentia
FY 2022-23 Development Impact Fee Report
Technology Impact- Fund 234
History & Description
On November 3, 2009 Placentia City Council approved Resolution R-2009-105 establishing a Technology Fee.

Fund Activity
Beginning Balance
Revenue:

Allocated Interest -1
Expenses:

Ending Fund Balance
2022-2023 Projects

1. Citywide document digitization project
Future Activity
There are currently no planned projects using Technology Fees. 2022-2023
Actual
$389,836.05
135,533.61
$525,369.66
The date of impact fee collection and deposit of funding is difficult to predict and will depend on the timing of each specific developer and on the relative economic conditions. As such, the City is unable to predict when all such development impact fees will be accumulated and will continue to provide updates as additional information and fees are collected. As part of the annual budget process, the City identifies public improvement projects that have sufficient impact fee funds available and the approximate dates (fiscal year) of construction. This information is included in the Capital Improvement Program which is adopted by City Council as part of the overall budget adoption process.

Interfund Transfer and Loan
There are currently no interfund transfers or loans made using this fee.

Refunds Made Pursuant to Section 66001 Subdivison (e) or Subdivision (f) No refunds were made during Fiscal Year 2022-23.
111 Page

City of Placentia
FY 2022-23 Development Impact Fee Report
Fire Impact Fee- Fund 287
History & Description
On October 17, 2017, Placentia City Council approved Ordinance No. 0-2017-10 establishing a Public Safety Impact Fee, separated into Police, Fire and Animal Shelter Impact Fees pursuant to Resolution R-2023-20.

Fund Activity
Beginning Balance
Revenue:

Allocated Interests
Expenses:

Ending Fund Balance
2022-2023 Projects
No reportable projects or activity during fiscal year 2022-2023.

Future Activity
There are currently no planned projects using Fire Impact Fees. 2022-2023
Actual
$16,433.33
$16,433.33
The date of impact fee collection and deposit of funding is difficult to predict and will depend on the timing of each specific developer and on the relative economic conditions. As such, the City is unable to predict when all such development impact fees will be accumulated and will continue to provide updates as additional information and fees are collected. As part of the annual budget process, the City identifies public improvement projects that have sufficient impact fee funds available and the approximate dates (fiscal year) of construction. This information is included in the Capital Improvement Program which is adopted by City Council as part of the overall budget adoption process.

Interfund Transfer and Loan
There are currently no interfund transfers or loans made using this fee.

Refunds Made Pursuant to Section 66001 Subdivison (e) or Subdivision (f) No refunds were made during Fiscal Year 2022-23.
121 Page

City of Placentia
FY 2022-23 Development Impact Fee Report
Animal Shelter- Fund 288
History & Description
On October 17, 2017, Placentia City Council approved Ordinance No. 0-2017-10 establishing a Public Safety Impact Fee, separated into Police, Fire and Animal Shelter Impact Fees pursuant to Resolution R-2023-20.

Fund Activity
Beginning Balance
Revenue:

Allocated Interest -1
Expenses:

Ending Fund Balance
2022-2023 Projects
No reportable projects or activity during fiscal year 2022-2023. 2022-2023
Actual
Future Activity
There are currently no planned projects using Animal Shelter Impact Fees. $16,433.33
$16,433.33
The date of impact fee collection and deposit of funding is difficult to predict and will depend on the timing of each specific developer and on the relative economic conditions. As such, the City is unable to predict when all such development impact fees will be accumulated and will continue to provide updates as additional information and fees are collected. As part of the annual budget process, the City identifies public improvement projects that have sufficient impact fee funds available and the approximate dates (fiscal year) of construction. This information is included in the Capital Improvement Program which is adopted by City Council as part of the overall budget adoption process.

Interfund Transfer and Loan
There are currently no interfund transfers or loans made using this fee.

Refunds Made Pursuant to Section 66001 Subdivison (e) or Subdivision (f) No refunds were made during Fiscal Year 2022-23.
131 Page

City of Placentia
FY 2022-23 Development Impact Fee Report
Park Development- Fund 235
History & Description
Placentia is proud of its extensive park system, and has invested significantly in our Parks Initiative, upgrading and renovating numerous parks. On October 17, 2017, Placentia City Council approved Ordinance No. 0-2017-10 establishing a Park and Recreation Impact Fee to be used as a funding source for park development, and community use facility expansion needed to serve new development.

Fund Activity
Beginning Balance
Revenue:

Allocated Interest
Expenses:

Ending Fund Balance
2022-2023 Projects
There were no projects supported by these fees in FY 2022-23.

Future Activity
There are currently no planned projects using Park Development Fees. 2022-2023
Actual
$20,193.38
267.87
$20,461.25
The date of impact fee collection and deposit of funding is difficult to predict and will depend on the timing of each specific developer and on the relative economic conditions. As such, the City is unable to predict when all such development impact fees will be accumulated and will continue to provide updates as additional information and fees are collected. As part of the annual budget process, the City identifies public improvement projects that have sufficient impact fee funds available and the approximate dates (fiscal year) of construction. This information is included in the Capital Improvement Program which is adopted by City Council as part of the overall budget adoption process.

Interfund Transfer and Loan
There are currently no interfund transfers or loans made using this fee.

Refunds Made Pursuant to Section 66001 Subdivison (e) or Subdivision (f) No refunds were made during Fiscal Year 2022-23.
141 Page

City of Placentia
FY 2022-23 Development Impact Fee Report
TOD Traffic Impact — Fund 246
History & Description
In June, 2017 the Placentia city council approved the TOD Development Impact Fee Nexus Study approving the TOD Traffic impact fee to mitigate the impacts of traffic created by development within the TOD area. First fees collected 2019.

Fund Activity
2022-2023
Actual
Beginning Balance $691,607.21
Revenue:

Allocated Interest 9,054.11
Expenses: 21,111.48
Ending Fund Balance $679,549.84
2022-2023 Projects

1. Wayfinding signage

2. Asphalt striping
Future Activity

1. TOD traffic mitigation improvement project
The date of impact fee collection and deposit of funding is difficult to predict and will depend on the timing of each specific developer and on the relative economic conditions. As such, the City is unable to predict when all such development impact fees will be accumulated and will continue to provide updates as additional information and fees are collected. As part of the annual budget process, the City identifies public improvement projects that have sufficient impact fee funds available and the approximate dates (fiscal year) of construction. This information is included in the Capital Improvement Program which is adopted by City Council as part of the overall budget adoption process.

Interfund Transfer and Loan
There are currently no interfund transfers or loans made using this fee.

Refunds Made Pursuant to Section 66001 Subdivison (e) or Subdivision (f) No refunds were made during Fiscal Year 2022-23.
151 Page

City of Placentia
FY 2022-23 Development Impact Fee Report
TOD Sewer Impact — Fund 247
History & Description
In June, 2017 the Placentia city council approved the TOD Development Impact Fee Nexus Study approving the TOD Sewer impact fee to support expansion and maintenance of the sewer system within the Transit Oriented District (TOD). First fees collected 2018.

Fund Activity
Beginning Balance
Revenue:

Allocated Interest
Expenses:

Ending Fund Balance
2022-2023 Projects

1. TOD Crowther Sewer project
2022-2023
Actual
Future Activity
There are currently no planned projects using TOD Sewer Impact Fees. $1,540,937.74
16,661.70
1,339,384.17
$218,215.27
The date of impact fee collection and deposit of funding is difficult to predict and will depend on the timing of each specific developer and on the relative economic conditions. As such, the City is unable to predict when all such development impact fees will be accumulated and will continue to provide updates as additional information and fees are collected. As part of the annual budget process, the City identifies public improvement projects that have sufficient impact fee funds available and the approximate dates (fiscal year) of construction. This information is included in the Capital Improvement Program which is adopted by City Council as part of the overall budget adoption process.
interfund Transfer and Loan
There are currently no interfund transfers or loans made using this fee.

Refunds Made Pursuant to Section 66001 Subdivison (e) or Subdivision (f) No refunds were made during Fiscal Year 2022-23.
161 Page

City of Placentia
FY 2022-23 Development Impact Fee Report
TOD Streetscape Impact — Fund 248
History & Description
In June, 2017 the Placentia city council approved the TOD Development Impact Fee Nexus Study approving the TOD Streetscape impact fee to support streetscape design and construction within the TOD. First fees collected 2019.

Fund Activity
Beginning Balance
Revenue:

Allocated Interest
Expenses:

Ending Fund Balance
2022-2023 Projects

1. Main Street parking lot
Future Activity

2. Crowther Ave street resurfacing project

3. Crowther Ave parking lot improvement

4. Wayfinding signage design
2022-2023
Actual
$1,201,513.10
15,375.91
198,838.28
$1,018,050.73
The date of impact fee collection and deposit of funding is difficult to predict and will depend on the timing of each specific developer and on the relative economic conditions. As such, the City is unable to predict when all such development impact fees will be accumulated and will continue to provide updates as additional information and fees are collected. As part of the annual budget process, the City identifies public improvement projects that have sufficient impact fee funds available and the approximate dates (fiscal year) of construction. This information is included in the Capital Improvement Program which is adopted by City Council as part of the overall budget adoption process.

Interfund Transfer and Loan
There are currently no interfund transfers or loans made using this fee.

Refunds Made Pursuant to Section 66001 Subdivison (e) or Subdivision (f) No refunds were made during Fiscal Year 2022-23.
171 Page

TO:

VIA:

FROM:

DATE:

Placentia City Council

AGENDA REPORT

CITY COUNCIL

CITY ADMINISTRATOR

DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE FEBRUARY 20, 2024
SUBJECT: AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH HF&H

CONSULTANTS, LLC FOR REFUSE CONTRACT NEGOTIATIONS AND SB 1383 COMPLIANCE ASSISTANCE
FISCAL
IMPACT: EXPENSE: $35,000 CONSULTING SERVICES
FUNDING SOURCE: $35,000 REFUSE ADMINISTRATION ENTERPRISE FUND BALANCE (374386-6099)
SUMMARY:

The City of Placentia has an exclusive franchise agreement with Republic Waste Services of Southern California, LLC (Republic), to provide solid waste and recycling services in the City. In the past seven (7) years, the City has undertaken numerous efforts to comply with a variety of unfunded State mandates such as Assembly Bill ("AB") 341 (Mandatory Commercial Recycling), AB 1826 (Mandatory Organic Commercial Recycling), and AB 1594 (Green Material used as Alternative Daily Cover). In September 2016, Governor Brown signed into law Senate Bill (SB") 1383 establishing methane emissions reduction targets for short-lived climate pollutants in various sectors of California's economy. SB 1383 establishes an unfunded mandated target to achieve a fifty percent (50%) reduction in statewide disposal of food and landscape waste into landfills from 2014 levels by 2020 and a seventy-five percent (75%) reduction by 2025. SB 1383 prescribes specific actions local jurisdictions must take to reduce short-lived climate pollutants related to solid waste collection and processing and includes new stipulations upon acceptable waste segregation and processing practices, as well as City procurement and reporting responsibilities.

In July 2020, the City entered into a Professional Services Agreement ("Agreement") with HF&H Consultants, LLC (HF&H) under the City Administrator's approval authority to assist the City with preparing to implement the extensive regulatory administrative burdens mandated in SB 1383.

On April 6, 2021, the City Council approved Amendment No. 1 to the Agreement for HF&H to assist the City in negotiating a fully restated and amended solid waste handling agreement with Republic and ordinance support to address the requirements of SB 1383. This amendment extended the term of the agreement to December 31, 2022, and increased the not -to -exceed contract amount to $119,999. In December 2022, Amendment No. 2 was executed under the City Administrator's administrative approval authority to extend the term of the agreement to June 30, 2024. The proposed Amendment No. 3 to this agreement is presented to the City Council for its consideration to provide added work scope, fee, and extend the contract term to complete the contract negotiations with Republic.

1.h.

Feb 20, 2024

City Council Agenda
February 20, 2024

Page 2 of 3 ends

RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Approve Amendment No. 3 to the Professional Services Agreement with HF&H Consultants, LLC in the amount of $35,000 for SB 1383 compliance and franchise agreement negotiation services, for a cumulative contract not -to -exceed amount of $154,999, and extend the term of agreement for an additional 12 months to June 30, 2025; and

2. Authorize the City Administrator to approve contract amendments up to 10% of the cumulative contract amount, or $15,499.90; and

3. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.

DISCUSSION:

In July 2020, the City entered into an agreement with HF&H for the development of a contract profile and Senate Bill (SB) 1383 Gap Analysis as part of joint effort with the cities of Brea, Fullerton, Garden Grove, and Yorba Linda to analyze and ultimately negotiate a completely restated franchise agreement with their solid waste hauler for implementation of SB 1383 mandates. On April 6, 2021, the City Council approved Amendment No. 1 to the Agreement with HF&H to assist the City in negotiating a restated agreement with Republic, consolidating all previous amendments, and negotiating a new citywide organic waste recycling program. In December 2022, Amendment No. 2 was executed under the City Administrator's administrative approval authority to extend the term of the Agreement to June 30, 2024. This term extension was necessary due to delays in the contract negotiations.

Staff presents Amendment No. 3 (Attachment 1) for the City Council's consideration. Originally, negotiations with Republic were anticipated to conclude within 10 months. The City and Republic have been unable to reach agreement on rates and terms, and as a result the negotiations have been extended and ongoing and are now in the third year. Additionally, key members of the Republic negotiating team and management staff have been replaced, which has added time and additional cost to this project. HF&H has diligently supported the City throughout this process, offering a draft amended agreement, analyzing various cost proposals, and actively participating in negotiation sessions and updated the membership of the City Council Sewer and Refuse Ad Hoc Committee meetings as needed. Given the complexity of the negotiations and the necessity to comply with SB 1383, the ongoing assistance of HF&H remains crucial for the City's success in reaching a revised agreement with Republic.

HF&H has supported a variety of jurisdictions and agencies throughout the State with strategic waste diversion planning, cost -of -service and rate studies, and negotiations of new franchise agreements related to SB 1383 compliance. HF&H has assisted the neighboring cities of Anaheim, Garden Grove, Santa Ana, and Yorba Linda in negotiating and implementing a new and/or amended agreement with Republic for SB 1383 compliance and continue assisting the

City Council Agenda
February 20, 2024

Page 3 of 3 ends

Cities of Brea and Fullerton in this endeavor. They have extensive experience and knowledge of the City's current franchise agreement and negotiations. As such, Staff is recommending the approval of Amendment No. 3 to the Agreement with HF&H to increase the contract amount and extend the term to allow HF&H to continue assisting the City in finalizing contract negotiations with Republic.

FISCAL IMPACT:

The recommended actions will approve an amendment to the Professional Services Agreement with HF&H increasing the contract amount by $35,000, for a cumulative not -to -exceed contract amount of $154,999. A total of $35,000 is included for allocation from the Refuse Administration Fund in the FY 2023-24 Operating Mid -Year Budget Adjustment to cover the cost of the proposed amendment. No General Fund dollars will be used for this expenditure. Accordingly, sufficient funds exist for the recommended actions.

Prepared by:

Elsa Y. Robinson
Senior Management Analyst
Reviewed and approved:

Jennif' Lampman
Director of Finance
Reviewed and approved: Reviewed and approved:

Luis Estevez
Deputy City Administrator
Darriterrla
City Administrator
Attachments:

1. Amendment No. 3 to Professional Services Agreement

2. HF&H Scope of Work and Proposal

AMENDMENT NO. 3 TO

PROFESSIONAL SERVICES AGREEMENT
PROVISION OF SB 1383 CONTRACTING ASSISTANCE SERVICES WITH

HF&H CONSULTANTS, LLC
This Amendment No. 3 ("Amendment") to Professional Services Agreement is made and entered into effective the 20th day of February, 2024, by and between the CITY OF PLACENTIA, a Charter City and Municipal Corporation ("CITY"), and HF&H CONSULTANTS, LLC, a California Limited Liability corporation (hereinafter "CONSULTANT"). CITY and CONSULTANT are sometimes hereinafter individually referred to as "Party" and or collectively referred to as the "Parties."
A. Recitals.
(i) CITY and CONSULTANT entered into a Professional Services Agreement ("Agreement") effective July 1, 2020, through which CONSULTANT has been providing professional services as more fully explained in the Scope of Services attached to the Agreement as Exhibit "A".
(ii) The Parties now seek to amend the Agreement to increase the compensation by an additional $35,000 and to extend the termination date of the Agreement to June 30, 3025 for additional consulting services related to SB 1383 compliance assistance and contract negotiations.
(iii) All legal prerequisites to the making of this Amendment have occurred.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties agree as follows:

B. Amendment to Agreement.

1. Section 2.0, Paragraph 2.1 and Section 4.0, Paragraph 1 of the Agreement is hereby amended to read as follows:

2.1. Compensation. Consultant shall be paid in accordance with the revised fee schedule set forth in Exhibit "A". Consultant's total compensation shall not exceed One Hundred Fifty -Four Thousand Nine Hundred and Ninety -Nine Dollars ($154,999).

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of 60 months, ending on June 30, 2025, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

2. Except as specifically modified herein, all of the terms, conditions and provisions of the Agreement shall remain in full force and effect.

3. The Agreement, all amendments together with this Amendment No. 3 and all Exhibits attached thereto, constitutes the entire Agreement between the Parties and supersedes all prior negotiations, arrangements, representations, and understandings, if any, made by or between the Parties with respect to the subject matter hereof. No amendment or other modification of the Agreement, as modified by this Amendment No. 3 shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.

Page 1 of 2 ends

4. Each of the undersigned represents and warrants that he or she is duly authorized to execute and deliver this Amendment No. 3 and that such execution is binding upon the entity for which he or she is executing this document.

IN WITNESS WHEREOF, the Parties have caused Amendment No. 3 to the Consulting Services Agreement are to be executed as of the day and year first above written.

CONSULTANT CITY OF PLACENTIA
By: By:

Laith Ezzet Damien R. Arrula
Senior Vice President City Administrator
ATTEST:

By:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

By:

Christian L. Bettenhausen, City Attorney

Page 2 of 2 ends

HF H CONSULTANTS LLC
2081 Business Center Drive, Suite 265
Irvine, California 92612
Telephone: 925/977-6950
www.hfh-consultants.com

MEMORANDUM
Managing Tomorrow's Resources Today
Robert D. Hilton, Emeritus
John W. Farnkopf, PE
Laith B. Ezzet, CMC
Richard J. Simonson, CMC
Marva M. Sheehan, CPA
Robert C. Hilton, CMC
Date: January 31, 2024
To: Luis Estevez, Deputy City Administrator, City of Placentia From: Laith Ezzet and Haley Kunert, HF&H Consultants, LLC Subject: Solid Waste Contract Negotiations Project Status and Budget Update The City of Placentia (City) approved an agreement with HF&H Consultants, LLC (HF&H) effective July 1, 2020, to assist the City with development of a contract profile and Senate Bill (SB) 1383 Gap Analysis for an amount not to exceed $24,999. Upon completion of the initial phase of the project, the City amended the original agreement (Amendment 1) on April 6, 2021, to add an additional $95,000 to assist the City in negotiating an updated solid waste agreement with Republic Services (Republic) and ordinance support.

The total project cost was updated to reflect the amended amount bring the new budget total to $119,999. In December of 2022, the original agreement was amended to extend the term of to June 30, 2024 (Amendment 2).

The contract negotiations were anticipated to address the requirements of SB 1383 which includes significant enhancements to current organics recycling programs, as well as modernize the agreement to align with current industry standards. Initially, the project schedule was projected to take 10 months. The City and Republic have been unable to reach agreement on rates and terms, and as a result the negotiations have been extended and ongoing and are now in the third year. Additionally, key members of the Republic negotiating team have been replaced which has added time and additional cost to the project. HF&H has provided a draft amended and restated agreement, analyzed multiple cost proposals, participated in ten negotiation sessions, and has been readily available to assist in Ad Hoc Committee meetings (upon City request). As of January 25, 2024 services, the remaining budget is $15,295.75.

The remaining anticipated tasks to complete the negotiations are as follows:
• Schedule meetings and maintain tracking of negotiation progress; • Prepare for and participate in additional negotiations sessions with City and Republic staff; • Draft and develop additional contract language based on negotiated terms; • Update rate adjustment section and supplemental agreement exhibit in alignment with the Ad Hoc Committees determination;
• Review and analyze additional cost proposals submitted by Republic; • Run additional analysis as requested or required from the negotiations to inform City staff; • Attend and support City staff to present the negotiated package to City Council; • Prepare for and attend additional Ad Hoc Committee Meetings; and, • Finalize and review the draft agreement for formatting, spelling, grammar, section references, etc.

January 31, 2024

Page 1 ends

HF H CONSULTANTS LLC

MEMORANDUM

Page 2 of 2 ends

Managing Tomorrow's Resources Today
The above additional tasks are estimated to be additional $35,000 added to base $119,999 for total project cost not to exceed $154,999.

HF&H sincerely appreciates opportunity to support the City of Placentia with your solid waste and recycling projects and we would be happy to meet to discuss the projected estimated noted above.

January 31, 2024

Page 2 ends

CITY OF PLACENTIA
HF&H Workplan for SB 1383 Contracting Assistance
Please note the below is an estimated cost and our actual costs may be higher or lower than this amount. We bill based on the actual number of hours worked, multiplied by our hourly billing rates, plus out-of-pocket expenses incurred.

TASK

DESCRIPTION
Sr. Vice
President
Sr. Project
Manager
Senior
Associate
Admin.

Total Hours/
Fees (1)
Contract Negotiations with Republic
1 Develop Meeting Documents and Conduct Mtgs with City Staff and/or Ad Hoc Committee 2 Negotiations to Confirm Services, Terms, and Conditions 3 Review and Analyze Proposed Rate Impacts (Evaluate New Hauler Submittal) 4 Update and Revise Draft Agreement based on Negotiated Terms 5 Prepare for and Attend One City Council Meeting
6 12 - 18
14 14 - 28
8 12 16 36
6 16 - 12 34
4 6 - 10
Total Hours
Hourly Rates*
Total Consulting Fees
Total Expenses
Total Fees and Expenses
(1) Hours may be shifted among tasks.
*Hourly rates remain the same until January 1, 2025 when they will increase by 2.5% per the current PSA between the City and HF&H. 38 60
$ 322 $ 296
$ 12,236 $ 17,760
16 12 126
$ 215 $ 117
$ 3,440 $ 1,404 $ 34,840
$ 160
$ 35,000
1/31/2024 Page 1 HF&H Consultants, LLC

HF H CONSULTANTS LLC
2081 Business Center Drive, Suite 265
Irvine, California 92612
Telephone: 925/977-6950
www.hfh-consultants.com

January 31, 2024

Page 1 ends

HF H CONSULTANTS LLC

MEMORANDUM

Page 2 of 2 ends

Managing Tomorrow's Resources Today
The above additional tasks are estimated to be additional $35,000 added to base $119,999 for total project cost not to exceed $154,999.

HF&H sincerely appreciates opportunity to support the City of Placentia with your solid waste and recycling projects and we would be happy to meet to discuss the projected estimated noted above.

January 31, 2024

Page 2 ends

TASK

DESCRIPTION
Sr. Vice
President
Sr. Project
Manager
Senior
Associate
Admin.

TO:

VIA:

FROM:

DATE:

Placentia City Council

AGENDA REPORT

CITY COUNCIL

CITY ADMINISTRATOR

DEPUTY CITY ADMINISTRATOR/PUBLIC SERVICES & INFRASTRUCTURE FEBRUARY 20, 2024
SUBJECT: RESCIND CITY COUNCIL POLICY NO. 620 STREET LIGHTS ON ARTERIAL

HIGHWAYS
FISCAL
IMPACT: NONE
SUMMARY:

In 1975, the City Council adopted Policy No. 620, which required the placement of mission -bell streetlights on arterial streets. This policy mandated the installation of double mission bell style streetlights along all Master Planned median island streets (Kraemer Boulevard, Yorba Linda Boulevard, Rose Drive, and portions of Bastanchury Road and Chapman Avenue. In addition, it required the installation of single mission bell streetlights behind curbs on arterial streets.

One of the City Council's goals in the City's Five -Year Strategic Plan is to convert all streetlights in the City to LED. On July 25, 2023, City Council approved a Streetlight LED Conversion Project in partnership with SCE (Southern California Edison) to convert all the SCE -owned streetlights to LED. On January 21, 2024, Staff held a Study Session with the City Council to seek direction on the topic of converting the City's Misson Bell streetlights to LED. The City Council directed Staff to work with SCE to replace all the Mission Bell streetlights with standard cobra head fixtures and include them within the City's Streetlight LED Conversion Project. In addition, City Council directed Staff to update the City's Policy and Procedure Manual to reflect the updated policy direction regarding streetlights.

Staff is presenting Resolution No. R-2024-10 for the City Council's consideration to rescind City Council Policy No. 620 pertaining to placement of streetlights on arterial streets as it is now obsolete based upon City Council's direction on January 21, 2024.

RECOMMENDATION:

It is recommended that the City Council take the following action:

Adopt Resolution No. R-2024-10, A Resolution of the City Council of the City of Placentia, Approving and Adopting Amendments to the City of Placentia Policy and Procedure Manual to Rescind City Council Policy No. 620.

STRATEGIC PLAN STATEMENT:

There is no specific Strategic Plan Goal or Objective associated with this agenda item. 1 .i.

Feb 20, 2024

City Council Agenda
February 20, 2024

Page 2 of 2 ends

DISCUSSION:

City Council Policy No. 620 was initially established in July 1975 and most recently updated in November 1983. This policy was initially adopted to mandate the installation of decorative Mission Bell streetlights along arterial streets as the City developed. Today, there are a total of 3,656 streetlights throughout the City installed along residential, collector, and arterial streets. Out of the 3,656 streetlights, 537 are decorative Mission Bell style, which are located on all arterial streets of the City.

As part of the adoption of the City's Five -Year Strategic Plan, City Council directed Staff to research the feasibility of replacing existing High Pressure Sodium Vapor (HPSV) streetlights in the City with the newer Light Emitting Diode (LED) technology. City Council also directed Staff to explore available funding opportunities to minimize the capital expenditures of LED replacement.

On July 25, 2023, City Council approved an agreement with SCE to convert eligible streetlights to LED using SCE's LS -1 Option E program. On November 7, 2023, the City Council approved a color choice for residential and arterial streetlights. On January 21, 2024, City Council directed Staff to work with SCE to replace all the Mission Bell streetlights with standard cobra head fixtures and include them in the City's Streetlight LED Conversion Project.

Based on the latest policy direction from the City Council, Staff is recommending that City Council Policy No. 620 be rescinded as it is now obsolete. The City Council has approved replacing all existing Mission Bell streetlights with standard cobra head fixtures, which makes City Council Policy No. 620 no longer applicable. Moving forward, it will be the City's standard practice to install cobra head LED streetlights when new lights are added to the City's inventory unless the new lights are located in a special project area such as the TOD or in Old Town which already have adopted streetscape master plans and decorative LED streetlighting systems.

Prepared by:

Elsa Robins6n
Senior Management Analyst
Reviewed and approved:

Damien R. Arrula
City Administrator
Attachments:

1. Resolution No. R-2024-10

2. City Council Policy No. 620
Reviewed and improv •d:

Luis Estevez
Deputy City Administrator

RESOLUTION NO. R-2024-10

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF PLACENTIA, APPROVING AND ADOPTING

AMENDMENTS TO THE CITY OF PLACENTIA POLICY

AND PROCEDURE MANUAL TO RESCIND CITY
COUNCIL POLICY NO. 620
A. Recitals
(i). The City of Placentia heretofore has adopted policies and procedures for the guidance of all elected and appointed officials, officers, and employees of the City as well as to establish policies and procedures for the implementation of provisions of the Placentia Municipal Code and provisions of state and federal law. (ii). The City Council has caused the Policy and Procedure Manual of the City of Placentia to be reviewed and recommended for revision to set forth practices and procedures with regard to streetlights. Upon policy direction from the City Council regarding the replacement of Mission Bell streetlights with cobra -head standard fixtures, Staff is recommending that City Council Policy No. 620, Streetlights on Arterial Highways be rescinded.
(ii). Upon review of City Council Policy No. 620, it has been determined that said policy is no longer necessary.

B. Resolution

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. In all respects as set forth in the Recitals, Part A., of this Resolution.

2. That Policy No. 620 hereby is rescinded and hereby removed from the Policy and Procedure Manual of the City of Placentia.

APPROVED and ADOPTED this 20th day of February 2024.

Jeremy Yamaguchi, Mayor
ATTEST:

Robert S. McKinnell, City Clerk
Resolution R-2024-10

Page 1 of 2 ends

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 20th of February 2024 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
Resolution R-2024-10

Page 2 of 2 ends

STREETS AND HIGHWAYS
POLICY NO. 620

STREET LIGHTS ON ARTERIAL HIGHWAYS
It is the policy of the City of Placentia that ornamental poles and mission -bell style luminaires be placed on arterial highways in accordance with the "High Pressure Sodium Vapor Street Light Conversion Standard Plan", as approved by City Council on August 7, 1979, on file in the City Engineer's office. The developers' responsibility shall include the complete installation of the underground wiring system, ornamental marbelite concrete poles, mission -bell style luminaires, scrollwork, and appurtenances.

Double mission bell luminaires shall be installed along all Master Planned median island streets (Kraemer Boulevard, Yorba Linda Boulevard, Rose Drive, and portions of Bastanchury Road and Chapman Avenue). Said luminaires shall be installed within median islands required to be constructed as part of development.

Single mission bell luminaires shall be placed behind curbs on arterial streets where no median islands are Master Planned. The City will replace any non- conforming existing luminaires with single mission bell lights as budgetary considerations allow.

Exception to the placement of single mission bell light requirement shall be made along reaches of City boundary arterial streets. Where other permanent type street lights have been installed by neighboring cities across the street, installation of conventional street lights conforming in like kind shall be made.

POLICY MANUAL

STREET LIGHTS ON ARTERIAL HIGHWAYS

Page 1 of 1 ends

® Printed on Recycled Paper

CITY COUNCIL
7/75, 7/76, 11/83

TO:

VIA:

FROM:

DATE:

Placentia City Council

AGENDA REPORT

CITY COUNCIL

CITY ADMINISTRATOR

EMERGENCY AND HEALTH SERVICES MANAGER
FEBRUARY 20, 2024
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLACENTIA,

CALIFORNIA, AUTHORIZING PERSONS HOLDING CERTAIN DESIGNATED

POSITIONS TO EXECUTE GRANT DOCUMENTS FOR AND ON BEHALF OF

THE CITY OF PLACENTIA FOR THE PURPOSE OF OBTAINING CERTAIN

FEDERAL FINANCIAL ASSISTANCE AND/OR STATE FINANCIAL

ASSISTANCE
FISCAL
IMPACT: NONE
SUMMARY:

The City of Placentia regularly seeks out funding from the State of California and Department of Homeland Security. The Federal Emergency Management Agency (FEMA), which is administered by the State of California Governor's Office of Emergency Services (CaIOES), requires Standard Assurances and Resolutions to obtain grants that designate persons in certain positions to execute documents for and on behalf of the City of Placentia.

The purpose of this staff report is to designate the positions which are authorized by the City Council to execute documents on behalf of the City of Placentia for the purposes of applying for and administering various State and Federal grants.

RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Adopt Resolution No. R-2024-09, A Resolution of the City Council of the City of Placentia, California, authorizing persons holding certain designated positions to execute grant documents for and on behalf of the City of Placentia for the purpose of obtaining certain Federal financial assistance and/or State financial assistance; and

2. Authorize the City Administrator and designated persons within the Police and Administration Departments including Emergency and Health Services to oversee and administer the projects associated with the Emergency Management Performance Grant on behalf of the City.

1.j.

Feb 20, 2024

City Council Agenda
February 20, 2024

Page 2 of 2 ends

DISCUSSION:

The City of Placentia has previously applied for grant funding and has been required to submit resolutions every three (3) years to designate persons holding certain positions the authority to execute documents on behalf of the City of Placentia.

Resolution R-2024-09 designates the following positions to execute documents on behalf of the City of Placentia: City Administrator, Chief of Police, and the Deputy City Administrator.

Prepared by:

Patrick PowOr
Emergency and Health Services Manager
Reviewed and approved:

Jennifer Lampman
Finance Director
Reviewed and approved:

A)Z1:2P/Pta
Rosanna Ramirez
Deputy City Administrator
Reviewed and approved:

Damien R. Arrula
City Administrator
Attachments:

1. Resolution 2024-09

2. California Office of Emergency Services — Project Assurances for Federal Assistance Agreement

3. Designation of Applicants Agent Resolution for Non -State Agencies

4. FFATA Financial Disclosure

5. List of Authorized Agents

RESOLUTION NO. R-2024-09

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, CALIFORNIA, AUTHORIZING PERSONS

HOLDING CERTAIN DESIGNATED POSITIONS TO

EXECUTE GRANT DOCUMENTS FOR AND ON BEHALF

OF THE CITY OF PLACENTIA FOR THE PURPOSE OF

OBTAINING CERTAIN FEDERAL FINANCIAL
ASSISTANCE AND/OR STATE FINANCIAL ASSISTANCE.

A. Recitals
(i) WHEREAS, the City of Placentia (the "City") regularly applies for funding and training assistance funded by grants established by the Department of Homeland Security (hereinafter collectively referred to as "Eligible Grants") from the Federal Department of Homeland Security, Federal Emergency Management Agency ("FEMA") which are administered by the California Governor's Office of Emergency Services ("Cal- OES"); and
(ii). WHEREAS, as part of such applications for Eligible Grants, Cal-OES requires that the City submit written authorization from the City Council, authorizing persons holding specific positions to act on behalf of the City, and designates and/or affirms that the City official executing the grant agreement is authorized to do so and providing specific standard assurances that the City Council, on behalf of the City, agrees:
a) to provide all matching funds required for the project specified in the grant application and that any cash match will be appropriated as required, b) that any liability arising out of the performance of the grant agreement shall be the responsibility of the City,
c) that the grant funds shall not be used to supplant expenditures controlled by the City Council, and
d) That the City official executing the grant agreement is authorized to do so (collectively, the "Standard Grant Assurances").

B. Resolution

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. Persons holding the following positions are the City's authorized agents for purposes of applying for and obtaining Eligible Grants, executing grant agreements and other required documents, and taking any actions necessary to implement such grant agreements and other required documents:

Resolution R-2024-09

Page 1 of 2 ends

City Administrator, Chief of Police, and the Deputy City Administrator.

APPROVED and ADOPTED this 20th day of February 2024.

Jeremy Yamaguchi, Mayor
ATTEST:

Robert S. McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE
1, Robert S. McKinnell, City Clerk of the City of Placentia Do Hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 20th day of February 2024 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
Resolution R-2024-09

Page 2 of 2 ends

O STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

CPROJECT ASSURANCES FOR FEDERAL ASSISTANCE
OES-FPD-089 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Disaster No: DR # 4482
Cal OES ID No: 059-57526-00
UEI No: WN5YQKL2QFZ5

PROJECT ASSURANCES FOR FEDERAL ASSISTANCE
SUBRECIPIENT'S NAME:City of Placentia
(Name of Organization)
PRIMARY MAILING ADDRESS:401 E. Chapman Ave.

CITY: Placentia STATE:CA ZIP CODE: 92870
TELEPHONE:714 993-8117 FAX NUMBER: 714 961 0203
CA ASSEMBLY DIST:59 CA SENATE DIST:29 U.S. CONGRESSIONAL DIST:45 Visit sos.ca.gov/elections/who-are-my-representatives to find your district number.

AUTHORIZED AGENT: Damien R. Arrula
TITLE: City Administrator
EMAIL ADDRESS: [email protected]

ASSURANCES - CONSTRUCTION PROGRAMS
Note: Certain of these assurances may not be applicable to all your projects. If you have questions, please contact the California Governor's Office of Emergency Services. Further, certain federal assistance awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified.

As the duly authorized representative of the applicant, I certify that the subrecipient named above:

1. Has the legal authority to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non- federal share of project costs) to ensure proper planning, management, and completion of the project described in this application.

2. Will give the awarding agency, the Comptroller General of the United States, Federal Office of Inspector General 2 CFR 200.336, and if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the assistance; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives.

Rev. 10-2022

Page 1 of 5 ends

O STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

CPROJECT ASSURANCES FOR FEDERAL ASSISTANCE
OES-FPD-089 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION

3. Will not dispose of, modify the use of, or change the terms of the real property title, or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal interest in the title of real property in accordance with awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project.

4. Will comply with the requirements of the assistance -awarding agency with regard to the drafting, review and approval of construction plans and specifications.

5. Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progress reports and such other information as may be required by the assistance awarding agency or state.

6. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency.

7. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gains.

8. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§ 4801 et seq.), which prohibits the use of lead-based paint in construction or rehabilitation of residential structures.

9. Will comply with all federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L 88- 352) which prohibits discrimination on the basis of race, color, or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683 and 1685-1686) which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794) which prohibit discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101-6107) which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 93-255) as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616) as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd- 3 and 290 ee-3) as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of Rev. 10-2022

Page 2 of 5 ends

O STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

CPROJECT ASSURANCES FOR FEDERAL ASSISTANCE
OES-FPD-089 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
1968 (42 U.S.C. § 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental, or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made, and (j) the requirements on any other non- discrimination statute(s) which may apply to the application.

10. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal and federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchases.

11. Will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $5,000 or more.

12. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.O. 91-190) and Executive Order (EC) 11514; (b) notification of violating facilities pursuant to EO 1 1738; (c) protection of wetlands pursuant to EC 1 1990; (d) evaluation of flood hazards in floodplains in accordance with EO 1 1988; (e) assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); (f) conformity of federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.O. 93-205).

13. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.

14. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and preservation of historic properties), and the Archeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).

Rev. 10-2022

Page 3 of 5 ends

O STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

CPROJECT ASSURANCES FOR FEDERAL ASSISTANCE
OES-FPD-089 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION

15. Will comply with Standardized Emergency Management (SEMS) requirements as stated in the California Emergency Services Act, Government Code, Chapter 7 of Division 1 of Title 2, Section 8607.1 (e) and CCR Title 19, Sections 2445, 2446, 2447, and 2448.

16. Subrecipients expending $750,000 or more in federal grant funds annually are required to secure an audit pursuant to OMB Uniform Guidance 2 CFR Part 200, Subpart F. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984 and the Single Audit Act Amendments of 1996.

17. Will disclose in writing any potential conflict of interest to the Federal awarding agency or pass-through entity in accordance with §200.112.

18. Will comply with all applicable requirements of all other federal laws, Executive Orders, regulations and policies governing this program.

19. Has requested through the State of California, federal financial assistance to be used to perform eligible work approved in the subrecipient application for federal assistance. Will, after the receipt of federal financial assistance, through the State of California, agree to the following:
a. The state warrant covering federal financial assistance will be deposited in a special and separate account and will be used to pay only eligible costs for projects described above.
b. To return to the State of California such part of the funds so reimbursed pursuant to the above numbered application, which are excess to the approved actual expenditures as accepted by final audit of the federal or state government.
c. In the event the approved amount of the above numbered project application is reduced, the reimbursement applicable to the amount of the reduction will be promptly refunded to the State of California.

20. The non -Federal entity for a Federal award must disclose, in a timely manner, in writing to the Federal awarding agency or pass-through entity all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award §200.113. Failure to make required disclosures can result in any of the remedies described in §200.338 Remedies for noncompliance, including suspension or debarment.

Rev. 10-2022

Page 4 of 5 ends

O STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

CPROJECT ASSURANCES FOR FEDERAL ASSISTANCE
OES-FPD-089 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION

21. Will not make any award or permit any award (subaward or contract) to any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549 and 12689, "Debarment and Suspension."
"I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized by City of Placentia
(Name of Organization)
to enter into this agreement for and on behalf of said subrecipient, and by my signature do bind the subrecipient to the terms thereof." Damien R. Arrula
Rev. 10-2022

PRINTED NAME

SIGNATURE OF AUTHORIZED AGENT
City Administrator
TITLE
DATE

Page 5 of 5 ends

OES

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON -STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Cal OES ID No: 059-57526-00

DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON -STATE AGENCIES BE IT RESOLVED BY THECity Council OF THE City of Placentia (Governing Body) (Name of Applicant)
City Administrator
(Title of Authorized Agent)
Chief of Police , OR
(Title of Authorized Agent)
Deputy City Administrator
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the City of Placentia (Name of Applicant)
a public entity established under the laws of the State of California, this application and to file it with the California Governor's Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:

THAT
, OR
Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre -Disaster Mitigation Program (LPDM), under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.

Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.

National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 California Early Earthquake Warning (CEEW) under CA Gov Code - Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.1 1, 8587.12 That the City of Placentia , a public entity established under the (Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the Governor's Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.

Rev. 10-2022

Page 1 of 4 ends

mom= STATE OF CALIFORNIA

OES CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON -STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
Please check the appropriate box below
❑� This is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval. ❑ This is a disaster/grant specific resolution and is effective for only disaster/grant number(s):

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Passed and approved this 20tlday of February
, 20 24
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)

CERTIFICATION
Damien R. Arrula duly appointed and City Administrator of (Name)
City of Placentia
(Name of Applicant)
(Title)
, do hereby certify that the above is a true and
correct copy of a resolution passed and approved by the City Council (Governing Body)
of the City of Placentia on the day of , 20
(Name of Applicant)
Rev. 10-2022
City Administrator
(Signature) (Title)

Page 2 of 4 ends

OES CALIFORNIA STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON -STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
Cal OES Form 130 Instructions

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
A Designation of Applicant's Agent Resolution for Non -State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three (3) years from the last date of approval, is invalid, or has not been submitted.

When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1 and 2. The blanks are to be filled in as follows:

Resolution Section:

Governing Body: This is the group responsible for appointing and approving the Authorized Agents.

Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.

Name of Applicant: The public entity established under the laws of the State of California.

Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.

Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Governor's Office of Emergency Services regarding grants for which they have applied.

There are two ways of completing this section:

1. Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If "Titles Only" is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document. The supporting document can be completed by any authorized person within the Agency (e.g., administrative assistant, the Authorized Agent, secretary to the Director). It does not require the Governing Body's signature.

2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes.

Rev. 10-2022

Page 3 of 4 ends

OES-FPD-130

Q®ES STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON -STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Checking Universal or Disaster -Specific Box: A Universal resolution is effective for all past disasters and for those declared up to three (3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution.

Governing Body Representative: These are the names and titles of the approving Board Members.

Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three (3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met.

Certification Section:

Name and Title: This is the individual in attendance who recorded the creation and approval of this resolution.

Rev. 10-2022
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions (such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board (not City Manager) to eliminate "Self -Certification."

Page 4 of 4 ends

OSTATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
C-2 FFATA FINANCIAL DISCLOSURE
OES-FPD-01 1 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Cal OES ID No.:059-57526-00
UEI Number: WN5YQKL2QFZ5
Previous Fiscal Year End Date:6/30/2023
FFATA Financial Disclosure
The Federal Funding Accountability and Transparency Act (FFATA) requires information on federal awards be made available to the public and is submitted by the California Governor's Office of Emergency Services (Cal OES) to www.fsrs.aov . This is done in order that the government be held accountable for each spending decision. As a subrecipient of federal funds, you will be unable to draw down funds until this signed form is returned to Cal OES.

The Total Compensation and Names of the top five executives must be reported in the table on this form if your business or organization meets both of the following criteria:
a) 80% or more of annual gross revenues are from Federal awards (contracts, sub- contracts, and Federal financial assistance), and $25,000,000 or more in annual gross revenues from Federal awards; and,
b) Compensation information is not already available through reporting to the Securities and Exchange Commission.

If your business or organization does NOT meet BOTH criteria, check the box below, sign, and return to Cal OES Financial Processing Unit.

Not subject to FFATA Financial Disclosure.

Executive Name
Title
Annual
Salary
Annual Dollar
Value of Benefits
Total
Compensation
1, Damien R. Arrula
Printed Name of Authorized Agent
City of Placentia
Entity Name
and correct.

City Administrator
Title of Authorized Agent
, do hereby certify, as the authorized agent of
, the information contained in this document is true
Signature of Authorized Agent Date
Rev. 10-2022
OES-FPD-01 1

OES CALIFORNIA STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

LIST OF AUTHORIZED AGENTS
OES-FPD-012 (Rev. 09-2022)
List of Authorized Agents
Entity Name: (City of Placentia
Cal OES ID: 1059-57526-00

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
• Enter each Authorized Agent (AA) as listed on the Designation of Applicant's Agent Resolution (Cal OES 130) for Non -State Agencies or as it appears on the Signature Authority (Cal OES 130SA) for California State Agencies. • Check box to receive electronic copies of Cal OES Notification of Obligation and/or Payment packages. (Minimum 1 AA) • Email addresses must use an email that shares the official entity URL. Email Authorized Agent Name Authorized Agent Title Email Address Pkg? Damien R. Arrula !City Administrator [email protected] ! 1/ Brad Butts !Chief of Police [email protected]
!Rosanna Ramirez !Deputy City Administrator [email protected] •An Approved Contact may be designated by an AA to request or receive information on grant payment status. Add them by inputting their information below. (Ex. Accounting/Admin offices) Must use an official email URL. Email Approved Contact Name Approved Contact Title Email Address Pkg? Jennifer Lampman 1Director of Finance [email protected] 1 Patrick Powers lErnergency and Health Services Manager ! [email protected] ! I !
II II II !
Please use a second page if more space is needed.

Rev. 09-2022 OES-FPD-012

TO:

VIA:

FROM:

DATE:

CITY COUNCIL

CITY ADMINISTRATOR

DIRECTOR OF FINANCE
FEBRUARY 20, 2024
Placentia City Council
SUBJECT: FY 2023-24 MID -YEAR BUDGET REPORT
FISCAL
IMPACT:

Fund
General Fund
Special Revenue
Capital Projects
Enterprise Funds
Internal Service Fund
Total
SUMMARY:

Revenues
(Including Transfers -In)
$649,157
$16,700
$511,376
$1,177,233

AGENDA REPORT
Appropriations
(Including Capital &
Transfers -Out)
$390,473
$902,795
$35,000
$1,328,268
The City's Operating Budget is reviewed and presented to the City Council quarterly for recommended amendments and to provide current information on the financial activities of the City. Additionally, these types of quarterly reports assist City departments in communicating their financial operations throughout the fiscal year including any program changes and significant impacts to their annual budgets, as well as ensuring spending and revenues received throughout the year closely align with the adopted budget. This report includes requested departmental budget adjustments through the second quarter of fiscal year 2023-24, covering the period through December 2023.

RECOMMENDATION:

It is recommended that the City Council take the following action:

1. Approve the Mid -Year Budget Report and adopt Resolution No. R-2024-11, amending the City's FY 2023-24 Budget; and

2. Approve the Second Quarter Position Allocation Plan.

3.a.

Feb 20, 2024

City Council Agenda
February 20, 2024

Page 2 of 9 ends

STRATEGIC PLAN STATEMENT:

This item is consistent with the City Council approved 5 -Year Strategic Goal to Ensure Long -Term Fiscal Sustainability, under Objective #1.6 Update the existing 10 -Year Financial Plan.

DISCUSSION:

At the June 6, 2023 City Council meeting, City Council approved the FY 2023-24 budget which included $86.4 million in expenditures supported by $84.9 million in revenues, with the difference supported by the use of one-time monies in various funds to address capital improvement projects.

The City conducts a thorough mid -year analysis of its budget after completion of the first two quarters and makes adjustments as needed to both the revenues and the expenditures in order to ensure sufficient funding through June 30tH
General Fund: The General Fund FY 2023-24 Amended Budget, inclusive of proposed mid -year adjustments includes total revenues of $64.5 million and expenditures of $71.4 million. The proposed budget adjustments in the FY 2023-24 Mid -Year Budget Report include a net increase to revenues of $649,157 and a net increase in expenditures of $390,473.

General Fund Revenue
Changes to revenue is based upon year-end projections based on current year activity. While there are minor adjustments in several revenue line items, the largest changes are occurring to property, sales, transient occupancy (TOT) and utility users' taxes. ➢ Property tax— The City receives the majority of its property tax revenue over 3-4 months each fiscal year clustered around the property tax due dates of December 10th and April 10th. As a result, the City does not receive its first payments until November, with the bulk of the first installment payments received at the end of December, making it difficult to compare revenue received to the budget until the mid -year budget review. Fortunately, for FY 2023-24, the City received higher than budgeted property tax for both the secured roll and property tax in -lieu of VLF (vehicle license fees).

Properties are assessed every January 1, with payments based upon that assessment due the following December and subsequent April creating a significant lag between the assessment of the property and the payment of the property tax. If a property changes ownership, or is reassessed after January 1, the City will not receive the increased property tax for up to 18 months making it difficult to predict significant increases. For the tax year 2022- 23, the City's overall assessed value increased by 7.5%, compared to 6.4% for the County and was bolstered by a few significant property reassessments due to construction improvements as well as changes in ownership.

City Council Agenda
February 20, 2024

Page 3 of 9 ends

Based upon property tax received year-to-date, Staff is projecting an increase of $836,921 to the FY 2023-24 budget across all property tax categories.

TAXABLE ASSESSED VALUE
$8.1 BILLION
+7.5% 0 +6.4%

PLACENTIA COUNTY
J v.
z
C
D
5 HISTORY OF VALUE CHANGES BY CAUSE

IPICLUDING TOTAL ASSESSED VALUE
ca egory may .nduoe effects c' assessment apq^ea's mull. parcel saes. a^4 changes to serve eae^p,-or.s. personal pnXvirty or e;t property values ➢ Sales Tax- Receipts for sales tax have been approximately 6.2% lower in FY 2023-24 compared to the prior fiscal year, with the most recent quarter's (Q3) information showing receipts down 11.9% compared to the same quarter in 2022.

Working with our sales tax consultant, HdL, reasons behind the decreases include the significant decrease in fuel prices from last fiscal year when compared to current year, the impact of higher interest rates on purchases of new automobiles and the change in consumer behavior as people eat out less often because of menu price increases and service charges. More information regarding sales tax is included in the HdL quarterly sales tax update attached to this staff report.

For FY 2023-24 the City is projected to receive $8.7 million, which represents $525,000 less than originally budgeted.
➢ Transient Occupancy Tax (TOT) revenues are projected to be $1.7 million compared to an adopted budget of $1.5 million ($225,000 increase), with the City receiving approximately 18% more revenue from TOT than this time last year. Higher revenue is a result of increased room rates, higher occupancy rates and demand, as well as an increase in the number of short-term rentals operating within the City. ➢ Utility Users' Tax (UUT) revenues are also included in the "Other taxes" category and are trending approximately $200,000 higher than budgeted, for a total projected revenue of $2,750,000 for the current fiscal year.

City Council Agenda
February 20, 2024

Page 4 of 9 ends

➢ Permits & Licenses are projected to end the fiscal year lower than budget due to the accidental duplicate line -item budgeting for fire plan review/ permits in both the Fire & Life Safety and Development Services Departments. FY 2023-24 is the first full budget year where this service is being performed by the Fire & Life Safety Department and both departments budgeted revenue for this service, when it should only have been budgeted within the Fire & Life Safety Department as staffing has recently been fulfilled.

FY 2023-24
Adopted
FY 2023-24
Amended
(Current)
Mid -Year
Requests
FY 2023-24
Amended
(Proposed)
Revenue
Property Taxes 19,578,023 19,578,023 836,921 20,414,944 Sales & Use Taxes 9,175,000 9,175,000 (525,000) 8,650,000 Other Taxes 7,095,500 7,095,500 413,736 7,509,236
Permits/ Licenses 2,802,000 2,802,000 (184,000) 2,618,000 Fines & Forfeitures 452,500 452,500 12,500 465,000
Intergovernmental 312,000 3,125,115 - 3,125,115
Charges for Service 1,514,000 1,589,000 95,000 1,684,000 Misc. Revenue 2,454,000 2,454,000 - 2,454,000
Subtotal Revenues 43,383,023 46,271,138 649,157 46,920,295 Operating Transfers -In 1,047,800 1,052,750 - 1,052,750 Measure U Transfer In: - -
Employee Retention 3,337,946 3,337,946 3,337,946
OPEB 1,112,649 1,112,649 - 1,112,649
Measure U Reserve 920,000 920,000 920,000
Subtotal Transfers -In 6,418,395 6,423,345 6,423,345
Total Operating
Resources 49,801,418 52,694,483 649,157 53,343,640
Capital Improvement
Projects Revenue 11,160,044 11,160,044
Total Resources 49,801,418 63,854,527 649,157 64,503,684 General Fund Expenditures
As outlined in the table below, the mid -year forecast for General Fund operating expenses is $44.2 million for FY 2023-24, with total General Fund expenditures projected at $71.4 million, a net increase of $390,473 over the revised budget.

City Council Agenda
February 20, 2024

Page 5 of 9 ends

Expenditures
Legislative
City Administrator
Administrative Services
Finance
Development Services
Public Safety -Police
Fire & Life Safety
Public Works
Community Services
General Government
Operating Expenses
Capital Improvement
Program
Interfund Transfers Out
GF Debt Service
Total Expenditures
FY 2023-24
Adopted
FY 2023-24
Amended
(Current)
Mid -Year
Requests
FY 2023-24
Amended
(Proposed)
1,004,000
1,010,377
6,002,513
1,305,000
1,571,100
13,612,323
4,503,794
4,795,070
2,947,452
5,209,200
41,960,829
4,264,280
36,214
6,021,200
52,282,523
1,004,000
1,050,134
6,106,938
1,336,468
1,689,556
13,834,576
4,596,808
4,627,218
3,323,517
5,264,200
42,833,415
22,383,317
36,214
5,760,900
71,013,846
135,000
4,000
231,150
9,900
130,000
78,900
171,750
311,873
53,900
234,000
1,360,473
(970,000)
390,473
Notable General Fund expenditure budget adjustment requests include the following:
1,139, 000
1,054,134
6,338,088
1,346,368
1,819,556
13,913,476
4,768,558
4,939,091
3,377,417
5,498,200
44,193, 888
21,413,317
36,214
5,760,900
71,404, 319
➢ Legislative- Projected increases of $135,000 in Legal Services due to a combination of rate increases per the City Attorney contract, and outside legal services needed for ongoing labor negotiations.
➢ Administrative Services -
o As part of the FY 2023-24 budget, Information Technology functions transitioned away from contracted services to an in-house division with the addition of two full- time Information Technology Technicians. Recruitment for these positions and the training period took longer than anticipated and the City needed to retain the contract services for a longer period of time. As a result, the department is requesting $120,000 to cover these expenses.
o As the City's investment in technology continues and more companies transition to ongoing, annual software subscriptions, the cost of software maintenance has significantly increased. The IT division supports software purchases citywide and is requesting $75,000 to support contract software expenses through June 30th ➢ Development Services- The Development Services Department's FY 2023-24 budget included the transition from outside, contract services to in-house provision of services in both planning and building. Some of those positions have been difficult to recruit for, or were filled later than anticipated, requiring the need for extended use of outside consultants. As a result, the department is requesting $115,000 to support these expenses.

City Council Agenda
February 20, 2024

Page 6 of 9 ends

➢ Police- The Police Department utilizes a wide range of specialized software in the course of their day-to-day operations. As noted in the Information Technology request, annual software subscriptions have become the normal business model for many software services and are increasingly expensive. The department is requesting $70,000 to cover these expenses through June 30, 2024.
• Fire & Life Safety- The Fire & Life Safety Department is a 24/7 operation which requires a minimum amount of staffing to provide the appropriate level of service to the community.

When vacancies occur, for any reason, the department must pay overtime to cover the vacancy. This fiscal year the department experienced a long-term vacancy at one of its higher ranks due to an injury, requiring a higher -than -normal amount of overtime. With the injured employee back to full duty, and all positions now filled, the pace of spending on overtime should decrease, however the department is requesting $75,000 to offset the amount of overtime already experienced this fiscal year. ➢ Public Works -
o The Public Works Department maintains the vehicles for all departments with the exception of specialized Fire Department equipment. The City has made strides in recent years modernizing its fleet and replacing older vehicles, but there are still many older vehicles that need costly repairs to remain useful. A request of $50,000 is needed to maintain the City's fleet through the end of the fiscal year. An additional $50,000 is requested for unplanned repairs to two Police patrol vehicles that were involved in a car accident and sustained significant damage. o The City's stormwater pump station is in need of repairs by the end of the fiscal year in order to remain operational. With last year's increased rain levels, and large storms experienced so far this year, these repairs are urgently needed to prevent flooding and damage to the City's streets. $30,000 is requested for this repair. o Many of the City's facilities and systems, including HVAC, are aging and are frequently in need of repair. The department is requesting $57,000 for facility maintenance as the majority of the budget has been spent on unforeseen repairs to the City Hall HVAC system and other unbudgeted projects. o The department is requesting $110,000 for gasoline. The City was on pace to exceed the original budget prior to the fuel tank leak that was discovered in the City's unleaded fuel tank. For approximately two months City vehicles were required to use retail fuel stations at a much higher price point than the wholesale fuel previously delivered to the corporation yard, further contributing to the need for additional appropriations in this account.
➢ Community Services- The Community Services Department assumed responsibility for maintenance of park facilities this fiscal year. Their maintenance division is now fully staffed and is working on a backlog of maintenance projects as well as unplanned repairs as they arise. The department is requesting $30,000 to cover these expenses.

City Council Agenda
February 20, 2024

Page 7 of 9 ends

➢ General Government- The General Government department covers expenses that support all citywide departments such as insurance, postage and electricity and are often outside the City's control. After review of these accounts the following adjustments are requested for the remainder of the fiscal year.
o Telephone- $25,000
o Electricity- $150,000
o Postage- $20,000
o Office Equipment Rental (copiers/ printers)- $30,000
➢ Capital Projects- The FY 2023-24 budget included a $1 million ban contribution to the Enhanced Infrastructure Financing District (EIFD). After review of the project timeline including the need to receive direction from the City Council on design plans for Santa Fe Avenue prior to project bidding and/or securing a bond, Staff is proposing to disencumber $970,000 of this funding and re -budget it in the FY 2024-25 budget. Staff does not anticipate needing this funding prior to July 1, 2024.

Special Revenue Funds: The Special Revenue Fund FY 2023-24 Amended Budget includes revenues of $21.5 million and expenditures of $31.0 million, with the difference due to the carryover of projects and their respective funding source from one fiscal year to the next. The proposed budget adjustments in the FY 2023-24 Mid -Year Budget Report include an increase in revenues of $16,700 for a North Orange County task force at the Whitten and Teen Center (with corresponding expenses) and an increase in expenditures of $937,795.

Notable expenditure adjustments include:
$36,000 in the PEG fund to support the broadcasting of City Council meetings per the recently approved contract.
➢ $55,000 in the Technology Fund to support software previously supported by the General Fund for the Development Services Department.
➢ $770,595 for the transfer of fund balance in the Measure U fund to the General Fund for funding of the Section 115 Trust for OPEB related expenses. This transfer was approved and accounted for in the General Fund Revenue with the FY 2023-24 budget adoption, but a corresponding transfer out of the Measure U fund was omitted. The City will transfer the funds to Section 115 trust pending approval of this request.

Internal Service Funds: The Internal Service Fund for FY 2023-24 Amended budget includes revenues of $4.3 million and expenditures of $3.8 million. Proposed changes to Internal Service Fund revenues include $511,376 in reimbursements, primarily $500,000 from an insurance premium refund from PARSAC, the City's insurance provider.

City Council Agenda
February 20, 2024

Page 8 of 9 ends

Positions Allocation Plan: Changes to the Position Allocation Plan include the following proposed changes:
• Reclassification of one (1.0 FTE) Maintenance Worker to a Facilities Maintenance Technician ($7,100 annual) in the Community Services Department to better reflect the duties currently being done, the needs of the department and to be consistent with the classification of the other Facilities Maintenance Technicians. • Reclassification of one Office Assistant to an Administrative Assistant ($5,250 annual) in the Fire & Life Safety Department to better reflect the duties currently being done and the needs of the department.

FISCAL IMPACT:

The fiscal impact associated with the approval of this item is summarized below with the detailed budget adjustments as listed in Exhibit A.

Revenues Appropriations
Fund (Including Transfers -In) (Including Capital &
Transfers -Out)
General Fund $649,157 $390,473
Special Revenue $16,700 $902,795
Capital Projects - -
Enterprise Funds - $35,000 1
Internal Service Fund $511,376 - 1
Total $1,177,233 $1,328,2681
Based upon preliminary FY 2023-24 projections, which reflect an increase in revenues of $649,157 and a net increase in expenses of $390,473, it is anticipated that the General Fund fund balance, inclusive of the Measure U and General Fund reserves, Unassigned Fund Balance and Nonspendable monies will be $12,939,460 at the end of the fiscal year, maintaining a reserve level of 25.3%.

Prepared by: Reviewed and approved:

Jennifer Lampman
Director of Finance
I 9�=
Damien R. Arrula
City Administrator

City Council Agenda
February 20, 2024

Page 9 of 9 ends

Attachments:

1. Resolution R-2024-11 — Authorizing a Budget Amendment in Fiscal Year 2023-24 a. Exhibit A — Detailed Budget Adjustments

2. Mid -Year (Q2) Position Allocation Plan

3. HDL 3rd Quarter Sales Tax Update

RESOLUTION NO. R-2024-11

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, CALIFORNIA AUTHORIZING A BUDGET
AMENDMENT IN FISCAL YEAR 2023-24 IN COMPLIANCE

WITH CITY CHARTER OF THE CITY OF PLACENTIA
SECTION 1206 PERTAINING TO APPROPRIATIONS FOR

ACTUAL EXPENDITURES
A. Recitals.
(i). The adopted budget for the 2023-24 Fiscal Year sets out estimated appropriations for City expenses throughout the year.
(ii). From time to time the adopted budget must be adjusted when precise expenditures are finally determined or when estimated expenditures exceed projected costs allocated.
(iii). City Charter of the City of Placentia § 1206 authorizes the City Council to amend or supplement the budget by motion adopted by the affirmative votes of at least three members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenues not included in the budget. All other legal prerequisites to the adoption of this Resolution have occurred.

B. Resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. In all respects as set forth in the Recitals, Part A., of this Resolution.

2. The adopted budget for Fiscal Year 2023-24, Resolution No. R-2023-42, is hereby amended to reflect the following available balances from FY2023-24 from the to the Account specified:

Fund
See Exhibit A
Description
Department
GL Account
Amount
Type 1

3. The City Council desires to amend said Position Allocation Plan in accordance with the provisions of the Fiscal Year 2023-24 Quarter two (Q2) Budget, effective February 20, 2024.

4. The Mayor shall sign this resolution, and the City Clerk shall attest and certify to the passage and adoption thereof.

Resolution R-2024-11 ATTACHMENT 1

Page 1 of 2 ends

PASSED, ADOPTED AND APPROVED THIS 20th DAY OF FEBRUARY 2024.

Jeremy Yamaguchi, Mayor
ATTEST:

Robert S. McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE
1, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 20th day of February 2024 by the following vote:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

Christian Bettenhausen, City Attorney
Resolution R-2024-11 ATTACHMENT 1

Page 2 of 2 ends

Budget Reporting
1Expenses
Legislative
Administrative Services
Administrative Services
Administrative Services
Administrative Services
City Administrator
Finance
Development Services
Development Services
Public Safety - Police
Public Safety - Police
Fire & Life Safety
Fire & Life Safety
Fire & Life Safety
Fire & Life Safety
Fire & Life Safety
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Public Works
Community Services Total
Community Services
Community Services
Community Services
General Government
General Government
General Government
General Government
General Government
Fund Fund Description
101 General Fund (0010)
100 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
100 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
100 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
102 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
102 General Fund (0010)
103 General Fund (0010)
102 General Fund (0010)
101 General Fund (0010)
Capital Projects 101 General Fund (0010)
Key Object Object Description
101005 6005 Legal Services
Legislative Total
101512
101515
101523
101523
5141 Employer PARS Contribution
5015 Overtime- P5 Comm Center
6136 Software Maintenance
6290 Dept. Contract Services
Administrative Services Total
101534 6401 Community Programs
City Administrator Total
102020 5141 Employer PARS Contribution
Finance Total
102531 6047 Landscape Review Expense
102532 6290 Dept. Contract Services
Development Services Total
103041 6136 Software Maintenance
103043 5141 Employer PARS Contribution
Public Safety - Police Total
103067 5001 Salaries
103066 5015 Overtime
103066 6134 Vehicle Repair & Maintenance
103066 6290 Dept. Contract Services
103066 6361 Personal Protection Equipment
Fire & Life Safety Total
103652 6133 R & M/Sewers/Storm Drains
103652 6301 Special Department Expenses
103654 6130 Repair & Maint/Facilities
103654 6137 Repair Maint/Equipment
103658 6134 Vehicle Repair & Maintenance
103658 6144 Unplanned Repair & Maintenance
103658 6345 Gasoline & Diesel Fuel
Public Works Total
104071
104071
104076
104076
109595
109596
109597
109596
109595
6099 Professional Services
6360 Uniforms
5001 Salaries
6130 Repair & Maint/Facilities
Community Services Total
6215 Telephone
6330 Electricity
6325 Postage
6315 Office Supplies
6175 Office Equipment Rental
General Government Total
109800 6850 Building & Facilities
Capital Projects Total
Proposed FY 2023-
24 Midyear
Adjustment
135,000
135,000
16,150
20,000
75,000
120,000
231,150
4,000
4,000
9,900
9,900
15,000
115,000
130,000
70,000
8,900
78,900
1,750
75,000
20,000
50,000
25,000
171,750
30,000
10,000
56,873
5,000
50,000
50,000
110,000
311,873
20,000
1,500
2,400
30,000
53,900
25,000
150,000
20,000
9,000
30,000
234,000
(970,000)
(970, 000)

Budget Reporting
Special Revenue Funds
Special Revenue Funds
Special Revenue Funds
Special Revenue Funds
Special Revenue Funds
Special Revenue Funds
Enterprise Funds
1Revenues
Budget Reporting
General Fund Revenue
General Fund Revenue
General Fund Revenue
General Fund Revenue
General Fund Revenue
General Fund Revenue
General Fund Revenue
General Fund Revenue
General Fund Revenue
General Fund Revenue
General Fund Revenue
General Fund Revenue
Development Services
Development Services
Development Services
Development Services
Public Safety - Police
Fire & Life Safety
Fire & Life Safety
Community Services
Internal Service
Internal Service
Special Revenue Funds
Fund Fund Description
211 PEG Fund (0058)
244 CW Aford House ImpactFee(0068)
231 Placentia Reg Nay Cent(0078)
117 Measure U Fund (0079)
234 Technology Impact Fees (0075)
228 NOC-Public Safety Grant(0061)
501 Refuse Administration (0037)
Fund Fund Description
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
605 Risk Management (0040)
605 Risk Management (0040)
228 NOC-Public Safety Grant(0061)
Key Object Object Description
581573
682534
784070
790000
750000
614071
374386
Key
100000
100000
100000
100000
100000
100000
100000
100000
100000
100000
100000
100000
102531
102531
102532
102532
103047
103067
103067
104073
6290 Dept. Contract Services
6099 Professional Services
6935 Lease Expenditure
8010 Transfer Out to GF
6136 Software Maintenance
5005 Salaries/Part-Time
6099 Professional Services
Special Revenue Funds Total
General Fund Expenses Total
Other Funds Expenses Total
Grand Total Expenses
Object Object Description
4001 Current Year -Secured
4002 Property Tax (VLF)
4010 Prior Yrs-Secured/Unsecured
4017 Residual Property Tax
4025 OC St Light Assess Dist
4050 Utility User Tax
4060 General Sales & Use Taxes
4071 Franchise Taxes - Refuse
4072 Franchise Taxes - Cable
4094 Real Property Transfer Tax
4096 Transient Occupancy Tax
4101 Business License Fees
4305 Planning Division Fees
4315 Landscape Review Revenue
4160 Building Permits
4163 Fire Plan Check/Permit
4405 Veh Code Fines (Moving)
4163 Fire Plan Check/Permit
4167 Inspections/Operating Permit
4346 Festival Revenue
General Fund Total
404580 4710 Reimbursements/Other Revenue
404582 4710 Reimbursements/Other Revenue
Internal Service Funds Total
614071 4205 State Grants
Special Revenue Funds Total
General Fund Total
Internal Service Funds Total
Special Revenue Funds Total
Grand Total
Proposed FY 2023-
24 Midyear
Adjustment
36,000
20,000
4,500
770,595
55,000
16,700
35,000
937,795
390,473
937,795
1,328,268 1
Midyear Requests
70,977
206,944
10,000
374,000
175,000
200,000
(525,000)
23,736
(5,000)
(30,000)
225,000
(10, 000)
25,000
15,000
25,000
(125,000)
12,500
(74,000)
50,000
5,000
649,157
11,376
500,000
511,376
16,700
16,700
649,157
511,376
16,700
1,177,233

CITY OF PLACENTIA

POSITION ALLOCATION PLAN
FISCAL YEAR 2023-24

ELECTED
MAYOR

CITY COUNCIL

CITY CLERK

CITY TREASURER
TOTALS

APPOINTED (DOES NOT INCLUDE ALTERNATES)

CITIZENS' OVERSIGHT COMMITTEE

FINANCIAL AUDIT OVERSIGHT COMMITTEE

HERITAGE COMMITTEE

HISTORICAL COMMITTEE

PARKS ARTS AND RECREATION COMMISSION (PARC)

PLANNING COMMISSION

SENIOR ADVISORY COMMITTEE

SENIOR/COMMUNITY CENTER BLUE RIBBON COMMITTEE

STREETSCAPE AND TRANSPORTATION ADVISORY COMMISSION

VETERANS ADVISORY COMMITTEE
TOTALS

CITY ADMINISTRATOR

ASSISTANT TO THE CA/ECONOMIC DEVELOPMENT MANAGER

EXECUTIVE ADMINISTRATIVE ASSISTANT TO THE CA

COMMUNICATIONS & MARKETING MANAGER

DIGITAL MEDIA ANALYST

SENIOR MANAGEMENT ANALYST
TOTALS

ADMINISTRATIVE SERVICES

ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE SPECIALIST

DEPUTY CITY ADMINISTRATOR

DEPUTY CITY CLERK

DEPUTY DIRECTOR OF ADMINISTRATIVE SERVICES

DIRECTOR OF HUMAN RESOURCES

HUMAN RESOURCES ANALYST
Amended Amended Amended Midyear
22-23 22-23 23-24 23-24
1 4
1 1
7 1
4 1
1 7
1 4
1 1
7 1
4 1
1 7
Amended Amended Amended Midyear
22-23 22-23 23-24 23-24
3 5
7 9
5 7
7 9
5 9
66 3
5 7
9 5
7 7
9 5
9 66
3 5
8 9
5 7
7 9
6 10
69 3
5 8
9 5
7 7
9 6
10 69
Amended Amended Amended Midyear
22-23 22-23 23-24 23-24
1 0.65
1 0
0 0

2.65 1

0.65 1
0 0
0 2.65
1 0
1 1
1 1
5 1
0 1
1 1
1 5
Amended Amended Amended Midyear
22-23 22-23 23-24 23-24
1 1
1 1
0 1
1 1
1 1
1 0
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1

CITY OF PLACENTIA

POSITION ALLOCATION PLAN
FISCAL YEAR 2023-24

ADMINISTRATIVE SERVICES (CONTINUED)

HUMAN RESOURCES OFFICE CLERK

HUMAN RESOURCES TECHNICIAN

INFORMATION TECHNOLOGY MANAGER

INFORMATION TECHNOLOGY SPECIALIST

INFORMATION TECHNOLOGY TECHNICIAN

OFFICE ASSISTANT

PUBLIC SAFETY COMMUNICATIONS MANAGER

PUBLIC SAFETY COMMUNICATIONS SUPERVISOR
PUBLIC SAFETY DISPATCHER (1 OVERHIRE)

RISK MANAGER

SENIOR HUMAN RESOURCES ANALYST

SENIOR HUMAN RESOURCES TECHNICIAN

SENIOR MANAGEMENT ANALYST
TOTALS

FINANCE

ACCOUNT CLERK

ACCOUNTING MANAGER

ACCOUNTING TECHNICIAN

DIRECTOR OF FINANCE

SENIOR ACCOUNTANT

SENIOR ACCOUNTING TECHNICIAN

SENIOR FINANCIAL ANALYST
TOTALS

DEVELOPMENT SERVICES

ADMINISTRATIVE ASSISTANT

ASSISTANT PLANNER

ASSISTANT TO THE CA/ECONOMIC DEVELOPMENT MANAGER

ASSOCIATE PLANNER

BUILDING INSPECTOR

BUILDING PERMIT TECHNICIAN
1 0
1 0
0 0
1 3
13 1
1 1
1 29
1 0
1 0
0 0
1 3
13 1
1 1
1 29
1 0
1 1
1 0
1 3
13 1
1 1
1 32
1 0
1 1
1 0
1 3
13 1
1 1
1 32
Amended Amended Amended Midyear
22-23 22-23 23-24 23-24
1 1
3 1
1 1
1 9
1 1
3 1
1 1
1 9
0 1
4 1
1 1
1 9
22-23 22-23 23-24
0 1
4 1
1 1
1 9
1 0

0.35 1
1 1
1 0

0.35 1
1 1
1 1
0 0
0 0
1 1
1 1
2 2

CITY OF PLACENTIA

POSITION ALLOCATION PLAN
FISCAL YEAR 2023-24

DEVELOPMENT SERVICES (CONTINUED)

CODE ENFORCEMENT OFFICER

CODE ENFORCEMENT SUPERVISOR

DIGITAL MEDIA ANALYST

DIRECTOR OF DEVELOPMENT SERVICES

GIS TECHNICIAN

MANAGEMENT ANALYST

MEDIA SERVICES SPECIALIST

OFFICE ASSISTANT

PLANNING MANAGER

PLANNING TECHNICIAN

PLANS EXAMINER

SENIOR PLANNER
SR. CODE ENFORCEMENT OFFICER
TOTALS

PUBLIC SAFETY - POLICE

CAPTAIN

CHIEF OF POLICE

COMMUNITY SERVICES OFFICER

CRIME ANALYST

IT SERGEANT

LIEUTENANT

MANAGEMENT ANALYST

OFFICE SPECIALIST - RECORDS

PARKING CONTROL OFFICER

POLICE ACADEMY TRAINEE

POLICE CIVILIAN INVESTIGATOR
POLICE OFFICER (3 OVERHIRE)

POLICE SERVICES OFFICER

POLICE SERVICES SUPERVISOR

PROPERTY TECHNICIAN

SERGEANT
SR. ADMINISTRATIVE ASSISTANT
SR. MANAGEMENT ANALYST
TOTALS
22-23 22-23 23-24
0 0
1 1
1 1
0 0
0 1
0 1
1 11.35
0 0
1 1
1 1
0 0
0 1
0 1
1 11.35
1 1
0 1
1 0
0 0
1 1
1 0
0 12
1 1
0 1
1 0
0 0
1 1
1 0
0 12
2 2
1 1
2 2
1 1
1 1
3 3
1 1
2 2
2 2
1 1
3 3
39 39
2 2
3 3
1 1
10 10
1 1
0 0
2 1
2 1
1 3
1 3
2 1
3 39
2 3
1 10
1 0
1 2
1 1
3 1
3 2
1 3
39 2
3 1
10 1
0 75 75 76 76

CITY OF PLACENTIA

POSITION ALLOCATION PLAN
FISCAL YEAR 2023-24

FIRE & LIFE SAFETY

ADMINISTRATIVE ASSISTANT

BATTALION CHIEF

DEPUTY FIRE CHIEF

FIRE CAPTAIN

FIRE CHIEF

FIRE ENGINEER
FIRE MARSHAL (ADDED Q1 FY21/22)
FIRE PREVENTION SPECIALIST (ADDED Q1 FY21/22)

FIREFIGHTER

MANAGEMENT ANALYST

MANAGEMENT ASSISTANT

OFFICE ASSISTANT

PATROL ENGINEER

SENIOR MANAGEMENT ANALYST

TRAINING OFFICER
TOTALS

PUBLIC WORKS

ADMINISTRATIVE ASSISTANT

ASSOCIATE CIVIL ENGINEER (SEWER)

CITY ENGINEER

CUSTODIAN

DEPUTY CITY ADMINISTRATOR

ENGINEERING AIDE

ENVIRONMENTAL SERVICES COORDINATOR

FACILITY MAINTENANCE TECHNICIAN

MAINTENANCE WORKER

MANAGEMENT ASSISTANT

MANAGEMENT ANALYST

MECHANIC

OFFICE ASSISTANT

PUBLIC WORKS INSPECTOR

PUBLIC WORKS MANAGER

PUBLIC WORKS SUPERINTENDENT

PUBLIC WORKS SUPERVISOR

SENIOR CIVIL ENGINEER

SENIOR CUSTODIAN

SENIOR MANAGEMENT ANALYST
0 3
1 6
1 6
1 1
6 0
0 1
1 1
0 28
0 3
1 6
1 6
1 1
6 0
0 1
1 1
0 28
0 3
1 6
1 6
1 1
9 0
0 1
0 1
0 30
3 1
6 1
6 1
1 9
0 0
0 0
1 0
30 Amended Amended Amended Midyear
22-23 22-23 23-24 23-24
1 1
1 1
1 1
1 1
1 1
1 1
1 1
3 3
8 8
0 1
0 0
2 2
0 0
1 1
0 0
1 1
2 2
1 1
1 1
1 1
1 1
1 1
1 1
1 3
8 1
0 2 2
0 0
1 1
1 1
1 1
2 2
1 1
1 1
1 1
1 1
1 1
1 1
1 2
8 1
0 PUBLIC WORKS (CONTINUED)

TRANSPORTATION MANAGER
TOTALS

CITY OF PLACENTIA

POSITION ALLOCATION PLAN
FISCAL YEAR 2023-24

COMMUNITY SERVICES

ADMINISTRATIVE ASSISTANT

COMMUNITY SERVICES COORDINATOR

COMMUNITY SERVICES SUPERVISOR

DEPUTY DIRECTOR OF COMMUNITY SERVICES

DIRECTOR OF COMMUNITY SERVICES

FACILITY MAINTENANCE TECHNICIAN

MAINTENANCE WORKER

MANAGEMENT ANALYST

OFFICE ASSISTANT
TOTALS
28 29
30 29
Amended Amended Amended Midyear
22-23 22-23 23-24 23-24
1 4
1 0
1 0
1 1
0 9
1 4
1 0 0
1 1
4 4
0 1 1
1 1 1
0 1 3
1 1 0
1 1 1
0 0 0
9 10 11

SUMMARY
FULL-TIME FUNDED PERSONNEL 187 188 200 200
UNFUNDED OVERHIRES 5 5 4 4
ELECTED & APPOINTED PERSONNEL 73 73 76 76
GRAND TOTAL 265 266 280 280
*Uverhires are not tunded

CITY OF PLACENTIA

SALES TAX UPDATE
3Q 2023 (JULY - SEPTEMBER)

PLACENTIA
TOTAL: $ 1,922,470
-11.4% -1.1% -1.6% 0
3Q2023 © COUNTY co STATE
*Allocation aberrations have been adjusted to reflect sales activity $450,000
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$o
Business
and
Industry
Autos
and
Transportation

SALES TAX BY MAJOR BUSINESS GROUP
Fuel and
Service
Stations
County
and State
Pools
Restaurants
and
Hotels
1 1
General
Consumer
Goods
Building
and
Construction
Food
and
Drugs
Legend
Q3 2022*
• Q3 2023*
Measure U
TOTAL: $2,223,753
© -4.2%

CITY OF PLACENTIA HIGHLIGHTS
Placentia's receipts from July through
September were 11.9% below the
third sales period in 2022. Excluding
reporting aberrations, actual sales
were down 11.4%.

High interest has created weakening
affordability, putting a damper on
revenue from auto -transportation.

Several store closures have had a
negative impact on totals from general
consumer goods.

The business -industry sector slumped
in the third quarter of 2023, as new
orders stalled after over production in
2022.

Receipts from fuel -service stations
declined as prices at the pump were
significantly lower than in 3Q22.

Customers are choosing to dine out
www.hdlcompanies.com 1 888.861.0220
less often, as service charges and menu
price increases caused restaurants
checks to soar.

Revenue from food -drugs dipped as
shoppers look for ways to save.

The building -construction group
reported a positive upturn in revenue
in the third quarter.

The City's share of the countywide
use tax pool decreased 12.2% when
compared to the same period in the
prior year. Measure U, the City's
voter approved transactions -use tax,
brought in an additional $2,223,753 in
revenue.

Net of aberrations, taxable sales for
all of Orange County declined 1.1%
over the comparable time period; the
Southern California region was down

1.4%.

TOP 25 PRODUCERS
76 Arco AM PM
Audi North Oc
Beacon Sales
Acquisition
Bejac
Best 4 Less 76
Chevron
CVS Pharmacy
Del Taco
Fairway Ford Sales
Lennox Industries
Lx Hausys America
Marshalls
Mason West
Nickey Petroleum
Print & Finishing
Solutions
Prosource of North
Orange County
Ralphs
Roofing Wholesale
Ross
SC Motors
Schorr Metals
Stater Bros
Suburban Propane
HdL° Companies
Published by HdL Companies in Winter 2024

3Q 2023

CITY OF PLACENTIA SALES TAX UPDATE

STATEWIDE RESULTS
California's local one cent sales and use
tax receipts for sales during the months of
July through September were 1.6% lower
than the same quarter one year ago after
adjusting for accounting anomalies. The
third quarter of the calendar year continued
with a challenging comparison to prior year
growth and stagnating consumer demand
in the face of higher prices of goods.

Fuel and service stations contributed the
greatest overall decline as lower fuel prices
at the pump reduced receipts from gas
stations and petroleum providers. While
global crude oil prices have stabilized, they
remained 15% lower year -over -year. This
decline also impacted the general consumer
goods category as those retailers selling
fuel experienced a similar drop. Despite
OPEC and Russia production cuts having
upward pressure on pricing, global demand
during the winter months has softened.

Along with merchants selling gas, many
other general consumer categories
were also down from the 2022 quarter,
confirming consumers pulling back
on purchases. Home furnishings and
electronic -appliances were a couple of the
largest sectors with the biggest reductions.

As inflation and higher prices were the
main story a year ago, currently it appears
to be a balancing act between wants and
needs, leaving meek expectations for the
upcoming holiday shopping season.

Even following a long, wet first half of 2023,
spending at building and construction
suppliers moderately slowed. The current
high interest rate environment did not help
the summer period and still represents the
largest potential headwind for the industry
with depressed commercial development,
slowing public infrastructure projects
and new housing starts waiting for more
profitable financial conditions.

Despite continued increases of new car
registrations, revenue from the autos -
transportation sector slipped 2.6%. The
improved activity remains mostly attributed
to rental car agencies restocking their fleets.

Like other segments, elevated financing costs
are expected to impede future retail volume.

Use taxes remitted via the countywide
pools dipped 3.0%, marking the fourth
consecutive quarter of decline. While
overall online sales volume is steady, pool
collections dropped with the offsetting
effect of more taxes allocated directly
to local agencies via in-state fulfillment
generated at large warehouses and through
existing retail outlets.

Restaurants remained an economic bright
spot through summer exhibiting a 2.6% gain.

As tourism, holiday and business travel are
all expected to have recovered in 2024, the
industry is bracing for implementation of AB
1228 - new CA law setting minimum wages
for 'fast food restaurants'.

With one more quarterly result to go in
2023, the recent trend of a moderate decline
appears likely before a recovery in 2024.

Initial reports from the holiday shopping
season reflect a 3% bump in retail sales
compared to 2022. Lingering consumer
confidence may have also received welcome
news as the Federal Reserve considers
softening rates by mid -2024.

REVENUE BY BUSINESS GROUP
Placentia This Quarter*
Food/Drug
5%
Cons.Goods
7%
Bus./Ind.
18%
Building
7%
Fuel
17%
Pools
15%
Restaurants
14%
Autos/Trans.
18%
*ADJUSTED FOR

ECONOMIC DATA

TOP NON -CONFIDENTIAL BUSINESS TYPES
Placentia
Business Type
Service Stations
Quick -Service Restaurants
Casual Dining
Contractors
Building Materials
Heavy Industrial
Family Apparel
Grocery Stores
Auto Repair Shops
Office Supplies/Furniture
Q3 '23*
236.5
118.0
110.6

64.4 61.0

56.5 55.6

48.6 43.2

41.0 *Allocation aberrations have been adiusted to reflect sales activity *In thousands of dollars County HdL State
Change Change Change
-4.1%© -5.9%I© -7.4%0

➢ Budget Process
➢Adopted FY23/24 Budget- Where we started
➢ Projected FY23/24 Budget- Where we now think we'll be ➢Proposed Budget Modifications
➢ Next Steps- Where we are going

Annual Budget Process
You are here
Mid -Year Budget
Presentation to City
Council
February
Auditor working with
Finance staff on ACFR
December
Finance staff and
departments monitor
revenues and
expenditures
Year-round
Departments begin
preparing their
individual budgets
February
Finance closes out
prior fiscal year
August
Fiscal Year Begins
July 1
projections, internal service
charges and personnel
expenses
April
Finance and Public Works
finalize Capital
Improvement Plan
May
City Administrator presents
Proposed Budget to Public
and City Council
May
Budget Approval
City Council
June

Adopted FY 2023/24 Budget
All Funds
Total Adopted Revenues -
Total Adopted Expenditures -
Total Budget
Operating
84%
CIP
16%
$84,855,133
$86,403,091
Internal Service
4%
Fiduciary
6%
Enterprise
Funds
7%
Operating Budget
Special
Revenue
21%
General
Fund
61%
Debt
Service

Adopted FY 2023/24 Budget
General Fund Expenditures- $52,282,

BY DEPARTMENT

BY EXPENDITURE TYPE
Transfers Out
$36,214
0%
ebt Service
$6,021,200
12%
Operating
$41,960,829
80%
Capital
Projects
$4,264,280
8%

Adopted FY 2023/24 Budget
General Fund Revenues- $49,801,418
Permits
6%
Intergovernmental
1%
Transfers In
13%
Sales Tax
18%
Charges for Services
3%
Misc. Revenue
5%
Fines & Forfeitures
1%
Other Taxes
6%
Property Tax
39%
UUT
5%
PLAC4N•IA
TOT
3%

452,500
3,337,946
465,00C
0%
0%
Projected FY 2023/24
General Fund Revenues
Revenue T • e
Property Taxes
Sales & Use Taxes
Other Taxes
Permits/Licenses
Fines & Forfeitures
FY 2023/24 Adopted
Bud:et
$19,578,023
9,175,000
7,095,50C
2,802,000
Intergovernmental
Charges for Services
Miscellaneous
Total Operating Revenues
Transfers In
Measure U Transfers In
Employee Retention
Measure U Reserve
OPEB
Total Transfers In
Capital Projects Revenues
Resources
312,000
1,514,000
2,454,000
$43,383,023
1,047,800
$46,920,295
1,052,750
FY 2023/24 Projected
Bud:et
$20,414,944
8,650,000
7,509,736
2,618,000
3,125,115
1,684,000
2,454,000
3,337,946
Variance to FY23/24
Ado • ted Bud h et

4.3%
(5.9%)

5.8%
(6.6%)

2.8%
1,126%

11.2%

8.1%

0.5%
0%
920,000 920,000 0%
1,112, 649
1,112, 649
$6,418,395 $6,423,345 0.1%
11,160,044
$49,801,418 $64,503,684

29.6%

Franchise Taxes
Transient Occupancy Tax
Utility Users Tax
Property Tax
Sales Tax
Other Taxes
Measure U
*****
mits/Licenses
or Service
Projected FY 2023/24
General Fund Revenues
Budget ■ Projected at 6/30
3,000,000
6,000,000 9,000,000
12, 000, 000 15, 000, 000
18,000,000
21,000,000

> Legal Services- $135,000
o Due to contract rate increases and legal services relating to labor negotiations
> Administrative Services -
o $120,000 in contract expenses due to need for longer contract IT assistance
o $75,000 to support citywide software expenses
> Development Services- $115,000
o Needed to support contract building and plannir g services longer than anticipated

> Pol ice- $ 70,000
o Needed to cover software expe
> Fi re & Life Safety- $ 75,000
o Needed to cover overtime expenses resulting from a long-term injury at a higher rank and to provide consistent coverage to the community
>Community Services- $30,000
o Needed for repairs and maintenances of park facil ties citywide

>Public Works -
o $50,000 for citywide vehicle maintenance
o $50,000 to repair two police patrol vehicles damaged in an accident o $30,000 for repairs to storm water pump station
o $57,000 for repairs and maintenance of city facilities o $110,000 for gasoline
>General Government
o $25,000 for telephone exoenses
o $150,000 for electricity
o $20,000 for postage
o $30,000 for office equipment rental

>Capital Projects- ($970,000)
o Reduce the appropriations dedicated to the Enhanced Infrastructure Financing District (EIFD)
o Funds will be re-budgeted in FY 2024-25 budget in line with the updated project timeline

roposed Mid Year St. fing Adjustment
>Reclassify 1.0 FTE Maintenance Worker in Community Services to Facility Maintenance Technician ($2,400 FY23/24, $7,100 annual cost) in Community Services
Incumbent currently doing duties of Facilities Maintenance Technician >Reclassify 1.0 FTE Office Assistant to Administrative Assistant ($1,750 FY 23/24, $5,250 annual cost) in the Fire and Life Safety Department Incumbent currently doing duties consistent with an Admiristrative Assistant Fiscal Impact of all Staffing Adjmtmen':s
FY 2023-24 Impact- $4,150
Annual Impact- $12,350

Mid Year Summary
General Fund Net Operating Balance
Estimated Beginning Fund Balance
7 1 2023
Projected Change in Fund Balance
$19 830 032
(6,890,572)
Goal- 25%
•
rojected- 25.3%
Projected Ending Fund Balance at 6/30/24
Fund Balance Designations
12,939,460
Non -Spendable
General Fund Reserve
Contingency Reserve
Unassigned Fund Balance
1,766,691
6, 126,790
4,921,682
124,297
Estimated Endin: Fund Balance 6 30 24
Projected Operating Expenditures
25% FB Target
44,193,887
11,048,472
General Fund Operating Reserve

25.28%

Potential Impacts on City Finances
New
Development
State Budget
Current & Futur
State Mandates
Labor
Negotiations

• Anticipated Unfunded Actuarial Liability (UAL) of $450,000 based on CaIPERS returns
• Cost of living adjustments citywide per Memoranda of
Understandings
• Reprogramming of EIFD loan
• Unknown costs identified in Facility Needs Assessment and IT Master Plan
Placentia Centennial Celebration

>Q3 Budget Review
➢ April 2024
>Proposed FY 2024/25 Budget
Presentation
➢ May 21, 2024
>Proposed FY 2024/25 Budget
Adoption
June 4, 2024
Mid -Year Budget Presentation to
City Council
February
Auditor working with Finance staff on
ACFR
December
1 Finance staff and departments
monitor revenues and expenditures
Year-round
Finance closes out prior fiscal
year
August
Departments begin preparing
their individual budgets
February
Fiscal Year Begins
July 1
Finance finalizes revenue projections,
internal service charges and personnel
expenses
April
Finance and Public Works
finalize Capital Improvement
Plan
May
City Administrator presents Proposed
Budget to Public and City Council
May
Budget Approval
City Council
June

TO:

VIA:

FROM:

DATE:

Placentia City Council

AGENDA REPORT

CITY COUNCIL

CITY ADMINISTRATOR

DEPUTY CITY ADMINISTRATOR / ADMINISTRATION
FEBRUARY 20, 2024
SUBJECT: REVIEW AND ADOPT PROPOSED UPDATES TO THE COMMITTEE COMMISSION AND ADVISORY BOARD MANUAL FOR CALENDAR YEAR 2024 FISCAL
IMPACT: NONE
SUMMARY:

Based on the approved Five -Year Strategic Plan adopted by the City Council on May 10, 2022, the goals and objectives included Goal 8: to Improve City Governance by updating the Administrative Policy Manual for Ad Hoc Committees. Per this direction, the City retained the services of Kelly Associates Management Group to assist with updating the Committee, Commission and Advisory Board Manual to reflect Council's direction for improved communications as well as better defined roles and responsibilities for board and commission members. The Committee, Commission and Advisory Board Manual was initially adopted by the City Council in 1982 and has subsequently received six amendments, with the latest adoption occurring in 2009. On November 21, 2023, the City Council held a Study Session to review the updated Manual and provided recommendations and changes to the Manual. This item seeks Council approval of the proposed updates to the Committee, Commission and Advisory Board Manual for the 2024 calendar year.

RECOMMENDATION:

It is recommended that the City Council take the following action:

1. Receive and file the final proposed presentation on the Committee, Commission and Advisory Board Manual; and

2. Ask any questions of Staff and/or provide any updated policy direction related to the Committee, Commission and Advisory Board Manual; and

3. Update one appointed City Council Member designee to the City Council Navigation Center Advisory Board; and

4. Adopt Resolution No. R-2024-08, "A Resolution of the City Council of the City of Placentia Adopting the Updated Committee Commission and Advisory Board Manual for Calendar Year 2024 and Eliminating Various Disbanded Advisory Bodies."

3.b.

Feb 20, 2024

City Council Agenda
February 20, 2024

Page 2 of 2 ends

STRATEGIC PLAN STATEMENT:

This item is consistent with the City Council approved 5 -Year Strategic Goal to:

Improve City Governance, as Objective Number 8.4 to update the Administrative Policy Manual for Ad -Hoc Committees. This agenda item will specifically result in updating the Committee Commission and Advisory Board Manual in line with best practices for public involvement under state and local laws.

DISCUSSION:

Based upon the approved Five -Year Strategic Plan adopted by the City Council on May 10, 2022, the goals and objectives included Goal 8: to Improve City Governance by updating the Administrative Policy Manual for Ad -Hoc Committees. Per this direction, the City retained the services of Kelly Associates Management Group to assist with updating the manual to reflect Council's direction for improved communications as well as better defined roles and responsibilities for board and commission members.

The proposed changes to the Committee, Commission and Advisory Board Manual include:
• Significant editing, re -formatting, and re -organizing • Updated active Commission, Committees and Ad -Hoc Committees and their roles and responsibilities
• Removal of disbanded Commission, Committees and Ad -Hoc Committees • Policy discussion and feedback regarding certain Ad -Hoc Committees • Renaming any Ad -Hoc Committee, Working Group or Committee with the prefix "City Council" if the group contains Council Member appointees for the sole purpose of distinguishing these types of working groups from others Annual reviews will be conducted by City Staff should the need arise to make Council amendments.

Prepared by:

Reviewed and approved:

Jeanriette eitega Rosanna Ramirez
Deputy Director of Administrative Services Deputy City Administrator Reviewed and approved:

Damien-R—At4uia_�_
City Administrator
Attachments:

1. Resolution No. R-2024-08

2. Presentation

RESOLUTION NO. R-2024-08

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF PLACENTIA, CALIFORNIA, ADOPTING THE

UPDATED COMMITTEE COMMISSION AND ADVISORY
BOARD MANUAL FOR CALENDAR YEAR 2024 AND

ELIMINATING VARIOUS DISBANDED ADVISORY
BODIES.

A. Recitals.
(i). Local government works best when community members and government make decisions collaboratively. Robust public engagement is essential to sustaining this partnership.
(ii). The City of Placentia depends on many boards, commissions, and advisory committees to gather information, weigh public opinion, and examine issues in depth in order to render a sound recommendation to the Council. (ii). The City of Placentia has a variety of advisory bodies (boards, commissions and committees) that provide valuable guidance to the City Council on a wide variety of topics.
(iii). The City has updated its Committee Commission and Advisory Board Manual for the establishment and dissolution of advisory bodies, including updating its existing list of advisory bodies.
(iv). Council -approved guidelines advance meaningful public involvement, provide consistency and clarity on the role of advisory bodies and give community members greater confidence in the value of their service. (v). The City Council of the City of Placentia previously adopted Ordinance No. 0-2009-0, which authorizes the approval of adopting resolutions for policies, rules and regulations pertaining to advisory bodies. (vi). The updated Committee Commission and Advisory Board Manual for calendar year 2024 is applicable to all advisory bodies established by the City Council.
(vii). The City Council desires to clarify the authority of the various advisory bodies as set forth in an updated Advisory Board Manual, eliminate certain disbanded advisory bodies, and rescind all previous resolutions and minute orders regarding the establishment or operation of all advisory bodies, commissions, boards and committees to the extent they are inconsistent with the updated Committee Commission and Advisory Board Manual.

RESOLUTION R-2024-08 ATTACHMENT 1
PAGE 1 OF 3

B. Resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. In all respects as set forth in the Recitals, Part A., of this Resolution.

2. This legislative body declares that the City has taken affirmative steps to update the Committee Commission and Advisory Board Manual in line with best practices for public involvement under state and local laws and hereby adopts the updated Committee Commission and Advisory Board Manual attached as Exhibit A.

3. The following advisory bodies are hereby eliminated:
a. ADVISORY COMMITTEE ON THE DISABLED
b. CIVIC CENTER AUTHORITY
c. CITIZENS FISCAL SUSTAINABILITY TASK FORCE
d. GENERAL PLAN STEERING COMMITTEE
e. PUBLIC SAFETY FACILITY AD-HOC COMMITTEE
f. RECREATIONAL VEHICLE PARKING AD-HOC COMMITTEE
g. YORBA LINDA WATER/GOLDEN STATE WATER DISTRICT
h. CITYWIDE FIBER OPTIC AND SMART CITY COMMITTEE

4. All previous resolutions and minute orders regarding the establishment or operation of all advisory bodies, commissions, boards and committees are hereby rescinded to the extent they are inconsistent with the provisions of Exhibit A.

5. The Mayor shall sign this resolution, and the City Clerk shall attest and certify to the passage and adoption thereof.

PASSED, ADOPTED AND APPROVED this 20th day of February 2024.

Ward L. Smith, Mayor
Attest:

Robert S. McKinnell, City Clerk
Exhibit A: Committee Commission and Advisory Board Manual RESOLUTION R-2024-08
PAGE 2 OF 3
ATTACHMENT 1

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 20th day of February 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Councilmembers:

Robert S. McKinnell, City Clerk
Approved as to Form:

Christian L. Bettenhausen, City Attorney
RESOLUTION R-2024-08 ATTACHMENT 1
PAGE 3 OF 3

CITY OF PLACENTIA

COMMITTEE COMMISSION
&ADVISORY BOARD
MANUAL
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
www.placentia.org

MISSION STATEMENT
The City Council is committed to keeping Placentia a pleasant place by providing a safe family atmosphere, superior public services and policies that promote the highest standards of community life.

VISION STATEMENT
The City of Placentia will maintain an open, honest,
responsive and innovative government that delivers quality services in a fair and equitable manner while optimizing available resources.

CITY FACTS
Incorporated in 1926, Placentia has grown to over 51,000 residents. Operating as a Charter City since 1965, the City is governed by a five -member City Council which is elected by the people from five districts for four-year terms. The City Council establishes policies, makes laws and ordinances, and generally carries out the powers given to them in the Charter. The City Council appoints a City Administrator that functions as a Chief Executive Officer for the City of Placentia.

Placentia's size is 6.6 square miles
Compiled by the Office of the City Clerk
of the
City of Placentia

ADOPTED BY THE CITY COUNCIL
6/1982

REVISIONS

I
10/97, 11/2000, 5/2005, 5/2007, 9/2008, 7/2009, 2/2024

TABLE OF CONTENTS
Page
I. Introduction 1
II. The Structure of Government 2
III. Membership 4
IV. Officers and Staff 5
V. Meetings, Agendas, Minutes and Procedure 7
VI. Imposed Restraints 11
VII. Relationships to City Council/City Staff/Other
Commissions, Boards and Committees 14
VIII. Conclusion 16
APPENDIX: PLACENTIA COMMISSIONS, COMMITTEES, AD-HOC COMMITTEES DUTIES, MEETING DATES, AND TIMES:

Blue Ribbon Committee for Senior/Community Center 16
Civic Center Joint Use Committee 17
City Council Dog Park Ad -Hoc Committee 18
Finance and Investment Committee 19
Financial Audit Oversight Committee 20
Heritage Festival Committee 21
Historical Committee 22
City Council Historical Preservation Committee 23
City Council Housing, Community and Economic Development Committee 24 Measure U Committee 25
Navigation Center Advisory Board 26
City Council Old Town Placentia Parking Committee 27
Parks Arts and Recreation Commission 28
Placentia Community Foundation 29
Placentia Disaster Council 30

Planning Commission 31
Public Financing Authority of the Placentia EIFD 32
Senior Advisory Committee 33
City Council Sewer, Utility, Recycling and Refuse Committee 34 Streetscape and Transportation Advisory Commission 35
City Council Technology and Innovation Committee 36
Veterans Advisory Committee 37
List of Disbanded Committees/Commissions 38

I. INTRODUCTION
This Committee Commission and Advisory Board Manual has been prepared in order to provide initial orientation for new members of advisory bodies to the City Council. The obligations of these positions are great, and it is hoped that this Manual will ease the assumption of these responsibilities.

For convenience and brevity, all references to commissions hereafter include all advisory bodies, whether officially designated as a board, commission, committee or Ad -Hoc committee. In all instances, appointment to such a body, regardless of its formal designation, is both an honor and a heavy responsibility. Not only does it signify the confidence of the City Council in the member's wisdom and judgment, but places upon the member the attendant duties of regular attendance at meetings and consistent working and voting towards an implementation of the general public interest.

Such a change is, at times, not easily borne and necessary decisions not easily made.

Notwithstanding the self-discipline required in public service, each advisory body member may take considerable pride in being an integral part of the process which contributes to the sound government of this City, and for this service the City Council is most appreciative. Both the challenges and rewards before you are great. The following pages of this Manual are an introduction to the circumstances within which an appointed commissioner must meet these challenges.

As stated in the Code of Ethics and Conduct Policy adopted by the City Council on November 15, 2023, the citizens served by the City of Placentia are entitled to elected City Council Members, appointed officials, City employees, and members of commissions, boards and committees who are fair, ethical, and accountable. Such Council Members and related parties are required to pledge to this Code and shall constantly seek to reflect the following qualities:
• They comply with both the letter and the spirit of the laws and policies affecting operations of the City of Placentia;
• They are independent, impartial, and fair in their judgment and actions; • They use their public office for the public good, not for personal gain; and • They conduct public deliberations and processes openly, unless legally confidential, in an atmosphere of respect, civility and transparency.

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Placentia City CouncilFebruary 20, 2024

Placentia City Council
February 20, 2024