Placentia City Council
AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE DATE: FEBRUARY 20, 2024
SUBJECT: ACCEPTANCE OF WORK AND NOTICE OF COMPLETION FOR URBAN
FOREST TREE PLANTING PROJECT
FISCAL
IMPACT: EXPENSE: $ 81,618 CONTRACT COST
BUDGETED: $ 120,000 FY 2023-24 CIP BUDGET (841306-6740) SUMMARY:
On May 2, 2023, the City Council approved a contract for an urban forest tree planting project within the former Hamer Island. Staff solicited bids for this project and received seven (7) bids from qualified contractors. Nieves Landscaping, Inc. (Nieves) was determined to be the lowest, responsive, and responsible bidder. The City Council awarded a contract to Nieves for the work in an amount not -to -exceed $81,618. The work has been completed to the satisfaction of the City.
This recommended action concludes the Project and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $81,618.
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Accept the work performed by Nieves Landscaping, Inc., for the urban forest tree planting project, for a total amount of $81,618; and
2. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project.
STRATEGIC PLAN STATEMENT:
This agenda item conforms to Strategic Planning Goal and Objective 6.4, Expand the Urban Forest Plan to plant 100 trees per year.
DISCUSSION:
On May 2, 2023, the City Council approved a contract to plant trees in residential parkways located within the former Hamer Island neighborhood. The project added 152 new trees to the City's urban forest.
1.d.
Feb 20, 2024
City Council Agenda
February 20, 2024
The total cost of this work amounts to $81,618 which includes the contract with Nieves Landscaping, Inc. This recommended action concludes the Project and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $81,618.
FISCAL IMPACT:
The final construction cost amounts to $81,618. This cost consists of the contract amount with Nieves Landscaping, Inc., in an amount not -to -exceed $81,618. Sufficient funds were budgeted and available in the Fiscal Year (FY) 2023-24 Capital Improvement Program Budget to cover the expenses. As such, sufficient funds exist for the recommended actions.
Prepared by:
4 Samantha Byfield
Public Works Manager
Reviewed and - oo oied:
Luis Estevez
Deputy City Administrator
Reviewed and approved:
j
Jennifer Lampman
Director of Finance
Reviewed and approved:
Damien R. Arrula
City Administrator
Attachment:
Notice of Completion — Nieves Landscaping, Inc.