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Committee Commission
& Advisory Board
Manual
February 20, 2024
Background
• City Council's Five -Year Strategic Plan, Goal #8, to update the Administrative Policy for Ad -Hoc Committees
• City retained the services of Kelly Associates Management Group • The Committee Commission Handbook and Manual was initially adopted by the City Council in 1982 and has received six amendments, with the latest adoption occurring in 2009
• The City Council has added various Committees, Commissions, Ad -Hoc Committees throughout the years
• The need for a comprehensive revisions/updating was necessary • City held a Study Session on November 21, 2023 and received input from City Council
• City Council's input has been incorporated to the latest version of the Manual
PLACENTIA
CITY OF PLACENTIA
COMMITTEE COMMISSION
&ADVISORY BOARD
MANUAL
PLACENTIA
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
www.placentia.org
Table of Contents
I. Introduction
II. The Structure of Government
III. Membership
IV. Officers and Staff
V. Meetings, Agendas, Minutes and Procedure
VI. Imposed Restraints
VII. Relationships to City Council/City Staff/Other Commissions, Boards and Committees
VIII.Conclusion
APPENDIX: Placentia Commissions,
Committees, Ad -Hoc
Committees Duties, Meeting Dates, and Times
Updated List of Commissions, Boards,
Committees & Ad -Hoc Committees
Blue Ribbon Committee for Senior/Community Center 16
Citywidc Fibcr Optic And £mart City Ad Hoc Committee
Civic Center Joint Use Committee 17
added City Council Dog Park Ad -Hoc Committee 18
Finance and Investment Committee 19
Financial Audit Oversight Committee 20
Heritage Festival Committee 21
Historical Committee 22
revised 6 City Council Historical Preservation Committee 23 revised - City Council Housing, Community & Economic Development Committee 24 Measure U Committee 25
added ,—> Navigation Center Advisory Board 26
revised ' City Council Old Town Placentia Parking Committee 27 Parks Arts and Recreation Commission 28
Placentia Community Foundation 29
Placentia Disaster Council
Planning Commission
Public Financing Authority of the Placentia EIFD
Senior Advisory Committee
revised City Council Sewer, Utility, Recycling and Refuse Committee Streetscape and Transportation Advisory Commission
added City Council Technology and Innovation Committee
Veterans Advisory Committee
List af.Disbanded Committees/Commissions
30 31
32 33
34 35
36 37
38 City Council
Dog Park Ad -Hoc Committee
MEMBERSHIP
The City Council Dog Park Ad -Hoc Committee consists of three (3) regular members. All members are appointed by the City Council and serve at the discretion of the Council. The Ad -Hoc Committee is to be comprised of two (2) City Council members and one (1) member of the Parks, Arts, and Recreation Commission.
MEETINGS
Regular meetings of the City Council Dog Park Ad -Hoc Committee are held as needed.
POWERS AND DUTIES
• Serves in an advisory capacity to the City Council on identifying locations for a potential dog park in Placentia.
• Serves in an advisory capacity to the City Council on identifying the recommended design components for the proposed dog park.
• Solicit input from the community on the proposed dog park. • Considers matters related to the needs, design, and City liability of a proposed dog park and presents findings to the City Council.
STAFF LIAISON
Director of Community Services and/or designated staff member(s)
City Council Housing, Community &
Economic Development
Committee
MEMBERSHIP
The City Council Housing, Community and Economic Development Committee consists of two (2) regular members of the City Council.
MEETINGS
The City Council Housing, Community and Economic Development Committee meets as needed.
POWERS AND DUTIES
• Serves in an advisory capacity to the City Council on matters related to significant developments as it relates to land use regulations, urban design and building standards. • The Committee may receive presentations or project submittals from private development entities and may review economic/financial documents or proposals. If private development PntitiPS attend and present to the Committee, a City Attorney reprPsPntativP mt est attend the Committee meeting.
Members review issues related to the City's general plans and zoning, housing, land use regulations, development, building standards and economic development policy.
STAFF LIAISON
City Administrator, Director of Development Services and/or designated staff member(s).
Navigation Center Advisory Board
MEMBERSHIP
The Navigation Center Advisory Board consists of two (2) regular members of the City Council and the following members:
• Representative(s) appointed by the Orange County Board of Supervisors • Representative(s) appointed by the local City Council • Representative(s) appointed by the local Chief of Police • Representative(s) appointed by the local Neighborhood Association (if applicable) • Representative(s) appointed from the local business association or Chamber of Commerce • Representative(s) appointed by the local school district • Representative(s) appointed from local homeless outreach agencies
MEETINGS
The Navigation Center Advisory Board meets every other month.
POWERS AND DUTIES
• Serves in an advisory capacity to the City Council on matters related to the Placentia Navigation Center.
• Provide ongoing review of the operations of the Placentia Navigation Center. • Enhance community relations.
• Bring forth information of any strengths and successes of the Placentia Navigation Center. • Bring forth any concerns from the neighborhood, local businesses, City, County, service provider partners, and shelter clients about the operation of the Placentia Navigation Center. • Oversee the accountability and grievance process and policies of the Placentia Navigation Center.
STAFF LIAISON
ctor of Community Services and/or designated staff member(s).
City Council Technology and
Innovation Committee
MEMBERSHIP
The City Council Technology and Innovation Sub Committee consists of two (2) regular members of the City Council.
MEETINGS
Regular meetings of the City Council Technology and Innovation Committee meets as needed.
POWERS AND DUTIES
. Review technology and innovation systems for City operations and applications. . Review the Citywide Fiber Optic System and discuss matters with service providers. • RPviewS Smart Cities SVStemS and meets with v ndnrs to review their nrnrdlirts . Serves in an advisory capacity to City Council on matters related to citywide fiber optic, technology, and smart cities systems and applications.
STAFF LIAISON
City Administrator, Deputy City Administrator, IT Manager and/or designated staff member(s).
City Attorney's Office/
Staff Recommendation
It is recommended that the City Council take the following actions:
1. Appoint members to the City Council Navigation Center Advisory Board; and
2. Direct Staff to notify the City Council Navigation Center Advisory Board of the appointment; and
3. Adopt Resolution No. R-2024-08, "A Resolution of the City Council of the City of Placentia Adopting the Updated Committee Commission and Advisory Board Manual for Calendar Year 2024 and Eliminating Various Disbanded Advisory Bodies."
PLACENTIA
Questions/Comments?