Mayor Jeremy B. Yamaguchi
District 3
Mayor Pro Tem Kevin Kirwin
District 2
Rhonda Shader
Councilmember
District 1
Ward L. Smith
Councilmember
District 5
Chad P. Wanke
Councilmember
District 4
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
March 19, 2024
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
M isi+.ow Statement
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PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
STUDY SESSION
March 19, 2024
4:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Shader
Councilmember/Board Member Smith
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Kirwin
Mayor/Board Chair Yamaguchi
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
1. REGULAR AGENDA:
1.a. Study Session: Facility Condition Assessment and 10 -year Strategic Asset Management Plan
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive and file the Staff report and Presentation; and 2) Ask any questions of Staff; and
3) Review and discuss the next steps to complete the Asset Management Program.
RECESS: The City Council and Boards of Directors will recess to their 5:30 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 19, 2024 Page 2 of 8
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
March 19, 2024
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Shader
Councilmember/Board Member Smith
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Kirwin
Mayor/Board Chair Yamaguchi
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
PRESENTATION:
a. Recognition of Larry de Graaf for 37 years of Service on Historical Committee Recipient: Larry de Graaf
Presenters: Mayor Yamaguchi and City Councilmembers
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54957(b)(1):
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 19, 2024 Page 3 of 8
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
March 19, 2024
7:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Shader
Councilmember/Board Member Smith
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Kirwin
Mayor/Board Chair Yamaguchi
INVOCATION: Chaplain Charles Frost
PLEDGE OF ALLEGIANCE: Captain Branden Smith
PRESENTATIONS:
a. Recognition of 2024 Miss Placentia and Miss Placentia's Outstanding Teen Titleholders
Recipients: Miss Placentia 2024 Maddie Smith and Miss Placentia Outstanding Teen 2024 Julieann Rocke
Presenters: Mayor Yamaguchi and City Councilmembers
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
1. CONSENT CALENDAR (Items 1.a. through 1.m):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
1.b. Minutes
City Council/Successor/ICDA/PPFA Regular Meetings of: June 6, 2023 and June 20, 2023
Recommended Action: Approve
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 19, 2024 Page 4 of 8
'.c.
City Fiscal Year 2023-24 Registers for March 19, 2024
Check Register
Fiscal Impact: $1,883,133.29
Electronic Disbursement Register
Fiscal Impact: $1,235,496.01
Recommended Action: It is recommended that the City Council:
1) Receive and file
1.d. Second Reading and Adoption of Ordinance No. 0-2024-02, an Ordinance of the City Council of the City of Placentia, Amending Chapter 13.52 "Restricted Parking Zones" And Chapter 14.10 "Traffic and Parking Regulations" to the Placentia Municipal Code
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Adopt Ordinance No. 0-2024-02, an Ordinance of the City Council of the City of Placentia, California, amending Chapter 13.52"Restricted Parking Zones" and Chapter
14.10 "Traffic and Parking Regulations" to the Placentia Municipal Code.
1.e.
1.f.
Second Reading and Adoption of Ordinance No. 0-2023-03, an Ordinance of the City Council of the City of Placentia, Levying special taxes within the City of Placentia Community Facilities District No. 2024-01 (Old Town Maintenance Services).
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Adopt Ordinance No. 0-2024-03, an Ordinance of the City Council of the City of Placentia, California, levying special taxes within the City of Placentia Community Facilities District No. 2024-01 (Old Town Maintenance Services).
Approval of Final Parcel Map No. 2023-113 Pertaining to the Subdivision of an +/- 0.47 Acre Lot into Two Parcels Located Adjacent to 1278 Vina Del Mar Avenue Within The R-1 (Single Family Residential) Zoning District Fiscal Impact: Approximately $46,798 of total Development Impact fee revenue prior to construction of two new single-family residences.
Recommended Action: It is recommended that the City Council:
1) Approve Final Parcel Map No. 2023-113, subject to final review and approval by the County Surveyor; and
2) Authorize the City Clerk to sign Final Parcel Map No. 2023-113.
1.g. Amendment No. 1 to Professional Services Agreement with Fountainhead Consulting Corporation, for On -Call Construction Management and Inspection Services for the FY 2022-2023 Street Rehabilitation Project, City Project No. 1301
Fiscal Impact:
Expense: $27,700 Amendment No. 1 to the Professional Services Agreement
Funding Source: $27,700 FY 2023-24 CIP Budget
(799800-6740 ]/L 791301-6740)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 1 to Professional Services Agreement with Fountainhead Consulting Corporation for an additional $27,700 to continue providing inspection services for the FY 2022-2023 Street Rehabilitation Project for a cumulative contract not -to -exceed amount of $277,700; and
2) Authorize the City Administrator to approve contract amendments up to 10% of the cumulative contract amount, or $27,770; and
3) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 19, 2024 Page 5 of 8
1.h. Amendment No. 1 to Professional Services Agreement with Epic Land Solutions, Inc., for Easement Appraisal and Acquisition Services for the Golden Avenue Bridge Replacement Project
Fiscal Impact:
Expense: $ 30,895.00 Amendment No. 1 to Professional
Services Agreement
Available Budget: $2,446,099.16 Total Available Project Budget $2,300,000.00 Federal Earmark
(331801-6740 J/L 331801-6740
$ 246,099.16 General Fund Developer Fee
(331801-6740 J/L 331801-6740)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 1 to the Professional Services Agreement with Epic Land Solutions, Inc. to increase the contract not -to -exceed amount by an additional $30,895; and
2) Authorize the City Administrator to approve contract amendments up to 10% of the cumulative contract amount, or $7,064.34; and
3) Authorize the City Administrator and/or his designee to execute all the necessary documents, in a form approved by the City Attorney.
1.i. 2023 Annual Housing Report
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
Receive and file the 2023 Housing Element Annual Progress Report
1.J.
1.k.
Update to Old Town Facade Improvement Program
Fiscal Impact: CDBG Funds not -to exceed $180,778 for Fiscal Year 2024-25 No General Fund money will be used for this program
Recommended Action: It is recommended that the City Council:
1) Approve the revised Old Town Facade Improvement Program Guidelines and Application; and
2) Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
Renewal and Upgrade of Microsoft Office 365 Licenses to include Device Management through Insight Public Sector
Fiscal Impact:
Expense: $ 79,777.03 Annually for three (3) years
Budgeted: $500,000.00 (101523-6136) for Software Maintenance Recommended Action: It is recommended that the City Council:
1) Approve the agreement to upgrade and renew the Microsoft Enterprise Agreement with Insight Public Sector utilizing the County of Riverside Microsoft Enterprise Master Agreement, for a three-year period, beginning March 1, 2024, through February 27, 2027 in the amount not -to -exceed $239,331.09; and
2) Authorize the City Administrator and/or his designee to execute all necessary documents in a form approved by the City Attorney.
Amendment No. 2 to Professional Services Agreement with People Assisting the Homeless (PATH) for the operation of four months of the Year -Round Navigation Center/Emergency Shelter located at 731 S. Melrose Street.
Fiscal Impact:
Expense: $ 916,495 Placentia Regional Navigation Center Fund Revenue: $ 916,465 North Service Planning Area Cities MOU Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 2 to the Professional Services Agreement with People Assisting the Homeless (PATH) for the operation and management services of the Placentia Navigation Center for an additional four (4) month term ending on July 31, 2024, in the amount not to exceed of $916,495; and
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 19, 2024 Page 6 of 8
2) Authorize the City Administrator to approve eligible contract term extensions for two (2) month extensions up to six (6) months in an amount not to exceed $458,255, based upon contractor performance and at the discretion of the City; and 3) Adopt Resolution No. R- 2024-19, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2023-24 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
4) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1.m. Award of Construction Contract to Big Ben Engineering for Sewer Repair Work in Old Town Placentia
Fiscal Impact:
Expense: $135,000 Construction Contract
$ 13,500 Contingency Amount
$148,500 Total Construction Cost
Budgeted: $148,500 Total Budget
$148,500 FY 23-24 CIP Budget
(799800-6750 J/L 243301-6750)
Recommended Action: It is recommended that the City Council:
1) Approve a Public Works Agreement for Project No. 3301 with Big Ben Engineering for an amount not -to -exceed $135,000; and
2) Authorize the City Administrator to approve contract change orders up to 10% of the contract not -to -exceed amount, or $13,500; and
3) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
2. PUBLIC HEARINGS: None
3. REGULAR AGENDA:
3.a. Streetscape Design Options for the 100 Block of Santa Fe Avenue Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Conduct the study session and receive and file this report and proceed with designing and constructing the streetscape improvements for the 100 block of Santa Fe Avenue as designed in the adopted streetscape master plan.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, April 2, 2024 at 5:30 p.m.
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• PSAs: On -Call Construction Management and Inspection Services • Amend PSA with PBK Architects for the Public Safety Building • MOU with PYLUSD for Fleet Fueling
• Contract Change Order #1 with McMurray Stern for PSB Evidence Storage Equipment • Recap of 2023 Heritage Festival and Approval of 2024 Event • City Treasurer Investment Report Update
• Study Session: Communications and Marketing Study
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 19, 2024 Page 7 of 8
CERTIFICATION OF POSTING
I, Carole M. Wayman, Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the March 19, 2024 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on March 14, 2024.
Carole M. Wayman
Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 19, 2024 Page 8 of 8