Placentia City Council
AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE DATE: APRIL 16, 2024
SUBJECT: CHANGE ORDER NO. 1 WITH MCMURRAY STERN FOR THE EVIDENCE
STORAGE EQUIPMENT FOR THE PUBLIC SAFETY CENTER BUTLER
BUILDING
FISCAL
IMPACT: EXPENSE: $ 14,514.87 CHANGE ORDER NO. 1
BUDGET: $ 1,990,457 AVAILABLE PROJECT FUNDING
(105213-6850 JL# 229999-6850)
SUMMARY:
On October 22, 2021, the Police Department made a formal request to the County of Orange Prop 69 Committee to purchase a Space Saver High Density Mobile System. Based upon the recommendation from the Prop 69 Committee, the County of Orange Board of Supervisors approved the Department's funding request for $100,000 in funding on January 25, 2022. The City was required to contribute $214,440 to cover the remaining cost of the shelving system. On February 21, 2023, the City Council approved the purchase and installation of the new storage system.
Construction of the Butler Building and the shelving system is nearly complete. During installation, it was determined that modifications to one of the storage units was needed to provide proper clearance for an adjacent electrical panel, along with additional over time labor hours to complete all the installation work as quickly as possible. This Change Order No. 1 reflects the added cost for the shelving modifications and overtime for the above-mentioned work.
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Approve Change Order No.1 with McMurray Stern for installation of the Space Saver High Density Mobile System for $14,514.87; and
2. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1.h.
April 16, 2024
City Council Agenda
April 16, 2024
STRATEGIC PLAN STATEMENT:
This item conforms to Strategic Plan Goal 5, Implement Public Infrastructure to Meet Community Needs, and Objective 5.4, Construct the Placentia Public Safety Center.
DISCUSSION:
On October 22, 2021, the Police Department made a formal request to the County of Orange Prop 69 Committee to purchase a Space Saver High Density Mobile System. Based upon the recommendation from the Prop 69 Committee, the County of Orange Board of Supervisors approved the Department's funding request for the system for $100,000 in funding on January 25, 2022. The City was required to contribute the remaining $214,440 of funding for the system. On February 21, 2023, the City Council approved the purchase and installation of the $314,440 Space Saver High Density Mobile System with McMurray Stern to provide storage solutions for the new Public Safety Butler Building project.
Construction of the Butler Building improvements and installation of all the new storage systems is nearly complete. During installation, it was determined that modifications to one of the storage units were needed to provide proper clearance from an adjacent electrical panel. In addition, overtime work was approved to allow the storage systems to be installed faster to ensure the systems are complete ahead of the property and evidence team's transition to their new facility.
This Change Order No. 1 reflects the added cost for the shelving modifications and overtime for the above-mentioned work.
FISCAL IMPACT:
The recommended actions will approve Change Order No.1 for the amount of $14,514.87. A total of $ 1,990,457 is available within the project budget to cover this added expense. Accordingly, sufficient funds exist for the recommended actions.
Prepared by: Reviewed and approved:
Chris Tanio, P.E., Jennifer Lampman
Deputy Director of Public Works/City Engineer Director of Finance Reviewed and approved:
Luis Estevez
Deputy City Administrator
Reviewed and approved:
DamiefiR. Arrula
City Administrator
Attachment: Change Order #1 for McMurray Stern