RESOLUTION NO. R-2024-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PLACENTIA, CALIFORNIA FINDING WORK COULD BE
COMPLETED MORE ECONOMICALLY AND AUTHORIZING
DIRECT NEGOTIATION OF THE CONTRACT ON THE OPEN
MARKET FOR FIRE STATION NO. 2 BAY DOOR
REPLACEMENT CITY PROJECT NO. 24502 AND
AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A
CONTRACT IN AN AMOUNT NOT -TO -EXCEED $40,000
A. Recitals.
(i). The City Charter of the City of Placentia § 608 requires that every contract involving an expenditure of more than $25,000 for the construction or improvement of public buildings be publicly bid and awarded to the lowest responsible bidder. (ii). The City Charter of the City of Placentia § 608 authorizes the City Council to reject any and all bids presented. Further, after the rejection of bids, the City Council may declare and determine that in its opinion, the work in question may be performed more economically in the open market. After adoption of a resolution to this effect by a majority vote of the entire membership of the City Council, it may proceed to have said work done in the manner stated.
(iii). Fire Station No. 2 Bay Door Replacement City Project No. 24502 was publicly solicited. One bid was received on February 29, 2024, which exceeded the project budget by $25,000.
(iv). Three informal quotes were previously received at significantly lower cost than the bid publicly solicited.
B. Resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. The facts set forth in the Recitals, Part A of this Resolution are true and correct.
2. Rejection of the bid. The City Council hereby rejects the bid received via public solicitation.
3. Work in question may be performed more economically. The City Council hereby finds that the work for Fire Station No. 2 Bay Door Replacement City Project No. 24502 may be performed more economically through direct negotiation of a contract on the open market and authorizes the work to be procured in such manner.
Resolution R-2024-23
4. Authorization to award and execute necessary documents. The City Council hereby authorizes the City Administrator to award a contract in an amount not - to -exceed $40,000 and authorizes the City Administrator and/or his designee to execute all necessary documents in a form approved by the City Attorney.
5. This Resolution is hereby adopted by the City Council.
6. The Mayor shall sign, and the City Clerk shall attest and certify to the passage and adoption of this Resolution.
PASSED, ADOPTED AND APPROVED THIS 16th DAY OF APRIL 2024.
Jeremy Yamaguchi, Mayor
ATTEST:
Robert S. McKinnell, City Clerk
STATE OF CALIFORNIA
COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 16th day of April 2024 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:
Christian L. Bettenhausen, City Attorney
Resolution R-2024-23