Professional Services Agreements for On-call
Construction Management and Inspection Services
May 7, 2024
Backgro' inj
• City advertised a Request for Proposals on January 9, 2024 for construction management and inspection services. These services include:
Preconstruction tasks, including constructability review Inspection which ensures work is completed in accordance with the contract documents
Project closeout and commissioning
• 17 proposals were received from qualified firms. Of those 17 proposals the top 6 are being recommended by Staff
Backgro' Ind
• Top 6 firms were selected based upon the following criteria:
Expertise and Experience (60%)
Scope of Work (20%)
Allocation of resources (20%)
• Firms recommended:
On -Call Construction Management & Inspection
Services
Ranking Consultant
1 2
3 4
Bowman Infrastructure
Engineers
Berg & Associates
TOTAL SCORE
94 91
Ardurra 87
Totum 83
Z&K Consultants 81
NV5 80
Backgro' nJ
• Relevant Firm Experience
Ard u rra
City of Anaheim — Fire Station #5 - $5.4 million design -build construction value Berg and Associates
OCTA -Anaheim Canyon Metrolink Station - $30 million construction value Infrastructure Engineers
City of Placentia — TOD Crowther Sewer — $4.7 million construction value NV5
City of Placentia — FY 19-20 Arterial Roadway Rehab — $1.2 million construction value Totum
City of Placentia -Placentia Navigation Center - $3 million construction value, currently CM on Public Safety Building $20 million construction value Z&K
City of Tustin — Veteran Sports Park — $2.4 million construction value
niscussi
• What is an On -Call Agreement?
On-call contracts allow public agencies to select firms from an established roster when a need for specific services arises
• Benefits to On-call Agreements
Allows City and CM to quickly mobilize services under pre -negotiated terms and conditions
Reduces Staff administrative time dedicated to the typical procurement process
Allows projects to move forward more efficiently while maintaining fiscal prudency
Discussr
Project Need
•
Typical Procurement Process Timeline (12-14 weeks)
Draft
Request for
Proposal
(RFP) (2
weeks)
CIP Project Need
•
Review RFP
(1 week)
•
Advertise
RFP (3-4
weeks)
•
Review
Proposals (2-
3 weeks)
•
Select
consultant &
negotiate
contract (1
week)
•
Award via
Council (2
weeks)
On-call Agreement Timeline (4 weeks)
Request quotes from on-
call bench list (1 week)
M
Staff reviews quotes and
selects consultant (1
week)
y
•
Staff recommends
consultant to Council
during the award of
Construction Contract
action (2 weeks)
Process
Agreement
(COI, etc.) (2
weeks)
M
•
Issue Notice
to Proceed
Issue Notice to Proceed
Budge•
• No immediate fiscal impact
When projects are budgeted for construction, a portion of funds are allocated towards Construction Management and Inspection
This cost is typically 15% of the construction cost and is referenced in the City Council Report on the construction contract.
• Example:
• Total $1,000,000 project cost
$800,000 for construction items
$120,000 (15%) for construction management and inspection $80,000 (10%) for contingency
• Each agreement limits the contracting capacity with any one consultant to $500,000 with a 10% contingency (subject to CA approval). • The combined agreement limit is $3,000,000 with a 10% contingency (subject to CA approval) and follows the City's purchasing policy requirements
0 Staff Recommendation
1. Approve a Professional Services Agreement with Infrastructure Engineers, a Bowman company, for professional consulting services to provide construction management and inspection services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $500,000; and
2. Approve a Professional Services Agreement with Berg & Associates, Inc. for professional consulting services to provide construction management and inspection services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $500,000; and
3. Approve a Professional Services Agreement with Ardurra Group, Inc., for professional consulting services to provide on-call professional construction management and inspection services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $500,000; and
4. Approve a Professional Services Agreement with Totum corp. for professional consulting services to provide on-call professional construction management and inspection services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretio �.:� e City, in an amount not -to -exceed $500,000; and
Staff Recommendation
5. Approve a Professional Services Agreement with Z&K Consultants, Inc., for professional consulting services to provide on-call professional construction management and inspection services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $500,000; and
6. Approve a Professional Services Agreement with NV5, Inc., for professional consulting services to provide on-call professional construction management and inspection services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $500,000; and
7. Authorize the City Administrator to approve any contract term extensions based upon consultant performance and amendments up to 10% of the individual contract not -to -exceed amounts, or $50,000; and
8. Authorize the City Administrator to execute the above-mentioned Professional Services Agreements, in forms approved by the City Attorney.
Questions & Comments