Mayor Jeremy B. Yamaguchi
District 3
Mayor Pro Tem Kevin Kirwin
District 2
Rhonda Shader
Councilmember
District 1
Ward L. Smith
Councilmember
District 5
Chad P. Wanke
Councilmember
District 4
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
May 21, 2024
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
Mi:ai:o-vvStctement
The City Cow/Loa/1z- comvwitted'to- k eepin., Place ' tta ai pleasant place by providing-aaafe/fa.wi,ilyatww,,phere, superior pul>1,+cbevvtcea-a.n.d/poU.cie4/ that promote the hdg-het btan.d curd a- o f community Life/.
ViadawStatement
The/ City of Placenntta will ma into iw a w opevi, ho -nest repo-ns:ve, a.n.& inn/.ovatwe government that d e iverk quality bervicea- (A4, a fair and/ equitable manner white/ optuni0v, ava ila b1e reso w'ces:
Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 21, 2024
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
May 21, 2024
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Shader
Councilmember/Board Member Smith
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Kirwin
Mayor/Board Chair Yamaguchi
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL — Existing Litigation
John Gomez vs. City of Placentia; Workers Comp Claim No.20-151881.
2. Pursuant to Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 450 S. Placentia Avenue (APN 339-442-04)
Agency Negotiator: Damien R. Arrula, City Administrator Negotiating Party: CY Hospitality LLC
Under Negotiations: Price and Terms of Payment
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 21, 2024 Page 2 of 7
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
May 21, 2024
7:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Shader
Councilmember/Board Member Smith
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Kirwin
Mayor/Board Chair Yamaguchi
INVOCATION: Chaplain Kenneth Milhander
PLEDGE OF ALLEGIANCE:
PRESENTATIONS:
a. Proclamation of May 19 — 25, 2024 as National Public Works Week Presenter: Mayor Yamaguchi
Recipient: Acting Public Works Director Chris Tanio
b. Proclamation of May 24, 2024 as Poppy Day
Presenter: Mayor Yamaguchi
Recipient: Pat Alvarez, Member of American Legion Auxiliary Unit 277 c. Recognition of Citizens Academy Graduates
Presenter: Mayor Yamaguchi
Recipients: Citizens Academy Graduates
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
1) CONSENT CALENDAR (Items 1.a. through 1.k.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 21, 2024 Page 3 of 7
1.a.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
1.b. Minutes
City Council/Successor/ICDA/PPFA Regular Meetings of: October 3, 2023 and October 17, 2023
Recommended Action: Approve
1.c.
1.d.
City Fiscal Year 2023-24 Registers for May 21, 2024
Check Register
Fiscal Impact: $4,028,627.32
Electronic Disbursement Register
Fiscal Impact: $1,995,655.86
Recommended Action: It is recommended that the City Council:
1) Receive and file
Renewal of Professional Services Agreement with Placeworks, Inc. to complete the Chapman Corridor Plan
Fiscal Impact:
Total Cost of Original Agreement: $198,138
Amount Previously Paid to Consultant: $ -93,477
Amount Needed for Renewed Agreement: $104,661
Amount Needed for Renewed Agreement: $104,661
Staff Recommended Contingency: $+20,000
Total Cost of Proposed Agreement: $124,661
General Plan Update Fee Funds (749104-6017) $124,661
Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement with Placeworks, Inc. to provide professional services related to the Chapman Corridor Planning and supporting environmental documentation for an amount not to exceed $124,661; and 2) Approve Resolution No. R-2024-26, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2023-24 in compliance with City Charter of the City of Placentia §§ 1206 and 1209 pertaining to appropriations for actual expenditures; and
3) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
1.e. Amendment No. 2 to Agreement with Houston and Harris PCS, Inc. for Sewer Maintenance Services
Fiscal Impact:
Expense: $217,091.22 Annual Contract Amount
Budget: Fiscal Years 2023-26 (Contract Term)
$226,000.00 FY 23-24 Sewer Maintenance Fund
(484356-6120)
$226,000.00 FY 24-25 Sewer Maintenance Fund
(484356-6120)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 2 to the Maintenance Services Agreement with Houston and Harris for sewer maintenance services to extend the contract term by one year and increase the cumulative contract not -to -exceed amount by $217,091.22 or a revised cumulative contract amount of $809,158.17 for the entire contract term; and 2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 21, 2024 Page 4 of 7
1.f.
1.g.
1.h.
Acceptance of Construction Work and Notice of Completion for the Parque Del Arroyo Verde Renovation Project, City Project No. 7902
Fiscal Impact:
Expense: $ 2,286,378.76 Original Construction Contract
$ (4,103.50) Change Order Nos. 1-2
$ 339,841.00 Pacific Play Systems (Equipment)
$ 184,840.00 CM/Inspection Services
$ 2,806,956.26 Total Construction Cost
Budgeted: $3,017,577.04 FY 2022-23 & 2023-24
CIP Project Budget
Recommended Action: It is recommended that the City Council:
1) Accept the work performed by Legion Contractors, Inc. for construction of the Parque Del Arroyo Verde Renovation Project, City Project No. 7902 for a grand total amount of $2,282,275.26; and
2) Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3) Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
Resolution Relating to Fiscal Year 2024-25 Levy of Assessments to the City of Placentia Landscape Maintenance District No. 92-1 and Setting a Public Hearing for June 18, 2024 at 7:00 P.M.
Fiscal Impact:
Revenue: $ 457,992 (Recouped Through Assessments)
Expenditures: $ 440,867 (Proposed FY 2024-25 Budget LMD 92-1 Fund) Recommended Action: It is recommended that the City Council:
1) Adopt Resolution R-2024-29, a Resolution of the City Council of the City of Placentia, California, directing preparation of the Engineer's Report for Fiscal Year 2024-25 for the continuation of the annual assessments for Landscape Maintenance District No. 92-1; and
2) Adopt Resolution R-2024-30, a Resolution of the City Council of the City of Placentia, California, declaring its intention to provide for the annual levy and collection of assessments for certain maintenance within an existing district, pursuant to the provisions of Division 15, Part 2, of the California Streets and Highways Code and setting a time and place for public hearing thereon.
Resolution Relating to Fiscal Year 2024-25 Levy of Assessments to the City of Placentia Street Lighting District No. 81-1 and Setting a Public Hearing for June 18, 2024 at 7:00 P.M.
Fiscal Impact:
Revenue: $136,244 (SLD -81-1 Assessments)
$143,756 (Proposed Transfer In From General Fund)
Expenditures: $280,000 (Proposed FY 2024-25 Budget SLD 81-1 Fund) Recommended Action: It is recommended that the City Council:
1) Adopt Resolution R-2024-27 a Resolution of the City Council of the City of Placentia, California, directing preparation of the Engineer's Report for Fiscal Year 2024-25 for the continuation of the annual assessments for Street Lighting District No. 81-1; and 2) Adopt Resolution R-2024-28, a Resolution of the City Council of the City of Placentia, California, declaring its intention to provide for an annual levy and collection of assessments for certain maintenance within an existing district, pursuant to the provisions of Division 15, Part 2, of the California Streets and Highways Code and setting a time and place for public hearing thereon.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 21, 2024 Page 5 of 7
1.i. Agreement with All City Management Services, Inc. for Crossing Guard Services Fiscal Impact:
Expense: $100,116 For Fiscal Year 2024-2025 Budget
$105,494 For Fiscal Year 2025-2026 Budget
$112,169 For Fiscal Year 2026-2027 Budget
Budgeted: $100,116 (103047-6290) For Fiscal Year 2024-2025 Budget Recommended Action: It is recommended that the City Council:
1) Approve the Agreement with All City Management Services, Inc. for a three (3) -year term ending June 30, 2027, with two (2) additional one-year optional extensions, for amounts not to exceed $100,116 (FY 2024-2025), $105,494 (FY 2025-2026) and $112,169 (FY 2026-2027); and
2) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
1.j.
1.k.
Agreement with City of La Habra for Court Liaison Services Fiscal Impact:
Expense: $44,561 For Fiscal Year 2024-2025 Budget
$46,789 For Fiscal Year 2025-2026 Budget
$49,129 For Fiscal Year 2026-2027 Budget
Budgeted: $44,561 For Fiscal Year 2024-2025 Budget (103043-6290) Recommended Action: It is recommended that the City Council:
1) Approve the Agreement with the City of La Habra for a three-year term ending June 30, 2027, for amounts not to exceed $44,561 (FY 2024-2025), $46,789 (FY 2025- 2026) and $49,129 (FY 2026-2027); and
2) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
Amendment No. 2 to Professional Services Agreement with Halo Confidential Investigations
Fiscal Impact:
Expense: Not -to -Exceed $90,000 per fiscal year
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 2 to Professional Services Agreement with Halo Confidential Investigations for a not -to -exceed amount of $90,000 per fiscal year; and 2) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
2. PUBLIC HEARINGS: None
3. REGULAR AGENDA:
3.a. Presentation of the Proposed Fiscal Year 2024-25 Operating Budget and Capital Improvement Program (CIP)
Fiscal Impact: FY 2024-25 Expenditures: $ 99,225,368
Revenue: $ 95,329,478
Recommended Action: It is recommended that the City Council:
1) Review and discuss the Proposed Fiscal Year 2024-25 Annual Operating Budget and Capital Improvement Program (CIP) and provide input and direction for final budget adoption: and
2) Set the date of the public hearing for budget adoption as June 4, 2024, at 7:00 p.m.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 21, 2024 Page 6 of 7
3.b. Resolution Authorizing the Temporary Suspension of Regulatory Ordinance Pertaining to the Operation of the California Celtic Festival Fundraiser Event on Saturday, June 15, 2024 and Sunday, June 16, 2024 at Kraemer Memorial Park Fiscal Impact: $2,379 (Staff Costs)
Recommended Action: It is recommended that the City Council:
1) Approve a facility rental/use agreement with the California Celtic Festival to host the annual "Lovers of Celtic Culture" fundraiser event at Kraemer Memorial Park and authorize the City Administrator or designee to execute all applicable documents; and 2) Adopt Resolution No. R-2024-31, A Resolution of the City Council of the City of Placentia Authorizing the Temporary Suspension of Regulatory Sections 10.28.010 and
23.76.050 of the Placentia Municipal Code for the operation of the "Lovers of Celtic Culture" fundraiser event on June 15, 2024 from 12:00 p.m. to 8:00 p.m. and on June 16, 2024 from 12:00 p.m. to 7:00 p.m. at Kraemer Memorial Park located at 201 N. Bradford Ave.; and
3) Consider approving the request from the California Celtic Festival to waive staff fees and facility use/rental fees for the use of Kraemer Memorial Park for the operation of the event.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, June 4, 2024 at 5:30 p.m.
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• Amendment No.2 to Street Sweeping Contract
• NOC: Sewer Point Repairs - Old Town
• NOC: La Placita Parkette
• PSA for DIF/CFD Update
• Measure M Certification
• Annual Public Safety CFD Assessment
• Annual TOD CFD Assessment
• Amendment No. 5 to PYLUSD SRO Contract
• PSA for Class and Comp Study
CERTIFICATION OF POSTING
I, Carole M. Wayman, Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the May 21, 2024 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on May 16, 2024.
Carole M. Wayman
Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 21, 2024 Page 7 of 7