TO:
VIA:
CITY COUNCIL
CITY ADMINISTRATOR
FROM: DIRECTOR OF DEVELOPMENT SERVICES
DATE: MAY 21, 2024
Placentia Cit Council
AGENDA REPORT
SUBJECT: RENEWAL OF PROFESSIONAL SERVICES AGREEMENT WITH PLACEWORKS, INC. TO COMPLETE THE CHAPMAN CORRIDOR PLAN
FISCAL
IMPACT: TOTAL COST OF ORIGINAL AGREEMENT:
AMOUNT PREVIOUSLY PAID TO CONSULTANT:
AMOUNT NEEDED FOR RENEWED AGREEMENT:
AMOUNT NEEDED FOR RENEWED AGREEMENT:
STAFF RECOMMENDED CONTINGENCY:
TOTAL COST OF PROPOSED AGREEMENT:
GENERAL PLAN UPDATE FEE FUNDS (749104-6017)
SUMMARY:
$198,138
$ -93A77
$104,661
$104,661
$+20,000
$124,661
$124,661
On October 4, 2022, City Council approved a Professional Services Agreement (PSA) with Placeworks, Inc. (Placeworks) to complete the Chapman Corridor Plan. This was subsequent to the adoption of the 2019 comprehensive General Plan Update. The Land Use Element of the 2019 General Plan strongly encourages enhancements and improvements to the visual image, physical design characteristics, economic vitality, and infrastructure of the Chapman corridor.
Although Placeworks is within the scope of the original budget appropriated for this project, the original PSA has expired. Therefore, Staff recommends renewal of a new PSA to complete the Chapman Corridor Plan document and supporting environmental documentation furthering the goals of the General Plan. The recommended actions would approve a Professional Services Agreement with Placeworks, Inc. in the not -to -exceed amount of $124,661.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve a Professional Services Agreement with Placeworks, Inc. to provide professional services related to the Chapman Corridor Planning and supporting environmental documentation for an amount not to exceed $124,661; and
2. Approve Resolution No. R-2024-26, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2023-24 in compliance with City Charter of the City of Placentia §§ 1206 and 1209 pertaining to appropriations for actual expenditures; and
1.d.
May 21, 2024
City Council Agenda
May 21, 2024
3. Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT:
This item is consistent with the City Council approved 5 -Year Strategic Goal to:
Promote Community and Economic Development, as Objective Number 3.5 is to "Initiate the Chapman Corridor Specific Plan" and Objective Number 3.6 is to "Create design review guidelines and procedures". This agenda item will specifically finish the creation of the Chapman Corridor Specific Plan (or equal Zoning document) and will also create design review guidelines specific to the Chapman Corridor.
BACKGROUND:
The General Plan is the City's land use constitution, a legal policy document that is mandated to exist by the State of California. The General Plan is intended to reflect the community's values and set policies to guide in the development, maintenance, and use of the City's built environment.
The Land Use Element is one of several mandatory General Plan Elements required by the State.
On October 1, 2019, City Council adopted the comprehensive General Plan Update, which included an updated Land Use Element. The Land Use Element of the 2019 General Plan strongly encourages enhancements and improvements to the visual image, physical design characteristics, economic vitality and infrastructure of the Chapman corridor and other major corridors as indicated in the subsequent paragraphs.
Goal LU -1 states: Provide a well-balanced land use pattern that accommodates existing and future needs for housing, commercial, industrial, and open space/recreation uses, while providing adequate community services to City residents. Policy LU -1.10 further states: Create specific zoning or plans for major corridors within the City. This would include the Chapman Avenue corridor and the Placentia Avenue corridor, among other major thoroughfares.
Goal LU -3 states: Revitalize underutilized, abandoned, or dilapidated commercial, industrial, and residential uses and properties. Policy LU -3.1 furthers this goal by stating: Encourage opportunities for redevelopment and improvements in the Old Town area, the TOD district, industrial areas, neighborhoods in the southern sector of the City, and commercial centers along major roadway corridors.
Goal LU -5 states: Improve urban design in Placentia to ensure that development is both architecturally attractive and functionally compatible and to create identifiable neighborhoods, and community areas. Policy LU -6.6 furthers this goal by stating: Improve urban design in Placentia to ensure that development is both architecturally attractive and functionally compatible and to create identifiable neighborhoods, and community areas.
Goal LU -6 states: Enhance and improve the visual image, economic vitality and infrastructure of the Old Town area, TOD, and surrounding areas, like the future Chapman corridor. Policy LU -6.6
City Council Agenda
May 21, 2024
furthers this goal by stating: Focus planning and economic development efforts to spur development and infrastructure improvement on major transportation corridors, such as the future Chapman Avenue corridor.
Goal LU -10 states: Create enhanced connectivity with California State University Fullerton (CSUF) campus community. Policy LU -10.2 furthers this goal by stating: In creating the aforementioned corridor plans, the City shall take into consideration the nearby Cal State University Fullerton campus community and capitalize on its proximity.
DISCUSSION:
The City Council previously approved a PSA with Placeworks to complete the Chapman Corridor Plan, however, the original PSA has expired. Therefore, staff recommends renewal of the PSA (a new PSA) to complete the Chapman Corridor Plan document and supporting environmental documentation furthering the goals of the General Plan. The recommended actions would approve a Professional Services Agreement with Placeworks, Inc. in the not -to -exceed amount of $124,661.
Regarding the original PSA, the Development Services Department conducted a Request for Proposals (RFP), circulated between June 30 and August 1, 2022. Three professional firms responded: Torti-Gallas + Partners, ESA, and Placeworks. A staff project team made up of Development Services, Public Works, and Administration Department Staff reviewed the RFPs, and independently and unanimously ranked Placeworks first based upon qualifications and related experience.
Placeworks total cost was the least of the three firms mentioned. The total amount of the renewed PSA, $124,661 represents $104,661 unspent monies based on the expired PSA, plus $20,000 contingency. There is no increase in the original cost between the original PSA and the new PSA with the exception of the contingency amount.
FISCAL IMPACT:
The Chapman Corridor planning project has previously been budgeted in the FY 2022-23 and FY 2023-24 CIP. To complete the task, $124,661 + $25,000 = $149,661 is proposed to be budgeted for the Chapman Corridor moving forward pursuant to the attached Resolution. $124,661 is budgeted for the Placeworks PSA and $25,000 will be utilized for Chapman Corridor related studies. It should be noted that General Plan Update Fee Funds would be utilized for this project which are restricted to General Plan related studies and plans which does not affect operational funds. In addition, the City was granted $150,000 in LEAP Grant funding on a reimbursable basis. This project has been identified as reimbursable for LEAP funding which must be reconciled by end of calendar year 2024. Any LEAP funds received would be additional revenue to the City.
City Council Agenda
May 21, 2024
Prepared by:
Jos.'. M`. Limbert
Director of Development Services
Reviewed and approved:
Damien R. Arrula
City Administrator
Reviewed and approved:
Jennifer Ldmpman
Director of Finance
Attachments:
1. Professional Services Agreement with Placeworks, Inc.
Exhibit A. Scope of Work
Exhibit B. Certificate of Insurance
2. Resolution R-2024-26