AMENDMENT NO. 2 TO
PROFESSIONAL SERVICES AGREEMENT
PROVISION OF CONFIDENTIAL BACKGROUND INVESTIGATION SERVICES
WITH HALO CONFIDENTIAL INVESTIGATIONS
This Amendment No. 2 ("Amendment") to Professional Services Agreement is made and entered into effective the 21st day of May, 2024, by and between the CITY OF PLACENTIA, a Charter City and Municipal Corporation ("CITY"), and HALO CONFIDENTIAL INVESTIGATIONS (hereinafter "CONSULTANT"). CITY and CONSULTANT are sometimes hereinafter individually referred to as "Party" and or collectively referred to as the "Parties."
A. Recitals.
(i). CITY and CONSULTANT entered into a Professional Services Agreement ("Agreement") effective October 19, 2021 through which CONSULTANT has been providing professional services as more fully explained in the Scope of Services attached to the Agreement as Exhibit "A."
(ii). The Parties now seek to amend the Agreement to update Exhibit A, Scope of Work, and exercise the additional two one-year extensions permitted by Section 4.1 of the October 19, 2021 Agreement.
(iii). All legal prerequisites to the making of this Amendment have occurred.
NOW, THEREFORE, in consideration of the mutual covenenants and conditions set forth herein, the Parties agree as follows:
B. Amendment to Agreement.
1. Section 1.1 the Agreement is hereby amended to read as follows:
Scope of Services. With the execution of this Amendement No. 2 Exhibit A entitled July 1, 2024 -July 1, 2026 Background Investigations & Training Coordination, and July 1, 2024 -July 1, 2026 Background Investigations Pricing Tiers A+ to B, shall become effective July 1, 2024.
Section 4.1 of the Agreement is hereby amended to read as follows:
By executing this Amendment No. 2 City and Consultant mutually exercise the two (2) one-year terms beginning on July 1, 2024 and establishing a new expiration date of June 30, 2026.
2. Except as specifically modified herein, all of the terms, conditions and provisions of the Agreement shall remain in full force and effect.
3. The Agreement, all amendments together with this Amendment No. 2 and all Exhibits attached thereto, constitutes the entire Agreement between the Parties and supersedes all prior negotiations, arrangements, representations, and understandings, if any, made by or between the Parties with respect to the subject matter hereof. No amendment or other modification of the Agreement as modified by this Amendment No. 2 shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.
4. Each of the undersigned represents and warrants that he or she is duly authorized to execute and deliver this Amendment No. 2 and that such execution is binding upon the entity for which he or she is executing this document.
IN WITNESS WHEREOF, the Parties have caused Amendment No. 2 to the Consulting Services Agreement are to be executed as of the day and year first above written.
CONSULTANT CITY OF PLACENTIA
By: z - By:
Strash, C� -r - Damien R. Arrula
City Administrator
ATTEST:
By:
Robert S. McKinell,
City Clerk
APPROVED AS TO FORM:
By:
Christian L. Bettenhausen
City Attorney
HALO CONFIDENTIAL INVESTIGATIONS LLC
Jon Strash, CEO
CITY OF PLACENTIA
401 E. Chapman Ave. Placentia, CA 92870
(714) 993-8164
July 1, 2024- July 1, 2026
Background Investigations & Training Coordination
Scope of Work
Pre-employment Screenings:
Conduct pre-employment screenings on applicants, whether paid or volunteer, sworn or civilian, to screen for possible past and current criminal activity, sex registrants, fraud, and any other issues of integrity which could be detrimental to the Client. The Agency will verify Credit History, social media, Education and Credentials, past contact with police agencies, review their Personal History Statements and Pre -investigative Questionnaires, and arrange for a polygraph and review if required. Additionally, the Agency will verify Military Service/Registration and Court documents for Dissolution of Marriage, Marriages, etc. An online data screening will also be conducted, including a TLO screening. The Agency will provide a written report with each screening conducted. Screenings are conducted in all-inclusive cost Tiers, A+, A, B+, and B, and partials. "Rushed jobs" requested to be completed in half the "normal" time of a screening are available. Each Tier has a pre-set all-inclusive cost and is not based on hourly rates or additional expenses, unless customized by the Client (partials as well). (See the attached Tier Scale). It is agreed that only the Client is permitted to authorize Agency personnel to perform tasks and incur fees and expenses. The Agency will conduct the screenings following the POST and Placentia Human Resources guidelines on behalf of the Client and will provide the reports as required in a timely manner. Additional public information research may be conducted per the Client's request, reimbursed at Agency's actual cost, which are not required by Human Resources, but are beneficial to the screenings, such as specific Internet searches.
Pre-employment Screenine Fees
All screenings will be conducted per Tiers A+, A, B+, and B preset costs (See attached).
Any Agency investigator time necessary to conduct additional screening business not included in the Tier will be calculated in tenth hour (1/10) increments at $60 per hour per investigator (s).
The Client understands and agrees that billable time shall include: (a) travel time to and from non-inclusive interviews, surveillances and trials, hearings and depositions; (b) time spent conducting non-inclusive research; (c) additional report or memorandum preparation time billable at '/4 hour per page; (d) time in audits, court, hearings or depositions, including waiting time and time testifying; and (e) time spent speaking to and meeting with the Client or others as requested by the Client.
Expenses
The Client agrees to reimburse the Agency for all reasonable expenses incurred during and as part of its representation of the Client. Non-inclusive Tier Expenses will be itemized on each invoice by date, description and amount. Reimbursable expenses include, but are not limited HALO Confidential Investigations LLC, PI License #26616, 1 2209 E. Baseline Rd, #300-305, Claremont, CA 91711; 909-447-0640
to: (a) vehicle mileage at a rate of 67 cents (IRS) per mile; (b) long distance telephone charges; (c) hotel accommodations; (d) coach level airfare; (e) paper, binders, photocopying/printing; (f) the actual cost of digital storage, processing, DVD's, CD's, and similar items; (g) equipment rental; (h) parking; and (i) meals for agency personnel consumed in connection with necessary activities outside normal business hours of 8:00 a.m. and 5:00 p.m. The Agency will maintain copies of all receipts for individual expenses in excess of $25.00, which will be available upon request. The Agency agrees to obtain the Client's permission before incurring any single expense if it reasonably appears to the Agency in advance that the expense is likely to exceed $100.00.
Late Payment/Non-Payment
The Client agrees that the Agency may, at its option, charge interest on any amounts paid more than 90 days after the date of invoice at a rate of 10% percent simple interest, and per each 30 -day period overdue thereafter. The Client also agrees that the Agency may refer to a collection agency any unpaid balances overdue more than ninety (90) days. The Client agrees to be liable for all costs associated with collection including attorney fees and service of process.
TraininE Coordinator $55/hour
Coordinate scheduling of training classes (in-house and outside training) for Client's personnel.
Make reservations with training institutions, plus travel arrangements (including hotel, airline, car rental, etc.) for the students. Prepare information for training packets, including information for cash advances, to be completed by Client's staff. Prepare notification for Client's staff for assigned training. Provide updated fliers for training classes. Maintain Client's training files, both in the Professional Standards Bureau (PSB) office and on-line in the Training Management System (TMS). Make certain each of Client's personnel are meeting the POST requirements for Advanced Officer Training (AOT) and Perishable Skills every 24 months. Prepare for POST training compliance audits. Prepare any reports on training requirements or training obtained by Client's personnel. Prepare training bulletins as needed. Conduct any other related duties as necessary.
The Client understands and agrees that the Agency is to be paid for its time and expertise as follows: $55 per hour per investigator (s). All Agency personnel time will be calculated in tenth hour (1/10) increments. The Client understands and agrees that billable time shall include: (a) all computer and telephone/email related work, including time after hours and away from the office; (b) travel time to and from meetings, required training, interviews, surveillances and trials, hearings and depositions; (c) time spent conducting research and filing paperwork; (d) report preparation time; (e) time in court, hearings or depositions, including waiting time and time testifying; (f) any time necessary to manage the Client's training needs; (g) time spent communicating, and/or meeting, with the Client or others as requested by the Client. Agency time sheets will be maintained, and copies provided to the Client. Reimbursable expenses include, but are not limited to vehicle mileage at a rate of 67 cents (IRS) per mile, and any other actual costs that are specific to the position, when additional meetings and work is required outside the normal work space/time at the Placentia Police Department.
904 7. Straak, CEO 04-17-2024
HALO Confidential Investigations LLC, PI License #26616, 2 2209 E. Baseline Rd, #300-305, Claremont, CA 91711; 909-447-0640
HALO CONFIDENTIAL INVESTIGATIONS LLC
Jon Strash, CEO
CITY OF PLACENTIA
401 E. Chapman Ave. Placentia, CA 92870
(714) 993-8164
July 1, 2024- July 1, 2026
Background Investigations
Pricing Tiers A + to B
BACKBROUND INVESTIGATIONS
TIER A+ (Sworn Laterals) $1,800*
- Full POST required backgrounds. National criminal background check, as well as county and state criminal records, SSN verification, address history, sexual offender registry. Background reports include, when available, a criminal and sex offender check, lawsuits, judgments, liens, bankruptcies, home value & property ownership, address history, phone numbers, relatives and associates, neighbors, marriage/divorce records and more (additional TLO cost $20 if not PPD).
- 5 local county superior court records searches for Los Angeles, Orange, Riverside, San Bernardino, San Diego, and other previous counties they resided in, including out-of-state if available; criminal and civil searches; driving record (additional court cost if any, included).
- Separate Attorney General Meagan's Law search for sexual registrants (name and address)
- Various other searches such as Google, White Pages, USS, Face Book, social networks, etc.
-Contact employer references and personal references. Includes neighbors and home visit if required.
-Conduct file reviews, including I/A's, appraisals, personnel, training, and backgrounds. - Credit report review.
- Polygraph report review if required.
- Interview applicant as needed and Report on findings; complete Background eSOPH.
Partial A+ $1,400*
-If Applicant fails portion of screening, which is deemed vital (examples = polygraph, lies on application, felony in criminal history) and screening is not near completion.
TIER A (Sworn/Reserve/Supervisors/Expertise Civilians) $1,600* -Full POST required backgrounds. National criminal background check, as well as county and state criminal records, SSN verification, address history, sexual offender registry. Background reports include, when available, a criminal and sex offender check, lawsuits, judgments, liens, bankruptcies, home value & property ownership, address history, phone numbers, relatives and associates, neighbors, marriage/divorce records and more (additional TLO cost $20 if not PPD).
HALO Confidential investigations LLC, PI License #26616, 2209 E. Baseline Rd, #300-305, Claremont, CA 91711; 909-447-0640
-5 local county superior court records searches for Los Angeles, Orange, Riverside, San Bernardino, San Diego, and other previous counties they resided in, including out-of-state if available; criminal and civil searches; driving record (additional court cost if any, included).
- Separate Attorney General Meagan's Law search for sexual registrants (name and address).
- Various other searches such as Google, White Pages, USS, Face Book, social networks, etc.
- Contact employer references and personal references.
- Credit report review.
-Polygraph report review.
- Interview applicant as needed and Report on findings; complete Background eSOPH.
Partial A $1,200*
- If Applicant fails portion of screening, which is deemed vital (examples = polygraph, hes on application, felony in criminal history) and screening is not near completion.
TIER B+ (Basic Civilian/Lateral) $1,500*
Partial B+ $1,100*
- If Applicant fails portion of screening early on, which is deemed vital (examples = polygraph, lies on application, felony in criminal history) and screening is not near completion.
TIER B (Basic Civilian- Cadet, PSO, PCO, Secretary) $1,400* Partial B $1,000*
- If Applicant fails portion of screening early on, which is deemed vital (examples = polygraph, lies on application, felony in criminal history) and screening is not near completion.
*All inclusive expenses except as noted and Placentia PD to provide mailings, forms; polygraph, Live Scan, notary, eSOPH,. if outside of local area or more detailed screening, PPD covers the time/cost. 75 miles are included in completed BGI's. Additional investigation work or lesser investigations costs will be determined between the Agency and the Client on a case-by-case basis. If applicant withdraws or is disqualified early on, depending on amount of time (normally less than 8 hrs.) and cost involved, HALO may charge Placentia by the hourly rate of $60 per hour plus costs of mileage (.67 per mile/IRS), actual costs of data searches, and any other costs, not to exceed the Partial. For all BGI, if 8 hours or less are expended for investigators on Partial, including driving time, client may be charged a minimum of $350 plus any mileage/costs, but never more than the quoted Partial fee. (An hourly + costs fee may only be considered in certain circumstances, such as an applicant withdrawing immediately upon assignment of the Background to an investigator). If additional investigators are needed, their time will be charged at $40 per hour. Late fees of simple 10% may be charged if an invoice is not paid within 90 days of dated invoice, and for each 30 -day period thereafter. Reports may be withheld if no payment is received. "Rush Jobs" are available at an additional cost to be agreed upon by the Agency and Client based on the needs of the Client (normally $2,250-$2,500).
Post 7 Sdra44, CEO 04/17/2024
HALO Confidential Investigations LLC, PI License #26616, 2209 E. Baseline Rd, #300-305, Claremont, CA 91711; 909-447-0640
Ac R CERTIFICATE OF LIABILITY INSURANCE I DATE(MM/DD/YYYY) 07/13/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
D&C Insurance Solutions
300 S. Atlantic Blvd., Ste 201-B
Monterey Park
INSURED
HALO Confidential Investigations, LLC.
CA 91754
2209 E. Baseline Road, Suite 300-305
Claremont CA 91711
CONTACT
NAME: Lin D Diaz
PHONE
Mft888.457.4426
I AODlt
SS [email protected]
INSURER(S) AFFORDING COVERAGE
INSURER A: Western World Insurance Company
1 INSURER B :
INSURER C
INSURER D :
1 INSURER E :
1 INSURER F :
FAX No): 323.576.4552
NAIC #
13196
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUER POLICY EFF POLICY EXP
TYPE OF INSURANCE SR
LTR INWVD POLICY NUMBER I (MM/DD/YYYY) (MM/DD/YYYY) LIMITS X COMMERCIAL GENERAL LIABILITY A NPP8920567 07/27/2023 07/27/2024
CLAIMS -MADE
X
OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
X POLICY PRO-
JECT
OTHER:
AUTOMOBILE LIABILITY
ANY AUTO
OWNED SCHEDULED
AUTOS ONLY AUTOS
HIRED NON -OWNED
AUTOS ONLY AUTOS ONLY
UMBRELLA LIAB OCCUR
•
EXCESS LIAB CLAIMS -MADE
DED 1 1 RETENTION $
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
AN YP RO P R I ETO R/PARTNER/EX EC U TI V E
OFFICER/MEMBEREXCLUDED?
(Mandatory In NH)
If yes, describe under
pESCRIPTION OF OPERATIONS below
Y/N
N/A
EACH OCCURRENCE $
DAMAGE TO RENTED
PREMISES (Ea occurrence) $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
PRODUCTS - COMP/OP AGG $
Errors & Omissions $
COMBINED SINGLE LIMIT
(Ea accident)
BODILY INJURY (Per person)
BODILY INJURY (Per accident)
PROPERTY DAMAGE
(Per accident)
EACH OCCURRENCE
AGGREGATE
I STATUTE I I 2r-
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE
E.L. DISEASE - POLICY LIMIT
$
$
1,000,000
100,000
5,000
1,000,000
3,000,000
1,000,000
Included
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required)
REGARDING THE ABOVE REFERENCED GENERAL LIABILITY INSURANCE POLICY, THE CITY OF PLACENTIA ANDITS ELECTED
AND APPOINTED BOARDS, OFFICERS, OFFICIALS, AGENTS, EMPLOYEES, AND VOLUNTEERS AREADDITIONAL INSUREDS WITH RESPECT TO: LIABILITY ARISING OUT OF ACTIVITIES PERFORMED BY OR ONBEHALF OF THE CONSULTANT PURSUANT TO ITS CONTRACT WITH THE CITY; PRODUCTS AND COMPLETEDOPERATIONS OF THE CONSULTANT; PREMISES OWNED, OCCUPIEDOR USED BY THE CONSULTANT;AUTOMOBILES OWNED, LEASED, HIRED, OR BORROWED BY THE CONSULTANT.
CERTIFICATE HOLDER CANCELLATION
City of Placentia
401 E. Chapman Ave
Placentia, CA 92870
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
Lin Dau Diaz
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