TO:
VIA:
FROM:
DATE:
Placentia Cit Council
CITY COUNCIL
CITY ADMINISTRATOR
DIRECTOR OF COMMUNITY SERVICES
MAY 21, 2024
AGENDA REPORT
SUBJECT: RESOLUTION AUTHORIZING THE TEMPORARY SUSPENSION OF
REGULATORY ORDINANCE PERTAINING TO THE OPERATION OF THE
CALIFORNIA CELTIC FESTIVAL FUNDRAISER EVENT ON SATURDAY, JUNE 15, 2024 AND SUNDAY, JUNE 16, 2024 AT KRAEMER MEMORIAL PARK FISCAL
IMPACT: $2,379 (Staff Costs)
SUMMARY:
Traditionally, the California Celtic Festival (CCF) has held their annual "Lovers of Celtic Culture" Fundraiser event at various Cities in California. The "Lovers of Celtic Culture" Fundraiser event has been very successful and is a family friendly two (2) day event celebrating Celtic culture.
This year, the CCF is requesting to partner with the City of Placentia (City) to plan and implement the "Lovers of Celtic Culture" Fundraiser event to be held on Saturday, June 15, 2024 from 12:00 p.m. to 8:00 p.m. and on Sunday, June 16, 2024 from 12:00 p.m. to 7:00 p.m. at Kraemer Memorial Park, located at 201 N. Bradford Ave. This will mark the first year that the festival will be held in Placentia.
The event will encompass a large portion of the open park space and include food areas, a beer and wine garden, live band performances, dance performances, as well as craft and vendor booths. The sale and consumption of alcohol on public property and the use of amplified sound requires the temporary suspension of certain City regulatory ordinances.
This item requests the adoption of a resolution temporarily suspending certain regulatory ordinances of the Placentia Municipal Code to allow for music and alcohol to be permitted at the "Lovers of Celtic Culture" festival Fundraiser event located at Kraemer Memorial Park from 12:00 p.m. to 8:00 p.m. on Saturday, June 15, 2024 and from 12:00 p.m. to 7:00 p.m. on Sunday, June 16, 2024. Additionally, this item requests that the City Council consider granting a fee waiver for the staff fees associated with the implementation of the event and use of Kraemer Memorial Park, as requested by the CCF. Staff supports hosting the festival at Kraemer Memorial Park and recommends approval of the event. Furthermore, the event will follow guidelines as recommended by the Health Department and State Department of Alcohol and Beverages Control (ABC) for the consumption of food and beverages.
3.b.
May 21, 2024
City Council Agenda
May 21, 2024
RECOMMENDATION:
It is recommended that the City Council take the following action:
1. Approve a facility rental/use agreement with the California Celtic Festival to host the annual "Lovers of Celtic Culture" fundraiser event at Kraemer Memorial Park and authorize the City Administrator or designee to execute all applicable documents; and
2. Adopt Resolution No. R-2024-31, A Resolution of the City Council of the City of Placentia Authorizing the Temporary Suspension of Regulatory Sections 10.28.010 and 23.76.050 of the Placentia Municipal Code for the operation of the "Lovers of Celtic Culture" fundraiser event on June 15, 2024 from 12:00 p.m. to 8:00 p.m. and on June 16, 2024 from 12:00 p.m. to 7:00 p.m. at Kraemer Memorial Park located at 201 N. Bradford Ave.; and
3. Consider approving the request from the California Celtic Festival to waive staff fees and facility use/rental fees for the use of Kraemer Memorial Park for the operation of the event.
STRATEGIC PLAN STATEMENT:
There is no specific strategic planning goal or objective associated with this agenda item.
DISCUSSION:
The California Celtic Festival (CCF) has approached the City with a request to host their first annual "Lovers of Celtic Culture" Festival Fundraiser event at Kraemer Memorial Park on Saturday, June 15, 2024 and Sunday, June 16, 2024. The goal of the event is to raise funds for the benefit of families of first responders and veterans in need. All proceeds from the event will go towards the Orange County Law Enforcement Emerald Society (OCLEES). Traditionally, the City has supported various community organizations by co -sponsoring community events that benefit local non -profits or enhance the quality of life in Placentia. Typically, the City provides Community Services personnel and or Public Works personnel to assist at the event by overseeing the maintenance of the facility, park, and restrooms throughout the event. Additionally, the Fire Life and Safety Department has supported similar events by providing review and approval of the proposed event logistical layout and setup. Similar events have the potential to generate revenue for the City, depending on the level of co-sponsorship provided. In this case, the California Celtic Festival would retain 100% of the proceeds to be distributed to OCLEES.
Should the City Council approve the event as currently agreed upon, the City will not retain revenue from the event and will provide assistance from the Community Services Department, Fire Life and Safety Department, and the Police Department for the implementation of the event.
The event would occur between the hours of 12:00 p.m. to 8:00 p.m. on Saturday, June 15, 2024 and 12:00 p.m. to 7:00 p.m. on Sunday, June 16, 2024. The fundraising portion of the event will include food and a beer and wine garden. Proposed alcohol sales will be conducted during the event and will require proof of valid identification. It is expected that the event would draw up to 2,500-3,000 participants per day with approximately 500 at a single time. The CCF has secured approval from the Placentia Yorba Linda Unified School District (PYLUSD) to utilize two (2) parking lots at Valencia High School and one (1) at Kraemer Middle School for event parking.
City Council Agenda
May 21, 2024
Additionally, the CCF plans to operate event shuttles throughout the festival operating hours to and from the approved parking lots for event participants to utilize.
The attached resolution suspends (for the duration of the event) the Municipal Code sections pertaining to the controlled use of alcohol on public property and to the use of amplified music which may exceed the noise standards during the "Lovers of Celtic Culture" Fundraiser event.
The CCF shall agree to follow all City guidelines, obtain all necessary permits, and follow associated regulations from the State Department of Alcohol Beverage Control (ABC) and Orange County Health Department (OC Health) for the consumption of food and beverages. City staff supports the implementation of the "Lovers of Celtic Culture" Fundraiser event as an opportunity to provide families an opportunity to enjoy a community event and further enhance the quality of life in the city.
FISCAL IMPACT:
Per the City's Facilities Use Policy (Policy No. 815), the Director of Community Services maintains the discretion to waive facility use deposit fees for the benefit of the community programs and events but cannot waive staff fees or facility use fees. As identified by the CCF, all proceeds from the "Lovers of Celtic Culture" Fundraiser event will support further enhancing the quality of life of the Placentia community.
A breakdown of the fees for the event is identified in Attachment 4 and includes staff fees and facility use fees associated with the implementation of the event. Total fees amount to $9,546.
The CCF requests a 100% fee waiver. The City Council maintains the discretion to approve a full or partial fee waiver. Given the benefit of this community event, Staff supports the the proposed event and recommends that the City Council consider the approval of a 100% or partial fee waiver as requested by the CCF.
A special event and facility rental/use permit between the City and the CCF will be required for the implementation of the event. Details of the permit will include the requirement for the CCF to name the City as additionally insured for use of Kraemer Memorial Park, provide all staff and volunteers for the event, and rent all necessary equipment for the event at their own expense.
Prepared by: Reviewed and approve • by:
Veronica Ortiz
Karen Crocker\
Deputy Director ofCommunity-Services Director of Comnunit -)es Reviewed and approved by:
City Administrator
City Council Agenda
May 21, 2024
Attachments:
1. Resolution R-2024-31
2. California Celtic Festival Letter requesting event approval
3. Proposed event map
4. Staff and Facility use fees