PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
MINUTES
REGULAR MEETING
June 4, 2024
6:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 6:00 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Shader, Smith, Wanke, Kirwin, Yamaguchi ABSENT: None
ORAL COMMUNICATIONS:
Mayor Yamaguchi opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk's Office had received no public comment for the Closed Session. Mr. McKinnell announced the Closed Session cases.
The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL — Anticipated Litigation
2 cases)
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 7:00 p.m.
Mayor Yamaguchi commented on the fatal traffic collision at Yorba Linda Boulevard and Valencia Avenue.
On behalf of the City Council he expressed heartfelt thoughts and prayers to all who were affected by the tragedy. He thanked first responders and the Police department for their response to the accident.
ROLL CALL:
PRESENT: Councilmember/Board Member Shader, Smith, Wanke, Kirwin, Yamaguchi ABSENT: None
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; City Administrator Damien Arrula; Deputy City Administrator Rosanna Ramirez; Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Community Services Karen Crocker; Director of Public Works Chris Tanio, City Treasurer Kevin Larson; City Clerk Robert McKinnell; Deputy City Clerk Carole M. Wayman INVOCATION: Chaplain Kenneth Milhander
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Kirwin
PRESENTATIONS:
a. Recognition of Community Emergency Response Team (CERT) Graduates Presenters: Mayor Yamaguchi
Recipients: Community Emergency Response Team (CERT) Graduates Placentia City Council/Successor Agency/ICDA/PPFA Minutes, June 4, 2024 Page 1 of 10
Mayor Yamaguchi and Patrick Powers, Emergency & Health Services Manager presented Certificates of Appreciation to each of the CERT Program graduates. Mayor Yamaguchi thanked the graduates for their time and commitment to the 20 hour, six week FEMA sponsored program.
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen stated that there were two (2) items on the Closed Session agenda, the City Council discussed each of those items, and direction was provided. He noted that there was nothing further to report.
CITY ADMINISTRATOR REPORT:
City Administrator Arrula welcomed and introduced one (1) new City of Placentia employee.
Accounting Technician Lily Nguyen graduated from Cal State Fullerton with a bachelor's degree in Communication, with an emphasis in Advertising, and a minor in Business Administration. She previously worked for the Orange County Sheriff's Department in the Financial — Payroll Unit overseeing an average of 650 employees.
ORAL COMMUNICATIONS:
Randall Houston, President and Founder of the Orange County Law Enforcement Emerald Society, commented on the organization's mission to assist the families of fallen officers, firefighters and veterans. He added that he is speaking in support of a request to waive some of the fees for their annual Celtic Festival fundraising event which is scheduled to be held at Kraemer Park on June 15 and 16, 2024.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Councilmember Shader expressed thanks to all who participated in the CERT program. She reported her attendance at the following:
Valencia High School Memorial Day Ceremony
Metrolink and OCTA Board Meeting where she gave public comments regarding the City's proposed Metrolink station in Old Town.
Lot 318 Teen Health Fair
Wreath laying at the Civic Center in observance of Memorial Day First Responder Breakfast and Recognition Event
She promoted the upcoming Movies in the Park events beginning June 28, 2024 and encouraged those interested to visit the City's website.
Councilmember Smith reported his attendance at the following:
Orange County Council of Governments meeting
Lot 318 Teen Health Fair
Wreath laying at the Civic Center in observance of Memorial Day Tour of Veteran's Village
Councilmember Wanke reported his attendance at the following:
O.C. Sanitation District Administration Committee meeting legal services ad-hoc committee meeting
Fundraising gala for HIS House
Chaired the Board Meeting for O.C. Sanitation District
Ribbon Cutting Event for new Sanitation District Administration Building He promoted the upcoming community open house for the Sanitation District Administration Building on June 8, 2024 from 9 a.m. to 12 p.m. and provided an update on new appointments to the O.C.
Sanitation District Board. Lastly, he promoted the upcoming Parque de los Ninos ribbon cutting event on June 11, 2024 at 4:00 p.m.
Mayor Pro Tem Kirwin reported his attendance at the Clyde's Restaurant Ribbon cutting event and promoted the City's Military Banner program announcing that applications are now being accepted. He encouraged those interested to contact the Placentia Police department or visit the City's website.
Mayor Yamaguchi reported his attendance at the following:
Welcomed the Ace Hardware Store
He thanked Councilmember Wanke for his service at the Orange County Sanitation District.
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1. CONSENT CALENDAR (Items 1.a. through 1.m.):
Mayor Yamaguchi pulled Item No. 1.e. for further discussion. Motion by Kirwin, seconded by Wanke, and carried a (5-0) vote to approve the balance of Consent Calendar items 1.a. through 1.m., as recommended.
1.a. Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
Approved 5-0, as recommended)
1.b. Minutes
City Council/Successor/ICDA/ PPFA Regular Meeting of November 7, 2023.
Recommended Action: Approve
Approved 5-0, as recommended)
I.C. City Fiscal Year 2023-24 Registers for June 4, 2024 Check Register
Fiscal Impact: $4,173,069.23
Electronic Disbursement Register
Fiscal Impact: $1,254,019.67
Recommended Action: It is recommended that the City Council:
1) Receive and file.
Received and Filed, as recommended)
1.d. Amendment No. 2 to Maintenance Services Agreement with SCA of CA, LLC, for Street Sweeping Services
Fiscal Impact:
Expense: $175,300 Annual Contract Amount
Budget: $175,300 FY 2024-25 Proposed Operating
374386-6290)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 2 to the Maintenance Services Agreement with SCA for street sweeping services, increasing the annual contract amount to $175,300 and extending the contract term for two additional years for a revised cumulative contract amount of 1,122,110.13 for the entire seven-year contract term; and 2) Authorize the City Administrator to approve contract change orders up to 10% of the revised cumulative seven-year contract amount; and
3) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
Approved 5-0, as recommended)
1.e. Amendment No. 4 to Professional Services Agreement with Totum Corporation for Construction Management and Inspection Services for the Placentia Public Safety Center Project
Fiscal Impact:
Expense: $ 602,965 Total Construction Management
Inspection Contract Amount
Available
Budget: $ 1,832,148 Fiscal Year 2023-24 CIP Budget
105213-6850 JL# 229999-6850)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 4 to a professional services agreement with Totum Corporation for project construction management and inspection services for a new total not -to -exceed amount of $602,965; and
2) Authorize the City Administrator to approve the agreement in a form approved by the City Attorney.
Approved 4-1-0, as recommended, Yamaguchi voted no)
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, June 4, 2024 Page 3 of 10
Mayor Yamaguchi pulled Item 1.e. to record a no vote on the item.
Motion by Shader, seconded by Kirwin, and carried a (4-1-0) vote to approve Item i.e., as recommended, Yamaguchi voted no.
1.f. Amendment No. 5 to Professional Services Agreement with Placentia-Yorba Linda Unified School District for Two School Resource Officers Fiscal Impact:
Expense: $ 279,116
Revenue: $ 220,500(School District reimburses 79% of SROs Actual Amount) Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 5 to the Professional Services Agreement for the Provision of School Resource Officer Services with Placentia-Yorba Linda Unified School District based on a reimbursement formula as specified in the Agreement; and 2) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
Approved 5-0, as recommended)
1.g. Approval of Final Tract Map No. 19250 for the Development of an Approximate 17 -Acre Site with 100 Single Family Detached Two -Story Dwelling Units located along the North Side of Alta Vista Street East of Rose Drive Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve Final Tract Map No. 19250, subject to final review and approval by the County Surveyor; and
2) Accept the offers of easement dedication for emergency access, and accept the easement dedications for the Public Roadway and Utility improvements; and 3) Authorize the Mayor and City Clerk to execute a Subdivision Improvement Agreement, in a form approved by the City Attorney for public improvements associated with Tract Map 19250; and
4) Authorize the City Clerk to sign Final Tract Map No. 19250.
Approved 5-0, as recommended)
1.h. Measure M Eligibility Application Package for Fiscal Year 2024-24 Fiscal Impact:
Revenue: $1,224,338 in Estimated Measure M. Funds (180000-4092) Recommended Action: It is recommended that the City Council:
1) Authorize Staff to submit the 7 -year Capital Improvement Program (CIP) project list utilizing Measure M funding; and
2) Approve Resolution No. R-2024-32 a Resolution of the City Council of the City of Placentia, California, concerning the status and update of the Pavement Management Plan (PMP) for the Measure M (M2) Program; and
3) Authorize Staff to submit the Measure M Eligibility application package to OCTA to ensure continued eligibility for Measure M funding and receipt of Local Fair Share M2 funds.
Approved 5-0, as recommended)
1.i. Setting of the Annual Special Tax Rate for Fiscal Year 2024-25 for Community Facilities District No. 2014-01 (Public Services CFD)
Fiscal Impact:
Revenue: $204,206.98 (Recouped through Assessments (550000-4505)) Recommended Action: It is recommended that the City Council:
1) Adopt Resolution No. R-2024-34, a Resolution of the City Council of the City of Placentia, California, setting the levy of an Annual Special Tax for Community Facilities District No. 2014-01 (Public Services); and
2) Adopt the Resolution No. R-2024-35, A Resolution of the City Council of the City of Placentia, California, Ordering the Annexation of Territory; and 3) Authorize inclusion of the Annual Special Tax for Community Facilities District No. 2014-01 (Public Services) for Fiscal Year 2024-25 on the Orange County Secured Property Tax Roll.
Approved 5-0, as recommended)
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1.j. Setting of the Annual Special Tax Rate for Fiscal Year 2024-25 For Community Facilities District No. 2018-01 (TOD Maintenance Services) Fiscal Impact:
Revenue: $95,829.87 (Recouped through Assessments)
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution R-2024-33, a Resolution of the City Council of the City of Placentia, California, setting the levy of an annual special tax for Community Facilities District No. 2018-01 (TOD Maintenance Services).
2) Authorize inclusion of the Annual Special Tax for Community Facilities District No. 2018-01 (TOD Maintenance Services) for Fiscal Year 2024-25 on the Orange County Secured Property Tax Roll.
Approved 5-0, as recommended)
1.k. Renewal of Professional Services Agreement with Placeworks, Inc. to complete the Chapman Corridor Plan (Continued from 5/21/24 meeting) Fiscal Impact:
Total Cost of Original Agreement: $198,138
Amount Previously Paid to Consultant: $ -93,477
Amount Needed for Renewed Agreement: $104,661
Amount Needed for Renewed Agreement: $104,661
Staff Recommended Contingency: $+20,000
Total Cost of Proposed Agreement: $124,661
General Plan Update Fee Funds (749104-6017) $124,661
Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement with Placeworks, Inc. to provide professional services related to the Chapman Corridor Planning and supporting environmental documentation for an amount not to exceed $124,661; and 2) Approve Resolution No. R-2024-26, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2023-24 in compliance with City Charter of the City of Placentia §§ 1206 and 1209 pertaining to appropriations for actual expenditures; and
3) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
Approved 5-0, as recommended)
1.1. Resolution to Adopt a Memorandum of Understanding Between the City of Placentia and the Placentia Police and Fire Management Association Fiscal Impact: Fiscal Year 2023-24 & Fiscal Year 2024-25 $ 635,000 (Estimated) Recommended Action: It is recommended that the City Council:
1) Adopt Resolution R-2024-36 approving the terms between the City and the Police and Fire Management Association (PPFMA); and
2) Adopt Resolution No. R-2024-37, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2023-24 in compliance with City Charter of the City of Placentia §§1206 and §§1209 pertaining to appropriations for actual expenditures; and
3) Authorize the City Administrator to execute a Memorandum of Understanding (MOU) based upon the terms for PPFMA on behalf of the City, in a form approved by the City's Labor Counsel.
Approved 5-0, as recommended)
1.m. Professional Services Agreement for Citywide Classification Specification and Compensation Study
Fiscal Impact:
Expense: $117,700 (101512-6099) Total Contract Not -To -Exceed Amount
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, June 4, 2024 Page 5 of 10
Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement with MGT of America Consulting, LLC MGT) for a Citywide Classification Specification and Compensation Study, in an amount not -to -exceed $107,000; and
2) Authorize the City Administrator to approve any contract term extensions based on performance and amendments up to 10% of the contract not -to -exceed amount, or 10,700; and
3) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
Approved 5-0, as recommended)
2. PUBLIC HEARING:
2.a. City of Placentia Fiscal Year 2024-25 Annual Operating Budget, Position Allocation Plan, Annual Gann Appropriations, Capital Improvement Program, and Placentia Public Financing Authority Annual Budget
Fiscal Impact:
FY 2024-25 Expenditures: $99,225,368
Revenue: $95,329,478
Recommended Action: It is recommended that the City Council:
1) Open the Public Hearing concerning the City of Placentia Budget for Fiscal Year 2024-25 and Capital Improvement Program (CIP) for Fiscal Year 2024-25, consider all public testimony, ask questions of Staff, and close the public hearing; and 2) Adopt Resolution No. R-2024-38, a Resolution of the City Council of the City of Placentia, California, taking actions necessary to adopt the Fiscal Year 2024-25 Annual Budget; and taking actions necessary to adopt the Fiscal Year 2024-25 Capital Improvement Program (CIP) Budget with an appropriation of $19,601,425; and authorizing the Position Allocation Plan and Compensation Plan for Fiscal Year 2024- 25; and
3) Authorize the City Administrator to release appropriation controls for the General Government Department and Risk Management fund outside of the normal quarterly process, as necessary; and
4) Approve the use of the County's population growth and California per capita income growth as determined by the State Department of Finance for the calculation of the Fiscal Year 2024-25 Annual Appropriation Limit; and
5) Adopt Resolution R-2024-39, a Resolution of the City Council of the City of Placentia, California, approving and adopting the Annual Appropriations Limit for the Fiscal Year 2024-25 in the amount of $117,320,406.
6) Provide direction to staff to research long-term fiscal sustainability opportunities potentially in partnership with the Citizens' Oversight Committee and report back to the City Council on recommendations.
Approved 5-0, as recommended, with an Amendment to Action No. 6 to report back to Council)
Recommended Action: It is recommended that the Placentia Public Financing Authority take the following actions:
1) Conduct the Public Hearing concerning the Placentia Public Financing Authority Budget for Fiscal Year 2024-25; and
2) Adopt Resolution No. PPFA-2024-01, a Resolution of the Placentia Public Financing Authority (PPFA) Board of Directors of the City of Placentia, California, taking actions necessary to adopt the PPFA's Fiscal Year 2024-25 Annual Budget.
Approved 5-0, as recommended)
Mayor Yamaguchi opened the Public Hearing at 7:25 p.m.
City Administrator Arrula introduced Finance Director Jennifer Lampman who gave a brief presentation on the Proposed Fiscal Year 2024-25 Operating Budget, Position Allocation Plan, Annual Gann Appropriations, and Placentia Public Financing Authority Annual Budget and she introduced Acting Public Works Director Chris Tanio who gave a brief presentation on the Capital Improvement plan (CIP).
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Director Lampman also provided long-term fiscal sustainability options, and an update on fee reviews and the 115 trust.
Councilmember Wanke asked about cannabis taxes.
Director Lampman responded that the City can adopt an Ordinance regarding cannabis taxes on deliveries within the City. She confirmed that the City would not have to allow storefront retail cannabis shops.
Bob McKinnell, Resident, suggested that the City return to a methodology that has worked during previous difficult fiscal periods and recommended that the City reinstate the Fiscal Sustainability Committee to address budget issues.
Councilmember Shader commented on the economic challenges that are facing Placentia and many other cities. She commented on the great strides the city has made to balance the budget and inquired about the timing of withdrawing funds from the 115 Trust and the City's reserves. She expressed support for the reinstatement of the Fiscal Sustainability committee and prioritizing spending on essential services.
Director Lampman responded that the City receives a 3% discount from CalPERS by making their payment by July 31 each year. She explained the proposed plan to draw down monthly from the 115 Trust to achieve that payment. She also commented on budget considerations that can be revisited at mid -year.
A discussion ensued about bonds, rising costs of street improvements and long-term fiscal sustainability options.
Councilmember Wanke expressed support for the recommendations related to the 115 Trust. He inquired about the City's hiring frost and a recent HR position advertisement.
Director Lampman explained that the City will initiate a recruitment in instances where there is an extreme staffing need.
City Administrator Arrula added that when the cost for a temporary employee is exceeding the cost of staffing the position, the City will recruit for said position.
Councilmember Wanke suggested the outsourcing of communications functions, working more closely with local commercial and industrial brokers, transferring emergency and health activities to the fire department, and exploring a cannabis tax on deliveries made within the City.
Mayor Pro Tem Kirwin expressed support for the reinstatement of a citizen's oversight committee or fiscal sustainability task force. He expressed appreciation for the concerned citizens of Placentia who serve in this capacity and recommended that they start as soon as possible. He commented on the increase in the number of employees over the last several years. He noted that after each City department cut 5 % there is still a deficit which will require the City's reserve funds to close the gap.
Director Lampman responded that the City started with a $3.8 million deficit and after the department cuts of 5% was able to close the gap to $500,000. Any other cuts would have required layoffs.
Mayor Pro Tem Kirwin commented on the need to save money rather than raising money. He spoke in opposition to increasing the sales tax and support for exploring an increase in the Transient Occupancy tax. He emphasized the need to continue paving the streets which is the number one concern of most residents in the City.
Mayor Yamaguchi requested clarification on the slide in the presentation that referenced a right sized and efficient agency.
City Administrator Arrula responded that a compensation study is proposed that will include a review of the size and staffing of departments as well as a salary comparison. He recommended that a Placentia City Council/Successor Agency/ICDA/PPFA Minutes, June 4, 2024 Page 7 of 10
member of the oversight committee be designated to work alongside the consultant, finance, and Human Resources. The study is scheduled to be completed within 6 months. He also mentioned that an evaluation of the city's utility user tax is another area of consideration. The City's utility user tax was reduced approximately 20 years ago.
Mayor Yamaguchi suggested exploring new technologies for city operations and highlighted the benefits of AI.
Mayor Yamaguchi closed the Public Hearing at 8:25 p.m.
Motion by Yamaguchi, seconded by Kirwin, and carried a (5-0) vote to approve Item 2.a., as recommended with an amendment to recommendation No. 6 to include a report back to City Council on recommendations. Mayor Yamaguchi summarized the direction from Council as follows:
No increase in sales tax
Explore a cannabis tax, with no physical locations in the City for the sale of cannabis Explore in-house or hybrid emergency medical transport
Explore CFDs such as lighting and landscape districts
Research Utility User's tax
Research long-term fiscal sustainability strategies via a citizen's oversight committee and return to Council with a report of recommendations.
Motion by Yamaguchi, seconded by Kirwin, and carried a (5-0) vote to approve Item 2.a., Placentia Public Financing Authority Budget for Fiscal Year 2024-25, as recommended.
3. REGULAR AGENDA:
3.a. Resolution Authorizing the Temporary Suspension of Regulatory Ordinance Pertaining to the Operation of the California Celtic Festival Fundraiser Event on Saturday, June 15, 2024 and Sunday, June 16, 2024 at Kraemer Memorial Park Continued from 5/21/24 meeting)
Fiscal Impact: $7,128 (Staff Costs)
Recommended Action: It is recommended that the City Council:
1) Approve a facility rental/use agreement with the California Celtic Festival to host the annual "Lovers of Celtic Culture" fundraiser event at Kraemer Memorial Park and authorize the City Administrator or designee to execute all applicable documents; and 2) Adopt Resolution No. R-2024-31, A Resolution of the City Council of the City of Placentia Authorizing the Temporary Suspension of Regulatory Sections 10.28.010 and
23.76.050 of the Placentia Municipal Code for the operation of the "Lovers of Celtic Culture" fundraiser event on June 15, 2024 from 12:00 p.m. to 8:00 p.m. and on June 16, 2024 from 12:00 p.m. to 7:00 p.m. at Kraemer Memorial Park located at 201 N. Bradford Avenue; and
31—GeRsider upprvvnig Staff's ic%vnnmciivu
w;i;, the epeFatien e€- the -eveRt.-Approve a waiver of Staff, rental and damage fees.
Approved 4-0-1 (Smith recused), Actions Nos. 1 and 2 approved as recommended, Action No. 3 amended to include a waiver of all fees) Councilmember Smith announced his recusal on the item because he is a member of the Board of Directors for the Orange County Law Enforcement Emerald Society which is involved in this item. He left the room during the discussion of the item.
City Administrator Arrula introduced Director of Community Services Karen Crocker who gave a brief presentation on the Resolution and recommendations pertaining to the operation of the California Celtic Festival Fundraiser Event on June 15-16, 2024.
Councilmember Shader noted that there have been other non -profits who have used Kraemer Park and asked about the history of fee waivers and if the Celtic event is open to anyone in Placentia.
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Director Crocker responded that the Council has waived fees before for local non-profit organizations.
She noted that the events are primarily fundraisers that directly benefit the youth of our community.
The Celtic festival will be open to the general public.
Mayor Pro Tem Kirwin expressed support for waiving facility fees but not staff fees. He expressed concerns about waiving fees for outside organizations and the precedent it might set.
Councilmember Wanke inquired if the local non -profits require police staffing and if the costs are billed to the organization. He noted that the Celtic Festival is a two-day event and this will be the first time the City has worked with this organization.
A discussion ensued about City sponsored events and whether the City covers the costs associated with those events.
City Administrator Arrula commented that with City sponsored events there is a finding of public benefit and all or a portion of the fees are waived. He commented that some of the fees for the Tamale Festival and Cowabunga event have been waived. He added that there is usually a benefit to the community whether it's civic or cultural and linked to an economic benefit to the surrounding hotels, restaurants and retail establishments. He noted that Staff is not recommending a waiver of the Staff or damage fees and referenced the updated schedule of Staff and rental fees for the Celtic event. He noted that Chief Butts had reduced the police costs after determining that only two (2) police officers would be needed at the event, which is primarily a day time event.
City Attorney Bettenhausen stated that it is the Council's discretion to determine how the City's resources are spent and whether or not there is a public benefit. He recommended the Council consider consistency for the future events that may be held in the City. He recommended developing clear findings and expressed caution in treating one organization differently from another.
Mayor Yamaguchi commented that he believes the event will be a good family event for the community and is supporting law enforcement and fire families and veterans. He noted the economic benefits to the local community and visibility to the City.
Councilmember Shader asked if the organization had a home base and whether they've had event fees waived in other cities. She also asked who would staff the event.
Randall Houston responded that the Emerald Chapter represents law enforcement from Orange County, Inland Empire and Los Angeles County. In addition, Board members are from Cypress, Placentia, Anaheim, Garden Grove and Orange. He added that fees have been waived for their smaller events at Elks lodges and similar sized venues.
Karen Crocker responded that Staff from Public Works, Community Services, Public Works, Fire and Police will be staffing and supporting the event organizers. She noted that the organizers of the event are very organized and responsive.
Councilmember Wanke expressed support for law enforcement and the family friendly event. He commented that Kraemer Park may be too small and a larger venue may be needed in the future.
In response to a question from Mayor Yamaguchi, Director Crocker clarified the fees, $5,615 for Staff fees and $5,222 for facility use fees.
Mayor Pro Tem Kirwin expressed that he is supportive of the mission of the organization but expressed concerns about waiving fees for one organization and not another.
Mayor Yamaguchi expressed support for a full fee waiver or partial fee waiver if there is not consensus.
City Administrator Arrula recommended making findings in the motion to support any fee waiver.
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I — - –
Councilmember Shader stated that her findings to support a waiver are based on the participation of retired fire and police from Placentia. She noted that this is their inaugural event and City support for any future events would be reconsidered in future years.
Councilmember Wanke noted that after the first event, the organization may not need as much support from the City.
Motion by Yamaguchi, seconded by Wanke, and carried a (4-0-1, Smith Recused) vote to approve Item
3.a., as recommended with an amendment to recommendation No. 3 to waive all fees.
3.b. Annual Comprehensive Financial Report for the Period Ending June 30, 2023 Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive and file the Annual Comprehensive Financial Report for the period ending June 30, 2023, as recommended by the Financial Audit Oversight Committee.
Received and filed, as recommended)
City Administrator Arrula introduced Accounting Manager Jerry Griggs to give a brief presentation on the Annual Comprehensive Financial Report for the period ending June 30, 2023. Mr. Griggs introduced Bob Callanan of the auditing firm Clifton Larson and Allen who presented the audit results for the City's financial statements and federal grant expenditures.
Councilmember Shader expressed appreciation for the work and detail in the report, as well as the transparency. She also thanked Staff for their efforts.
Councilmember Wanke expressed appreciation for the good report, detail and presentation Mayor Yamaguchi thanked the auditors and City Staff for their hard work and team effort. He commented on previous audits which contained pages of significant findings.
CITY COUNCIL/BOARD MEMBERS REQUESTS: None
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 9:02 p.m. to a regular City Council meeting on Tuesday, June 18, 2024 at 5:30 p.m.
ATTEST:
Robert S. McKinnell, City Clerk/
Agency Secretary
Jeremy Yamaguchi, Mayor/Agency Chair
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