Mayor Jeremy B. Yamaguchi
District 3
Mayor Pro Tem Kevin Kirwin
District 2
Rhonda Shader
Councilmember
District 1
Ward L. Smith
Councilmember
District 5
Chad P. Wanke
Councilmember
District 4
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
June 18, 2024
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
Mi. is vStatement
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Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressing the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 18, 2024
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
June 18, 2024
5:30 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Shader
Councilmember/Board Member Smith
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Kirwin
Mayor/Board Chair Yamaguchi
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL — Existing Litigation
Sean Malone vs City of Placentia; Case Nos. 15-123392, 15-124591, 20-149530
2. Pursuant to Government Code Section 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL — Anticipated Litigation
(2 cases)
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 18, 2024 Page 2 of 8
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
June 18, 2024
7:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Shader
Councilmember/Board Member Smith
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Kirwin
Mayor/Board Chair Yamaguchi
INVOCATION: Chaplain Tony Mercado
PLEDGE OF ALLEGIANCE:
PRESENTATION:
1. Girl Scout Gold Award Recognition to Kaya Jed Jedrzejczak Presenter: Mayor Yamaguchi
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
1. CONSENT CALENDAR (Items 1.a. through 1.k.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
1.b. City Fiscal Year 2023-24 Registers for June 18, 2024 Check Register
Fiscal Impact: $783,743.32
Electronic Disbursement Register
Fiscal Impact: $1,320,094.03
Recommended Action: It is recommended that the City Council:
1) Receive and file
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 18, 2024
1.c.
1.d.
1.e.
ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF COMPLETION FOR THE OLD TOWN SEWER REPAIRS PROJECT, CITY PROJECT NO. 3301
Fiscal Impact:
Expense: $135,000.00 Original Construction Contract
$ 13,500.00 Change Order No. 1
$148,500.00 Total Construction Cost
Budgeted $148,500.00 Fiscal Year 2023-24 CIP Budget
(799800-6750)
Recommended Action: It is recommended that the City Council:
1) Accept the work performed by Big Ben Engineering, Inc. for The Old Town Sewer Repairs Project, City Project No. 3301 for the repair of two collapsed sewer lines in the Old Town Area, for a grand total amount of $148,500; and 2) Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3) Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF COMPLETION FOR THE PLACENTIA GATEWAY "CHROMATIC ASCENSION" SCULPTURE AND SITE IMPROVEMENTS, CITY PROJECT NO. 1206
Fiscal Impact:
Expense: $398,400.00 Original Construction Contract
$ 14,316.74 Change Order No. 1
$ 9,017.37 Change Order No. 2
S 8,982.57 Change Order No. 3
$430,716.68 Total Construction Cost
Budgeted: $438,240.00 Fiscal Year 2023-24 CIP Project Budget (101206-6730)
Recommended Action: It is recommended that the City Council:
1) Accept the work performed by M.S. Construction Management Group to construct the Placentia Gateway "Chromatic Ascension" public art piece and site improvements, City Project No. 1206, for the grand total amount of $430,716.68; and
2) Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk - Recorder's Office for the Project; and
3) Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
RESOLUTION ADOPTING FISCAL YEAR 2024-25 PROJECT LIST FOR COMPLIANCE WITH SB 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
Fiscal Impact:
Projected Revenue: $1,359,908 FY 2024-25 Budget
(SB 1/RMRA Fund)
Recommended Action: It is recommended that the City Council:
1) Approve Resolution No. R-2024-41, a Resolution of the City Council of the City of Placentia, California, adopting the List of Projects for Fiscal Year 2024-25 funded by SB 1, The Road Repair and Accountability Act 2017; and
2) Authorize Staff to submit the project list and all necessary documentation to the California Transportation Commission to satisfy SB1 funding requirements.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 18, 2024 Page 4 of 8
1.f.
SETTING OF THE ANNUAL SPECIAL TAX RATE FOR FISCAL YEAR 2024-25 FOR COMMUNITY FACILITIES DISTRICT NO. 2024-01 (OLD TOWN MAINTENANCE
SERVICES)
Fiscal Impact:
Revenue: $1,063 Recouped through Assessments
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution R-2024-40, a Resolution of the City Council of the City of Placentia, California, setting the levy of an annual special tax for Community Facilities District No. 2024-01 (Old Town Maintenance Services); and
2) Authorize inclusion of the Annual Special Tax for Community Facilities District No. 2024-01 (Old Town Maintenance Services) for Fiscal Year 2024-25 on the Orange County Secured Property Tax Roll.
1.g. AMENDMENT NO. 1 TO AGREEMENT WITH AMTECH INC. FOR ELEVATOR
MAINTENANCE SERVICES
Fiscal Impact:
Expense: $75,431.50 Agreement Amendment
Budget: $17,487.50 FY 2023-24 Operating Budget (103654-6290) $12,944.00 FY 2024-25 & 2025-26 Operating Budget
(103654-6290)
$45,000.00 FY 2024-25 & 2025-26 Operating Budget
(103654-6130)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 1 to the Maintenance Services Agreement with Amtech for elevator maintenance services to increase the contract amount by $75,431.50 for a revised cumulative contract not -to -exceed amount of $88,247.50 for the remaining contract term; and
2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1.h. AMENDMENT NO. 2 TO AGREEMENT WITH BRENNAN FIRE AND SECURITY, INC.
FOR FIRE AND SECURITY ALARM MONITORING AND ANNUAL TESTING
SERVICES
Fiscal Impact:
Expense: $11,200 Annual Contract Amount
Budget: $11,200 FY 2024-25 (103654-6127)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 2 to the Maintenance Services Agreement with Brennan for fire and security alarm monitoring and annual testing services to amend the scope of work to update the location list, extend the contract term by one month and increase the cumulative contract not -to - exceed amount by $19,853.09 or a revised cumulative contract amount of $65,985.09 for the entire contract term; and
2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1.i. AWARD OF PROFESSIONAL SERVICES MASTER AGREEMENT WITH ORACLE
AMERICA INC FOR ORACLE NETSUITE FOR GOVERNMENT
Fiscal Impact:
Expense: FY 2024-25 $ 67,542 Annual Costs
$169.154 One-time Implementation Cost
$236,696 Total Cost
Budgeted: FY 2024-25 $300,000
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 18, 2024 Page 5 of 8
1.j.
1.k.
Recommended Action: It is recommended that the City Council:
1) Approve an initial five (5) year Professional Services Master Agreement with Oracle America, Inc. for NetSuite for Government for an approximate cost of $236,696 for year one (1), and an annual subscription cost of $67,542 for years two (2) to five (5); and 2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
PROFESSIONAL SERVICES AGREEMENT WITH DTA TO COMPLETE A
DEVELOPMENT IMPACT FEE NEXUS STUDY UPDATE AND TO CREATE A PUBLIC
SAFETY COMMUNITY FACILITIES DISTRICT
Fiscal Impact:
Amount needed for Agreement: $126,230
Staff recommended Contingency: $ +770
Total cost of proposed Agreement: $127,000
General Plan Update Fee Funds (749506-6017) $127,000
Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement with DTA to provide professional services to facilitate an update of both Citywide Development Impact Fees, Transit -Oriented Development Impact Fees and to create a successor Public Safety Community Facilities District (CFD) for the City of Placentia for an amount not to exceed $127,700; and 2) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
MEASURE M ELIGIBILITY APPLICATION PACKAGE FOR FISCAL YEAR 2024-25 Fiscal Impact:
Revenue: $1,224,338 in estimated Measure M Funds (180000-4092) Recommended Action: It is recommended that the City Council:
1) Authorize Staff to submit the 7 -year Capital Improvement Program (CIP) project list utilizing Measure M funding; and
2) Approve Resolution No. R-2024-44 a Resolution of the City Council of the City of Placentia, California, concerning the status and update of the Pavement Management Plan (PMP) for the Measure M (M2) Program; and
3) Authorize Staff to submit the Measure M Eligibility application package to OCTA to ensure continued eligibility for Measure M funding and receipt of Local Fair Share M2 funds.
2. PUBLIC HEARING:
2.a. Public Hearing to Provide for the Annual Levy of Assessment for the City of Placentia Landscape Maintenance District 92-1 for Fiscal Year 2024-25 Fiscal Impact:
Revenue: $457,992 (Recouped Through Assessments)
Expenditures: $440,867 (Proposed FY 2024-25 Budget LMD 92-1 Fund) Recommended Action:
1) Open the Public Hearing concerning the levy and collection of assessments within the Landscape Maintenance District 92-1; and
2) Receive the Staff Report, consider all public testimony, ask questions of Staff; and 3) Close the Public Hearing; and
4) Adopt Resolution No. R-2024-43, a Resolution of the City Council of the City of Placentia, California, approving Engineer's Report, confirming diagram and assessment, and ordering levy of continued assessments for Fiscal Year 2024-25 for Placentia Landscape Maintenance District No. 92-1.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 18, 2024 Page 6 of 8
2.b. Public Hearing to Provide for the Annual Levy of Assessment for the City of Placentia Street Lighting District 81-1 for Fiscal Year 2024-25 Fiscal Impact:
Revenue: $136,244 (SLD -81-1 Assessments)
$143,756 (Proposed Transfer in From General Fund)
Expenditures: $280,000 (Proposed FY 24-25 Budget SLD 81-1 Fund) Recommended Action:
1) Open the Public Hearing concerning the Levy and Collection of Assessments within the Placentia Street Lighting District 81-1; and
2) Receive The Staff Report, Consider All Public Testimony, Ask Questions of Staff; And 3) Close The Public Hearing.
4) Adopt Resolution No. R-2024-42, a Resolution of City Council of the City of Placentia, California, approving Engineer's Report, confirming diagram and assessment, and ordering levy of continued assessments for Fiscal Year 2024-25 for Placentia Street Lighting District No. 81-1.
3. REGULAR AGENDA:
3.a. AWARD OF PROFESSIONAL SERVICES AGREEMENT WITH THE SALVATION ARMY
OC FOR THE OPERATION OF A YEAR-ROUND NAVIGATION CENTER/EMERGENCY SHELTER LOCATED AT 731 S. MELROSE STREET
Fiscal Impact:
Expense: Year 1 $2,522,646 Placentia Navigation Center Fund Year 2 $2,379,646 Placentia Navigation Center Fund
Year 3 $2,379,646 Placentia Navigation Center Fund
Revenue: Years 1-3 $7,281,938 North Service Planning Area Cities MOU Recommended Action: It is recommended that the City Council:
1) Approve an initial three (3) year Professional Services Agreement with Salvation Army OC for the operation and management services of the Placentia Navigation Center located at 731 S. Melrose Street, for an approximate cost of $2,600,000 for year one (1), and an approximate annual amount of $2,400,000 for years two (2) and three (3), with an option to extend for two (2) additional one-year extension terms; and 2) Authorize the City Administrator to approve eligible contract term extensions for two (2) additional one-year terms at an amount that shall be based upon the increase from the previous year of the annual consumer price index (CPI) for the Los Angeles -Long Beach -Anaheim Region, up to a maximum of 3%. not to exceed five (5) years, based upon contractor performance and at the discretion of the City; and 3) Adopt Resolution No. R-2024-45, Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and §§1209 pertaining to appropriations for actual expenditures; and
4) Authorize the City Administrator and/or his designee to meet and confer with Salvation Army to finalize the Management, Operations, and Public Safety Plan of the Placentia Navigation Center; and
5) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
3.b. PLACENTIA PUBLIC SAFETY COMMUNICATIONS CENTER 2023 ANNUAL REPORT Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
Receive and file a copy of the completed 2023 Annual Report Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 18, 2024 Page 7 of 8
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, July 2, 2024 at 5:30 p.m.
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• NOC BlueScope Construction for Butler Building
• Award of contract for Park Maintenance Services
• Resolution for operation of Placentia Rotary Club Cowabunga Fundraiser
CERTIFICATION OF POSTING
I, Rosanna Ramirez, Deputy City Administrator of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the June 18, 2024 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on June 13, 2024.
Rosanna M. Ramirez
Deputy City Administrator
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 18, 2024 Page 8 of 8