Placentia City Council
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: ACTING DIRECTOR OF PUBLIC WORKS
DATE: JUNE 18, 2024
AGENDA REPORT
SUBJECT: ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF COMPLETION FOR THE OLD TOWN SEWER REPAIRS PROJECT, CITY PROJECT NO. 3301 FISCAL
IMPACT: EXPENSE: $ 135,000.00 ORIGINAL CONSTRUCTION CONTRACT $ 13,500.00 CHANGE ORDER NO. 1
$ 148,500.00 TOTAL CONSTRUCTION COST
BUDGETED: $ 148,500.00 FY 2023-24 CIP PROJECT BUDGET (799800-6750) SUMMARY:
On March 19, 2024, the City Council awarded a construction contract to Big Ben Engineering, Inc, in the amount of $135,000 for the repair of two collapsed sewer lines identified by City Maintenance Staff within the Old Town area in need of immediate repair. One location was on Center Street, east of Bradford Avenue, and the other was on Camarillo Street. The project was completed with the addition of one change order in the amount of $13,500, or ten percent of the construction contract amount. This was due to extensive deterioration discovered along the walls of the existing manhole at Camarillo Street which required reconstructing the manhole structure.
The Project has been completed to the satisfaction of the City. This action concludes the Project and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $148,500.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Accept the work performed by Big Ben Engineering, Inc. for The Old Town Sewer Repairs Project, City Project No. 3301 for the repair of two collapsed sewer lines in the Old Town Area, for a grand total amount of $148,500; and
2. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3. Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
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June
2024
City Council Agenda
June 18, 2024
STRATEGIC PLAN STATEMENT:
This item is consistent with the City Council approved 5 -Year Strategic Goal to Implement Public Infrastructure to Meet Community Needs.
DISCUSSION:
The scope of this project entailed the repair of two collapsed sewer lines identified by City Maintenance Staff within the Old Town area that need immediate repair. One location is on Center Street, east of Bradford Avenue, and the other location is on Camarillo Street. In general, the work consisted of replacing sections of failed sewer pipe. These repairs will reduce the likelihood of sewer backflows into residences and businesses in the Old Town area.
The City Council authorized contract change orders up to ten percent (10%) of the contract amount, or $13,500. One (1) contract change order totaling $13,500, or ten percent of the construction contract amount, was executed during this contract. This was due to extensive deterioration discovered along the walls of the existing manhole at Camarillo Street which required reconstructing the manhole structure.
Funding for this project utilized Measure U funds. Approval of the Notice of Completion is the final step in this project and, if approved by the City Council, will be recorded with the Orange County Clerk -Recorder's Office starting the 35 -day window to file any construction claims against the Contractor. At the conclusion of the 35 -day window, if no claims have been filed with the City against the Contractor, the City can release the retention funds which amount to five percent (5%) of the total construction cost.
FISCAL IMPACT:
The final construction cost plus the change order amounts to $148,500.00. This cost consists of the bid amount submitted by Big Ben Engineering, Inc. in the amount of $135,000 and the $13,500 for Contract Change Order No. 1. A total amount of $148,500 was available and budgeted within the Fiscal Year (FY) 2023-24 Capital Improvement Program Budget for this project. As such, sufficient funds exist for the recommended actions.
Prepared by: Reviewed and approved:
.G'abriel Guerrero, PE
Senior Civil Engineer
Chris Tanio, PE
Acting Director of Public Works
City Council Agenda
June 18, 2024
Reviewed and approved:
Jennifer Lampman
Director of Finance
Reviewed and approved:
Omiut a watt
Damien R. Arrula
City Administrator
Attachments:
1. Contract Change Order Number 1
2. Notice of Completion — Big Ben Engineering, Inc. for Project No. 3301