Placentia City Council
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: ACTING DIRECTOR OF PUBLIC WORKS
DATE: JUNE 18, 2024
AGENDA REPORT
SUBJECT: ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF COMPLETION FOR THE PLACENTIA GATEWAY "CHROMATIC ASCENSION" SCULPTURE AND SITE IMPROVEMENTS, CITY PROJECT NO. 1206
FISCAL
IMPACT: EXPENSE: $ 398,400.00 ORIGINAL CONSTRUCTION CONTRACT $ 14,316.74 CHANGE ORDER NO. 1
$ 9,017.37 CHANGE ORDER NO. 2
$ 8,982.57 CHANGE ORDER NO. 3
$ 430,716.68 TOTAL CONSTRUCTION COST
BUDGETED: $ 438,240.00 FY 23-24 CIP PROJECT BUDGET (101206-6730) SUMMARY:
On June 20, 2023, the City Council awarded a construction contract to M.S. Construction Management Group, in the amount of $398,400 to construct the Placentia Gateway "Chromatic Ascension" public art piece and site work. In general, the work consisted of constructing the pedestal, electrical and lighting improvements. The project was completed with the addition of three change orders in the amount of $32,316.68, or approximately eight percent (8%) of the construction contract amount. The Project has been completed to the satisfaction of the City. This action concludes the Project and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $430,716.68.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Accept the work performed by M.S. Construction Management Group to construct the Placentia Gateway "Chromatic Ascension" public art piece and site improvements, City Project No. 1206, for the grand total amount of $430,716.68; and
2. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3. Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
1.d.
June 18, 2024
City Council Agenda
June 18, 2024
STRATEGIC PLAN STATEMENT:
This item is consistent with the City Council approved 5 -Year Strategic Goal to Improve City Beautification, under Objective #6.5, which is working to examine beautification opportunities in disadvantaged areas per the General Plan.
DISCUSSION:
The scope of this project entailed constructing the concrete pedestal, electrical and lighting improvements for the Placentia Gateway "Chromatic Ascension" public art piece. The art piece is located on Orangethorpe Ave at the 57 south bound on ramp.
Three (3) contract change orders totaling $32,316.68, or approximately 8% of the contract amount were executed during this contract which is within the ten percent (10%) authorized contract change order amount, or $39,840. These changes included adding anti -graffiti coating materials and additional materials and equipment to improve site security.
Funding for this project utilized a California State Department of Transportation (Caltrans) allocation of $650,000 to the City for public art displays under the State's Clean California Program signed into law by the Governor in 2021. Approval of the Notice of Completion is the final step in this project and, if approved by the City Council, will be recorded with the Orange County Clerk - Recorder's Office starting the 35 -day window to file any construction claims against the Contractor. At the conclusion of the 35 -day window, if no claims have been filed with the City against the Contractor, the City can release the retention funds which amount to five percent (5%) of the total construction cost.
FISCAL IMPACT:
The final construction cost plus the three change orders amount to $430,716.68. This cost consists of the bid amount submitted by M.S. Construction Management Group, in the amount of $398,400 and $32,316.68 for Contract Change Orders No. 1, 2 and 3. A total amount of $438,240.00 was available and budgeted within the Fiscal Year (FY) 2023-24 Capital Improvement Program Budget for this project. Caltrans will cover 100% of the cost of this project and related improvements. As such, sufficient funds exist for the recommended actions.
Prepared by: ' Reviewed and approved:
Gabfiel Guerrero, PE
Senior Civil Engineer
Chris Tanio, PE
Acting Director of Public Works
City Council Agenda
June 18, 2024
Reviewed and approved: Reviewed and approved:
Jennifer Lampman
Director of Finance
Ocumiun, Qvn.a
Damien R. Arrula
City Administrator
Attachments:
1. Contract Change Order Numbers 1, 2 and 3
2. Notice of Completion - M.S. Construction Management Group for Project No. 1206