TO:
VIA:
FROM:
DATE:
Placentia City Council
CITY COUNCIL
CITY ADMINISTRATOR
ACTING DIRECTOR OF PUBLIC WORKS
JUNE 18, 2024
AGENDA REPORT
SUBJECT: MEASURE M ELIGIBILITY APPLICATION PACKAGE FOR FISCAL YEAR 2024-25 FISCAL
IMPACT: REVENUE: $1,224,338 IN ESTIMATED MEASURE M FUNDS (180000-4092) SUMMARY:
On November 7, 2006, Orange County voters approved Renewed Measure M. Renewed Measure M ("M2") is a 30 -year, multi -billion dollar program extension of the original Measure M half -cent countywide sales tax with a new slate of transportation projects and programs. It is anticipated that the City of Placentia will receive approximately $1,224,338.00 in local fair share M2 funds for Fiscal Year ("FY") 2024-25. This action will approve and adopt required documents for submittal of a Measure M eligibility package to the Orange County Transportation Authority (OCTA).
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Authorize Staff to submit the 7 -year Capital Improvement Program (CIP) project list utilizing Measure M funding; and
2. Approve Resolution No. R-2024-44 a Resolution of the City Council of the City of Placentia, California, concerning the status and update of the Pavement Management Plan (PMP) for the Measure M (M2) Program; and
3. Authorize Staff to submit the Measure M Eligibility application package to OCTA to ensure continued eligibility for Measure M funding and receipt of Local Fair Share M2 funds.
STRATEGIC PLAN STATEMENT:
There is no specific Strategic Plan Goal or Objective associated with this Council action.
DISCUSSION:
Eligibility:
All the requirements set forth in OCTA Ordinance No. 2 must be met in order for the City to maintain eligibility for its local fair share of funds.
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June 18, 2024
City Council Agenda
June 18, 2024
The eligibility application package the City has prepared for submittal includes all documentation required by OCTA. This year, the City's application must include the following items:
1. Submittal of Measure M Eligibility Checklist for Fiscal Year 2024-25;
2. Approval of a seven (7) year CIP which includes all projects funded partially or wholly by Measure M dollars;
3. Approval of Pavement Management Plan (PMP) Form; and
4. Approval of Maintenance of Effort ("MOE") Reporting Form and supporting budget documents.
Process for Determining Measure M Eligibility:
The following process has been established for determining Measure M eligibility:
1. Agencies submit Measure M packages to OCTA;
2. OCTA Staff reviews packages;
3. Citizen's Oversight Committee determines eligibility by reviewing certain components of the eligibility package; and
4. OCTA approves eligibility for agencies to receive Measure M Funds.
If the package is found non -eligible by OCTA Staff, the City will have 30 days to respond and appeal the Staff findings. The matter then goes to the Technical Advisory Committee for review and recommendation with the final decision resting with OCTA. The following briefly describes each component of the eligibility package:
Measure M Eligibility Checklist:
The Measure M Program requires the City's annual eligibility application to include a checklist that is used by OCTA Staff and the OCTA Taxpayers Oversight Committee to determine compliance with program requirements. The checklist demonstrates that the City is in compliance with the program.
Seven (7) Year Capital Improvement Program ("CIP"):
The City's annual eligibility application also includes the submittal of capital projects utilizing Measure M2 funds scheduled for construction during the seven (7) year period (Attachment 1).
The project list includes budget and schedule details for reconstruction and paving projects, intersection improvements, ADA ramps, and traffic signal projects funded fully, or in part, by Measure M2 Funds.
Maintenance of Effort (MOE):
The Measure M program requires the City to support the ongoing "maintenance of effort" requirement by ensuring that City funds continue to be allocated towards street maintenance and repairs as well as other transportation -related projects. Measure M2 funds are designed to supplement, not replace, existing local funding sources for transportation projects. The City's required MOE is based upon a historic benchmark of General Fund expenditures towards road maintenance and transportation projects in the City.
City Council Agenda
June 18, 2024
Pavement Management Plan
The Pavement Management Plan ("PMP") is a plan to manage the preservation, rehabilitation, and maintenance of paved roads by analyzing pavement life cycles, assessing overall system performance costs, and determining alternative strategies and costs necessary to improve the City's paved roads. Biennially the City must evaluate the condition of its streets and adopt a PMP which is subsequently adopted by the City Council. The Plan is submitted to OCTA for its review to ensure it is in conformance with the criteria stated in the Orange County Transportation Authority Ordinance No. 3.
FISCAL IMPACT:
It is anticipated that the City will receive approximately $1,224,338 in local fair share M2 funds for Fiscal Year 2024-25, and these funds are included in the proposed 2024-25 Capital Improvement Program Budget.
Prepared by:
Gabriel Guerrero-Gabany
Senior Civil Engineer
Reviewed and approved:
Chris Tanio
Acting Director of Public Works
Reviewed and approved:
Jennifer Lampman
Director of Finance
Reviewed and approved:
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Damien R. Arrula
City Administrator
Attachments:
1. City of Placentia FY 2024-25 CIP Project List with Measure M Funding
2. Resolution No. 2024-44 Pavement Management Plan (PMP) for the Measure M (M2) Certification Program
3. City of Placentia Pavement Management Plan