Placentia City Council
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: ACTING DIRECTOR OF PUBLIC WORKS
DATE: JULY 16, 2024
AGENDA REPORT
SUBJECT: ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF COMPLETION FOR THE FISCAL YEAR 2022-23 STREET REHABILITATION PROJECT, CITY PROJECT NO. 1301
FISCAL
IMPACT: EXPENSE: $5,383,306.25 ORIGINAL CONSTRUCTION CONTRACT $ 538,330.63 APPROVED CHANGE ORDERS NO. 1-2
$ 92,845.00 CONSTRUCTION INSPECTION SERVICES
$6,014,481.88 TOTAL CONSTRUCTION COST
BUDGETED: $6,153,023.73
$3,000,000.00
$ 800,000.00
$ 600,000.00
$ 600,000.00
$ 511,949.28
$ 312,032.42
$ 190,578.93
$ 63,272.00
$ 39,418.10
SUMMARY:
TOTAL PROJECT BUDGET
FY 2023-24 CIP BUDGET (799800-6740 JL
791301-6740)
FY 2023-24 CIP BUDGET (179800-6740 JL
171301-6740)
FY 2023-24 CIP BUDGET (189800-6740 JL
181301-6740)
FY 2023-24 CIP BUDGET (609800-6740 JL
601301-6740)
FY 2023-24 CIP BUDGET (601301-6740 JL
601301-6740)
FY 2023-24 CIP BUDGET (339800-6740 JL
331301-6740)
FY 2023-24 CIP BUDGET (709800-6740 JL
791301-6740)
FY 2023-24 CIP BUDGET (501301-6740)
FY 2023-24 CIP BUDGET (791301-6740 JL
791301-6740)
On October 17, 2023, the City Council awarded a construction contract to R.J. Noble Company, in the amount of $5,383,306.25 for the rehabilitation of several arterial, collector and residential streets totaling 1.4 million square feet of Placentia roadways. In general, the work consisted of pavement reconstruction; replacement of damaged concrete sidewalk, curb, and gutter; installation of new concrete bus pads on Kraemer Boulevard and Orangethorpe Avenue; new signing, striping, markings, and pavement legends; signal modifications at two intersections within
1.h.
July 16, 2024
City Council Agenda
July 16, 2024
the project limits; and protection of the fiber network. The project was completed with the addition of two (2) change orders in the total amount of $538,330.63, or ten percent (10%) of the construction contract amount. The Project has been completed to the satisfaction of the City. This action concludes the Project and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $5,921,636.88.
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Accept the work performed by R. J. Noble Company for construction of the Fiscal Year 2022-23 Street Rehabilitation Project, City Project No. 1301 for a grand total amount of $5,921,636.88; and
2. Approve Resolution No. R-2024-51 A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2023-24 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
3. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
4. Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
STRATEGIC PLAN STATEMENT:
This item is consistent with the City Council approved 5 -Year Strategic Goal to Implement Public Infrastructure to Meet Community Needs, under Goal #5, which is to provide safe access to pedestrian and vehicular travel in the public right of way.
DISCUSSION:
The scope of this project entailed the rehabilitation of several arterial, collector and residential streets totaling 1.4 million square feet of Placentia roadways. In general, the work consisted of pavement reconstruction; replacement of damaged concrete sidewalk, curb, and gutter; installation of new concrete bus pads on Kraemer Boulevard and Orangethorpe Avenue; new signing, striping, markings, and pavement legends; signal modifications at two intersections - Orangethorpe Avenue and Kraemer Boulevard, as well as Placentia Avenue and Crowther Avenue; and protection of the fiber network. The location and limits of the street rehabilitation work included Orangethorpe Avenue (East of Placentia Avenue to West of Kraemer Boulevard), Crowther Avenue (East of Placentia Avenue to East of 57 Freeway Overpass), Bradford Avenue (North of Chapman Avenue to South of Yorba Linda Boulevard), Kraemer Boulevard (South of Chapman Avenue to South of Yorba Linda Boulevard) in addition to five residential cul-de-sac streets (Roanoke, Pecos River, Santee River, Salmon River and Rock River).
City Council Agenda
July 16, 2024
Two (2) contract change orders totaling an amount of $538,330.63, or ten percent (10%) of the construction contract amount were executed during the contract. During the course of construction, a variety of elements altered the project scope and schedule which included removal and replacement of unsuitable subgrade, failed storm drain requiring removal and replacement, and additional striping changes. The City requested a unit price adjustment credit for additional asphalt and concrete used and was reimbursed for inspection hours outside of normal work hours.
Additionally, the City was credited for liquidated damages by the Contractor for workdays in excess of the contract end date.
Funding for this project utilized several sources which included Gas Tax, Measure M, SB 1/RMRA, Measure U, TOD Traffic Impact Fees, and Various Agency Reimbursements (City of Anaheim, City of Fullerton, and SiFi Network). Approval of the Notice of Completion is the final step in this project and, if approved by the City Council, will be recorded with the Orange County Clerk - Recorder's Office starting the 35 -day window to file any construction claims against the contractor.
At the conclusion of the 35 -day window, if no claims have been filed with the City against the contractor, the City can release the retention funds, which amount to five percent (5%) of the total construction cost.
FISCAL IMPACT:
The final construction cost plus the two change orders amounts to $5,921,636.88. This cost consists of the bid amount submitted by R. J. Noble Company in the amount of $5,383,306.25 and $538,330.63 for Contract Change Orders No. 1 and 2. The final contract with Fountainhead Consulting Corporation for Construction Inspection amounts to $92,845.00. As part of the recommended actions, approval of Resolution No. R-2024-51 (Attachment 2) will appropriate additional funds from the TOD Traffic Impact Funds to this project to reduce the funds needed from Measure U Funds due to the final cost of the project, as well as reduce the Various Agency Share to reflect actual reimbursed amounts per agency for work performed on their utilities or within their jurisdictions. With the recommended budget amendment resolution and funds budgeted and available in the FY 2023-24 Capital Improvement Program Budget, there are sufficient funds for the recommended actions.
Prepared by:
(J61)1 ceJ
Raquel/Garcia, EIT
Associate Civil Engineer
Reviewed and approved:
Chris Tanio, P.E
Acting Director o ublic Works
Reviewed and approve
ampman
r of Finance
Reviewed and approved:
Damien R. Arrula
City Administrator
City Council Agenda
July 16, 2024
Attachments:
1. Notice of Completion — R.J. Noble Company for Project No. 1301
2. Budget Amendment Resolution No. R-2024-51