Placentia City Council
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: ACTING DIRECTOR OF PUBLIC WORKS
DATE: JULY 16, 2024
AGENDA REPORT
SUBJECT: ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF COMPLETION
FOR THE LA PLACITA PARKETTE IMPROVEMENT PROJECT, CITY PROJECT NO. 7911
FISCAL
IMPACT: EXPENSE: $ 292,617.30 ORIGINAL CONSTRUCTION CONTRACT $ 615.52 CHANGE ORDER NO. 1
$ 293,232.82 TOTAL CONSTRUCTION COST
BUDGETED: $ 726,050.00 FY 2022-23 & 2023-24 CIP PROJECT BUDGET SUMMARY:
On November 7, 2023, the City Council awarded a construction contract to SDC Engineering, Inc, in the amount of $292,617.30 for the La Placita Parkette Improvement Project. In general, the work consisted of removal of the existing playground and amenities, addition of water efficient irrigation, landscaping, decorative fencing, new park lighting, removal and replacement of damaged concrete sidewalk panels and provided Americans with Disabilities Act (ADA) accessibility improvements to ensure the park is fully accessible. The new playground equipment and rubberized surfacing is to be installed separately by the playground manufacturer. This portion of the project was completed with one balancing change order in the amount of $615.52, or less than one percent of the construction contract amount. The construction has been completed to the satisfaction of the City. This action concludes the construction and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $293,232.82.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Accept the work performed by SDC Engineering, Inc. for construction of the La Placita Parkette Improvement Project, City Project No. 7911 for a grand total amount of $293,232.82; and
2. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
1.i.
July 16, 2024
City Council Agenda
July 16, 2024
3. Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
STRATEGIC PLAN STATEMENT:
This item is consistent with the City Council approved 5 -Year Strategic Goal to Implement Public Infrastructure to Meet Community Needs, under Objective #5.2, which is working to complete the Placentia Parks Initiative Plan.
DISCUSSION:
On November 7, 2023, the City Council awarded a construction contract to SDC Engineering, Inc, in the amount of $292,617.30 for the La Placita Parkette Improvement Project. The scope of this project entailed a complete renovation of La Placita Parkette. In general, the work consisted of removal of the existing playground and amenities, addition of water efficient irrigation, landscaping, decorative fencing, new park lighting, removal and replacement of damaged concrete sidewalk panels and provided Americans with Disabilities Act (ADA) accessibility improvements to ensure the park is fully accessible.
The City Council authorized contract change orders up to ten percent (10%) of the contract amount, or $29,261.73. One balancing contract change order totaling $615.52, or less than one percent of the construction contract amount, was executed during this contract.
On June 7, 2022, the City Council approved the purchase and installation of the playground equipment through a separate contract by Great Western Installations Inc. The equipment was purchased in December of 2022 and the installation is being scheduled through the Community Services Department now that the park improvements have been completed. The citrus themed playground will feature a spinner, new slides, citrus tree climbers, shade sails, a playhouse, wagon climber, and inclusive play elements.
Funding for this project utilized several sources which included California Proposition 68 Parks and Water Bond of 2018 Funds, City Quimby In -Lieu Fees and General Funds. Approval of the Notice of Completion is the final step in this construction project and, if approved by the City Council, will be recorded with the Orange County Clerk -Recorder's Office starting the 35 -day window to file any construction claims against the Contractor. At the conclusion of the 35 -day window, if no claims have been filed with the City against the Contractor, the City can release the retention funds which amount to five percent (5%) of the total construction cost.
FISCAL IMPACT:
The total construction cost for the La Placita Parkette Improvement Project amounts to $293,232.82. This cost consists of the bid amount submitted by SDC Engineering, Inc. in the amount of $292,617.30 and the addition of $615.52 for Balancing Contract Change Order No. 1.
A total amount of $726,050.00 was available and budgeted within the Fiscal Year (FY) 2023-24 Capital Improvement Program Budget for this project. As such, sufficient funds exist for the recommended actions.
City Council Agenda
July 16, 2024
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Prepared by:
Raquel darcia, EIT
Associate Civil Engineer
Reviewed and appr
Karen Crock
Director of Community Services
Reviewed and approved:_
Damien R. Arrula
City Administrator
Reviewed and approved:
ris Tanio, PE
Acting Director of Public Works
Reviewed and approved;
-ar
Ainnifer dmprnA
recte r of Finance
Attachment:
Notice of Completion — SDC Engineering, Inc. for Project No. 7911