TO:
VIA:
CITY COUNCIL
CITY ADMINISTRATOR
FROM: DIRECTOR OF DEVELOPMENT SERVICES
DATE: JULY 16, 2024
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH PLACEWORKS, INC. TO COMPLETE THE SP -5 CORRIDOR PLAN AND SPECIFIC PLAN UPDATE Placentia Cit Council
AGENDA REPORT
FISCAL
IMPACT: AMOUNT NEEDED FOR AGREEMENT: $389,129
STAFF RECOMMENDED CONTINGENCY: $+10,871
TOTAL COST OF PROPOSED AGREEMENT: $400,000
GENERAL PLAN UPDATE FEE FUNDS (749504-6017) $400,000
(3 Years)
SUMMARY:
As part of the City Council's annual goal setting process, this year City Council included a goal to prepare an update to Specific Plan 5 (SP -5). This Specific Plan update will provide a vision for the future of SP -5, focusing on future land uses. This effort will also revitalize the SP -5 corridor with updated development standards and design guidelines that are specifically tailored to the neighborhood. As SP -5 is a Specific Plan, it is a Zoning document, and amending the Specific Plan requires supporting environmental documentation pursuant to the California Environmental Quality Act (CEQA). As such, Staff prepared a Request for Proposals (RFP) for the SP -5 Corridor Plan and Specific Plan Update. The RFP was circulated for approximately 3 weeks. The recommended actions would approve a Professional Services Agreement with Placeworks, Inc., in a not -to -exceed amount of $400,000 over multiple Fiscal Years.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve a Professional Services Agreement with Placeworks, Inc. to provide professional services related to the SP -5 Corridor Plan and Specific Plan Update and supporting environmental documentation for an amount not to exceed $400,000; and
2. Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
1.j.
July 16, 2024
City Council Agenda
July 16, 2024
STRATEGIC PLAN STATEMENT:
This item is consistent with the City Council approved 5 -Year Strategic Goal to:
Promote Community and Economic Development, as Objective Number 3.3 is to "Continue to recruit and attract retail, hotel and other commercial businesses that complement adjacent City assets and attractions (Anaheim Resort District, Cal State Fullerton, OC Vibe and Angel Stadium Projects)" and Objective Number 3.6 is to "Create design review guidelines and procedures". This agenda item will update the SP -5 Specific Plan to include updated development standards and design guidelines. Also, This project area is poised to benefit directly from adjacent City assets and attractions (Anaheim Resort District, Cal State Fullerton, OC Vibe and Angel Stadium Projects). The SP -5 update is an advanced Planning effort that will result in optimizing land uses to benefit from adjacent assets and will shape the future land use pattern of SP -5.
BACKGROUND:
The General Plan is the City's land use constitution, a legal policy document that is mandated to exist by the State of California. The General Plan is intended to reflect the community's values and set policies to guide in the development, maintenance, and use of the City's built environment.
The Land Use Element is one of several mandatory General Plan Elements required by the State.
On October 1, 2019, City Council adopted the comprehensive General Plan Update, which included an updated Land Use Element. The Land Use Element of the 2019 General Plan strongly encourages enhancements and improvements to the visual image, physical design characteristics, economic vitality and infrastructure of major corridors as indicated in the subsequent paragraphs.
Goal LU -1 states: Provide a well-balanced land use pattern that accommodates existing and future needs for housing, commercial, industrial, and open space/recreation uses, while providing adequate community services to City residents. Policy LU -1.10 further states: Create specific zoning or plans for major corridors within the City. This policy includes the SP -5 project area which runs adjacent to Placentia Avenue and Orangethorpe Avenue, among other major thoroughfares.
Goal LU -3 states: Revitalize underutilized, abandoned, or dilapidated commercial, industrial, and residential uses and properties. Policy LU -3.1 furthers this goal by stating: Encourage opportunities for redevelopment and improvements in the Old Town area, the TOD district, industrial areas, neighborhoods in the southern sector of the City, and commercial centers along major roadway corridors. This goal is consistent with the SP -5 project area which runs adjacent to Placentia Avenue and Orangethorpe Avenue, and an SP -5 update furthers this goal.
Goal LU -5 states: Improve urban design in Placentia to ensure that development is both architecturally attractive and functionally compatible and to create identifiable neighborhoods, and community areas. Policy LU -6.6 furthers this goal by stating: Improve urban design in Placentia to ensure that development is both architecturally attractive and functionally compatible and to create identifiable neighborhoods, and community areas. The SP -5 Specific Plan update would further this goal.
City Council Agenda
July 16, 2024
Goal LU -6 states: Enhance and improve the visual image, economic vitality and infrastructure of the Old Town area, TOD, and surrounding areas, like the future Chapman corridor. Policy LU -6.6 furthers this goal by stating: Focus planning and economic development efforts to spur development and infrastructure improvement on major transportation corridors. The SP -5 update is an advanced Planning effort that will result in optimizing land uses to benefit from adjacent assets, will focus on economic development and will shape the future land use pattern of SP -5.
Goal LU -10 states: Create enhanced connectivity with California State University Fullerton (CSUF) campus community. Policy LU -10.2 furthers this goal by stating: In creating the aforementioned corridor plans, the City shall take into consideration the nearby Cal State University Fullerton campus community and capitalize on its proximity. The SP -5 update is an advanced Planning effort that will result in optimizing land uses to benefit from adjacent assets and will shape the future land use pattern of SP -5.
DISCUSSION:
The City Council, as part of their annual goal setting process, recently included a goal to prepare an update to Specific Plan 5 (SP -5). This Specific Plan update will provide a vision for the future of SP -5, focusing on future land uses. This effort will also revitalize the SP -5 corridor with updated development standards and design guidelines that are specifically tailored to the neighborhood.
As SP -5 is a Specific Plan, it is a Zoning document, and amending the Specific Plan requires supporting environmental documentation pursuant to the California Environmental Quality Act (CEQA).
Prior to selecting Placeworks for this effort, the Development Services Department conducted an RFP process, which was circulated for approximately three weeks. Two professional firms responded: Kimley-Horn, and Placeworks. A staff project review team made up of the Director of Development Services, Planning Manager, and Public Works Senior Management Analyst reviewed the RFPs, and independently and unanimously ranked Placeworks first based upon qualifications and related experience.
Placeworks total cost was the least of the firms mentioned. The total amount of the PSA, $400,000 represents $389,129 based on Placeworks proposal, plus $10,871 contingency. The recommended actions would approve a Professional Services Agreement with Placeworks, Inc., in a not -to -exceed amount of $400,000 over multiple Fiscal Years.
FISCAL IMPACT:
The SP -5 Specific Plan update effort has been partially budgeted for in the FY 2024-25 CIP in the amount of $98,000. The funding source for this effort is General Plan Update fee revenue, which is a sustainable revenue source that accrues annually and must be spent on Planning efforts related to the General Plan such as this project. To complete the task, an additional $302,000 is proposed to be budgeted for the SP -5 update either mid -year FY 2024-25 or the additional amount(s) would be budgeted in FY 2025-26 and/or FY 2026-27 as this effort is scheduled to take approximately two years, meaning it could span three fiscal years. As noted, General Pian Update
City Council Agenda
July 16, 2024
Fee Funds would be utilized for this project which are restricted to General Plan related studies and plans which does not affect operational funds.
Prepared by:
fos(eph M. Lambert
Director of Development Services
Reviewed and approved:
Damien R. Arrula
City Administrator
Reviewed and approve
J Oft - JLampman
frecf6'r of Finance
Attachments:
1. Professional Services Agreement with Placeworks, Inc.
Exhibit A. Scope of Work and Cost Proposal
Exhibit B. Insurance Requirements
Exhibit C. Certificates of Insurance