CITY OF PLACENTIA
PROFESSIONAL SERVICES AGREEMENT
WITH
BRIGHTVIEW LANDSCAPE SERVICES INC.
THIS AGREEMENT is made and entered into this 1 day of August, 2024 ("Effective Date"), by and between the CITY OF PLACENTIA, a municipal corporation ("City"), and BrightView Landscape Services Inc., a [CA] [Contractor] ("Consultant").
WITNESSETH:
A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide landscape maintenance and trash removal, as more fully described herein; and
B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties, and liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the professional services described in the Consultant's Proposal ("Proposal"), attached hereto as Exhibit "A" and incorporated herein by this reference.
1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. Officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.
1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State, and local laws and ordinances applicable to the services required under this Agreement. Consultant warrants that it is not suspended or debarred from doing business with the United States government and can legally be paid from federal funds. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.
1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender, or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay, or other forms of compensation and selection for training, including apprenticeship.
Consultant agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.
Consultant shall, in all solicitations and advertisements for employees placed by, or on behalf of Consultant shall state that all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, marital status, national origin, or mental or physical disability. Consultant shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.
1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.
1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. All insurance requirements contained in this Agreement are independently applicable to any and all subcontractors that Consultant may engage during the term of this Agreement.
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1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals ands employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A". Consultant's total compensation shall not exceed Three Hundred Eighty One Thousand Eight Hundred Ninety Four Dollars and Forty Five Cents Dollars ($ 381,894.45), with a Thirty Eight Thousand One Hundred Eighty Nine Dollars and Forty Four Cents ($38,189.44) contract change order amount per contract year, totaling Four Hundred Twenty Thousand Eighty Three Dollars and Eighty Nine Cents ($420,083.89) per year, for a total not to exceed amount of One Million Two Hundred Sixty Thousand Two Hundred Fifty One Dollars and Sixty Seven Cents ($1,260,251.67) for the three year term.
2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal or which is inconsistent with or in violation of the provisions of this Agreement unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.
Should the City request in writing additional services that increase the hereinabove described "Scope of Services", an additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for such additional services. Such increase in additional fees shall be limited to 10% of the total contract sum. The City Administrator is authorized to approve a Change Order for such additional services. Where the original contract is $40,000.00 or less, City Council approval shall be required prior to any increase bringing the total compensation to more than $40,000.00.
2.3. Method of Billing.. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.
3.0. TIME OF PERFORMANCE
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3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "A".
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of 3 years, ending on July 31, 2027 , unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. The Contract may also be extended for and additional two one-year terms based on the City's discretion and contractor performance.
4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending, or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates, or abandons a portion of this Agreement such suspension, termination, or abandonment shall not make void or invalidate the remainder of this Agreement.
If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
Contractor reserves and has the right and privilege of canceling, suspending, or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least one hundred and twenty (120) days prior written notice to the City. In addition to and without limiting the foregoing, if the City fails to timely pay any of Contractor's compensation, or any other amount otherwise due under this Agreement, then Contractor after providing the City sixty (60) days prior written notice of such failure, may elect, in its sole discretion, to (i) delay or cancel Services upon further notice to the City, and/or (ii) immediately terminate this Agreement upon written notice to the City.
The City shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement, immediately upon service of written notice 4 BrightView Landscape Services Inca
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of termination on the Consultant, if the latter should:
a.
Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any
indebtedness under this Agreement;
e. Suffer any judgment against it to remain
for thirty (30) days or longer; or
f. Institute or suffer to be instituted any
rearrangement of its affairs.
obligation or payment of any
unsatisfied or unbonded of record
procedures for reorganization or
4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City's written notice of termination within thirty-five (35) days after service of the notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein.
In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. City shall not be liable for any claim of lost profits.
4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps, and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.
5.0. INSURANCE
5.1. Insurance. The Consultant and all subcontractors, if any, shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement, including any extension thereof, insurance as set forth in Exhibit "B'l attached hereto and incorporated herein by this reference.
Neither the City nor any of its officers, officials, agents, employees, or volunteers makes any representation that the types of insurance and the limits specified to be carried by Consultant under this Agreement are adequate to protect Consultant. If Consultant believes that any such insurance coverage is insufficient, Consultant shall provide, at its own expense, such additional insurance as Consultant deems adequate.
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5.2. Deductible or Self -Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.
5.3. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages, as well as providing the City with the required endorsements in a form and content approved by City, prior to performing any services under this Agreement.
The certificates of insurance and endorsements shall be attached hereto as ,Exhibit "C" and incorporated herein by this reference.
5.4. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.
6.2. Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives, and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives, and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.
6.3. Proiect Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. It shall be the Consultant's responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and the Consultant shall refer any decision, which must be made by City, to the Project Manager. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Project Manager.
Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement and who shall not be changed by Consultant without the express written approval by the City. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence, or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or if mailed, shall be addressed as set forth below and placed in a sealed envelope, postage 6 BrightView Landscape Services Inca
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prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.
IF TO CONSULTANT:
BrightView Landscape Services, Inc.
1420 S Allec Street
Anaheim, CA 92805
Tel: 949-466-6734
Fax: 951-684-2785
Attn: Enrico Marogna
IF TO CITY:
City of Placentia
401 E. Chapman Ave.
Placentia, CA 92870
Tel: 714-993-8232
Fax: 714-961-0283
Attn: Veronica Ortiz
6.5. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. Consultant agrees to submit to the personal jurisdiction of such court in the event of such action.
6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet, or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting, or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.
6.8. Indemnification and Hold Harmless. Consultant agrees to protect, defend, indemnify, and hold free and harmless the City, its officers, officials, agents, employees, and volunteers, at Consultant's sole expense, from and against any and all claims, liabilities, demands, actions, expenses, damages, suits or other legal proceedings brought against the City, its officers, officials, agents, employees, and volunteers arising out of or in any way connected with the performance of the Consultant, its employees, and/or authorized subcontractors' work undertaken pursuant to this Agreement including all acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of the Consultant, its employees and/or subcontractors. The defense obligation provided for hereunder shall apply whenever any claim, action, complaint or suit asserts liability against the City, its officers, officials, agents, employees, and volunteers based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable, and 7 BrightView Landscape Services Inca
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whether or not there is any evidence of fault or wrongdoing by the Consultant, its employees and/or its subcontractors. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.
6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.
Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.
6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, State, or Federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.
6.12. Ownership of Documents. All findings, reports, documents, information, and data including, but not limited to, computer tapes or discs, preliminary notes, working documents, files, and tapes furnished or prepared by Consultant or any of its subcontractors in the course of 8 BrightView Landscape Services Inca
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performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City but shall be made available to the City within ten (10) days of request or within ten (10) days of termination. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.
Consultant shall deliver to City any findings, reports, documents, information, data, preliminary notes and working documents, in any form, including but not limited to, computer tapes, discs, files audio tapes, or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant's agents shall execute such documents as may be necessary from time to time to confirm City's ownership of the copyright in such documents.
6.13. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information, and data, including, but not limited to, computer tapes, discs, or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 7920.000 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.
6.14. Conflict of Interest. Consultant and its officers, employees, associates, and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090.
During the term of this Agreement, Consultant and its officers, employees, associates, and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates, or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant's duties and services under this Agreement shall not include preparing or assisting the City with any portion of the City's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the City. The City shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project.
Consultant's participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications.
Consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project, if any, have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by Consultant pursuant to this Agreement.
6.15. Responsibility for Errors. Consultant shall be responsible for its work and results 9 BrightView Landscape Services Inca
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under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates, and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.
6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, the conflict shall be resolved by giving precedence in the following order, if applicable:
This Agreement, the City's Request for Proposals, the Consultant's Proposal.
6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
6.19. No Third Partv Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.
6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.
6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver. 10 BrightView Landscape Services Inca
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6.24. Severabilitv. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.
CITY OF PLACENTIA,
A municipal corporation
Damien R. Arrula, City Administrator
ATTEST:
City Clerk and ex -officio Clerk
of the City of Placentia
CONSULTANT:
fIn AG0 i/l.AVI0Vn,a.
Signature
Enrico Marogna
Enrico Marogna, Senior Vice President
95-2651541
Social Security or Taxpayer ID Number
11 Date:
Date:
7/11/2024
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APPROVED AS TO FORM:
Date:
Christian L. Bettenhausen, City Attorney
APPROVED AS TO INSURANCE:
Date:
Krystle Murillo, Risk Manager
APPROVED AS TO CONTENT:
Date:
Matthew Brand, Project Manager
DEPARTMENTAL APPROVAL:
Date:
Veronica Ortiz, Deputy Director of Community Services
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EXHIBIT A
CONSULTANT'S PROPOSAL AND SCOPE OF WORK
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PLACENTIA
ALL AMERICA CITY
CITY OF PLACENTIA
NOTICE INVITING BIDS
MAINTENANCE SERVICES FOR
CITY OF PLACENTIA PARKS AND BALLFIELDS
Bid No. CS -24-03
Key Bid Dates
Issue Date: April 25, 2024
Questions Due: May 9, 2024 by 2:00 P.M.
Pre -Bid Meeting: May 14, 2024 at 10:00 A.M.
Submittals Due: May 23, 2024 by 4:00 P.M.
Bid Contact Person:
Madelinne Villapando, Management Analyst
[email protected]
Table of Contents
I. Bid Submittal Instructions Pg. 3
II. Scope of Work Pg. 8
A. General Description
B. Specifications
III. Bidder's Proposal Form Pg. 10
IV. General Provisions Pg. 11
ATTACHMENT A — BIDDER'S STATEMENT AND COMPANY INFORMATION ATTACHMENT B — SAMPLE CONTRACT AGREEMENT
EXHIBIT I — SCOPE OF WORK AND COST BREAKDOWN
EXHIBIT 2 — INSURANCE REQUIREMENTS
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NOTICE INVITING BIDS
NOTICE IS HEREBY GIVEN that the City of Placentia, as AGENCY invites sealed bids for the below stated project and will receive sealed bids for the materials, supplies, equipment and/or services set forth herein, subject to all conditions outlined in this Bid Package.
RFP FOR MAINTENANCE SERVICES FOR PARKS AND BALLFIELDS
I. BID SUBMITTAL INSTRUCTIONS
A. QUESTIONS: Any questions concerning this bid request must be submitted in writing through the City of Placentia's (City) electronic bid management system at:
https://pbsystem.planetbids.com/portal/54600/portal-home by no later than the date and time specified on the cover page of this Notice Inviting Bids. No verbal requests or requests made in any other format will be accepted. Questions must be submitted individually and not in a paragraph format nor combined in a single submission. All posted questions will be answered VIA posting on PlanetBids under the "Q&A or via in writing and conveyed by posting an addenda under the "Addenda/Emails" tab.
B. COMMUNICATION: No employee or agent of the City shall discuss or otherwise communicate with any vendor specific information related to a competitive bid process prior to bid closing, except as described above in the instructions for submitting questions to the City. This process allows staff to respond to all questions through a formal addendum process, whereby all potential bidders receive the same information at the same time. However, general process questions regarding an open bid may be directed to the Purchasing contact listed on the cover page of this Notice Inviting Bids at any time. BID UPDATES: All notifications, updates, and addenda will be posted on the City's bid management and publications system at: https://pbsystem.planetbids.com/portal/54600/portal- home.
C. MANDATORY PRE-BID MEETING AND JOB WALKTHROUGH:
A mandatory pre-bid meeting and job walk will be held on May 14, 2024 at 10:00 AM at:
City of Placentia City Hall
401 E Chapman Ave
Placentia CA, 92870
For questions regarding location: Madelinne Villapando
mvi I lapando(c�placentia.orq
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Failure to attend this meeting shall give cause to have your bid declared non- responsive. Contractor's representative must attend the entirety of the meeting and job walk. This informational meeting will be held to allow for site inspection and questions or clarifications of a technical nature and those concerning the City's solicitation process and subsequent contract award. Prospective Bidders should be familiar with this Notice Inviting Bids prior to attending this meeting. Prospective Bidders are encouraged to RSVP on PlanetBids prior to this meeting.
D. BID UPDATES: All notifications, updates, and addenda will be posted on the City's bid management and publications system at
https://pbsystem.planetbids.com/portal/54600/portal-home .
E. REFERENCES: Contractor shall provide three (3) references, for which Contractor has performed similar services under contracts awarded by a similar public agency, which demonstrate Bidder's ability to provide the supplies, equipment, or services required by this Notice Inviting Bids. References should be included with the Bidder's Statement and Company Information Form (ATTACHMENT A).
City may disqualify a Bidder if:
a. References fail to substantiate Bidder's description of services and deliverables provided; or
b. References fail to support that Bidder has a continuing pattern of providing capable, productive, and skilled personnel, or
c. City is unable to reach the point of contact with reasonable effort. It is the Bidder's responsibility to inform the point of contact(s) of normal City working hours.
F. ALTERNATIVES: All bids with material substitutions or deviations from the specified items will be rejected as non-responsive. Bidders must submit a request for pre -approval of any equivalent, equal, alternative, or changes by following the directions for questions described above, prior to the deadline to submit questions.
The City has the option of accepting or rejecting any proposed alternative and any bid that includes alternatives. Brand names, if any, are given for quality control only. Bids on "equals" are encouraged, however, the bidder must give evidence of equal utility and quality by providing specification sheets and description of products proposed as alternatives for each line item, and a description of the request on company letterhead.
G. QUANTITIES APPROXIMATE: Quantities shown on the Bid Form, in an estimate included in the Special Provisions, or elsewhere herein shall be considered as approximate only, being listed for the purpose of serving as a general indication of the amount of work or materials to be performed or furnished, and as a basis for the comparison of bids. The City does not guarantee nor agree, either expressly or by implication, that the actual amounts required will correspond with those shown, but reserves the right to increase or decrease the amount of any item or portion of work or material to be performed or furnished or to omit any such item or portion, in accordance with the Contract Documents, without in any way invalidating the Contract, should such increase, decrease or omission be deemed necessary or expedient.
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H. PRICING REQUIREMENTS: Bidders must supply all bid items and provide unit prices for all items listed in this Notice Inviting Bids, including any shipping/handling fees. Bid proposals that do not include all items listed may be deemed non- responsive.
d. Prices shall be FOB Destination Placentia
e. Prices must not include sales tax.
f. Pricing must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, insurance, business expenses, incidental supplies, mileage, and fuel.
g. Charges such as FUEL SURCHARGE, DELIVERY FEE, or any other miscellaneous charges must be noted.
I. TAX: Do not include sales tax in your unit prices. Bidder shall show as a separate item California State Sales and/or Use Tax percentage. However, sales tax will not be included in during the evaluation of bids.
J. SITE INSPECTIONS: When appropriate, Bidders are encouraged to examine the locations, physical conditions, and surroundings of the proposed work sites on their own to determine the extent to which these factors will influence or affect performance of work. Failure to inspect sites shall not relieve the Contractor from fulfilling the obligations of the Contract. The City shall assume that bidders have investigated and are satisfied with the expected conditions, quality of the work to be performed, and the requirements of these specifications.
K. AWARD: The following criteria will be included in the evaluation process for selection of the award recipients(s):
a. Ability to meet specifications;
b. Proposed price;
c. Delivery lead time;
d. Past record of performance in providing similar services; including such factors as timely response and cooperation
The City reserves the right to award the Contract to other than the lowest Bidder, to reject any or all bids, to cause re -soliciting of the bids, or to take such other course of action as the City deems appropriate at the City's sole and absolute discretion. The City shall endeavor to award contract to the lowest, responsive, responsible Bidder.
L. BID SUBMISSION: No bid will be considered for award unless properly and successfully submitted through the electronic bid management system at:
https://pbsystem.planetbids.com/portal/54600/portal-home by the date and time specified on the cover page of this Notice Inviting Bids . All bids must be signed by an authorized representative.
All required sections, including pricing, shall be submitted via the website. Bidder is solely responsible for "on time" submission of their electronic bid. The bid 5IPage
management system will not accept late bids and no exceptions shall be made.
Bidders will receive an e -bid confirmation number with a time stamp from the bid management system indicating their bid was submitted successfully. The City will only receive those bids that were transmitted successfully. DO NOT FAX OR E- MAIL.
NOTE: E -Bids are sealed and cannot be viewed by the City or any other person or entity until the closing date and time. If you need to withdraw your bid, you may do so at any time before the bid deadline, by going back into the system and selecting "withdraw".
M. BID WITHDRAWAL: Bids may be withdrawn by submitting a written request any time prior to the scheduled closing time for receipt of proposal. No proposal may be withdrawn for a period of ninety (90) days thereafter.
N. REJECTION: The City reserves the right to reject any or all bids and to waive any minor informality in any bid and to take all bids under advisement for a maximum period of 90 days . The City and Contractor are bound by the procedures set forth in the Placentia City Charter for Public Works Construction contracts and applicable law.
O. PERIOD OF ACCEPTANCE: Unless otherwise stated, bids shall be subject to acceptance by the City for a period of ninety (90) calendar days following the opening of bids.
P. SAMPLES: When required, bidder shall furnish samples of items free of expense to the City, and if not destroyed by test may, upon r upon request made at the time the sample is furnished, be returned at the bidder's expense.
Q. PROHIBITED INTEREST: Bidder agrees it shall disclose to the City in writing any financial interest, direct or indirect, in Bidder's business or in this transaction held by any City Council member or any City officer or employee. City reserves the right to refuse any bid if City determines a conflict of interest exists. A conflict of interest may be determined to exist in any instance where the City officer or employee participates in or influences any decision-making process affecting a bid or contract in any way whatsoever.
R. FAIR EMPLOYMENT PRACTICES: The Contractor shall complete and enclose with his bid the compliance report attached to the proposal, stating that the Contractor will pursue an affirmative course of action as required by the affirmative action guidelines.
As set forth in Labor Code section § 1735, no discrimination shall be made in the employment of persons upon public works because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, or sex of such persons, except as provided in Government Code section § 12940. Every Contractor for public works violating this provision is subject to all of the penalties imposed for a violation of Labor Code Div. 2, Part 7, Chapter 1.
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S. Prevailing Wages: No contractor or subcontractor may be listed on a bid proposal for a public works project or specific maintenance services unless registered with the Department of Industrial Relations ("DIR") pursuant to Labor Code section 1771.1(a). In accordance with the provisions of Section 1770, et seq., of the Labor Code, the Director of the Industrial Relations of the State of California has determined the general prevailing rate of wages applicable to the work to be done.
The Contractor will be required to pay to all persons employed on the project by the Contractor sums not less than the sums set forth in the documents entitled "General Prevailing Wage Determination made by the
Director of Industrial Relations pursuant to California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773, 1773.1." These documents can be reviewed in the office of the City Clerk or may be obtained from the State DIR. This project is subject to compliance monitoring and enforcement by the DIR. Registration can be accomplished by using the following link: http://www.dir.ca.gov/Public- Works/PublicWorks.html.
T. FILING A PROTEST: Bidders may file a protest to an IFB with the City's Purchasing Department. In order for a Bidder's protest to be considered valid, the protest must:
• Be filed in writing within five (5) business days after the bid issue date for protests related to specifications or before 5:00 p.m. of the 5th business day following the posting of Bid Results/Notice of Intent to Award Contract on the City's website;
• Clearly identify the specific irregularity or accusation; • Clearly identify the specific City staff determination or recommendation being protested;
• Specify, in detail, the grounds of the protest and the facts supporting the protest; and
Include all relevant supporting documentation with the protest at time of filing. If the protest does not comply with each of these requirements, it will be rejected as invalid. If the protest is valid, the City shall review the basis of the protest and all relevant information. The City will provide a written decision to the protestor within ten (10) business days from the receipt of the protest. The decision from the Purchasing Manager, or his/her designee, is final and no further appeals will be considered.
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Scope of Work
LIST OF PARKS AND FIELDS
Bradford Park 1.7 Acres*
136 E. Palm Circle
Placentia Champions Sports Complex 13.33 Acres*
March, Jenson, and Munoz Ball Fields and Valadez Soccer Field 505 Jefferson Street
Goldenrod Park 2.5 Acres*
925 Goldenrod Street
Jaycee Parkette .04 Acres*
500 Kansas Street
Koch Park 4.3 Acres*
2210 N. Valencia Avenue
Kraemer Memorial Park/ Torii Hunter Ball Field 11.41 Acres* 201 N. Bradford Avenue
La Placita Parkette .09 Acres*
900 Gonzales Street
McFadden Park 3.9 Acres*
900 S. Melrose Street
Melrose Elementary School 2.6 Acres*
974 S. Melrose Street
Maintenance to athletic field, infield, irrigation, dugouts, bleachers, and adjacent grass area only. Acreage listed does not include hardscape measurements other than dugouts and bleacher areas.
Parque De Los Ninos/ Los Ninos Ball Field 3.8 Acres*
1701 Atwood Avenue
Parque De Los Vaqueros 5.4 Acres*
1200 N. Carlsbad Street
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Placentia Senior Center .30 Acres*
143 S. Bradford Avenue
Richard R. Samp Park 3.4 Acres*
600 Loyola Drive
Santa Fe Park 1.1 Acres*
550 W. Santa Fe Avenue
Tuffree Hill Park/Tuffree Ball Fields 1 & 2 6.8 Acres*
2101 N. Tuffree Boulevard
Wagner Park 1.8 Acres*
700 Trumpet Avenue
Valadez Middle School 3.76 Acres*
161 E. LA Jolla Street
Maintenance to athletic field, infield, irrigation, dugouts, bleachers, and adjacent grass areas only. Acreage listed does not include hardscape measurements other than dugouts, and spectator viewing areas.
Pargue De Arroyo Verde 4.4 Acres*
1001 E. Palm Drive
*Park acreage represents the park in its entirety including but not limited to:
hardscapes, softscapes, playgrounds, sports fields, and buildings unless stated otherwise. It is the responsibility of the contractor to verify park acreage and how its usage is divided up for budgeting purposes.
The work shall include furnishing all labor and equipment necessary to maintain City parks and ball fields. Duties include, but are not limited to, trash collection, cleaning of city property and parks, maintaining turf, hardscape surfaces, ground cover, shrubs, vines, and trees, maintaining and repairing irrigation systems, maintenance of drainage facilities, maintenance of ball fields, and providing weed and pest control. In the event the contractor does not perform specific duties within the time frame detailed here the City reserves the right to perform the work internally, or to use another contractor, resulting in the incurred cost to be deducted from the Contractor's monthly cost. It will be the responsibility of, and at the expense of, the contractor to bring parks, turf, hardscape surfaces, ground cover, shrubs, vines, trees, irrigations systems, drainage facilities, ball fields, weed abatement, and pest control up to the standards put for the in this scope of work. Please see Exhibit 1 — Scope of Work and Costs Breakdown for a full list of required scope of work.
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SCHEDULING OF WORK
The Contractor shall provide the Deputy Director of Community Services or Designee with a proposed yearly maintenance schedule within 30 days of the start of the contract, and weekly schedule submitted the 15th of every month for all scheduled work. The schedule must identify landscape areas and parks to be maintained the following month and the specific tasks to be completed. Regular work done at School athletic fields will be scheduled so that it is minimally impactful to their daily curriculum and schedules.
Emergency repairs on School athletic fields will be scheduled so that it is minimally invasive to their daily curriculum and schedules whenever possible. Extra work, or large maintenance projects will be scheduled a minimum of one week in advance with the School with the Deputy Director of Community Services or Designee acting as a liaison with the School. The contractor shall provide the contact information for a primary and secondary person of contact that can effectively communicate in English in speech and in writing. The Contractor shall make all efforts to maintain good and prompt communication regarding the scheduling of work, schedule changes, extra work, and emergency work. The Contractor shall reply to all emails the same day Monday through Friday and respond to weekend emails the following Monday. The contractor shall return all phone calls and/or text messages within one hour Monday through Friday from 7:OOam to 7:OOpm, and within two hours when called outside of the before mentioned hours or on Saturdays and Sundays. The contractor must be available to do emergency work after hours and on the weekends when needed as designated by the Deputy Director of Community Services or Designee. Schedule must follow the maintenance activity schedules outlined within this contract scope of work, found in Exhibit 1.
Failure to comply with the scope of work related to Scheduling of Work shall result in a performance deduction in the amount of $400.
General/Daily Maintenance
1. Unit price for Bid Item #1 shall be inclusive of the following tasks for every maintenance area included in this contract:
2. The daily removal of all trash such as paper, cans, bottles, broken glass, animal feces, and any out -of -place or discarded items upon sight by the contractor.
3. Removal of any dead plant material upon sight by the contractor.
4. The daily removal of fallen plant material such as hanging or fallen tree limbs, leaves, branches, and tree bark upon sight by the contractor. Tree branches will be cut up and chipped outside of the City limits when possible. Wood chippers that 10IPage
are used withing the City limits must have a Wood Chipper Safety Shield safety device installed, and utilized during operation.
5. All refuse material shall be disposed of by the Contractor in the City's refuse dumpster.
6. Daily — 365 days — emptying of all trash cans in every park and at various locations throughout the City. All trash cans must be emptied before noon each day.
Playground Maintenance
General/Daily/Weekly Maintenance
1. Clean, rake and level playground wood chips weekly.
2. Rototill playground wood chips quarterly.
2. Clean, rake and level play sand weekly.
4. Rototill playground play sand weekly.
5. Daily removal of leaf litter or other debris from sports courts.
General Property Maintenance
1. All repairs to damaged City property shall be completed within twenty-four (24) hours after the damage is reported or noticed by the contractor's staff.
2. Every instance of damage shall be reported to the Deputy Director of Community Services or Designee.
3. All sidewalks adjacent to City parks shall be swept or blown or cleaned daily, if necessary, to remove any glass or debris. In addition, all sidewalk areas shall be thoroughly cleaned every week on the day the area is maintained including hardscapes, areas around City Facilities in parks, and pool areas. If inclement weather is present (i.e.: rain) then once a week.
4. All sidewalk areas abutting maintained areas shall be cleaned when dirtied by Contractor's operations and at other times as required at the cost of the contractor.
5. All leaves, paper, and debris shall be removed from landscaped areas and disposed of off-site daily.
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6. At no time will Contractor be allowed to blow grass cuttings/debris into public streets or gutters without being swept or vacuumed clean. Debris generated from adjacent maintained landscape areas shall be the responsibility of the Contractor to remove, (i.e., sidewalks, streets, gutters).
Failure to comply with the scope of work related to General/Daily maintenance shall result in a performance deduction in the amount of $400. Payment for general maintenance shall be for actual quantities completed for each maintenance area.
Contractor billing for this activity shall detail the specific days trash was collected during that billing period. Payment shall be made based on the unit bid price and actual quantities completed.
Weed Control
1. Unit price for Bid Item #2 shall be inclusive of the following tasks:
2. All weeds shall be removed upon sight, on a bi-weekly basis. Planters, non - concrete walkways, i.e.: decomposed granite, natural soil and asphalt, sidewalk expansion joints, planting beds, shall be kept free of grass and weeds at all times.
3. Turf grass shall be weed free at all times
• Common reed (Arundo Donax) will be 100% controlled due to its fast growth and invasiveness.
• Broadleaf, Purslane, and clover will be specifically targeted when needed.
4. When requested by the Deputy Director of Community Services or Designee, the Contractor shall spray weeds with herbicide for weed control at no additional cost to the City if control is not maintained as specified in this section. Preventive weed control is the responsibility of the Contractor. Any pre -emergent herbicide used will be considered a weed management tool and the cost will not be reimbursed by the City.
5. Monthly, the Contractor shall complete and furnish copies of an herbicide application log to the City.
6. The Contractor shall submit a report naming the herbicide proposed for use, where and how it is to be applied, and a copy of the product label and any applicable M.S.D.S. (material safety data sheets) sheets to the City before use begins.
7. The Contractor shall be responsible for the results of application of all herbicides and chemicals. Plants killed or severely damaged by the use of herbicides shall 12IPagL
be replaced at no cost to the City, with the nearest size nursery stock available to the size of the dead or severely damaged plant. The soil in the area of the affected plant(s) and planting pit shall be treated with activated charcoal and other soil amendments that may be required to enhance the potential survival and growth of the existing or replacement plants. The treatment and materials must be approved by the City and shall be furnished at no cost to the City. All replacements must be made within fifteen days upon discovery by the Contractor and/or the City.
8. Weed Control of Paved Surfaces: Contractor shall be responsible for controlling, by mechanical or chemical means, weeds growing in cracks, or expansion joints, and areas contiguous to the City Public Landscape, City Facilities in parks, and Pool Areas. To include all areas within the fenced perimeter of pool area. No dyes shall be used when applying liquid weed control to paved surfaces.
9. Weed Control of Landscaped Areas:
A. The contractor is required to maintain all landscaped areas in a weed -free condition at all times, and a regular program of chemical application shall be used to prevent, or control weed growth, supplemented by hand removal of noxious weeds or grasses as necessary. Weeds allowed to grow taller than two inches will be removed by hand and not sprayed. Any "non -target" or "desirable" plant material un -intentionally sprayed or removed during manual weeding shall be replaced at contractor's expense.
1) A contact herbicide shall be employed to control broadleaf weeds as required to maintain turf grass in a completely "weed -free" condition without injury to turf.
a) Weeds not killed with herbicides shall be removed manually.
However, manual weed control shall not be substituted for herbicide applications.
2) In addition, turf grass areas shall be treated as follows:
a) Between January 15 and February 15, a pre -emergent crabgrass control shall be applied to all turf areas.
b) Twice per year, in December and June, a broad-spectrum fungicide (such as Actizone RZ) shall be applied at the manufacturer's recommended coverage rate.
B. All restricted chemicals to be used to control weeds shall be approved by the Deputy Director of Community Services or Designee prior to use. A written recommendation of the proposed restricted chemicals to be used, prepared 131PagL
by a licensed California Pest Control Advisor accompanied by a Notice of Intent to apply restricted/non-restricted materials form prepared by a licensed Pest Control Operator shall be submitted to the Deputy Director of Community Services or Designee a minimum of 14 days prior to intended use.
Additionally, Contractor shall notify the Orange County Department of Agriculture a minimum of 48 hours prior to intended use. No work shall begin until Deputy Director of Community Services or Designee written approval is obtained.
1) Written recommendation shall include the following information:
a) Owner or operator of the property to be treated;
b) Location of property to be treated;
c) Commodity, crop, or site to be treated;
d) Total acreage or units to be treated;
e) Identification of weed(s) or pest(s) to be controlled by recognized common name;
f) Name of each herbicide or device recommended or description of method recommended;
g) Dosage rate per acre or other units;
h) Warning of the possibility of damages by the application from hazards that are known to exist; and
i) Signature and address of the person making the recommendation, the date, and the name of the employer.
2) Chemicals shall be applied only by persons possessing a valid California Pest Control Operators License in the appropriate category. Application shall be in accordance with all governing regulations. Records of all written recommendations and operations stating dates, times, methods of application, approved Notice of Intent to apply restricted/non-restricted materials, weather conditions at the time of application, and applicator's name shall be made and retained in an active file for a minimum of 1 year. The Deputy Director of Community Services or Designee shall have access to those files as required. After this period, they shall be retained in accordance with Orange County Department of Agriculture Regulations.
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3) Contractor shall calibrate all chemical application equipment prior to each use to ensure chemicals are applied at the rate specified in the written recommendation.
4) All rubber hoses shall be made of neoprene rubber or equivalent material; shall be free of cracks; shall not be weathered, worn, or rotted; and shall be equipped with quick connectors or fittings which shall provide a watertight connection to prevent any leakage of chemicals from the point of connection to spray equipment.
5) All pressurized spray equipment, when in use, shall be kept in a state of good repair, safe to operate and shall be equipped with appropriate pressure relief valves. All spray nozzles shall be free of any foreign particles to allow proper control of rate, uniformity, thoroughness, and safety of application.
6) All chemical spraying operations shall be performed under acceptable climatic conditions to be determined by the Deputy Director of Community Services or Designee in such a manner to limit drift to twelve (12) inches.
All precautionary measures necessary shall be employed to ensure public safety since all areas will be open to public access during application.
7) All equipment used to perform chemical application shall be thoroughly cleaned when necessary to prevent injury to persons, plants, or animals from residue of materials previously used in the equipment. Equipment shall be cleaned in accordance with the procedure recommended on the label.
B. Non -restricted chemicals shall be used whenever possible to perform weed control in turf and landscape areas.
1) Use of herbicide with glyphosate is acceptable. Other acceptable chemicals are as follows: Roundup Promax, Prodiamine 4L. Whatever pesticide or herbicide is used, the contractor will need to provide the quantities used to so they can be reported to the County as required each year.
D. The Contractor shall not be allowed to use the restricted chemicals 2,4-D and Dicamba without submitting a written recommendation by a California Pest Control Advisor.
1) Prior to application, Pest Control Operator shall read product label, identify weed pests in area to be sprayed, and identify environmental 15IPage
hazards such as waterways, eating and food preparation areas, sensitive ornamentals, production agricultural sites and take all precautionary measures necessary to prevent contamination of these areas.
2) Equipment used to apply 2,4-D and Dicamba shall consist of waterproof gloves, waterproof boots, respirator, coveralls, goggles, accurate measuring device, and spray equipment. To minimize drift, a spray thickener may be required.
3) Operator shall not apply 2,4-D or Dicamba during excessively hot, dry, or windy periods. Irrigation systems shall not be operated for a minimum of 24 hours after chemicals have been applied. Operator shall spray all target plants to wet. Chemicals shall be applied within the drip line of any ornamental shrub. Large mature weeds should not be sprayed. 4) Upon completion of 2,4-D or Dicamba chemical spray application, the area treated should not be re-entered until the spray has dried.
Contractor shall be responsible for any on-site signage, posting as well as monitoring access during the chemical drying period.
Failure to comply with the scope of work for weed control shall result in a performance deduction of $400 per day per incident. Payment for weed control shall be for actual quantities completed for each maintenance area.
Contractor billing for this activity shall detail the specific days weed control was conducted during that billing period. Payment shall be made based on the unit bid price and actual quantities completed.
Turf Grass Maintenance
Mowing
1. Unit price for Turf Grass Maintenance shall be inclusive of the following tasks:
2. All turf areas shall be mowed once per week at all parks throughout the contract period. Exact dates shall be set on an annual calendar to provide 48 mows per year in the City's parks. The "1/3" rule (no more than one-third of the total length of the leaf blade shall be removed with any single mowing shall be followed as closely as possible to minimize mowing stress to the turf grass. Mowing shall be done in such a manner as to minimize the leaving of grass clippings and piles.
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3. Mowing shall be performed on the same day each week. Initial weekly schedule must be submitted, and any changes must be approved by the Deputy Director of Community Services or Designee prior to implementation.
4. All mowing missed due to inclement weather or ground conditions from such weather shall be rescheduled and completed within three working days. If adverse weather or ground conditions persist, the Deputy Director of Community Services or Designee may change the annual schedule.
5. Cutting heights shall be adjusted to the type of grass in accordance with the following:
Bluegrass and Fescue (June through September) 3 inches
Perennial Rye (March through May) 2 inches
Bermuda (Year -Round) 1 inch
6. All warm season grasses shall be mowed with a power -driven 7 -blade reel type mower. Bluegrass and Fescue may be mowed with either power -driven reel type or rotary type mowers. All equipment shall be adjusted to the proper cutting heights. The mowers shall be maintained and sharpened to provide a smooth even cut without tearing the leaf blade. The reel or blade adjustment shall provide a uniform, level cut without ridges or depressions.
7. When conducting "rotary type" mowing activities in City Parks a mulching deck rotary mower shall be utilized. Contractor shall take special care to completely mulch all grass clippings so as not to leave corn rows or piles of clippings behind.
If clippings cannot be completely mulched, then they will need to be removed the same day they are cut.
8. All trash and paper products shall be removed before mowing begins and will not be run over by mowing equipment. All grass, leaves, and other debris shall be removed and disposed of off-site, in a lawful manner, at the completion of mowing.
9. All walkways, roadways, trails, or other areas dirtied by mowing operations shall be cleaned and all debris disposed of off-site prior to the completion of that day's mowing operations or the end of the day, whichever occurs first.
10. Irrigation: A regular, deep watering program shall be accomplished to give the best results. The established turf should not be allowed to dry beyond 50% of the soil water holding capacity between watering. At a minimum, omit irrigation the night prior to turf mowing. Contractor shall not irrigate Friday night, Saturday morning, Saturday night or Sunday morning unless absolutely necessary.
Contractor shall coordinate irrigation maintenance, repairs and schedules from the City's Irrigation Maintenance Technician or Designee.
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11. Care shall be exercised during the mowing operation to prevent damage to trees and other obstacles located within the turf areas such as irrigation heads, irrigation valve boxes, quick couplers/boxes, electrical boxes, or fixtures. Do not mow areas that are wet. Alternate mowing patterns whenever possible to prevent wheel ruts. If ruts are made, or damages incurred, Contractor will immediately schedule repairs at its expense.
Renovation, Aeration, and Dethatchinq:
1. All turf areas shall be aerated twice per year, once between February 15 and March 15, and once between September 15 and October 15 to reduce compaction/ stress conditions, which will offer greater water penetration and reduce runoff. Aeration of athletic fields will be done quarterly. In those areas, when soil condition is poor, top -dress of washed beach sand or Nutri -mulch will be required.
2. Aeration shall be accomplished by removing 3/4" diameter by three-inch deep cores at a maximum spacing of six inches by use of a mechanical aeration machine. Core aeration will precede the biyearly seedings. Tyne aeration can be used when it does not precede a seeding. The contractor shall aerate the entire area first in one direction (east to west), then repeat the operation in the opposing direction (north to south). All cores shall be removed from the turf and disposed of off-site the same day. The contractor shall be responsible for the marking of all irrigation heads, valve boxes, quick coupling boxes, electrical boxes, and any other in -ground equipment that could be damaged by the Aerator tines. Should any of the above equipment get damaged during the aeration process, the contractor shall be responsible for immediate replacement and repairs at the contractor's expense.
3. All turf areas shall be dethatched once per year between September 15th and October 15th before aeration.
a) Dethatching shall be accomplished by use of "vertical cut type" dethatch machine. The vertical cutting machine shall be set at a depth to penetrate the soil 1/4 inch.
b) All thatch and debris shall be picked up and disposed of off-site prior to the end of the workday. After clean-up, mow turf at regular cutting height. c) All walkways, roadways, trails, landscaped areas, or other areas soiled by dethatching operations shall be cleaned and all debris disposed of off-site prior to the completion of this operation or the end of the day, whichever occurs first
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ALL AREAS SHALL BE DONE AS STATED IN THE CONTRACT
Refurbishment of Turf grass
Turf areas which have thinned out due to the shading effect of trees and structures, and by foot traffic will be reseeded with an approved grass seed to restore thinning areas at the Contractor's expense. The Contractor shall re -sod 20,000 square feet of turf grass area with a sod type of the City's choosing with complete in place installation on an annual basis at no additional cost to the City. If deemed necessary by the Deputy Director of Community Services or Designee that the area receiving the new sod needs to be scalped first this will be done at no additional cost to the City. Part of the 20,000 square feet can be utilized to replace the edges on the ball field when needed. When putting new sod on edges of ball field infields the sod shall be installed so that it has a zero edge, and the width of baselines, and distance of outfield arches shall be restored to Little League Standards. The City shall determine the remaining locations and quantities for re -sodding efforts.
Winter Overseeding of All Turf Areas
1. Upon the completion of dethatching all grass areas in the fall, winter over -seeding of all turf areas will be required. The over -seeding will be done after the aeration of all grass areas. All Bermuda grasses will be lowered in two continuous stages by mowing with mowers that have sharp, properly adjusted cutting units. This process will be done until the grass height is at 1/2". After the Bermuda grass is lowered, the entire area will be vacuumed. The contractor shall sow "Imperial Blend" or "Perennial Ryegrass" at the rate of 10 lbs. per 1000 square feet or as approved by the Deputy Director of Community Services or Designee. The contractor shall show the empty bags of grass seed to the Deputy Director of Community Services or Designee to prove that the specified seed type and amount was used at each park and/or field.
2. Turf grass areas that have multi -type grasses (i.e.: Kikuyu Grass, Fescue Grass, Bermuda Grass, Blue Grass, etc.) will be over -seeded using the "Imperial Blend" for parks, and "Perennial Rye" grass seed for athletic fields or an approved equal.
3. Fertilize all grass areas to be over -seeded. Broadcast 6-20-20 fertilizer at the rate of 6 lbs. per 1000 square feet or approved equal. Apply fertilizers by constant flow P.T.O. driven rotary spreaders when applicable or walk behind cyclone spreaders in smaller areas.
4. Immediately after dethatching operations with a verticutter, the area will be aerated. These two processes will be followed by motor -driven vacuum to remove all grass clippings and thatch. Perform reseeding operations when soil is dry and when winds do not exceed 5 miles per hour velocity. Apply seed with a rotary or 19IPage,
drop -type spreader. Install seed evenly by sowing equal quantities in two directions, at right angles to each other. After seeding a layer of washed beech sand or Nutri -mulch will be applied to all athletic fields as directed by the Deputy Director of Community Services or Designee.
5. Cultivate and seed bare areas and aerate compacted areas thoroughly as needed.
Where substantial, but thin turf remains, rake, aerate if compacted, and cultivate soil.
6. Remove diseased or unsatisfactory turf areas; do not bury in soil. Remove topsoil containing foreign materials, i.e., gas/oil drippings, stones, gravel, debris, etc.
7. Topdressing, when applicable, shall be applied with materials and methods approved by the Deputy Director of Community Services or Designee.
8. Maintain over -seeded turf areas until successful seed germination and complete establishment of turf have taken place. Over -seeded areas will be maintained until inspection and acceptance by the Deputy Director of Community Services or Designee.
9. After preparation and over -seeding have been completed, the area will be watered.
Watering will be three (3) to four (4) times each day, or as necessary in combination with appropriate run time sufficient to maintain even moisture at a depth of 1/2" during daylight hours. Athletic fields will need to remain playable at the direction of the Deputy Director of Community Services or Designee.
10. When the perennial ryegrass approaches a height of 2" to 2'/2", the first mowing will be done. The grass clippings will be checked for root pulling on the first pass or two. If this happens, the Contractor will readjust his/her mowers and check the blades for sharpness. The contractor may use rotary mowers on over -seeded turf.
11. The rye grass over -seeding will be completely established by November 1.
12. After first mowing, and subsequently thereafter, fertilize with 1 Ib. N/1000 SF through the winter fertilization period.
Summer Overseedinq of all Turf Areas
1. All bare, worn, or sparse areas in the turf, and all athletic fields shall be reseeded with "Bermuda" seed such as "Saharah II" or approved equivalent to reestablish turf to an acceptable condition annually beginning in May through June or as required to maintain adequate appearance, as determined by the Deputy Director of Community Services or Designee. The seedings may be at different dates depending on the use and needs of the park and/or fields as determined by the 201Page,
Deputy Director of Community Services or Designee. The contractor shall show the empty bags of grass seed to the Deputy Director of Community Services or Designee to prove that the specified seed type and amount was used at each park and/or field.
2. Reseeding shall be performed in accordance with the following criteria:
A) The area will be core aerated, and the cores removed. Perform reseeding operations when soil is dry and when winds do not exceed 5 miles per hour velocity. Apply seed with a rotary or drop -type spreader. Install seed evenly by sowing equal quantities in two directions, at right angles to each other.
After seeding a layer of washed beach sand that is approved by the Deputy Director of Community Services or Designee applied to all athletic fields.
B) Areas to be reseeded shall be fertilized to provide 11/2 pounds of nitrogen per 1,000 square feet. Chemical formulation of fertilizer to be used shall be 10- 10-10 unless otherwise specified by the Deputy Director of Community Services or Designee.
C) Grass seed shall be applied at the rate specified on the label for the type of seed being used for reseeding. Seed quality shall meet the following criteria:
i) Minimum purity shall be 98% weed -free for all grasses. ii) Minimum germination rate shall be 85% for all grasses. iii) No seeds shall be applied without prior verification of seed quality by the Inspector.
iv) All seeding equipment shall be calibrated to deliver the desired seeding rate for the specific species or seed mixture to be used before each reseeding operation.
v) Once the seed has been applied, the Contractor shall cover all seed and firm the soil with a water ballast roller either empty or partially filled depending upon soil conditions. Seed shall be lightly covered with mulch to prevent erosion and reduce evaporation of soil moisture.
Edging
1. All turf grass borders shall be neatly and uniformly edged or trimmed on the same schedule as the mowing operations unless otherwise specified. String trimmers will not be permitted. All edging is to be completed with a fixed -blade edger, or by hand.
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2. Mechanical methods shall be used except where physically impossible, impractical, or around trees. Turf growth around all trees shall be controlled by chemical application, not to exceed a 6" distance from the trunk.
3. Chemical application shall also be used on areas such as along concrete, asphalt, and decomposed granite trails/paths, around sports field equipment, fence lines, etc., but not on the field areas. Do not use around sprinkler heads, valve boxes, electrical boxes, or along sidewalks.
A. Before the application of chemicals, all areas shall be trimmed to the proper mow heights.
B. Contractor shall use only non -restricted chemicals to perform chemical edging. Chemicals shall be approved by the City before use. A Notice of Intent to apply non-restricted/restricted materials form shall be completed and submitted to the City a minimum of fourteen (14) days before intended use.
Agriculture DPTD Haz form shall be provided by the City. No work shall begin until written approval is obtained from the Deputy Director of Community Services or Designee.
C. Chemicals shall be applied only by persons possessing a valid California Pest Control Operator's License or Qualified Applicators Certificate. Records of all chemical application operations, authorizations stating dates, times, methods of applications, chemical formulations, weather conditions at the time of application, and applicator's name shall be made and retained in an active file for a minimum of one (1) year. After this period, records shall be retained in accordance with Orange County Department of Agriculture regulations.
D. Chemical edging shall be restricted to a four -inch -wide strip around buildings, planters, concrete, decomposed granite and asphalt trails/paths, and other projections, a six inch radius around tree trunks, and an eight inch wide strip around sports field equipment and fence lines.
E. Chemical edging shall be performed a minimum of once every 60 days.
4. All walkways, roadways, trails, or other areas dirtied by edging operations shall be cleaned and all debris disposed of off-site prior to the completion of that day's edging operations or by the end of the day, whichever occurs first.
Failure to comply with the scope of work for turf grass maintenance shall result in a performance deduction of $400 per day per incident. Payment for turf maintenance shall be for actual quantities completed for each maintenance area. Contractor billing for this activity shall detail the specific 221Page,
days turf grass maintenance was conducted during that billing period.
Payment shall be made based on the unit bid price and actual quantities completed.
Shrubs
1. All shrubs and hedges shall be pruned in such a manner that they present a pleasing and natural appearance and do not obstruct the vision from building windows or the vision of vehicle drivers.
2. All shrubs, hedges, and ground vegetation shall be maintained so the vegetation does not overgrow its designated growth perimeter. Along all walks, overgrowth shall not be over four inches.
3. Whenever shrubs die because of vandalism, or acts of God, the Contractor shall call the Deputy Director of Community Services or Designee to confirm the vegetation is dead, request authorization for replanting, replant it, and submit an invoice with the monthly statement for additional labor and applicable materials.
The City reserves the right to furnish the required shrubs. The City will use the quoted extra labor charges and unit prices submitted with the proposal for reimbursement. Should shrubs expire due to the contractor's negligence, all replacement charges shall be at the contractor's expense. All damaged, diseased (untreatable), or dead shrubs shall be replaced with the same species and size of the existing plant material at no cost to the City.
4. Contractor shall remove any spent blossoms or dead flower stalks as required to present a neat and clean appearance. Sometimes the plant's flower stalks are many or part of the plant's character (i.e., Dietes). Coordinate with the City on a plant -by -plant species basis.
5. Shrub mounding shall not exceed eighteen inches in height within areas required for vehicular line -of -sight distance depending upon roadway topography. (The Deputy Director of Community Services or Designee is to be informed by the Contractor if the plant material will continually be a problem.)
6. Formally sheared shrub hedges shall be continually maintained in their formal design by shearing and trimming. These shall be specifically designated by the City and shall not infer that any other shrub shall be sheared or trimmed. 231Page
7. Shrubs designed to be grown full size shall not be sheared or trimmed. Selective pruning may be necessary to remove dead, diseased, or intertwining material.
Shrubs sheared or trimmed, when they are not designed to be so, shall be replaced at the Contractor's expense in a size designated by the Deputy Director of Community Services or Designee.
8. All shrubs shall be pruned to prevent encroachment onto private property.
9. Pruning Procedures:
A. All cuts shall be made sufficiently close to the parent stem so that healing can readily start under normal conditions.
B. All limbs one inch or greater in diameter shall be "undercut" to prevent splitting and tearing.
C. All equipment utilized shall be clean, sharp, and expressly designed for shrub pruning.
D. Avoid pruning plants when seasonal bloom is present (i.e., Indian Hawthorne).
10. All trimmings and debris shall be removed and disposed of off-site at the end of each day's work.
11. Existing shrubs shall be replaced by the Contractor if it is determined by the Deputy Director of Community Services or Designee that they died due to Contractor's neglect. Replacement shrubs shall be of like kind and size.
Vines
1. Vines and espalier plants shall be checked and retied as required. Secure vines with appropriate ties to promote directional growth on supports.
2. Nails shall not be used to secure vines on masonry walls.
3. Contractor shall deep water vines in pockets without sprinklers and where required to promote optimum growth.
4. Pruning of vines will be in accordance with good horticultural practices.
5. Whenever vines die as a result of vandalism, or acts of God, the Contractor shall call the Deputy Director of Community Services or Designee to confirm the vegetation is dead, request authorization for replanting, replant it and 241Page,
submit an invoice with the monthly statement for additional labor and applicable materials. The City reserves the right to furnish the required vines. The City will use the quoted extra labor charges and unit prices submitted with the proposal for reimbursement. Should vines expire due to contractor's negligence, all replacement charges shall be at contractor's expense. All damaged, diseased (untreatable) or dead vines shall be replaced with the same exact species and size of the existing plant material at no cost to the City.
Ground Cover
1. Contractor shall trim ground cover adjacent to walks, walls, and/or fences as required for general containment to present a neat, clean appearance at four inches maximum from vertical surfaces and six (6) inches back from walk/trail edges, and curbs.
2. Contractor shall prevent soil compaction by regularly cultivating bare spots in all ground cover areas on a monthly basis.
3. Any paper or litter that accumulates in ground cover areas shall be picked up daily.
4. Contractor shall keep the ground cover trimmed back four inches from all controller units, valve boxes, quick couplers, structures or walls, and private property.
Ground covers shall not be allowed to grow up trees, into shrubs, or mix in with vines on walls. Ground cover shall be kept six (6) inches from all other plants.
5. All planter areas and tree wells located in the city parks shall be mulched to a depth of 3 inches once per year, along with a pre -emergent application. Mulch for tree wells and planter areas will be provided by the City.
6. Ground cover areas shall be maintained in a manner that will promote the healthy growth of the plant material in a primarily natural state while removing weed infestations.
7 The un -mowed fescue areas may be "mowed" only as often as necessary to control weeds and to maintain the 24 -inch maximum height with approval of the Deputy Director of Community Services or Designee. In the fall, the seed heads shall be allowed to remain in order to reseed the area and then removed before they change color.
8. Whenever groundcover dies as a result of vandalism, or acts of God, the Contractor shall call the Deputy Director of Community Services or Designee to confirm the vegetation is dead, request authorization for replanting, replant it and submit an 251Page
invoice with the monthly statement for additional labor and applicable materials.
The City reserves the right to furnish the required groundcover. The City will use the quoted extra labor charges and unit prices submitted with the proposal for reimbursement. Should groundcover expire due to contractor's negligence, all replacement charges shall be at contractor's expense. All damaged, diseased (untreatable) or dead vines shall be replaced with the same exact species and size of the existing plant material at no cost to the City.
9. All medians, parkways and shrub beds and tree wells shall be mulched once per year by February 1 each year at no additional cost to the City. The mulch application must follow a pre -emergent treatment. The planting of annuals in all landscaped areas shall be completed twice per year at no additional cost to the City.
10. Contractor shall maintain trees to ensure a 15' clearance at all times. On trees where it is not possible or practical to have a 15' clearance the tree skirt shall be raised in a cone shape.
The scope of work for landscape maintenance shall be completed on a bi- weekly basis. Failure to comply with the scope of work for landscape maintenance shall result in a performance deduction of $400 per day per incident. Payment for landscape maintenance shall be for actual quantities completed for each maintenance area. Contractor billing for this activity shall detail the specific days landscape maintenance was conducted during that billing period. Payment shall be made based on the unit bid price and actual quantities completed.
Pest and Rodent Control
Unit price for Bid Item #5 shall be inclusive of the following tasks:
Pest and Rodent control will be used only when advised by the Deputy Director of Community Services or Designee
General
1. Contractor shall be responsible for complete and continuous control and/or eradication of all plant pests, diseases, and rodents. The Contractor shall obtain any necessary permits to comply with City, County, State, and Federal regulations, or laws.
2. All ground cover areas shall receive sufficient applications of snail bait at the rate necessary to control the spread of snails. Spray substitutions must be approved by the Deputy Director of Community Services or Designee. 261Page,
3. Contractor will assume responsibility and liability for the use of all chemical controls. Pests and diseases shall include, but not be limited to, all insects, aphids, mites, other invertebrates, pathogens, and nematodes. Controls shall include the necessary use of integrated pest management systems involving the use of life history information and extensive monitoring. Control shall be through prevention, cultural practices, pesticide applications, exclusion, natural enemies, biological control, and host resistance.
4. All material used shall be in strict accordance and applied within the most current EPA regulations and the California Department of Food and Agricultural Code.
5. City shall be notified prior to the application of pesticides and other chemicals.
Pesticide applications shall be recorded on the Maintenance Schedule and coordinated with Deputy Director of Community Services or Designee. Material use reports for all pesticides shall be filed with the City no later than the 10th of every month for the preceding month.
6. Application of Pesticides
A. Timing: Pesticides shall be applied at times which minimize the possibility of contamination from climatic or other factors and at the proper life cycle of the pests. Early morning application shall be used when possible, to avoid contamination from drift. Applicator shall monitor forecast weather conditions to avoid making application prior to inclement weather to eliminate potential runoff of treated areas.
Irrigation water applied after treatment shall be reduced to eliminate runoff.
When water is required to increase pesticide efficiency, it shall be applied only in quantities which each area is capable of receiving without runoff.
B. Handling of Pesticides: Care shall be taken in transferring and mixing pesticides to prevent contaminating areas outside the target area. Application methods shall be used which ensure that materials are confined to the target area. Spray tanks containing leftover materials shall not be drained on the site to prevent any contamination. Disposal of pesticides and tank rinsing materials shall be within the guidelines established in the State of California Department of Food and Agricultural Code or EPA regulations.
C. Equipment and Methods: Spray equipment shall be in good operating conditions, quality, and design to efficiently apply materials to the target area.
Drift will be minimized by avoiding high pressure applications and using water soluble drift agents.
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D. Selection of Materials: Pesticides shall be selected from those materials which characteristically have the lowest residual persistence. Use of emulsifiable concentrates shall be used when possible, to limit windblown particles. The use of adjuvants will be to increase pesticide efficiency thereby reducing the total amount of technical material required to gain control.
E. Substitution: Wherever a specific type of material is specified, no substitutions shall be allowed without the written consent of the Deputy Director of Community Services or Designee.
F. Certification of Materials: All materials shall be delivered on the site in original unopened containers. Materials shall be subject to inspection by the Deputy Director of Community Services or Designee.
Pest Control
1. All areas of the landscape shall be inspected for infestations of harmful pests such as ants, insects, mites, snails, and sow bugs. Plants shall be observed closely for leaves that may be blotched, blighted, deformed, mildewed, rusted, scorched, discolored, defoliated, or wilted.
2. Identify the cause of injury and consult a Pest Control Advisor before application of chemical treatments.
A. The State of California Agricultural Code requires that toxic pest control chemicals may be used only after a written recommendation by a State of California licensed Pest Control Advisor is obtained. A recommendation consists of all the applicator should know for an accurate and safe usage.
The recommendation must be time and site specific.
B. Application of all pesticides shall be only by a properly State Licensed Pest Control Operator.
C. There shall be no application of a pesticide without written permission of the City.
D. In case a Restricted Use Pesticide is recommended, the City must have a use permit issued only by the County of Orange Agricultural Commissioner's office.
3. Contractor shall start preventative cultural methods before a pest is visible. At certain times of the year, and with certain environmental conditions, the presence of certain pests can be anticipated. Look at new growth for the presence of aphids, leaf hoppers, scale, mealy bugs, and mites. Look for ants on soil, along walks, 281Page
and trunks of shrubs and trees. When ants are present, there will be sucking insects. Control of ants will aid in the control of plant feeding insects. Do not use toxic pesticides to control pests when predatory or parasitic insects are present.
4. Dusty foliage and warm temperatures are indicators of mites. So long as foliage is being washed, mite populations are low. Keep mite populations low to prevent plant injury. Conifers are especially susceptible and often killed by mites.
5. Bark beetles feed in the cambium of scaffold branches and trunks. Older and weaker trees are the first to be infested. Any cause of stress is caused by inspecting trees. Look for ants on the ground or in crotches of branches. Also, there may be branches dying. Control adult beetles before they lay eggs on bark in the spring. All trees near one infested the previous year should be sprayed in March and again in May. On-going inspections are necessary to determine if there is a summer brood.
6. Snails shall be controlled before becoming an epidemic. They can be anticipated as a menace from spring until the advent of high temperatures, wherever moist soil prevails. Control with weekly applications of toxic bait until the youngest brood is gone. The City will not tolerate epidemics of snails.
7. Pruning is an effective prevention of an epidemic of insects and diseases. Pruning away infected parts and disposing of them off-site separates the pest or pathogen from the host. Examples are Pine tree tip moth, Juniper twig girdler, Verticillium wilt, firelight, and some other blights of foliage.
A. Some thinning of tree foliage, to provide light and aeration for ground cover, is a type of disease prevention.
B. Use care when pruning not to spread disease by keeping all cutting edges sterile by dipping in an alcohol or bleach solution after each cut.
8. The Contractor shall establish a continuing program to control insects and rodents.
9. With the pest control program, the following information shall be provided to the City on a monthly basis:
A. The pest to be controlled
B. Method of control
C. The product labels
D. A schedule as to frequency of control
E. Applicable M.S.D.S. Sheets
F. All mandatory signage
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10. Monthly, the Contractor shall complete a pesticide spray log for any pesticides used.
11. When using pesticides, the instructions on the label shall be followed explicitly and special care shall be exercised in the application.
Rodent Control
Contractors shall be responsible for controlling all rodents, as required, on a continual basis. All turf and landscaped areas shall be maintained free of rodents including gophers, ground squirrels, and pests including, but not limited to, snails, sow bugs, aphids, caterpillars, etc., that could cause damage to any plants, shrubs, ground cover, trees, irrigation systems, facilities, or cause erosion. All gopher holes must be leveled and filled on a daily basis.
1. All methods employed to perform Rodent Control shall conform to all federal, state, and county environmental regulations.
2. Rodent Control shall be performed in accordance with the following criteria:
A. All rodents to be controlled shall be identified and feeding habits determined prior to treatment of the area.
B. All mounds and holes shall be filled and raked level a minimum of 24 hours before treatment.
C. Soil shall be checked in the area to be treated to ensure proper soil moisture exists prior to treatment with treated baits.
D. All treated bait, traps, and gases used to control rodents shall be placed in the tunnel unless approved by the Deputy Director of Community Services or Designee. Traps shall be covered with soil once inserted into the tunnel to prevent vandalism and to ensure public safety.
E. All bait containers and/or applicators shall be of the type that will minimize spills.
F. Any and all spilled bait shall be picked up or buried immediately.
G. All treated areas shall be inspected after treatment for dying animals.
Contractor shall remove all dying animals and/or carcasses and dispose of 301Page
them off-site before the end of each workday until the area no longer requires further treatment.
H. Care should be taken to minimize or control use where domestic pets may come into contact with the poisons. Signage around the applied area shall be considered.
3. Exceptions: Contractor shall be allowed to use Strychnine for Rodent control without prior submittal of a written recommendation from a certified Pest Control Advisor when applied by the following:
A. All mounds and holes shall be filled and raked level 24 hours prior to treatment with bait. Soil shall be inspected for proper moisture content. Bait shall not be applied to saturated soil. All raked bare soil areas shall be re -seeded upon conclusion of treatment.
B. Equipment required for bait application shall consist of a probe, pail, tablespoon, waterproof gloves, respirator, and probing bait run.
C. Bait shall be applied in areas where active gophers/ground squirrels have created new mounds. Tunnels shall be probed to locate active runs and treated bait shall be applied in amounts specified in product label recommendations.
D. All treated bait shall be placed in the tunnel with a tablespoon or probing bait gun. Strychnine of 1.8 percent or higher shall be applied with a probing bait gun only. All holes shall then be covered. All containers shall be of the type to minimize spills. Any spilled bait shall be picked up immediately or buried in gopher hole.
4. Contractor may also, at their cost hire a licensed private pest control company to conduct rodent control in City Parks if issues require treatment beyond their scope and/or abilities. Contractor will need to provide the City company name, address, contact person, contact person's phone number, and the pest control company must make the City additionally insured per City standards before work can begin.
Any damage caused by private pest control companies shall be repaired at the landscape contractor's expense.
Failure to comply with the scope of work for pest/rodent control shall result in a performance deduction of $400 per day per incident. Payment for pest and rodent control shall be for actual quantities completed for each maintenance area. Contractor billing for this activity shall detail the specific days weed control was conducted during that billing period. Payment shall be made based on the unit bid price and actual quantities completed. 31 'Page.,
Maintenance of Drainage Facilities
The Contractor shall be responsible for continual inspection of surface drains (i.e., bench drains, flow structures, v -ditches), located within each park and landscaped areas on a monthly basis. Surface drains shall be checked and maintained free of obstruction and debris at all times to ensure proper drainage. Remove any debris or vegetation that accumulates and prevents proper flow of water. All drain sumps or catch basins and drain lines shall be cleared as needed and a minimum of twice per year. All other drainage facilities shall be cleaned of all vegetation and debris. All grates shall be tested for security and refastened as necessary. Missing or damaged grates shall be reported to Deputy Director of Community Services or Designee.
Fertilization
Unit price for Bid Item #6 shall be inclusive of the following tasks:
Fertilization will be applied in accordance with FERTILIZER SCHEDULE, or as otherwise directed by the Deputy Director of Community Services or Designee.
Scheduling
All applications shall be recorded and specifically identified on the weekly schedule, indicating the fertilizer used, frequency applied, and the landscape material applied to (i.e., turf, trees, shrubs, ground cover, etc.).
General
Fertilizers shall be inorganic, dry, pelletized formulation. The application shall be in accordance with manufacturer specifications.
Method of Application
In making application of fertilizer granules, precautions shall be taken to contain these materials in the planting areas. Caution should be used when using a cyclone spreader which tends to throw material onto paved areas. The use of constant flow P.T.O. driven spreaders will keep materials contained in planting areas, eliminating sidewalk stains.
The Contractor will be responsible for removing all fertilizer stains from concrete caused by his application. Fertilizer shall be applied at the manufacturer's recommended rate.
Any fertilizer that is applied to non -target areas such as a roadway, sidewalk, parking lot, etc., will be removed immediately by the contractor. No fertilizer is allowed to enter the storm drain system. The contractor shall choose which methods of removal will work best. (i.e.: sweeping or gas -powered blower, etc.)
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Timing of Application
When climatic factors cause problems of the general use of fertilizers, an adjustment of the fertilizer schedule may be necessary. After fertilizer application, monitor the watering schedule to eliminate runoff or leaching of fertilizer materials.
Trees and Shrubs
Fertilizers, pre -approved by the Deputy Director of Community Services or Designee, shall be applied to trees and shrubs that require supplemental feeding. Annual spring feeding shall be done in accordance with the rate indicated by the manufacturer.
Fertilization may require deep root feeding or foliar applications to correct iron chlorosis and other micro -nutrient deficiencies.
Landscaped Areas
All landscaped areas shall be fertilized in accordance with the following criteria:
1. All proposed chemical formulations shall be submitted to the Deputy Director of Community Services or Designee for approval prior to use.
2. All fertilization schedules shall commence with the effective date of the contract and then follow the cycles established in the annual schedule.
3. Ground cover areas shall be free of moisture at the time of fertilizer application.
Application of fertilization shall be done in sections, determined by the areas covered by each irrigation system. All areas fertilized shall be thoroughly soaked immediately after the fertilizer is broadcast.
Soil Tests for Fertilization
Upon request, soil samples for testing shall be taken from landscape locations as determined by the Deputy Director of Community Services or Designee.
1. Samples shall be tested at an agricultural soil testing laboratory approved by the Deputy Director of Community Services or Designee.
2. Contractor shall pay all costs for testing, taking samples, pickup, and delivery to the testing laboratory; all incidentals and no additional payment will be made thereafter.
Ground Cover
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Apply fertilizer once per year when directed by the Deputy Director of Community Services or Designee (March) to all landscape areas with a commercial fertilizer as often as required to promote a healthy appearance. Water thoroughly to prevent burning.
Apply at the rate recommended by the manufacturer that is listed on the package.
Vines
Fertilize all vines with a commercial fertilizer once per year when directed by the Deputy Director of Community Services or Designee (March) to promote a healthy appearance.
Water thoroughly to prevent burning. Apply at the rate recommended by the manufacturer that is listed on the package.
Fertilizing of Turf Grass
1. Apply fertilizers so as to provide sufficient nutrients on a regular basis to keep turf grass in healthy looking condition. Fertilizer will be applied as per the fertilization schedule, or as otherwise directed to maintain an aesthetically pleasing turf grass stand. Type of turf and time of year will determine the type of fertilizers used. The frequency of application will greatly depend on the amount of leaching caused by excess use of water. The type of fertilizer used, and frequency applied will be recorded.
2. Use 6-20-20 starter fertilizer at a rate of 1 Ib. P and K per 1,000 square feet during over seeding process until first mowing and subsequently thereafter use 15-15-15 fertilizer at a rate of 3/4 Ib. N / 1,000 square feet per month through the winter fertilization period.
3. Winter fertilization period shall begin November 1 and continue until the end of March. A 16-20-20 commercial fertilizer shall be required.
4. For additional or special applications requested by the City of nutrients (i.e., application of additional nitrogen, iron, calcium or gypsum), the Contractor will be paid extra for the special applications. The City will use the quoted extra labor charges and unit cost submitted with the proposal for reimbursement.
6. The Contractor shall supply to the City a list of dates and approximate times each bid area is scheduled for fertilizer application before the Contractor begins fertilization.
7. All proposed changes in formulation shall be submitted to the City for approval prior to use.
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8. Turf shall be free of moisture at the time of fertilizer application. Application of the fertilizer shall be done in sections, determined by the areas covered by each irrigation system. All areas fertilized shall be thoroughly soaked immediately after the fertilizer is broadcast.
9. The Contractor shall take precautions to contain the fertilizer to planting areas only.
The Contractor shall be responsible for removing all fertilizer stains from concrete caused by his application.
Turf Fertilization Schedule
FREQUENCY
1x
TYPE & SOURCE TIME OF YEAR
15-15-15 Commercial Winter (October 1 — November 1)
Landscaping Fertilization Schedule
FREQUENCY
1x
Trees
TYPE & SOURCE TIME OF YEAR
40-10-10
Slow Release
4-1-1 w/iron or Approved Equal
March or directed by the City
Trees shall be fertilized and aerated by Landscape Maintenance Contractor when directed by Supervisor at the cost of the Contractor in accordance with the National Arborist Association Standard for Fertilizing Shade and Ornamental Trees, National Arborist Association Standards current edition. A three-foot circle of mulch shall be maintained around trees.
Compliance Inspection
Compliance with fertilization specification will be enforced by application inspections, bag counts, and periodic soil analyses by independent soils laboratory.
Failure to comply with the scope of work for fertilization shall result in a performance deduction of $400 per day per incident. Payment for fertilization shall be for actual quantities completed for each maintenance area. Contractor billing for this activity shall detail the specific days fertilization was conducted during that billing period. Payment shall be made based on the unit bid price and actual quantities completed. 35IPage
Irrigation System Maintenance
Unit price for Bid Item #7 shall be inclusive of the following tasks:
General
Contractor is required to provide one dedicated qualified irrigation personnel to coordinate maintenance, repairs, and watering schedules with City's Irrigation Technician. The controlling factor in the performance of water management within the City landscape maintenance area is the application of water to landscape plants at a rate which closely matches the actual needs of the plant material with no runoff.
Irriqation/Operation and Maintenance Scheduled Times
1. Irrigation shall be accomplished in accordance with Contractor -provided schedules. The following irrigation times shall be applied to various types of public facilities.
Parks (Sunday -Thursday) 9:00 PM - 6:00 AM
Manual Irrigation 7:00 AM - 3:00 PM
Failure to adjust irrigation controllers to comply with designated watering windows, Contractor -provided schedules, and weather will result in a performance deficiency deduction. It is the responsibility of the Contractor to turn off all irrigation controllers in advance of inclement weather.
2. Contractor shall monitor the requirements of the plant material, soil conditions, seasonal temperature variations, wind conditions and rainfall, and shall recommend appropriate changes in duration of watering cycles.
3. Special watering required during daytime hours such as after over seeding, fertilization, during periods of extreme dryness or heat or during manual irrigation cycles shall be conducted in accordance with the following criteria:
A. There shall be minimal drift onto private property or roadways caused from the wind.
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4. All damages resulting from under or over watering shall be repaired at the Contractor's expense.
Operation/Repair
1. The entire irrigation system, including all components from connection at meters, shall be maintained in an operational state at all times. This coverage shall include but not be limited to the following: all controllers and remote -control valves; gate valves, ball valves, and backflow devices; main and lateral lines; pumps; sprinkler heads; moisture sensing devices; and all related equipment. Contractor is required to notify the Deputy Director of Community Services or Designee of mainline failures within twelve (12) hours of occurrence.
2. All irrigation systems shall be tested and inspected a minimum of every two weeks Monday through Thursday (excluding Saturday and Sunday) and a written report shall be submitted biweekly in accordance with the schedule submitted at the start of the contract showing the location, day of week, and time of day that each system was tested. Any changes shall be submitted for approval prior to enactment.
Failure to inspect irrigation systems within the required timeframes shall result in a performance deduction.
3. All systems shall be adjusted in order to:
A. Provide adequate coverage of all landscape areas
B. Prevent runoff and/or erosion
C. Prevent watering roadways, facilities such as tennis, basketball or handball courts, walkways, trails, fences, and private property
D. Match precipitation rates
E. Limit evapotranspiration loss using State of California ET area ratings.
F. Limit hazardous conditions such as swampy, muddy, overwatered areas.
G. Contractor will adjust, raise/lower or clean as necessary all sprinkler heads, quick couplers, or valve boxes to continue operation of maximum efficiency and performance.
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H. Sprinkler heads shall be kept clear of overgrowth, which may obstruct maximum operation. Chemical edging around turf heads will not be permitted. Raising heads or lowering grade and reseeding are options to keeping head height in the correct position for maximum effectiveness and will be done so at the expense of the Contractor.
I. Contractor will keep system in adjustment by valve or head adjustment to keep all systems operating at manufacturer's recommended operating pressures. This shall be accomplished by valve throttling and pressure gauging. At all times, the valves should be throttled so as to prevent sprinkler heads from fogging, allowing droplets for effective watering. At any time, Deputy Director of Community Services or Designee may request a coverage test at the expense of the Contractor to evaluate proper settings, timing, usage, or maintenance of system.
4. All system malfunctions, damage, and obstructions shall be recorded, and the City will be notified of needed repairs. The City either conduct the repairs themselves, or instruct the contractor to make the repairs. If the contractor is directed to make repairs, corrective action shall be taken within 48 hours. Repairs discovered on Friday will need to be repaired the following Monday.
5. In addition to bi-weekly testing, all irrigation systems shall be tested and inspected as necessary when damage is suspected, observed, or reported; daily if necessary.
A. Repair malfunctioning controllers, quick couplers, manual or automatic valves and sprinkler heads within twelve (12) hours of receipt of written notice.
B. Correct deficient irrigation systems and equipment as necessary following notification from the Deputy Director of Community Services or Designee or Public Works Landscape Inspector.
The Contractor shall turn off irrigation systems in preparation of periods of rainfall and times when suspension of irrigation is desirable to conserve water while remaining within the guidelines of good horticulturally acceptable maintenance practices.
C. Once the City representative acknowledges the necessity to turn on the water once again, all controllers shall be activated within twenty-four (24) hours.
Irrigation systems that have been off for more than two weeks shall be ran and checked for sticking valves before being turned back on.
6. Adjustment, damage, and repairs shall be divided into the following categories and actions:
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A. Any repairs made by the Contractor will be in accordance with the original details. At no time shall contractor install irrigation heads other than what is on-site at the time of inspection. (i.e.: Rainbird irrigation heads will not be installed where Hunter irrigation heads are the uniform irrigation head.) Failure to comply with this issue will result in a performance deduction issued once every day until mismatched irrigation heads are removed, and the proper heads are installed.
Contractor shall keep an adequate supply of replacement heads on repair vehicle at all times. Contractor shall make repairs immediately using "like" materials to maintain uniformity and to match application rates. Contractor shall replace, at his cost, any irrigation heads installed improperly or heads that do not match existing or "like" heads.
B. All sprinkler heads shall be adjusted to maintain proper coverage. Adjustment shall include, but not be limited to, actual adjustments to heads, cleaning and flushing heads and lines, and removal of obstructions. Costs for adjustment shall be included in costs for operation and maintenance of the irrigation system.
C. Repairs to the system caused by conditions under which the Contractor does not have direct control shall be done by others or paid for by the City. Repairs under this category shall be "extra work" and are as follows:
1) Theft (missing heads)
2) Storm damage (Acts of God)
3) Damage by others
D. Damage and repairs shall be divided as follows:
1) Minor repairs shall include, but not be limited to, all irrigation components from, and including, the valve to lateral line and heads/emitters, replacement of adjusting pins, friction collars, washers, trip assemblies, tubing, and other small parts. The cost for minor repairs shall be included in the costs for operations and maintenance of the irrigation system.
2) Major repairs shall include all items before the automatic control valve including but not limited to backflow devices, pressure regulators, and mainline control wire (except as previously noted). The cost for major repairs, except as noted, will be considered extra services based on the contract labor and unit cost. Major repairs must be preapproved by the Deputy Director of Community Services or Designee.
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E. Repairs to the irrigation system shall be completed within 12 hours after approval by the Deputy Director of Community Services or Designee for major component damage such as broken irrigation mainlines.
F. Contractor shall be responsible for adjusting the height of sprinkler risers necessary to compensate for the growth of plant material. If pop -ups are used, adjust the pop-up height, and do not convert to a riser.
G. Work performed by the Contractor and paid for as extra work will be guaranteed for one year by the Contractor.
H. Until the ground cover plantings are established, care shall be exercised to minimize the silting of walks from soil erosion by the use of proper irrigation programming. The Contractor shall use repeat cycles to eliminate run-off.
I. Contractor shall pay for all excessive utility usage due to failure to repair malfunctions on a timely basis or unauthorized increases in the frequency of irrigation. Costs will be determined from comparisons of usage with historical usage for the same time period. Costs to be deducted from monthly payments will be presented to the Contractor by the City.
J. The Deputy Director of Community Services or Designee will conduct spot inspections to check the accuracy of the Contractor's maintenance reports. If discrepancies are found, the Contractor will have twenty-four (24) hours to correct problems. While the Contractor is correcting problems in unsatisfactory areas, the specified level of service will be maintained in all other aspects of this Contract.
K. The Contractor shall adjust sprinkler heads and valve boxes to the level of the ground surface as necessary or when instructed by the Deputy Director of Community Services or Designee. Broken valve box covers will be replaced when found by the Contractor.
L. Control valves, sprinklers, and direct burial control wires shall be located and repaired by the Contractor.
M. The Contractor shall be responsible for properly removing control clocks needing repair, marking station wires, delivering clocks for repairs to a City - approved repair facility, and reinstalling the control clock with station wires in the original order as found. If repairs encountered will take more than two working days to correct, a temporary controller, supplied by the Contractor, will be installed by the Contractor until the permanent controller can be repaired.
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N. When sprinkler systems are out of service due to the Contractor's neglect, the Contractor shall be required to water by hand or other means in accordance with plant and vegetation needs. This shall not be an extra labor charge.
0. When rain occurs or is in the forecast with some certainty, all sprinkler system controllers shall be turned off by the Contractor's personnel. The Contractor will notify the City before the turn-off process starts and when the turn-off process is completed. The Deputy Director of Community Services or Designee will confer with the Contractor when the sprinkler system controllers are to be turned back on.
P. The Contractor shall be held responsible for damage done to sprinkler heads and valves due to careless operation of vehicles and lawn mowers.
7. Personnel
A. The Contractor shall provide personnel fully trained in all phases of landscape irrigation system operation, maintenance, adjustments, and repair; in all types of components including irrigation controllers, valves, moisture sensing devices, and sprinkler heads; and with all brands and models of irrigation equipment used within the City.
B. The Contractor shall provide personnel knowledgeable of, and proficient in, current water management concepts, with the capability of working with City staff in implementing more advanced water management strategies.
C. The Contractor shall provide personnel capable of verbal and written communication in a professional level of English.
8. Materials
A. All replacement materials are to be with original types and models and replacement valves shall be brass rainbird valves unless the Deputy Director of Community Services or Designee approves a substitute.
B. Contractor shall maintain an adequate inventory of medium to high usage stock items for repair of the irrigation systems.
C. Contractor shall implement repairs in accordance with all effective warranties, and no separate payment shall be made for repairs on equipment covered by warranty.
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D. The cost for all irrigation repairs shall be controlled via the unit bid price for extraordinary irrigation repairs.
E. All materials are to be new and identical to existing materials unless directed otherwise by the Deputy Director of Community Services or Designee.
9. Invoicing
A. Additional irrigation supplies or repairs shall be preapproved by the City's Irrigation Technician.
10. Water Management
A. All systems shall be programmed weekly and/or as needed to maintain healthy plant material and landscape.
B. All program changes shall be recorded as part of the monthly invoicing.
D. The watering schedule will be established and programmed by the Contractor's Irrigation Specialist and approved by the City's Irrigation Technician. Application rates will be based on the amount the planting areas are capable of receiving without excessive run-off. The irrigation system schedule shall be monitored and adjusted accordingly to maintain the efficient use of water being applied.
E. In determining rates of application, soil type, topography, and weather conditions will be taken into consideration. The project sites are equipped with an automatic system that provides for repeat cycles, applying water over shorter periods of time that will allow for proper infiltration and thereby minimize run-off.
F. The irrigation system will be physically inspected a minimum of once per week Monday through Thursday to keep the system operating at an optimum level of efficiency.
G. Particular observation shall be paid to all slope areas which will, by physical nature, provide for greatest potential run-off.
H. Contractor will be responsible for hand watering any areas not provided with an irrigation system.
I. In those areas where a drip/water saver system is used, the Contractor will be required to hose off or wash dust/soot off plant material bi-weekly or more often if required to prevent plant damage.
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J. Contractor will be expected to use minimal amount of water in all areas but maintain healthy plant growth.
K. Where moisture sensing devices are used, continual monitoring will be made to assure units are functioning properly. If malfunction is noted, the Deputy Director of Community Services or Designee will be notified immediately.
L. Automatic controllers will be kept locked at all times.
M. All non -stainless steel controller enclosures must be painted as needed to maintain a good appearance. Color will be determined by the Deputy Director of Community Services or Designee. New enclosures shall be made of stainless steel.
N. Contractor will maintain an active "site schedule" in each controller enclosure.
Any changes made in the field or to the current program will be documented on the site schedule to ensure the most recent, active schedule is represented upon review by Deputy Director of Community Services or Designee.
Scope of work for Ball Field Maintenance
GENERAL:
Contractor is to provide the City with an annual maintenance schedule to include all scheduled maintenance and field closures. Maintenance at Placentia Yorba Linda Unified School District (PYLUSD) joint use facility fields will be done on a strict preapproved schedule and plan as to minimize the impact on school activities and programs.
Work shall be performed Monday — Friday, and in emergency situations after hours and on Saturdays and Sundays. The initial week schedule and any change must be approved by the Deputy Director of Community Services or Designee prior to implementation.
All ball field work missed due to inclement weather or ground conditions from such weather shall be rescheduled and completed the following day. Rescheduled work at PYLUSD joint use facility fields will be done in accordance to the preapproved schedule and plan. The contractor will prep ballfields for inclement weather in advance when possible, and work on ballfields afterwards to expedite acceptable playing conditions.
All ballfield areas shall be kept in a debris free condition at all times. Trash cans on the field will be emptied daily.
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All animal feces or other materials detrimental to human health shall be removed from the site areas daily.
All broken glass and sharp objects shall be removed daily.
SEQUENCE OF WORK:
A. The sequence of work shall be the following:
1. Pitcher's Mound, Home Base and Base Areas
2. Pre -Watering
3. Nail dragging
4. Add and work in infield mix and clay in low spots as needed.
Infield mix and clay will be provided at the cost of Contractor.
5. Add soil and/or infield conditioner (extra/optional)
6. Screening or dragging
7. Finish Watering
PITCHERS MOUND, HOME BASE AND BASE AREAS:
General:
Remove all runners' bases and protect in place the existing base pegs with protective cap.
Rake and remove all debris from pitcher's mound, home base and runner's base areas, and replace all mound covers when finished.
Pitcher's Mound, bullpens, and Home Base Area:
Sweep and remove loose packing clay/mound mix from the landing area and table of the mound or kick out areas at home plate.
Tamp any uneven packing clay/mound mix.
Lightly moisten the clay to ensure the new packing clay/mound mix will bind to the existing clay/mound mix.
Add new packing clay/mound mix at the cost of the contractor to the worked areas.
Tamp and roll newly installed packing clay/mound mix.
Water the entire pitcher's mound and home base area.
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Pitcher mounds and home plate areas should be maintained in good condition at all times and need to be maintained at the Youth League Organization Standards.
Pitcher mounds shall be reformed per Youth League Organization Standards twice per year in August and February.
Runners Base Areas:
Using the flat or back side of a landscape rake pull any displaced brick dust material from sliding and lead-off areas. Level the area to the original grade.
Roll the base area with a water -filled turf roller.
Water the entire base area.
PRE -WATERING:
Prior to watering the Contractor shall remove all debris, grass clippings, rocks, weeds, trash, etc.
Apply water to create a damp skin and control dust during future operations.
The use of the automatic/manual irrigation system or hose and nozzle or both shall be utilized for the purpose.
Special care shall be taken to not muddy the skinned infield during this treatment.
NAIL DRAGGING:
Begin nail dragging after initial watering when the surface has a "haze over" after watering (the top layer of the infield will start to dry slightly, giving the infield mix a hazed look somewhat like wax drying on a car), begin the drag process.
The Contractor shall rotate the direction and rotation of the nail drag process to not repeat any two (2) days in a row. The typical direction shall be circular one day and oblong the next.
The Contractor shall not start or end the nail drag procedure in the same location any two (2) Days in a row.
The Contractor shall nail drag the infields at a depth of 1/4". The Contractor shall specifically use a nail drag designed or made for this work. The Contractor shall not use machine mounted grooming tools as they tend to "rip" the infield instead of "raking" the infield.
45IPage
Every 15 days the Contractor by hand or behind a vehicle drag the nail board across the infield so that a 1/2" thick layer of the top cushion is worked up until "fluffy".
SCREENING/DRAGGING:
Begin mat/screen dragging after initial nail dragging and the top layer has been worked up per.
The Contractor shall rotate the direction and rotation of the mat/screen drag process to not repeat any two (2) days in a row. The typical direction shall be circular (9'-10') one day and oblong the next moving across the skinned/brick dust infield.
The Contractor shall take extra care to stay a minimum of 6" from all brick dust and turf transition areas during the mat/screen procedure. This will prevent materials from building up in the turf edges and creating a "lip".
The Contractor shall not start or end the mat/screen drag procedure in the same location any two (2) days in a row.
The Contractor shall place and remove the mat/screen on/from the brick dust area. Do not run the mat/screen over the turf. This will eliminate buildup of dirt in the turf The Contractor shall spread the small pile of brick dust after removal of the mat/screen with a rake to avoid buildup of brick dust and provide a finished look.
The Contractor shall specifically use a mat/screen drag designed or made for this work.
EDGE TREATMENT:
Begin edge treatments after mat/screening has been completed.
The Contractor shall take extra care to keep the skinned brick dust and turf transition areas from creating a "lip".
Broom Method
The Contractor shall use a stiff bristled street broom or rake to sweep and remove at all skinned brick dust and turf transition areas all loose materials lying on the turf back onto the skinned surface.
Hose Method
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The Contractor shall use a water hose and nozzle quarterly to wash and remove at all skinned brick dust and turf transition areas all loose materials lying on the turf back onto the skinned surface.
All outfield, infield, wing, and base path turf areas shall be edged to as needed to maintain a clean uniformed look.
FINISH WATERING:
Weather and time of day permitting, apply heavy water to create a soaked skin, but not puddling. The amount of watering should be approximately twice the amount of the pre - watering.
The use of the automatic/manual irrigation system or hose and nozzle or both shall be utilized for the purpose.
The infield turf shall be additionally hand watered whenever necessary.
Special care shall be taken to not puddle the skinned infield during this treatment.
WET CONDITIONS MAINTENANCE:
After periods of inclement weather or irrigation system failure, the contractor shall provide operations to expedite the drying and use of the skinned/brick dust infield. Turface Pro League Elite Natural shall be used whenever possible for drying purposes. Quick dry can be used sparingly with the approval of the Deputy Director of Community Services or Designee.
LASER LEVELING OF INFIELDS:
Laser leveling of all infields will be done every other year on the second of the contract in January or July and scheduled in advance on the yearly maintenance calendar. An appropriate amount of Ultra Blend Pro Infield Mix or approved equivalent will be added if needed. The infields will be ripped, laser leveled, and compacted. New base anchors, pitching rubbers, and home plates will be provided by the City and installed by the contractor. The fields will be maintained by regular maintenance with materials provided at the cost of the contractor, so that string leveling can be used during in between years when laser leveling is not performed. If infields are in good enough condition string leveling can be performed as approved by the Deputy Director of Community Services or Designee instead of laser leveling, and billing will reflect the reduction in work.
MOWING:
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All turf areas shall be mowed once per week. Exact dates shall be set on the annual calendar to provide 48 mows per year. Mowing shall be done in such a manner as to minimize the leaving of grass clippings and piles.
All infields, wing areas, and behind home plates must be mowed with a walk -behind mower with a catch.
Additional mowings can be performed at the direction of the Deputy Director of Community Services or Designee.
GUARANTEE AND/OR REPLACEMENT POLICY
The contractor has the ultimate responsibility to ensure that all landscaping, turf grass, and sports fields are maintained in healthy, aesthetically pleasing, and safe conditions.
All new plant material and irrigation installations shall be guaranteed for a period of one calendar year except due to "Acts of God", i.e., damage or death of plant material due to wind, storm, vandalism, theft, or other willful acts over which the maintenance contractor has no control. Existing plants and turf grass shall be replaced by the Contractor at the Contractor's expense if it is determined by the Deputy Director of Community Services or Designee that they died due to the Contractor's negligence. All existing plant material that dies as a result of contractor negligence shall be replaced at the Contractor's expense. All irrigation system components that fail or break as a result of contractor negligence shall be replaced by the contractor at his expense.
GENERAL PROVISIONS
Minimum Staffing Requirements
Contractor shall provide adequate staffing levels to service this contract to ensure maintenance activities are completed according to the schedule intervals required herein.
If the contractor falls behind schedule additional staff will be required at the contractor's expense to ensure schedules are adhered to. The City requires that the contractor provide one full-time (1) irrigator. The irrigator may not be used to provide routine landscape maintenance services at any time.
Completion of Extra Work
Contractor must utilize separate crews to provide all extra work activities. Contractor may not use regular maintenance crews for extras. Regularly scheduled maintenance work shall be completed in conjunction with extra work and cannot be postponed in order to complete extra work. Failure to comply with this requirement shall result in a $400 performance deficiency deduction. The billing for extra work performed will be billed on a separate invoice. This invoice will be broken down in detail to show the location of the work, description of the work, the cost of parts, the amount of personnel, and the cost of 48IPagL
personnel. The charges will match the list of pricing that is provided by the Contractor in their initial bid whenever possible. Documentation photos of extra work need to be taken and stored by the Contractor and can be requested at any time by the Deputy Director of Community Services or Designee. In the event that documentation photos cannot be produced the payment for the extra work can be denied by the Deputy Director of Community Services or Designee.
Sand Court Areas
A. These areas shall include tot lots, play areas, volleyball courts, etc.
B. All areas shall be maintained weed free on a daily basis.
C. By the 10th of each month, all sand areas shall be rototilled to the maximum depth that will allow complete loosening of the sand but will not cause lower base materials to be mixed in with the sand. After rototilling, all areas shall be raked level.
D. Sand shall be replenished as necessary at the expense of the contractor to maintain optimum level in each area, generally six (6) inches below the top of the concrete curbing but dependent upon play equipment footing and final level shall be determined by the Deputy Director of Community Services or Designee for each area. Replacement sand shall be at least equivalent to #25 sieve Silica sand (standard designation of rock product suppliers to denote a type and cleanliness of sand) or the same as existing sand. The Deputy Director of Community Services or Designee will make final determination. A maximum of 11" below slides shall be kept to comply with the Consumer Product Safety Guidelines and National Playground Safety Institute (NPSI) for Playgrounds.
Equipment footings and final level shall follow NPSI requirements and approved by the Deputy Director of Community Services or Designee.
E. All sand areas shall be raked level and free of any foreign debris on a weekly basis. Sidewalks adjacent to tot lots shall be swept daily, as required.
F. If at any time, due to inclement weather or other causes, the sand court areas become flooded and there is standing water, it will be the Contractor's responsibility to remove water immediately.
Engineered Wood Fiber/ Playground Chips
A. Rototill all Engineered Wood Fiber areas quarterly or when instructed by the Deputy Director of Community Services or Designee. Wood fiber shall be replenished as necessary at the expense of the contractor to maintain optimum 49IPage
levels as required by NPSI requirements. Replacement wood fiber must be weed -free and certified for playground use as approved by the Deputy Director of Community Services or Designee.
B. All areas should be kept weed free on a weekly basis.
C. All areas should be kept trash and debris free on a daily basis.
D. If at any time, due to inclement weather or other causes, the Engineered Wood fiber areas become flooded and there is standing water, it will be the contractor's responsibility to remove water immediately.
E. No foreign debris (sand, soil, etc.) should be allowed to mix with engineered wood fiber surfacing.
Rubberized Surface Areas
A. All areas shall be maintained weed -free on a daily basis.
B. All areas shall be kept trash and debris -free on a daily basis.
C. All areas shall be cleaned weekly. Method of cleaning to be determined by the Deputy Director of Community Services or Designee. (i.e.: water, broom, gas blower, pressure washer, etc.) Any damage to rubber playground surfaces must be reported to the Senior Landscape Inspector immediately.
Hard Surface Areas
A. These areas shall include concrete sidewalks, tennis courts, handball courts, basketball courts, bicycle trails, A.C. walkways, etc.
B. All areas shall be swept weekly to remove all deposits of silt and/or sand.
Hazardous materials and substances will be removed immediately.
C. All areas shall be inspected daily and maintained in a neat, clean, and safe condition at all times.
D. Cracks and crevices shall be kept free of weeds at all times.
E. Once a week all areas shall be thoroughly cleaned by sweeping, blowing or pressure washing as needed.
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F. Special emphasis shall be placed on chemical edging along these asphalt trails to prevent damage by vegetation. All such damage shall be repaired at the Contractor's expense.
General Facility Operations
A. All drinking fountains shall be kept clean and operational at all times.
B. All leaves, paper, and debris shall be removed from the landscaped areas and disposed of off-site daily.
C. All barbecue grills shall be emptied of all ashes at the beginning and ending of the regular work week.
D. At no time will Contractor be allowed to blow grass cuttings/debris into public streets or gutters without being swept or vacuumed clean. Debris generated from adjacent maintained landscape areas shall be the responsibility of the Contractor to remove, (i.e.: sidewalks, streets, gutters).
General Provisions
A. ASSIGNMENT: Vendor may not assign, transfer, delegate, or subcontract any right, obligation, performance herein without the prior written consent of the Deputy Director of Community Services or Designee, and any such assignment, transfer, delegation, or subcontract without the Deputy Director of Community Services or Designee's prior written consent shall be considered null and void.
B. BID EXPENSES: The City shall not be liable for any expenses incurred by potential vendor(s) in the preparation of submission of their bids. Pre -contractual expenses are not to be included in the vendor's Pricing Sheet. Pre -contractual expenses are defined as, including but not limited to, expenses uncured by Bidder in:
1. Preparing its bid in response to this Notice Inviting Bid;
2. Submitting that bid to the City;
3. Negotiating with the City any matter related to the bid; and,
4. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the Contract.
C. BUSINESS LICENSE: The City requires any person, including but not limited to, an individual, corporation, or sole proprietor who wishes to conduct any business within the City of Placentia must secure a City of Placentia business license upon award of the resulting contract. The awarded party shall maintain a current 51 'Page
business license throughout the term of the resulting contract. The procedure to obtain a City of Placentia business license is available on the City's website:
https://www.placentia.orq/412/Business-Licenses .
D. COMPLIANCE WITH LAWS: Vendor shall, at its sole expense, comply with all applicable technical bulletins, trade, federal, state, and local laws, ordinances, rules and regulations, including, but not limited to laws applicable to the subject matter hereof at the time services are provided to and accepted by the City. Vendor shall comply with all applicable federal, state, and local safety requirements.
E. DEFAULT: In case of default by the Vendor of any of the conditions of this bid or contract resulting from this bid, the Vendor agrees that the City may procure the articles or services from other sources and may deduct from the unpaid balance due the Vendor, or collect against the bond or surety, or may invoice the Vendor for excess costs so paid plus reasonable administrative costs. Prices paid by the City shall be considered the prevailing market price at the time such purchase is made.
F. DELIVERY: Time of delivery of goods or services is of the essence. City reserves the right to refuse any goods or services and to cancel all or any part of the goods not confirming to applicable specifications, drawings, samples, or descriptions or services that do not confirm to specifications included herein. Acceptance of any part of the order for goods shall not bind the City to accept future shipments not deprive it of the right to return goods already accepted at the Vendor's expense.
Over shipments and under shipments of goods shall be only as agreed to in writing by the City. Delivery shall not be deemed to be complete until all good or services have actually been received and accepted in writing by City. No minimum delivery amount shall be accepted by the City.
All goods shall be shipped F.O.B. destination designed by the City. The vendor assumes full responsibility for packing, crating, marking transportation, and liability for loss and/or damage. All transportation charges to be prepaid by the Vendor.
G. FORCE MAJEURE: If execution of this contract shall be delayed or suspended, and if such failure arises out of causes beyond the control of and without fault or negligence of the bidder, the bidder shall notify the City in writing within twenty- four (24) hours of such delay.
H. GENERAL GUARANTEE: The Vendor guarantees that a) Vendor owns all rights, title and interest in the products and services and has the legal authority to sell, license or otherwise transfer the right to use to the City; b) the products and services are free from defects in material and workmanship for a minimum period of one (1) year from the date of acceptance by the City, unless otherwise stated 521Page
as part of the bid; and c) Vendor shall repair or replace all such defective goods F.O.B. destination.
I. INDEMNIFICATION: The Vendor guarantees and agrees to indemnify, defend and hold harmless the City against any or all loss, liability damages, demands, claims or costs alleged by third parties arising out of Vendor's performance. This includes defective material and products, faulty work performance, negligent or unlawful acts, and noncompliance with any applicable local, state or federal codes, ordinances, orders or statues including, but not limited to, the Occupational Safety and Health Act (OSHA) and the California Industrial Safety Act. This guarantee is in addition to and not intended as a limitation on any other warranty, expressed or implied.
J. INDEPENDENT CONTRACTOR: The Agreement between the City and Vendor is not intended and shall not be construed to create the relationship of principal agent, servant, employee, partnership, joint venture, or other association, as between the City and Vendor. The Vendor understands and agrees that all persons furnishing services to the City pursuant to the Contract are, for purposes of worker's compensation, employees solely of Vendor and not of the City. The Vendor shall bear sole liability for furnishing worker's compensation benefits to any person for injuries arising from or connected with services provided to the City hereunder.
K. INSPECTION: City shall be under no obligation to unpack or inspect the products and/or service. The Vendor shall be responsible for the consequences of negligent manufacture and packing, and for the consequences of negligent handling prior to point where City assumes ownership. The expense of subsequent tests due to failure of goods first offered will be charged against the Vendor.
L. INSURANCE: Prior to undertaking performance of work under this Contract, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described in Exhibit E.
M. PUBLIC AGENCIES: Public agencies, as defined by California Government Code section 6500, may choose to use the terms of this Contract or "piggyback", subject to Contractor's acceptance. The City is not liable or responsible for any obligations related to a subsequent contract between Contractor and another public agency.
N. SUBCONTRACTING: No performance of this contract or any portion thereof may be assigned or subcontracted by Contractor without the express written consent of the City. Any attempt by the Contractor to assign or subcontract any performance of the terms of this contract without said consent shall be null and void and shall constitute a default under this contract.
53IPage
In the event of such a default, the City may immediately terminate this contract. In the event the City consents to assignment or subcontracting, each term and condition of this contract shall be binding on the assigns, successors or administrators of the respective parties.
In the event the City consents to subcontracting, the Contractor shall include in all subcontracts the following provisions: "This contract is a subcontract under the terms of a prime contract with the City of Placentia. All provisions of that prime contract shall apply to this subcontract."
The Contractor and all subcontractors must obtain and maintain in effect a valid City of Placentia Business License prior to commencement of work, and during the entire time that work is being performed under the contract. All permits and licenses necessary to the performance of this project shall be secured by the Contractor at the Contractors own expense. The Contractor shall pay all taxes properly assessed against any equipment or property used or required in connection with the performance of security services.
Contractor shall indemnify, defend, and hold harmless the City and its employees and agents from any and all liability arising or resulting form the employment of any subcontractors and their employees in the same manner as for Contractor's own employees.
O. TERMINATION: The City reserves the right to terminate the order or delay delivery or acceptance of any products and/or services ordered resulting from this bid without penalty. Upon receipt of any written notice of termination from City, Contractor shall immediately cease all services hereunder expect such as may be specifically approved.
P. DIR REGISTRATION: This project is a public work and subject to the following:
No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract or public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contractors are further cautioned that certified payrolls shall be submitted electronically directly to the Department of Industrial Relations.
Q. PREVAILING WAGE: The Director of the Department of Industrial Relations of the State of California has ascertained the prevailing rate of per diem wages in dollars, 54IPagL
based on a working day of eight hours, for each craft or type of worker or mechanic needed to execute any construction or maintenance contract, which may be awarded by Public Works. The current prevailing wage rates as adopted by the Director of the Department of Industrial Relations are incorporated herein by reference and may be accessed at http://www.dir.ca.gov/ (General Prevailing Wage determination made by the Director of Industrial Relations/ Pursuant to California Labor Code Part 7, Chapter 1 Article 2, Section 1770, 1773, and 1773.1) Contractor is required to pay the prevailing wage rate referred to above and is responsible for selecting the craft/classification of workers which will be required to perform this service in accordance with the Contractor's method of performing the work. Pursuant to Section 1175 of the Labor Code (State of California) Contractor shall forfeit $50 for each calendar day, or portion thereof, for each worker paid less than the stipulated prevailing wage rates for any public work done under this Contract or by any subcontractor.
1. Prevailing Wage Compliance and Monitoring:
Contractor is aware of the requirements of the California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et, seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirement on "public works" and "maintenance" projects. Since the services are being performed as park of an application "public works" or "maintenance" project, as defined by Prevailing Wage Laws and since the total compensation is $1,000 or more, Contract agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement/Contract. Contact shall make copies of the prevailing rates of per diem wages in effect at the commencement of this Agreement/Contact. Contact shall made copies of the prevailing rates of per diem wages of each craft, classification or type of worker needed to execute the Services available to interested parties upon request and shall post copies at the Contractor's principal place of business and at the job site. Contract shall defend, indemnify and hold harmless from any claim or liability arising our of any failure or alleged failure to comply with the Prevailing Wage Laws.
R. TIME FOR COMPLETION OF WORK AND LIQUIDATED DAMAGES: Contractor shall complete work specified herein within the agreed Schedule of Performance per the Agreement after the commencement date stated in the Notice to Proceed.
The City will assess liquidated damages at the rate of $500 per calendar day that the Contractor exceeds the specified date of completion.
ATTACHMENT A
551Page,
BIDDER'S STATEMENT AND COMPANY INFORMATION
BIDDER'S INFORMATION
56IPage
BIDDER certifies that the following information is true and correct:
Bidder Name
Business Address
City,
( )
Telephone Number
Contractor Name
State Zip
Contractor's DIR Public Works Registration Number
State Contractor's License No. and Class
Original Date Issued
Expiration Date
The work site was inspected by of our office on
20 The following are persons, firms, and corporations having a principal interest in this proposal:
57IPage
The undersigned is prepared to satisfy the Council of the City of PLACENTIA of its ability, financially or otherwise, to perform the contract for the proposed work and improvements in accordance with the plans and specifications set forth.
Company Name
Signature of Bidder
Printed or Typed Signature
Subscribed and sworn to before me this day of
, 20
Listed below are the names, address and telephone numbers for three public agencies for which the bidder has performed similar work within the past two years:
1. 2.
Name and Address of Public Agency
Name and Telephone No. of Project Manager:
Contract Amount
Type of Work Date Completed
Name and Address of Public Agency
Name and Telephone No. of Project Manager:
581Page
3. Contract Amount
Type of Work Date Completed
Name and Address of Public Agency
Name and Telephone No. of Project Manager:
Contract Amount
59IPage
Type of Work Date Completed
ATTACHMENT B
SAMPLE CONTRACT AGREEMENT
(SEE ATTACHMENT)
EXHIBIT 1
SCOPE OF WORK AND COST BREAKDOWN
601Page
(SEE ATTACHMENT)
EXHIBIT 2
61 Page
INSURANCE REQUIREMENTS
(SEE ATTACHMENT)
621Page
BrightView Ir
Maintenance Services for
City of Placentia
Parks and Ballfields
City of Placentia
City of Placentia
401 E Chapman Ave
Placentia CA, 92870
PLACENTIA
al4 £Mita{a S�Lr
BrightView
May 31, 2024
City of Placentia
Madelinne Villapando, Management Analyst
401 E Chapman Ave
Placentia CA, 92870
RE: MAINTENANCE SERVICES FOR CITY OF PLACENTIA PARKS AND BALLFIELDS Dear Madelinne,
BrightView is pleased to submit a proposal for Maintenance Services for City of Placentia Parks and Ballfields.
With specific expertise and knowledge that comes from being the Official Field Consultant for Major League Baseball, BrightView is committed to manage your landscape in a safe, proactive, and cost-effective manner that reinforces our commitment to the City of Placentia and its residents. The enclosed proposal was developed in response to your Request for Proposal and will demonstrate how our experienced and skilled team will achieve your landscape goals and keep the City of Placentia's sites always looking their best.
Safe Work Environment - The safety and wellbeing of the general public, visitors, district employees, and our employees is of paramount importance to our operation.
Accountable for High Quality Work — Your dedicated Account Manager completes an area specific checklist and quality evaluation form on a regular basis and reviews it with our crew members prior to the service day to assure we complete the scope of work and exceed your expectations. We utilize our Quality Site Assessment (QSA) tool to help keep you informed about your landscape.
Consistently Employ Best -Practices — We will create area specific maintenance schedules that comply with the Request for Proposal document and specifications for the City to ensure that every task gets completed on schedule and no details are overlooked.
As an experienced partner delivering both local expertise and national resources, we understand how a well- maintained landscape attracts people, adds to your property value and contributes to your success. When you partner with BrightView, you will have a team of local professionals dedicated to this careful stewardship of your landscape and its enduring beauty and value.
Thank you for this opportunity to submit this proposal. Feel free to contact me at (951) 406-5904 or by email at [email protected] with any questions.
Sincerely,
David Moo
Business Development Executive
BrightView Landscape Services 2
BrightView
What's Inside
I. Cover Page Page 1
II. Cover Letter Page 2
III. Table of Contents Page 3
BrightView Experience & Expertise Page 4
BrightView Licenses and Certifications Page 5
VI. BrightView Labor Plan Page 6
VII. BrightView Start Up Plan Page 7-8
VIII. Quality Control: Communication & Reporting Page 9-12 IX. BrightView Capabilities Page 13-14
X. BrightView Key Personnel Page 15
XI. BrightView Training Page 16
XII. Proposal Documents Page 17-20
BrightView Landscape Services 3
BrightView
RRIGHTVIEW EXPERIENCE & EXPERTISE /
BrightView Landscape Services has over 140 years of industry experience between both legacy organizations (Brickman Group & ValleyCrest). Enhancing the American landscape since 1939, BrightView Landscape Services maintains long-term relationships with its clients by offering the highest quality landscape management services at competitive rates. This formula has enabled BrightView to grow from small family-owned businesses to a recognized national industry leader.
Our services include landscape maintenance, landscape architecture and installation, irrigation and arborist services, forest management, sports turf care and snow management. BrightView's experienced, local teams ensure that your assets are more than simply maintained - they are enhanced to achieve maximum appeal and benefit. With 270 branch offices in 43 states, and our Local Branch in Anaheim, BrightView's structure ensures quality and service are delivered by a local, well-trained and professional staff.
Official Field
Consultant for
Major League Baseball
2023
Lawn and
Landscapes
Top 100 Companies
BrightView
Ranked #1 J
BrightView serves many municipalities, Fortune 500 corporate headquarters, research & development centers, office parks, college campuses and other large, prestigious properties, but our pride and joy is in ball fields.
BrightView is the Official Field Consultant for Major League Baseball. Our teams specialize in the knowledge and expertise to keep ball fields looking their best, provide optimal performance, and ensure player and spectator safety. When it comes to ball fields, no one does it better than BrightView.
Our professionals draw on vast experiences from around the country to ensure that we provide beautiful, safe, and enjoyable fields for athletes and spectators of all ages. Mowing techniques, maintenance of mound and plate areas, proper raking and dragging techniques, drying an infield skin, maintaining grass edges, and preparing/watering infield skin before a game are all areas that we excel in.
BrightView Landscape Services 4
BrightView
BRIGHTVIEW LICENSES & CERTIFICATIONS
State of California
Department of Industrial Relations
Contractor Information
Legal Entity Name
BRIGHTVIEW LANDSCAPE SERVICES, INC.
Legal Entity Type
Corporation
Status
Active
Registration Number
10000053M
Registration effective date
07/01/23
Registration expiration date
06/30/24
Mailing Address
27001 Agoura Rd Ste 350 CALABASAS 91301 CA United States of America Physical Address
27001 Agoura Rd Ste 358 CALABASAS 91301 CA United States of America Email Address
[email protected]
Trade Name/DBA
License Number (s)
CSLB:266211
CSLB:266211
Registration History
Effective Date Expiration Date
06/17/18
06/14/17
06/30/19
06/30/18
06/08/16
06/30/17
06/22/15
06/30/16
01/13/15
06/30/15
07/01/19
06/30/20
07/01/20
06/30/21
07/01/21
06/30/22
07/01/22
07/01/23
06/30/23
06/30/24
CONTRACTORS
1C 3 STATE LICENSE BOARD
ACTIVE LICENSE
_,.....266211 coRP
,._..r BRIGHTVIEW LANDSCAPE
SERVICES INC t]BA BRIGHTVIEW
LANDSCAPE SERVICES
C27
o..03/31/2026 www_cslb.ca.gov
BrightView Landscape Services 5
BrightView
BRIGHTVIEW LABOR PLAN
There will be 8 employees dedicated to meet the landscape needs of the City of Placentia. There will be 4 Landscape Professionals, 1 Irrigator, 1 Spray Technician, 1 Production Manager, and 1 Account Manager. 1) Mow Crew—The Mow Crew will consist of 2 landscape professionals to handle the all the landscape turf maintenance of the City of Placentia. This crew will handle all mowing and edging of turf as well as all overseeding, renovation, aeration, and dethatching. 2) Detail Crew — The Detail Crew will consist of 2 landscape professionals that will handle all traffic control, trash control, tree and shrub care, insects and disease control, fertilization, ground cover control, watering, weed abatement, and hand -pruning.
3) Irrigation Crew — There will be 1 full-time irrigation technician to handle all the irrigation needs of the contract. Aligned with the goal of actively pursuing water conservation, this irrigation technician will handle all irrigation system checks as outlined in the scope of the RFP. 4) Spray Crew —There will be 1 spray technician to handle all the weed and pest control needs of the contract. This licensed spray technician will safely and effectively use herbicides, pesticides, and fertilizers to care for the landscape.
5) Dedicated Production Manager — The Production Manager will be thoroughly familiar with and able to perform all aspects of the landscape maintenance. The Production Manager will oversee all crew leaders to ensure safety and quality to ensure all BrightView production standards are met. 6) Dedicated Account Manager - BrightView will provide one dedicated Account Manager as the liaison between the City of Placentia and BrightView who is ultimately responsible for customer satisfaction.
Your Account Manager will be responsible for caring for the landscape maintenance for the City of Placentia. Your Account Manager will be responsible for ensuring that every facet of the scope of work is adhered to safely and in excellence.
BrightView Landscape Services
BrightView
BRIGHTVIEW START UP PLAN
BrightView's transition process is a documented action plan that involves both senior and site management by the customer and BrightView. This process starts out with the overall vision and goals of the partnership.
Implementation plans with specific details and schedules are developed. Timely meetings to review progress are scheduled for both individual sites and overall teams to ensure success.
Job start -Up Needs Evaluation:
• Initial job site walk-through is done prior to job start-up to determine specific site -related needs of the customer. Site-specific issues are discussed. A site walk-through is then performed asking more site- specific questions, which clarify the customer needs.
• Specific goals set for upcoming year
• Daily, weekly, monthly communication process finalized Goals of Initial Site Meeting:
• Establish a weekly communication process (meetings, reports, etc.) • Clearly establish expectations using contract specifications and current knowledge of site management
• Present schedule of operations in Gantt format
• Identify ALL special situations, issues, areas & processes • Clearly establish a base safety process and site-specific processes • Document a process for out -of -scope work (P.O., sign -off, billing) • Share emergency call process
• Set short-term improvement goals
• Benchmark existing site status, conditions, and opportunities for improvements
BrightView Landscape Services 7
BrightView
• At our initial kick-off meeting we will confirm communication protocols, review the contract and scope of work along with a timeline on completion of key site initiatives. Moreover, we review our safety protocols, our QSA process and scheduling, and discuss pre -approval thresholds on emergency spending. Here's what to expect in the first 6 months with BrightView at our 30-, 60-, 90-, and 180 -day milestones:
•
•
•
180
• Monthly Review: Client, Account Manager, and Branch Manager • Review agreed upon first month expectations, progress on key initiatives, and lessons learned
• Implement course corrections as may be needed
• Perform site QSA with client
• Confirm site maintenance plan (key site initiatives) for next 30 days • Monthly Review: Client, Account Manager, and Branch Manager • Confirm scope alignment & expectations are being exceeded • Review details on QSA and any carryover items
• Check progress and/or completion of key site initiatives • Client Survey touch point
• Business Review: Client, Account Manager, and Branch Manager • Review 90 Day Follow-up Partnership Transition Guide
• Review details on QSA and any carryover items
• Check progress and/or completion of key site initiatives • Business Review: Client, Account Manager, and Branch Manager • Confirmation of team exceeding expectations, developing partnership • Review details on QSA and any carryover items
• Review/Update Client Partnership Plan for following season BrightView Landscape Services 8
BrightView
QUALITY CONTROL: COMMUNICATION & REPORTING
To ensure a successful partnership, effective communication is one of our top priorities. We believe strongly in being proactive in our communication and have designed several forms and checklists our customers find valuable for staying apprised of their landscape status and maintenance activity.
Additionally, we are equipped to respond quickly to new and unexpected needs as they arise.
• Inspect sites weekly during all seasons
• Report our maintenance activities in compliance with
RFP
• Provide digital photos to verify technical issues,
damage, and plant and tree health
• You have 24/7 access to your Account Manager by
telephone and email. All issues that arise will be
treated with a sense of urgency and addressed with
due diligence.
• Emergencies that occur outside of regular business
hours will be dealt with depending on the severity of
the situation. You can expect a response and proposed
solutions to after hour's emergencies within two hours
or less.
• We judge our success by the complete satisfaction of
our customers. We continually collect feedback
through a comprehensive customer satisfaction
program. We use the valuable insight gained through
our survey program to determine system
improvements and guide the content of our employee
training program.
• Every customer we partner with has the opportunity to formally evaluate our work product, service and
relationship at least once a year through our Client
Satisfaction Survey via a third -party vendor. Your
feedback is important to us. We pay attention to the
survey results and follow-up with a summary of each
one to learn how we can improve.
BrightView Landscape Services
Quality Site Assessment
Prepared for City Of Piacentia
General Information
NEXT qsn DATE
[LENT ATTENDEES,
Friday Alay 31. 2024
Lean Vrtort
Customer Focus Areas
7 Seven
Slantla,15 al
Eaceuence
Quality you can count on.
Neatly RumlT s Webs
QUALITY SITE ASSESSMENT
City Of Placentia
Maintenance Items
BrightView
n Grass is getting
renovated today.
© Go for activity en field
number seven will get
with the service and have
them get these gophers
out
© Hedges around the
service yard is trimmed
and looking nice
tiAll the bushes are
coming
down and
ming back nicely
9 BrightView
QSA REPORTS
• To ensure a successful partnership, effective communication is one of our top priorities. We found the best way to keep our customers highly satisfied is to make sure we understand your current needs and priorities. We will provide proactive communication on a monthly basis that includes images, pricing and recommendations that will give you a full view of your landscape.
We employ a range of tools and reports including the Quality Site Assessment (pictured), Activity Reports and many more.
QUALITY SITE ASSESSMENT
City Of Placentia
Completed Items
BrightView'
Brazilian Peppertree
needs Io be lifted up
hanging too low
© Front entrance daykllies
getting big. Covering the
sign. Will cut them down
next month when we
renovate the park
© Pepper trees need to be
lifted. hanging too low
O Roses were the Edison
truck that was stolen and
ran over them. Seems to
be coming back Io life.
We wi31 monitor them i1
not we will see about
replacement
QUALITY SITE ASSESSMENT
-;ity Of Placentia
Completed Items
0 BrightView
© Checking the holspols
and the turf getting ready
for the renovation
13 Few more holspols also
get them ready for the
renovation
▪ Variegated Be13is looking
good
0 City staff or user group.
removing trash bags
from the cans which leak
onto the concrete
Reporting and Analytics
• Review of monthly inspections
• Address outstanding concerns and
review accomplishments
• Robust financial visibility and
strategic guidance
• Enable benchmarking and leverage
best practices
BrightView Landscape Services 10
BrightView
SAFETY F I RST
BrightView is the landscape partner who believes safety is much more than the gear we wear – it's woven into the fabric of our company.
In the landscape industry, the average OSHA Recordable Incident Rate is 4.20. At BrightView, our number is consistently well below; in fact, last year our rate was 1.9. We're sharing this because we believe that when it comes to safety, there's no reason to be shy.
Train, Check & Reinforce
Team members undergo extensive vetting and
E_VeIhhi F
training before they serve you, including E -Verify, initial and 1 ongoing driving record checks and drug and alcohol
screenings. New hires undergo our safety orientation and must receive certification for every piece of power equipment they'll use. We also utilize a buddy system for new hires, pairing them with more tenured team members who help them learn the ropes.
However, our focus on safety doesn't end there. Crews participate in weekly safety meetings, which review how to avoid hazards relevant to the current season. Our management teams also participate in a weekly safety call, where they review any opportunities for improvement and strategize how to address them. Finally, we conduct periodic jobsite inspections to ensure safety best practices are always in use at your facility.
But it's not all work and no play. We believe safety should be celebrated. That's why we've created a reward system for safety compliance and make recognition of those who have exhibited good safety behaviors a key part of our morning pre -dispatch routine.
Before We Arrive
Our safety preparations begin well
before we set foot on your property.
Teams begin the day with "Stretch and
Flex"—a time for everyone to stretch
together to prevent soft tissue injuries,
review safety practices, and discuss any
potential hazards. Before leaving the
yard, we inspect our personal
protective equipment (which we require
BrightView crews begin their day with Stretch -n -Flex. and provide), supplies, and ensure an ample supply of water to keep the team well hydrated. Finally, we inspect our trucks and trailers to ensure they're roadworthy and compliant with regulatory agencies. These daily inspections help us remedy and identify any deficiencies that could cause harm to our teams or the public.
BrightView Landscape Services
11 BrightView
On Your Property
We're easy to spot, but that's intentional. Our attire is designed to make it easy to identify who is part our crew and enhance visibility for your safety and ours. In addition to our company -issued PPE, our crews are fully uniformed in seasonally appropriate gear, which always includes name badges and safety vests. Our vehicles are logoed and feature our distinctive livery, while cones are used to mark safety zones.
However, what's not visible is one of the features we're most proud of: our Stop Work Authority. The Stop Work Authority empowers every team member to take safety into their own hands. Crew members are encouraged to stop a job if they personally feel unsafe, or witness something that could put a teammate or the public in peril.
Continuous Improvement
BrightView focuses on safety throughout everything we do.
Though our OSHA incident rate is significantly better than the industry average, there are always opportunities to improve. Hazards, near misses, and concerns are always submitted to our Branch Safety Leaders for review and correction, if needed. In the event of an injury, a root cause analysis is conducted to ensure future incidences are prevented.
We're proud of our safety program, but that's not the only reason we're sharing these details. We're providing this information because we believe it should be readily available to you, to aid in your selection process. The patients who entrust you with their care have confidence they'll be in good hands. We want you to have that same confidence in us.
Additional Safety Measures Include
• New Hire Safety Orientation
• New Hires Wear Orange Vests for Better Oversight
• Extensive Driver Safety Certification Program
• Certification Required to Use All Power Equipment
• Take 2 -Two Inspection at Each Job Every Day
• Mandatory Weekly Field Crew Safety Meetings
• Reward System for Safety Compliance
• Weekly Management Safety Calls
• Certified in Traffic Control
BrightView Landscape Services
12 BrightView
RRIGHTVIEW CAPABILITIES
Our people create and maintain the best landscapes on Earth.
We judge our success by the complete satisfaction of our customers.
Every member of your landscape team will strive to earn your trust and loyalty through a proactive relationship in which we consistently perform work of the highest quality with unparalleled responsiveness.
Our ability to offer industry leading standards to our customers is attributed to our quality assurance and continuous improvement programs we have developed over our history.
4111
Our Mission
To create customer value
through engaged local teams,
providing industry-leading
landscape services.
DESIGN DEVELOP
Forward -thinking, constructible design that Seamless project delivery that meets your considers future operating costs.
goals, on-time and on -budget.
Landscape Architecture & Planning
Design Build
Program Management
ENHANCE
to take care of you
and all your landscape
needs
Planting
Hardscaping
Pools & Water Features
Thoughtful improvements to enrich
your landscape's appearance and
sustainability.
Enhancements
Sustainability
Water Management
MAINTAIN
Consistent service delivery and proactive
solutions that keep your property at its best,
now and in the future.
Landscape & Tree Care
Snow & Ice
Exterior Maintenance
BrightView Landscape Services 13
BrightView
BrightView team members participate in strict quality standards and continuous improvement training to ensure the service you receive is impeccable, efficient, and always excellent.
BrightView Standards of Excellence
Our proprietary Standards of Excellence promote best practices among the most common areas of landscape maintenance, enabling us to develop a cohesive, consistent strategy for your property. With a shared commitment and a focus on these standards, we will improve the quality of your landscape maintenance.
Our Standards of Excellence include:
• Site Cleanliness
• Weed Free
• Green Turf
• Crisp Edge Beds
• Spectacular Flowers
• Uniformly Mulched Beds
• Neatly Pruned Trees & Shrubs
Quality Site Assessments
Your partnership with BrightView begins with a promise: quality landscape and client centric customer service.
BrightView's formal Quality Site Assessments ensure we keep that promise. Our QSAs deliver:
• A forum for you to share feedback
• Progress updates on our work
• Time set aside to discuss opportunities
• A stronger partnership with you in the management of your landscape • Accountability that ensures your landscape's success
BrightView Landscape Services 14
BrightView
BRIGHTVIEW KEY PERSONNEL
Victor Hernandez — Account Manager
Victor has been in the landscaping industry for over 20 years. Since the age of 18, Victor has been specializing in servicing commercial landscape and industrial landscape properties. He has grown to become one of our team's most trusted Account Managers and will be tasked to oversee the City of Placentia landscape maintenance.
Victor will oversee all the crews for the City of Placentia landscape maintenance. He will be the primary customer contact accountable for customer satisfaction. He will ensure compliance with job specifications and quality. He will manage crew schedules, ensure readiness of workers, tools, and materials, and ensure safe working conditions. In addition to regular phone calls and texts, Victor will use the QSA Reports to communicate in writing and through photographs to capture the condition of the property and chart improvement opportunities. Victor will always be available for regular walks to review performance and go over any job details.
Leon Vitort — Senior Branch Manager
Leon has over 32 years' experience in landscape operations management in Southern California and has overseen the landscape maintenance for the City of Costa Mesa, City of Lake Forest, City of Upland, City of Riverside, City of San Juan Capistrano, City of Laguna Beach and many other municipalities. He is in charge of the overall quality of the Branch. Leon's skills include vast horticultural knowledge, leadership abilities, strong customer service, attention to detail, and the ability to mentor employees.
Leon will also be available for regular meetings and property walks with the City of Placentia. Leon will help ensure quality and efficient landscape management. He will consistently improve best practices for the Branch while leading and supporting all Branch personnel. Leon will lead a culture focused on safety, service, and quality and provide vision and direction, ensuring all team members understand the Branch's goals and objectives.
David Howell —General Manager
David has over 20 years of operational management experience in the landscape industry. David's oversight and management has led our teams to an exemplary OSHA safety record as well as hundreds of extremely satisfied customers. He is responsible for training, counseling, developing growth plans, and driving customer satisfaction through proactive, consistent quality service. David will work directly with the local crew to leverage national resources and implement industry leading operational principles.
BrightView Landscape Services 15
BrightView
RRIGHTVIEW TRAINING
Our employees are constantly trained in their individual areas and are fully capable of providing the highest quality of services. Through our "BRIGHTPATH PROGRAM" we offer training for entry level individuals and a career path for growth to all levels of employees. All Project Managers and Supervisors are supported by a new
BrightView App which provides them with the tools they will need, such as a complete trainer guides and skills matrix.
This program not only Increases team member satisfaction and retention, but it also ensures the delivery of ready, trained, safe and enabled crews who provide consistent, quality service to our customers. With ongoing training and coaching they will acquire new skills and develop
professionally and grow in their careers at BrightView.
Driver safety is included in BrightPath Training and is a regular topic of safety tailgates. BrightView trains drivers using the Smith System - 5 Rules of Safe Driving. We perform daily inspections on all vehicles. BrightView utilizes an electronic Driver Vehicle Inspection Report tool to ensure all vehicles are checked daily, Federal DOT requirements are met and to keep our equipment properly maintained and
operational.
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Our crew vehicles are equipped with all the standard safety devices outlined above. Each morning, prior to the workday, crew leaders inspect all trucks and trailers.
BrightView also has extensive driver safety certification program, mandatory weekly field crew safety meetings and weekly management safety calls.
At BrightView, we believe it is our duty and responsibility to help ensure that every single employee arrives home safely to their family each day. The safety and well-being of our customers, visitors to your property, the general public, and our employees is our top priority. From the moment we gather at 6a.m. for 'stretch -and - flex; to the moment we arrive on-site at your property, we are living out the safety promise we've made to each other and to our customers.
As an organization committed to constant improvement, we actively work to continue developing a best -in - class Safety Management System that results in zero injuries to our team members and injury rates well below the national industry average. BrightView is invested in a structured and disciplined safety excellence initiative that protects and fosters a safe environment. With safety managers assigned to every branch office, we take pride in conducting our business operations in a manner that helps to ensure the safety and well-being of our teams and the communities in which we operate.
BrightView Landscape Services
16 ATTACHMENT A
BIDDER'S STATEMENT AND COMPANY INFORMATION
561Page
BIDDER'S INFORMATION
BIDDER certifies that the following information is true and correct:
BriahtView Landscape Services. Inc.
Bidder Name
1420 S Allec Street
Business Address
Anaheim, CA 92805
City, State Zip
( 951 ) 406-5904
Telephone Number
BrightView Landscape Services, Inc.
Contractor Name
1000005364
Contractor's DIR Public Works Registration Number
266211 (C27)
State Contractor's License No. and Class
12/03/1970
Original Date Issued
03/31/2026
Expiration Date
David Moo; Hugo Chica
The work site was inspected by Diego Barrera; Leon Vitort of our office on May 1st - 30th 2024
57IPage
The following are persons, firms, and corporations having a principal interest in this proposal:
Dale Asplund - President/CEO
Jonathan Gottsegen - Secretary
Tony Riegel - Treasurer
Enrico Marogna - Senior Vice President
David Moo - Business Development Executive
The undersigned is prepared to satisfy the Council of the City of PLACENTIA of its ability, financially or otherwise, to perform the contract for the proposed work and improvements in accordance with the plans and specifications set forth.
BrightView Landscape Services, Inc.
Company Name
Signature of Bidder
David Moo - Business Development Executive
Printed or Typed Signature
Subscribed and sworn to before me this 3lstday of May
2024
Listed below are the names, address and telephone numbers for three public agencies for which the bidder has performed similar work within the past two years:
1. City of Costa Mesa 77 Fair Drive, Costa Mesa, CA 92626 Name and Address of Public Agency
George Cortez; [email protected]
Name and Telephone No. of Project Manager: (714) 327-7494 $2,364,060 annually
Contract Amount
Citywide Landscape & Parks Maintenance Start Date: 2017 — present Type of Work Date Completed
2. City of Lake Forest 100 Civic Center Drive, Lake Forest, CA 92630 Name and Address of Public Agency
581Page
Hugo Andreani, [email protected]
Name and Telephone No. of Project Manager: (949) 461-3489 $1,090,128 annually
Contract Amount
Sports Parks Landscape Maintenance Start Date: 2017 — present Type of Work Date Completed
3. City of Riverside 3900 Main St, Riverside, CA 92522
Name and Address of Public Agency
Mike Wagner, [email protected]
Name and Telephone No. of Project Manager: (951) 826-5557 $2,175,819 annually
Contract Amount
59IPage
Sports Parks & Ball Field Maintenance Start Date: 2011 — present Type of Work Date Completed
Maintenance Bid Schedule
1. Bradford Park
Quantity
365
24 24
12 2
24 52
Unit
Daily
Bi -Weekly
Bi -Weekly
Monthly
Twice a year
Bi -Weekly
Weekly
City of Placentia
California
BID FOR
PARK MAINTENANCE SERVICES
2. Parque de los Vaqueros
Quantity
365
24 24
12 2
24 52
Unit
Daily
Bi -Weekly
Bi -Weekly
Monthly
Twice a year
Bi -Weekly
Weekly
3. Parque de los Ninos
Quantity
365
24 24
12 2
24 52
Unit
Daily
Bi -Weekly
Bi -Weekly
Monthly
Twice a year
Bi -Weekly
Weekly
Description
General/ Daily
Weed Control
Turf Grass Maintenance
Landscape Maintenance
Fertilization
Irrigation System Maintenance
Mowing
Subtotal:
Description
General/ Daily
Weed Control
Turf Grass Maintenance
Landscape Maintenance
Fertilization
Irrigation System Maintenance
Mowing
Subtotal:
Description
General/ Daily
Weed Control
Turf Grass Maintenance
Landscape Maintenance
Fertilization
Irrigation System Maintenance
Mowing
Subtotal:
Unit Price
Annual
Price
$11.19 $4,084.35
$0.80 $19.20
$23.03 $552.72
$29.56 $354.72
$129.16 $258.32
$35.04 $840.96
$53.03 $2,757.56
$8,867.83
Unit Price
$16.29
$0.45
$76.32
$10.23
$395.62
$112.88
$154.05
Unit Price
Annual
Price
$5,945.85
$10.80
$1,831.68
$122.76
$791.24
$2,709.12
$8,010.60
$19,422.05
Annual
Price
$14.42 $5,263.30
$0.10 $2.40
$19.23 $461.52
$2.18 $26.16
$99.44 $198.88
$28.42 $682.08
$53.33 $2,773.16
$9,407.50
3A. Los Ninos Ball Field.
Quantity
156
156
12 156
52 1
Unit
3 days a week
(M,W,F)
3 days a week
(M,W,F)
Monthly
3 days a week
(M,W,F)
Weekly
Every other year
4. Tuffree Park
Description
Pitchers mound, Homebase, & Base
areas
Pre -Watering
Nail Dragging
Screening or Dragging
Mowing
Laser Leveling/Field Work
Subtotal:
Quantity Unit Description
365
24 24
12 2
24 52
Daily
Bi -Weekly
Bi -Weekly
Monthly
Twice a year
Bi -Weekly
Weekly
4A. Tuffree Ball Field SB1
Quantity
156
156
12 156
52 1
General/ Daily
Weed Control
Turf Grass Maintenance
Landscape Maintenance
Fertilization
Irrigation System Maintenance
Mowing
Unit
3 days a week
(M,W,F)
3 days a week
(M,W,F)
Monthly
3 days a week
(M,W,F)
Weekly
Every other
year
Subtotal:
Description
Pitchers mound, Homebase, &
Base areas
Pre -Watering
Nail Dragging
Screening or Dragging
Mowing
Laser Leveling/Field Work
Subtotal:
Unit Price Annual
Price
$29.28 $4,567.68
$19.00 $2,964.00
$30.83 $369.96
$14.23 $2,219.88
$22.65 $1,177.80
$1,979.16 $1,319.44
$12,618.76
Unit Price
$14.04
$1.14
$34.35
$26.20
$191.92
$52.18
$79.02
Annual
Price
$5,124.60
$27.36
$824.40
$314.40
$383.84
$1.252.32
$4.109.04
$12,035.96
Unit Price Annual Price
$29.96 $4,673.76
$27.16
$44.59
$20.58
$32.32
$1,918.96
$4,236.96
$535.08
$3,210.48
$1,680.64
$1,279.31
$15,616.23
4B. Tuffree Ball Field SB2
Quantity
156
156
12 156
52 1
Unit Description
3 days a Pitchers mound, Homebase, & Base
week (M,W,F) areas
3 days a Pre -Watering
week (M,W,F)
Monthly Nail Dragging
3 days a Screening or Dragging
week (M,W,F)
Weekly Mowing
Every other Laser Leveling/Field Work
year
5. Champions Sports Complex
Quantity
365
24 24
12 2
24 52
Unit
Daily
Bi -Weekly
Bi -Weekly
Monthly
Twice a year
Bi -Weekly
Weekly
5A. Jensons Ball Field
Quantity
156
156
12 156
52 1
Subtotal:
Description
General/ Daily
Weed Control
Turf Grass Maintenance
Landscape Maintenance
Fertilization
Irrigation System Maintenance
Mowing
Subtotal:
Unit Description
3 days a Pitchers mound, Homebase, & Base
week (M,W,F) areas
3 days a Pre -Watering
week (M,W,F)
Monthly Nail Dragging
3 days a Screening or Dragging
week (M,W,F)
Weekly Mowing
Every other Laser Leveling/Field Work
year
Subtotal:
Unit Price
$29.61
$23.43
$46.14
$21.30
$27.93
$1,994.52
Unit Price
Annual
Price
$4,619.16
$3,655.08
$553.68
$3,322.80
$1,452.36
$1,329.68
$14,932.76
Annual
Price
$21.20 $7,738.00
59.48 $227.52
$41.10 $986.40
$294.50 $3.534.00
$348.87 $697.74
$74.31 $1.783.44
$85.74 $4.458.48
$19,425.58
Unit Price
$31.34
$55.44
$71.30
$32.91
$66.72
$2,095.53
Annual
Price
$4,889.04
$8,648.64
$855.60
$5,133.96
$3,469.44
$1,397.02
$24,393.70
5B. March Ball Field
Quantity Unit
156 3 days a week
(M,W,F)
156 3 days a week
(M,W,F)
12 Monthly
156 3 days a week
(M,W,F)
52 Weekly
1 Every other
year
5C. Munoz Ball Field
Quantity Unit
156 3 days a week
(M,W,F)
156 3 days a week
(M,W,F)
12 Monthly
156 3 days a week
(M,W,F)
52 Weekly
1 Every other
year
5D. Valadez Soccer Field
Quantity Unit
156 3 days a week
(M,W,F)
156 3 days a week
(M,W,F)
12 Monthly
156 3 days a week
(M,W,F)
52 Weekly
Description
Pitchers mound, Homebase, & Base
areas
Pre -Watering
Nail Dragging
Screening or Dragging
Mowing
Laser Leveling/Field Work
Subtotal:
Description
Pitchers mound, Homebase, & Base
areas
Pre -Watering
Nail Dragging
Screening or Dragging
Mowing
Laser Leveling/Field Work
Subtotal:
Description
Pitchers mound, Homebase, & Base
areas
Pre -Watering
Nail Dragging
Screening or Dragging
Mowing
Subtotal:
Unit Price Annual Price
$28.47 $4,441.32
$13.52 $2,109.12
$40.72 $488.64
$18.79 $2,931.24
$15.82 $822.64
$1,973.49 $1,315.66
$12,108.62
Unit Price Annual Price
$28.57 $4,456.92
$14.21 $2,216.76
$40.86 $490.32
$18.86 $2,942.16
$16.66 $866.32
$1,974.42 $1,316.28
$12,288.76
Unit Price Annual Price
N/A N/A
N/A N/A
N/A N/A
N/A N/A
$85.28 $4,434.56
$4,434.56
6. Kraemer Memorial Park
Quantity
365
24 24
12 2
24 52
Unit
Daily
Bi -Weekly
Bi -Weekly
Monthly
Twice a year
Bi -Weekly
Weekly
6A. Torii Hunter Ball Field
Quantity Unit
156 3 days a week
(M,W,F)
156 3 days a week
(M,W,F)
12 Monthly
156 3 days a week
(M,W,F)
52 Weekly
1 Every other
year
7. La Placita Parkette
Quantity
365
24 24
12 2
24 52
Unit
Daily
Bi -Weekly
Bi -Weekly
Monthly
Twice a year
Bi -Weekly
Weekly
Description
General/ Daily
Weed Control
Turf Grass Maintenance
Landscape Maintenance
Fertilization
Irrigation System Maintenance
Mowing
Subtotal:
Description
Pitchers mound, Homebase, & Base
areas
Pre -Watering
Nail Dragging
Screening or Dragging
Mowing
Laser Leveling/Field Work
Subtotal:
Description
General/ Daily
Weed Control
Turf Grass Maintenance
Landscape Maintenance
Fertilization
Irrigation System Maintenance
Mowing
Subtotal:
Unit Price Annual Price
$21.23 $7,748.95
$6.64 $159.36
$130.53 $3.132.72
$228.45 $2,741.40
$763.00 $1,526.00
$201.66 $4,839.84
$244.19 $12,697.88
S32,846.15
Unit Price Annual Price
$27.87
$10.43
$44.48
$20.53
$11.17
$1,972.32
$4,347.72
$1,627.08
$533.76
$3,202.68
$580.84
$1,314.88
$11,606.96
Unit Price Annual
Price
$7.64 $2,788.60
$1.89 $45.36
$1.42 $34.08
$49.19 $590.28
$35.10 $70.20
$4.86 $116.64
$3.34 $173.68
$3,818.84
8. Jaycee Parkette
Quantity
365
24 24
12 2
24 52
Unit
Daily
Bi -Weekly
Bi -Weekly
Monthly
Twice a year
Bi -Weekly
Weekly
Description
General/ Daily
Weed Control
Turf Grass Maintenance
Landscape Maintenance
Fertilization
Irrigation System Maintenance
Mowing
9. Parque del Arroyo Verde
Quantity
365
24 24
12 2
24 52
Unit
Daily
Bi -Weekly
Bi -Weekly
Monthly
Twice a year
Bi -Weekly
Weekly
10. Santa Fe Park
Quantity
365
24 24
12 2
24 52
Unit
Daily
Bi -Weekly
Bi -Weekly
Monthly
Twice a year
Bi -Weekly
Weekly
Subtotal:
Description
General/ Daily
Weed Control
Turf Grass Maintenance
Landscape Maintenance
Fertilization
Irrigation System Maintenance
Mowing
Subtotal:
Description
General/ Daily
Weed Control
Turf Grass Maintenance
Landscape Maintenance
Fertilization
Irrigation System Maintenance
Mowing
Subtotal:
Unit Price Annual
Price
$3.71 $1,354.15
$0.04 $0.96
$1.59 $38.16
$4.73 $56.76
$8.65 $17.30
$2.39 $57.36
$5.55 $288.60
$1,813.29
Unit Price Annual
Price
$14.32 $5,226.80
$6.21 $149.04
$32.47 $779.28
$193.93 $2,327.16
$226.23 $452.46
$56.85 $1,364.40
$81.63 $4,244.76
$14,543.90
Unit Price Annual
Price
$10.57 $3,858.05
$0.04 $0.96
$13.58 $325.92
$0.89 $10.68
$69.81 $139.62
$20.03 $480.72
$30.97 $1,610.44
$6.426.39
11. Wagner Park
Quantity
365
24 24
12 2
24 52
Unit
Daily
Bi -Weekly
Bi -Weekly
Monthly
Twice a year
Bi -Weekly
Weekly
12. Richard R. Samp Park
Quantity
365
24 24
12 2
24 52
Unit
Daily
Bi -Weekly
Bi -Weekly
Monthly
Twice a year
Bi -Weekly
Weekly
13. George J. Koch Park
Quantity
365
24 24
12 2
24 52
Unit
Daily
Bi -Weekly
Bi -Weekly
Monthly
Twice a year
Bi -Weekly
Weekly
Description
General/ Daily
Weed Control
Turf Grass Maintenance
Landscape Maintenance
Fertilization
Irrigation System Maintenance
Mowing
Subtotal:
Description
General/ Daily
Weed Control
Turf Grass Maintenance
Landscape Maintenance
Fertilization
Irrigation System Maintenance
Mowing
Subtotal:
Description
General/ Daily
Weed Control
Turf Grass Maintenance
Landscape Maintenance
Fertilization
Irrigation System Maintenance
Mowing
Subtotal:
Unit Price Annual
Price
$11.43 $4,171.95
$0.06 $1.44
$33.41 $801.84
$34.00 $408.00
$171.20 $342.40
$49.22 $1.181.28
$78.94 $4,104.88
$11.011.79
Unit Price Annual
Price
$11.60 $4.234.00
$0.08 $1.92
$39.39 $945.36
$25.62 $307.44
$202.01 $404.02
$58.05 $t393.20
$75.93 $3.948.36
$11.234.30
Unit Price Annual
Price
$13.92 $5,080.80
$3.06 $73.44
$48.12 $1,154.88
$121.12 $1,453.44
$290.32 $580.64
$75.24 $1.805.76
$97.25 $5.057.00
$15.205.96
14. McFadden Park
Quantity Unit
365
24 24
12 2
24 52
Daily
Bi -Weekly
Bi -Weekly
Monthly
Twice a year
Bi -Weekly
Weekly
Description
General/ Daily
Weed Control
Turf Grass Maintenance
Landscape Maintenance
Fertilization
Irrigation System Maintenance
Mowing
15. Melrose Elementary School Ball Field
Quantity
156
156
Subtotal:
Unit Description
3 days a Pitchers mound, Homebase, & Base
week (M,W,F) areas
3 days a Pre -Watering
week (M,W,F)
12 Monthly Nail Dragging
156 3 days a Screening or Dragging
week (M,W,F)
52 Weekly Mowing
1 Every other Laser Leveling/Field Work
year
156 3 days a General/Daily
week (M,W,F)
24 Bi -Weekly Weed Control
24 Bi -Weekly Turf Grass Maintenance
2 Twice a year Fertilization
24 Bi -Weekly Irrigation System Maintenance
Subtotal:
16. Goldenrod Park
Quantity Unit
Description
365 Daily General/ Daily
24 Bi -Weekly Weed Control
24 Bi -Weekly Turf Grass Maintenance
12 Monthly Landscape Maintenance
2 Twice a Fertilization
year
24 Bi -Weekly Irrigation System Maintenance
52 Weekly Mowing
Subtotal:
Unit Price Annual
Price
$13.59 $4,960.35
$1.99 $47.76
$21.42 $514.08
$66.46 $797.52
$138.48 $276.96
$34.42 $826.08
$49.97 $2.598.44
$10,021.19
Unit Price Annual
Price
$29.00 $4,524.00
$39.83 $6,213.48
$51.86 $622.32
$23.93 $3,733.08
$48.12 $2.502.24
$1,944.02 $1,296.01
$11.07 $1,726.92
$0.18 $4.32
$31.81 $763.44
$164.75 $329.50
$9.02 $216.48
$21,931.79
Unit Price Annual
Price
$13.42 $4,898.30
$0.04 $0.96
$39.54 $948.96
$25.02 $300.24
$202.14 $404.28
$58.20 $1,396.80
$80.90
$4,206.80
$12,156.34
17. Valadez Middle School Ball Field
Quantity
156
156
12 156
52 1
156
24 24
2 24
Unit Description
3 days a Pitchers mound, Homebase, & Base
week (M,W,F) areas
3 days a Pre -Watering
week (M,W,F)
Monthly Nail Dragging
3 days a Screening or Dragging
week (M,W,F)
Weekly Mowing
Every other Laser Leveling/Field Work
year
3 days a General/Daily
week (M,W,F)
Bi -Weekly Weed Control
Bi -Weekly Turf Grass Maintenance
Twice a year Fertilization
Bi -Weekly Irrigation System Maintenance
Subtotal:
18. Winter Thatch and Seeding
Quantity Unit Description
1 Yearly Thatch and Seed
Unit Price Annual
Price
$28.99
$43.33
$98.50
$45.46
$53.33
$1,972.20
$4,522.44
$6,759.48
$1,182.00
$7,091.76
$2,773.32
$1,314.80
$12.99 $2,026.44
$0.18 $4.32
$35.00 $840.00
$181.03 $362.06
$8.95 $214.80
$27,091.42
Unit Price Annual
Price
$35,361.01 $35,361.01
Subtotal: $35.361.01
OPTION Mowing Every Two Weeks With the Exception of
Athletic Fields
Item Adjusted Totals
Bradford Park $ 7,489.05
Parque de los Vaqueros $ 15,416.75
Parque de los Ninos $ 8,020.92
Los Ninos Ball Field $ 12,618.76
Tuffree Park $ 9,981.44
Tufree Ball Field SB1 $ 15,616.23
Tuffree Ball Field SB2 $ 14,932.76
Champions Sports Complex $ 17,196.34
Jensons Vball Field $ 24,393.70
March Ball Field $ 12,108.62
Munoz Ball Field $ 12,288.76
Valadez Soccer Field $ 4,434.56
Kraemer Memorial Park $ 26,497.21
Torri Hunter Ball Field $ 11,606.96
La Placita Parkette $ 3,732.00
Jatcee Parkette $ 1,668.99
Parque del Arroyo Verde $ 12,421.52
Santa Fe Park $ 5,621.17
Wagner Park $ 8,959.35
Richard R. Samp Park $ 9,260.12
George J. Koch Park $ 12,677.46
McFadden Park $ 8,721.97
Melrose Elementary School Ball Field $ 21,931.79
Goldenrod Park $ 10,052.94
Valadez Middle Scholl Ball Field $ 27,091.42
Winter Thatch and seeding $ 35,361.01
Senior Center Maintenance
Senior Center Maintenance w/ 52 mows $
Senior Center Maintenance w/ 26 mows $
1,272.81
1,082.94
EXHIBIT B
INSURANCE REQUIREMENTS
14 [BrightView Landscape Services Inc.]
Rev. 01/2024
EXHIBIT B
INSURANCE REQUIREMENTS
A. Minimum Scope and Limits of Insurance
City reserves the right to review any and all of the required insurance policies and/or endorsements, but has no obligation to do so. Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement or failure to identify any insurance deficiency shall not relieve Consultant from, nor be construed or deemed a waiver of, its obligation to maintain the required insurance at all times during the performance, including any extension thereof, of this Agreement.
Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement, including any extension thereof, all of the following minimum scope of insurance coverages:
1. Commercial General Liability Insurance
Broad -form commercial general liability, with coverage at least as broad as the most current version of ISO Commercial General Liability coverage form CG 00 01, in a form at least as broad as ISO form CG 00 01 04 13, and shall include insurance for premises and operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and personal and advertising injury with a policy limit of not less than Two Million Dollars ($2,000,000.00) per occurrence and Four Million Dollars ($4,000,000.00) general aggregate. The aggregate limit, encompassing the above coverage, shall apply separately to this project/location. If Consultant maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Consultant.
2. Business Automobile Liability Insurance
Business automobile liability for all owned, hired, leased, and non -owned vehicles at least as broad as the most current version of ISO Business Auto Coverage Form CA 00 01, with a policy limit of not less than Two Million Dollars ($2,000,000.00) combined single limit per accident. If Consultant maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Consultant.
3. Workers' Compensation and Employer's Liability Insurance Workers' compensation insurance as required by the State of California and Employer's Liability Insurance with a minimum limit of One Million Dollars ($1,000,000.00) per accident for any employee or employees of Consultant. Consultant agrees to waive and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, officials, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies.
By signing this Agreement, the Consultant acknowledges and agrees to the following:
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for, and maintaining in full force and effect for the duration of this Agreement, complete workers' compensation insurance, and shall furnish a certificate of insurance to the Project Manager before execution of this Agreement by the City. The City, its officers, officials, agents, employees, and volunteers shall not be responsible for any claims in law or equity occasioned by failure of the Consultant to comply with this Section.
4. Standards for Insurance Companies
All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commission to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide.
B. Documentation and Other Provisions
1. The commercial general liability insurance policy and business automobile liability policy shall be endorsed to contain the following: The City of Placentia, its officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied, or used by the Consultant; and automobiles owned, leased, hired, or borrowed by the Consultant. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance at least as broad as one of the following ISO ongoing operations forms: CG 20 10 or CG 20 26 or CG 20 33 (not allowed from subcontractors), or CG 20 38; and one of the following ISO completed operations forms:
CG 20 37, 2039 (not allowed from subcontractors), or CG 20 40.
2. Said policies shall not terminate, nor shall they be cancelled or coverage reduced, without at least thirty (30) days' written notice to the City. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any cancelled policy or reduction in the required coverage limits, the City may procure such insurance at Consultant's sole cost and expense.
3. The Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy.
4. Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia, its officers, officials, agents, employees, and volunteers.
5. Defense fees and costs shall not deplete the limits of any insurance provided under this Agreement.
6. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
7. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure the City is an additional insured on insurance required from subcontractors.
8. Consultant agrees to waive, and to obtain endorsements from insurers waiving, subrogation rights against the City, its officers, officials, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their insurance policies.
9. Coverage shall be on a standard occurrence form. Claims -made forms are not acceptable. Modified, limited, or restricted occurrence forms are not acceptable.
EXHIBIT C
CERTIFICATES OF INSURANCE AND ENDORSEMENTS
15 [BrightView Landscape Services Inc.]
Rev. 01/2024
CERTIFICATE OF LIABILITY INSURANCE
DATE(MM/DD/YYYY)
07/15/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME:
Aon Risk Services Central, Inc. PHONE FAX
Philadelphia PA Office (A/C. No. Ext): (866) 283-7122 (A/C. No.): (800) 363-0105 100 North 18th Street E-MAIL
15th Floor ADDRESS:
Philadelphia PA 19103 USA
INSURER(S) AFFORDING COVERAGE NAIC #
INSURED INSURER A: ACE American Insurance Company 22667 BrightView Landscape Services, Inc. INSURER B: Allied World Surplus Lines Insurance Co 24319 1420 S. Allec Street
Anaheim CA 92805 USA INSURER C: Great American Insurance Co. 16691 INSURER D:
INSURER E:
INSURER F:
COVERAGES
CERTIFICATE NUMBER: 570107256391 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, Limits shown are as requested
(NSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE (NSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS xSLG47325857 10/01/2021 10/01/202 EACH OCCURRENCE $2,000,000 SIR applies per policy terns & conditions DAMAGE TO RENTED $2,000,000 PREMISES (Ea occurrence)
MED EXP (Any one person) $10,000
PERSONAL & ADV INJURY $2,000,000
GENERAL AGGREGATE $5,000,000
PRODUCTS - COMP/OP AGG $5,000,000
A X COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE
X
OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY X PRO-
JECT X LOC
OTHER:
A AUTOMOBILE LIABILITY
x - ANY AUTO
OWNED
- AUTOS ONLY
HIRED AUTOS
- ONLY
UMBRELLA LIAB
SCHEDULED
AUTOS
NON -OWNED
AUTOS ONLY
EXCESS LIAB
DED (RETENTION
A WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
OCCUR
CLAIMS -MADE
ANY PROPRIETOR/PARTNER/
A
EXECUTIVE OFFICER/MEMBER
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
Y/N
N
ISA H10716561 10/01/2023 10/01/2024
Y WLRC5068541A
WC - AOS
N/A Y SCFC50685482
WC - WI
COMBINED SINGLE LIMIT
(Ea accident)
BODILY INJURY ( Per person)
BODILY INJURY (Per accident)
PROPERTY DAMAGE
(Per accident)
EACH OCCURRENCE
(AGGREGATE
10/01/2023 10/01/2024 x PER STATUTE IORTH-
10/01/2023 10/01/2024 E.L. EACH ACCIDENT
E.L. DISEASE -EA EMPLOYEE
E.L. DISEASE -POLICY LIMIT
$2,000,000
$1,000,000
$1,000,000
$1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached 0 more space is required) RE: Work Performed by Consultant for the City and to require each of its subcontractors. The City, its officers, officials, agents, employees and volunteers are included as Additional Insured in accordance with the policy provisions of the General Liability and Automobile Liability policies. A Waiver of Subrogation is granted in favor of The City, its officers, officials, agents, employees and volunteers in accordance with the policy provisions of the workers' Compensation policy. Should General Liability, Automobile Liability and workers' Compensation policies be cancelled before the expiration data thereof, the policy provisions will govern how notice of cancellation may be delivered to certificate holders in accordance with the policy provisions of each policy.
CERTIFICATE HOLDER CANCELLATION
City of Placentia
401 E. Chapman Ave.
Placentia CA 92870 USA
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
c3an Mc Jst.
©1988-2015 ACORD CORPORATION. All rights reserved
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACO Holder Identifier : BCIKNOP
570107256391
Certificate No :
AC 120®
AGENCY CUSTOMER ID: 570000090110
LOC #:
ADDITIONAL REMARKS SCHEDULE
AGENCY NAMED INSURED
Aon Risk Services Central, Inc. Brightview Landscape services, Inc.
POLICY NUMBER
See Certificate Numbe 570107256391
CARRIER
see Certificate Numbe 570107256391
NAIC CODE
EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM ISA SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance INSURER(S) AFFORDING COVERAGE NAIC #
INSURER
INSURER
INSURER
INSURER
ADDITIONAL POLICIES
INSR
LTR
OTHER
TYPE OF INSURANCE
If a policy below does not include limit information, refer to the corresponding policy on the ACORD certificate form for policy limits.
B E&O - Professional Liabilit
Primary
ADDL SUBR
INSD WVD
POLICY NUMBER
POLICY POLICY
EFFECTIVE EXPIRATION DATE
DATE (MM/DD/YYYY)
LIMITS
Page _ of _
03135461 10/01/2023 10/01/2024 Per Claim $2,000,000
contr. Prof claims -Made
SIR applies per policy terms & condit ons
Aggregate $3,000,000
ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
POLICY NUMBER: XSL G47325857 001 COMMERCIAL GENERAL LIABILITY CG 20 37 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s)
Any person or organization whom you have agreed to
include as an additional insured under a written
contract, provided such contract was executed prior to
the date of loss.
Location And Description Of Completed Operations
All locations where you perform work for such
additional insured pursuant to any such written
contract.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II — Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury" or
"property damage" caused, in whole or in part, by
"your work" at the location designated and
described in the Schedule of this endorsement
performed for that additional insured and
included in the "products -completed operations
hazard".
However:
1. The insurance afforded to such additional
insured only applies to the extent permitted
by law; and
2. If coverage provided to the additional insured
is required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
CG 20 37 04 13
B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III — Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is less.
This endorsement shall not increase the applicable
Limits of Insurance shown in the Declarations.
© Insurance Services Office, Inc., 2012 Page 1 of 1
POLICY NUMBER: XSL G47325857 001 Endorsement Number: TBD
COMMERCIAL GENERAL LIABILITY
CG 20 26 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED
PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s) Or Organization(s):
Any person or organization whom you have agreed to include as an additional insured under a written contract, provided such contract was executed prior to the date of loss.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II — Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property damage" or "personal and advertising injury"
caused, in whole or in part, by your acts or
omissions or the acts or omissions of those acting
on your behalf:
1. In the performance of your ongoing operations;
or
2. In connection with your premises owned by or
rented to you.
However:
1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and
2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
CG 20 26 04 13
B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III — Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is less.
This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations.
© Insurance Services Office, Inc., 2012 Page 1 of 1
ADDITIONAL INSURED -
DESIGNATED PERSONS OR ORGANIZATIONS
Named Insured BrightView Landscapes, LLC
Policy Symbol
ISA
Policy Number
H10716561
Policy Period
10/01/2023 TO 10/01/2024
Endorsement Number
TBD
Effective Date of Endorsement
10/01/2023
Issued By (Name of Insurance Company)
ACE American Insurance Company
Insert the policy number. The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
AUTO DEALERS COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
EXCESS BUSINESS AUTO COVERAGE FORM
Additional Insured(s): Anv person or oraanization whom you have aareed to include as an additional insured under a written contract. provided such contract was executed prior to the date of loss.
A. For a covered "auto," Who Is Insured is amended to include as an "insured," the persons or organizations named in this endorsement. However, these persons or organizations are an "insured" only for "bodily injury" or "property damage" resulting from acts or omissions of:
1. You.
2. Any of your "employees" or agents.
3. Any person operating a covered "auto" with permission from you, any of your "employees" or agents.
B. The persons or organizations named in this endorsement are not liable for payment of your premium.
Authorized Representative
DA-9U74c (03/16) Page 1 of 1
Workers' Compensation and Employers' Liability Policy
Endorsement Number
Named Insured
BRIGHTVIEW LANDSCAPES, LLC
980 JOLLY RD.
BLUE BELL PA 19422
Policy Period
10-01-2023 TO 10-01-2024
Issued By (Name of Insurance Company)
ACE AMERICAN INSURANCE COMPANY
Insert the policy number. The remainder of the information Policy Number
Symbol: WLR Number: C5068541A
Effective Date of
Endorsement 10-01-2023
is to be completed only when this endorsement is issued subsequent to the preparation of the policy.
CALIFORNIA WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement applies only to the insurance provided by the policy because California is shown in Item 3.A. of the Information Page.
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule, but this waiver applies only with respect to bodily injury arising out of the operations described in the Schedule, where you are required by a written contract to obtain this waiver from us.
You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.
Schedule
1. ( ) Specific Waiver
Name of person or organization:
( X ) Blanket Waiver
Any person or organization for whom the Named Insured has agreed by written contract to furnish this waiver.
2. Operations:
ALL OPERATIONS CONDUCTED BY AN INSURED PURSUANT TO SUCH
WRITTEN CONTRACT
3. Premium:
The premium charge for this endorsement shall be 1.0 percent of the California premium developed on payroll in connection with work performed for the above person(s) or organization(s) arising out of the operations described.
4. Minimum Premium: $0
Authorized Representative
WC 90 03 75 (05/18)
NOTICE TO OTHERS ENDORSEMENT — SCHEDULE
NOTICE BY INSURED'S REPRESENTATIVE
Named Insured BrightView Landscapes, LLC
Policy Symbol
ISA
Policy Number
H10716561
Endorsement Number
TBD
Policy Period Effective Date of Endorsement
10/01/2023 TO 10/01/2024 10/01/2023
Issued By (Name of Insurance Company)
ACE American Insurance Company
Insert the policy number. The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
A. If we cancel this Policy prior to its expiration date by notice to you or the first Named Insured for any reason other than nonpayment of premium, we will endeavor, as set out in this endorsement, to send written notice of cancellation, to the persons or organizations listed in the schedule that you or your representative create or maintain (the "Schedule") by allowing your representative to send such notice to such persons or organizations. This notice will be in addition to our notice to you or the first Named Insured, and any other party whom we are required to notify by statute and in accordance with the cancellation provisions of the Policy.
B. The notice referenced in this endorsement as provided by your representative is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). The failure to provide advance notification of cancellation to the person(s) or organization(s) shown in the Schedule will impose no obligation or liability of any kind upon us, our agents or representatives, will not extend any Policy cancellation date and will not negate any cancellation of the Policy.
C. We are not responsible for verifying any information in any Schedule, nor are we responsible for any incorrect information that you or your representative may use.
D. We will only be responsible for sending such notice to your representative, and your representative will in turn send the notice to the persons or organizations listed in the Schedule at least 30 days prior to the cancellation date applicable to the Policy. You will cooperate with us in providing the Schedule, or in causing your representative to provide the Schedule.
E. This endorsement does not apply in the event that you cancel the Policy.
All other terms and conditions of this Policy remain unchanged.
Authorized Representative
ALL -32686 (01/11) Page 1 of 1
NOTICE TO OTHERS ENDORSEMENT — SCHEDULE
NOTICE BY INSURED'S REPRESENTATIVE
Named Insured BrightView Landscapes, LLC
Policy Symbol
XSL
Policy Number
G47325857 001
Endorsement Number
TBD
Policy Period Effective Date of Endorsement
10/01/2023 TO 10/01/2024 10/01/2023
Issued By (Name of Insurance Company)
ACE American Insurance Company
Insert the policy number. The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
A. If we cancel this Policy prior to its expiration date by notice to you or the first Named Insured for any reason other than nonpayment of premium, we will endeavor, as set out in this endorsement, to send written notice of cancellation, to the persons or organizations listed in the schedule that you or your representative create or maintain (the "Schedule") by allowing your representative to send such notice to such persons or organizations. This notice will be in addition to our notice to you or the first Named Insured, and any other party whom we are required to notify by statute and in accordance with the cancellation provisions of the Policy.
B. The notice referenced in this endorsement as provided by your representative is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). The failure to provide advance notification of cancellation to the person(s) or organization(s) shown in the Schedule will impose no obligation or liability of any kind upon us, our agents or representatives, will not extend any Policy cancellation date and will not negate any cancellation of the Policy.
C. We are not responsible for verifying any information in any Schedule, nor are we responsible for any incorrect information that you or your representative may use.
D. We will only be responsible for sending such notice to your representative, and your representative will in turn send the notice to the persons or organizations listed in the Schedule at least 30 days prior to the cancellation date applicable to the Policy. You will cooperate with us in providing the Schedule, or in causing your representative to provide the Schedule.
E. This endorsement does not apply in the event that you cancel the Policy.
All other terms and conditions of this Policy remain unchanged.
Authorized Representative
ALL -32686 (01/11) Page 1 of 1
Named Insured
BRIGHTVIEW LANDSCAPES, LLC
980 JOLLY RD.
BLUE BELL PA 19422
Policy Period
10-01-2023 TO 10-01-2024
Issued By (Name of Insurance Company)
ACE AMERICAN INSURANCE COMPANY
Insert the policy number. The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy.
Workers' Compensation and Employers' Liability Policy
Endorsement Number
Policy Number
Symbol: WLR Number: C5068541A
Effective Date of
Endorsement 10-01-2023
NOTICE TO OTHERS ENDORSEMENT — SCHEDULE
NOTICE BY INSURED'S REPRESENTATIVE
A. If we cancel this Policy prior to its expiration date by notice to you or the first Named insured for any reason other than nonpayment of premium, we will endeavor, as set out in this endorsement, to send written notice of cancellation, to the persons or organizations listed in the schedule that you or your representative create or maintain (the "Schedule") by allowing your representative to send such notice to such persons or organizations. This notice will be in addition to our notice to you or the first Named Insured, and any other party whom we are required to notify by statute and in accordance with the cancellation provisions of the Policy.
B. The notice referenced in this endorsement as provided by your representative is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). The failure to provide advance notification of cancellation to the person(s) or organization(s) shown in the Schedule will impose no obligation or liability of any kind upon us, our agents or representatives, will not extend any Policy cancellation date and will not negate any cancellation of the Policy.
C. We are not responsible for verifying any information in any Schedule, nor are we responsible for any incorrect information that you or your representative may use.
D. We will only be responsible for sending such notice to your representative, and your representative will in turn send the notice to the persons or organizations listed in the Schedule at least 30 days prior to the cancellation date applicable to the Policy. You will cooperate with us in providing the Schedule, or in causing your representative to provide the Schedule.
E. This endorsement does not apply in the event that you cancel the Policy.
All other terms and conditions of this Policy remain unchanged.
This endorsement is not applicable in the states of AZ, FL, ID, ME, NC, NJ, NM, TX and WI.
Authorized Representative
WC 99 03 69 (01/11) Page 1