Agenda Item No: 3.a
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: September 17, 2024
Submitted by: Nicolette Drulias
From: Administrative Services
Subject:
Consider the Formation of a Council Ad -Hoc Committee for a Limited Duration to work with Staff in developing draft recommendations for the upcoming City Centennial, including the structure of a future Steering Committee; the Ad -Hoc Committee will exist until Recommendations are made to the full Council or until February 2025 Financial Impact:
Fiscal Impact:
None
Summary:
The City of Placentia created a working group of Staff from the City Administrator's Office, Community Services, and Public Works to begin initial planning efforts for the City's upcoming centennial celebration in 2026. The City will celebrate its centennial on December 2, 2026, and plans to celebrate all year long with centennial -themed events, merchandise, a new City logo and updated branding, community involvement, a special birthday party celebration in December 2026, and more. In order to promote community involvement and ensure we are including unique community events and programs for this celebration; Staff is recommending initially the establishment of an Ad -Hoc City Council Centennial Committee comprised of two Councilmembers. The two Councilmembers will work with Staff to prepare draft recommendations for programming, events, and other items associated with the future centennial to the City Council for their consideration at a later date. Additionally, the two Councilmembers along with Staff will present recommendations for the composition of a Steering Committee comprised of different City organizations, non -profits and recognized community groups.
Recommendation:
Recommended Action: It is recommended that the City Council:
1. Formally appoint two (2) City Council members to an Ad -Hoc Centennial Committee to work with Staff to develop draft recommendations for events, programming and the structure of a future Centennial Steering Committee; and
2. Present said recommendations to the City Council in January 2025. 1 Strategic Plan Statement:
This item is consistent with the City Council approved 5 -Year Strategic Goal to Increase Community Engagement/ under Objectives #4.1 and #4.2, which is to Evaluate Alternative and More Creative Methods of Community Outreach and Increase Community Engagement/Outreach.
Discussion:
The City of Placentia is approaching a significant milestone with its centennial celebration set for December 2, 2026. Recognizing the importance of this historic event, the City has initiated early planning efforts by creating a working group composed of key staff members from the City Administrator's Office, Community Services, and Public Works. This team has already begun laying the groundwork for a year-long celebration with community engagement efforts and activities highlighting Placentia's rich history and strong community.
As part of the centennial celebration, the City plans to introduce centennial -themed merchandise, unveil a new City logo and updated branding, and organize various events throughout 2026. These efforts will culminate in a birthday party celebration in December, commemorating the official 100th anniversary of Placentia's incorporation. The centennial allows the community to unite, encouraging pride and participation among residents, businesses, and local organizations.
To ensure that this celebration is inclusive and reflects the City's heritage, Staff recommends forming a Centennial Steering Committee at a later date. This Committee would be composed of representatives from City Staff, City Council, and various City organizations. The Steering Committee's primary role would be guiding the planning process, providing input on events, activities, fundraising, and outreach efforts while ensuring the celebration resonates with all of the community.
Staff recommends that the City Council appoint two (2) City Council Members to the Centennial Ad -Hoc Committee to provide feedback and recommendations on the composition of the future Centennial Steering Committee and the process to appoint community members to the Committee. These recommended actions will enable the City to move forward with its centennial planning strategically and inclusively.
Fiscal Impact Summary:
At this time, there is no fiscal impact associated with this item. The recommended actions will provide Staff with feedback and direction for beginning the centennial planning process. If approved, Staff plans to start meeting with the Ad -Hoc Committee as soon as possible and bring back their recommendations for approval to the larger City Council at the January 14, 2025, City Council Meeting with the goal of beginning to meet with the Steering Committee at the end of February 2025.
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