Agenda Item No: 1.e
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: October 1, 2024
Submitted by: Chris Tanio
From: Public Works
Subject:
Amendment No. 5 to Professional Services Agreement with Totum Corporation for Construction Inspection Services on Citywide Fiber Optic Deployment Project Financial Impact:
Fiscal Impact:
Expense: $73,000 Amendment No. 5 for Additional Inspection Services for Citywide Fiber Optic Deployment
Budget: $73,000 FY 24-25 Operating Budget (103551-6099) Summary:
On September 24, 2019, the City Council approved a Development Agreement with SiFi Networks ("SiFi") to build a citywide fiber optic network that will bring direct fiber connections to the Internet to every home and business in the City. As part of that agreement, SiFi helped fund the cost of a Specific Point of Contact who works on behalf of the City assisting in managing the project and providing daily construction inspection on the project. On May 18, 2021, the City Council approved a Professional Services Agreement with Totum Corporation ("Totum") for $600,000 for a term of three (3) years to provide construction inspection services for this project and on February 6, 2024, the City Council extended the term an additional two (2) years as part of Amendment No. 3. The overall Professional Services Agreement with Totum also includes work related to the Public Safety Center Project with the scope and funding for Amendments 1 through 4 being solely related to the construction management and inspection services for the Public Safety Center Project.
The proposed Amendment No. 5 to this agreement is presented to the Council for its consideration to provide added hours and fees for Totum to cover additional inspection services needed for the Citywide Fiber Optic Deployment which is expected to be completed by the end of the calendar year. Totum is overseeing and coordinating with SiFi's fiber optic contractor to ensure their work is built per the plans and specifications approved by the City and acting as the City's representative on the job site.
Recommendation:
Recommended Action: It is recommended that the City Council:
1. Approve Amendment No. 5 to a Professional Services Agreement with Totum Corporation to provide construction inspection services for the Citywide Fiber Optic Deployment Project for a new not -to -exceed amount of $673,000; and 177
2. Authorize the City Administrator to approve contract amendments up to 10% of the cumulative contract not -to -exceed amount, or $67,300; and
3. Authorize the City Administrator to approve the agreement in a form approved by the City Attorney.
Strategic Plan Statement:
This item conforms to Strategic Plan Objective 1.7, Identify ways to monetize the new CitywidE fiber optic system and Objective 3.2, Include promotion of Citywide fiber in City economic development recruitment and retention strateaies.
Discussion:
On September 24, 2019, the City Council approved a Development Agreement with SiFi for the deployment of a citywide fiber optic network that will service all City facilities, residences, businesses, and institutions within Placentia. The project will bring gigabit level internet and data transfer speeds to every doorstep in Placentia. SiFi will then lease the fiber lines to Internet Service Providers (ISPs) to whom customers may subscribe. SiFi will own the backbone infrastructure but is not an ISP. Maintenance and repair of the physical fiber network is entirely the responsibility of SiFi. Residents and businesses have the option to continue with their existing ISPs or seek subscriptions with providers who have leased fiber from SiFi and receive a fiber service drop directly into their homes or businesses. In addition, this Agreement does not prevent any other service providers from installing their own citywide fiber optic networks or expanding their existing fiber infrastructure and providing a similar service. From an economic development perspective, the concept of a privately funded and managed citywide fiber network is a significant opportunity for strengthening Placentia's competitive advantage for retaining and attracting businesses, jobs, and private investment into our community.
As part of SiFi's Agreement with the City, they have agreed to help fund the cost of a Specific Point of Contact ("SPOC") that will work on behalf of the City solely on this project, 40 hours per week.The City's SPOC is an experienced construction inspector in municipal Public Works construction and will be responsible for managing all work zone permits as well as providing daily field construction observation to ensure SiFi's contractor builds the network per the plans and specifications approved by the City. The inspector will also ensure that SiFi's contractor complies with all work zone permit conditions of approval. To date, all of the microtrenching work has been completed and over 20,000 addresses are available for service, with many homes and businesses already underway.
The proposed Amendment No. 5 to this agreement is presented to the Council for its consideration to provide added hours and fees for Totum to cover additional inspection services needed for the Citywide Fiber Optic Deployment which is expected to be completed by the end of the calendar year. Totum is overseeing and coordinating with SiFi's fiber optic contractor to ensure their work is built per the plans and specifications approved by the City, and acting as the City's representative on the job site. The overall Professional Services Agreement with Totum also includes work related to the Public Safety Center Project with the scope and funding for Amendments 1 through 4 being solely related to the construction management and inspection services for the Public Safety Center Project. Totum has also previously provided construction management and inspection services on the Placentia Navigation Center as well as other cities in the surrounding Orange County area. 178
Fiscal Impact Summary:
The total inspection costs for the citywide fiber optic network deployment amounts to $673,000 which includes $600,000 previously approved and an additional $73,000 needed to carry out the project to final completion. For reference, the overall Professional Services Agreement with Totum which includes this Amendment No. 5 and also includes work related to the Public Safety Center Project under Amendments 1 through 4 amounts to $1,295,965. Under Section
2.5.2 of SiFI's Agreement with the City, SiFi will reimburse the City up to $150,000 annually until construction of the project is completed to fund the cost of the SPOC. A total of $73,000 for the cost of this agreement amendment and corresponding revenue from SiFi has been appropriated in the adopted Fiscal Year 24-25 Operating Budget. As such, sufficient funds exist for the recommended actions.
Attachments
Amend. 5 with Totum for SiFi Inspection Services.pdf
179
AMENDMENT NO. 5 TO
PROFESSIONAL SERVICES AGREEMENT
PROVISION OF CONSTRUCTION MANAGEMENT SERVICES WITH TOTUM
CORPORATION
This Amendment No. 5 ("Amendment") to Professional Services Agreement is made and entered into effective the 1St day of October, 2024, by and between the CITY OF PLACENTIA, a Charter City and Municipal Corporation ("CITY"), and Totum Corporation a California corporation (hereinafter "CONSULTANT"). CITY and CONSULTANT are sometimes hereinafter individually referred to as "Party" and or collectively referred to as the "Parties." A. Recitals.
(i). CITY and CONSULTANT entered into a Professional Services Agreement ("Agreement") effective May 18th, 2021 through which CONSULTANT has been providing professional services as more fully explained in the Scope of Services attached to the Agreement as Exhibit "A."
(ii). The Parties now seek to amend the Agreement to increase the cumulative not -to - exceed amount by $ 73,000 for additional construction management and inspection services in support of the SiFi Project pursuant to the work scope and fee proposal attached hereto an incorporated by reference as Attachment 1.
(iii). All legal prerequisites to the making of this Amendment have occurred.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties agree as follows:
B. Amendment to Agreement.
1. Section 2.1 of the Agreement is hereby amended to read as follows:
2.1 Compensation. Consultant shall be paid hourly in accordance with the fee schedule set forth in Exhibit "C" (Fee Schedule"). Consultant's total compensation shall not exceed One Million Two Hundred Ninety Five Thousand Nine Hundres Sixty Five Dollars ($ 1,295,965,000)
2. Except as specifically modified herein, all of the terms, conditions and provisions of the Agreement shall remain in full force and effect.
3. The Agreement, all amendments together with this Amendment No. 5 and all Exhibits attached thereto, constitutes the entire Agreement between the Parties and supersedes all prior negotiations, arrangements, representations, and understandings, if any, made by or between the Parties with respect to the subject matter hereof. No amendment or other modification of the Agreement, as modified by this Amendment No. 5 shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.
4. Each of the undersigned represents and warrants that he or she is duly authorized to execute and deliver this Amendment No. 5 and that such execution is binding upon the entity for which he or she is executing this document.
IN WITNESS WHEREOF, the Parties have caused Amendment No. 5 to the Consulting Services Agreement are to be executed as of the day and year first above written.
CONSULTANT
By:
Danny Kaye, Totum Corporation
CITY OF PLACENTIA
By:
Damien R. Arrula
City Administrator
ATTEST:
By:
Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:
By:
Christian L. Bettenhausen, City Attorney
Certificate Of Completion
Envelope Id: FC086568C8F648948069A50A410C88F3
Subject: Complete with Docusign: PSA Amendment No 5 - Totum - Oct 1 2024 CC Meeting.docx Source Envelope:
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DocuSign
integrated
design
construction
management
sustainability
Otum
15130 Ventura Blvd.
Suite 327
Sherman Oaks
CA 91403,
818 986 9870 p/f
Principal
Danny Kaye, CCM, PMP, FRICS, LEED
AP
310 351 0138 m
August 29, 2024
Mr. Christopher Tanio
Deputy Director of Public Works/City Engineer
City of Placentia
401 E. Chapman Ave.
Placentia, CA 92870
AMENDMENT#5 FOR TOTUM PROFESSIONAL SERVICES AGREEMENT
DATED MAY 18,2021 FOR THE CITY OF PLACENTIA
Dear Mr. Tanio
Per your request to extend Totum's services to assist the city with the inspection services needed for the Smart City Fiber Deployment, we are providing this proposal for added services.
The Work Scope will remain the same as currently provided.
Totum will continue to provide Mr. Henry Graves as the inspector. efax 818 337 7248 The project duration which was assumed as up to 3 years and was to end mid May 2024 will be extended until the end of 2024.
www.totumconsulting.com
dannvCatotumconsultina.com
Since we have about $31,700 left in our NTE fee of $600,000 for this project at the beginning of August, this should be increased by $73,000 to $673,000.
This will increase our overall NTE Fee for our Professional Services Agreement from $1,222,965 to $1,295,965.00.
Thank you for the opportunity to allow Totum to assist you and continue our successful services for the City of Placentia.
Regards
Danny Kaye, CCM, PMP, FRICS, LEED AP
Principal
totum
183
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PRODUCER
AssuredPartners Design Professionals Insurance Services, LLC 3697 Mt. Diablo Blvd Suite 230
Lafayette CA 94549
INSURED
Totum Corporation
310 351-0138
15130 Ventura Blvd., Unit Suite A
Sherman Oaks CA 91403
COVERAGES
License#: 6003745
TOTUCOR-01
CONTACT
NAME: Marie Swaney
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(A/C. No. Ext): 626-696-1890
FAX
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43460
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INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS
LTR INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY)
C )( COMMERCIAL GENERAL LIABILITY Y Y 6801J745121
CLAIMS -MADE
X Contractual Liab
Included
X
OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY X PRO-
JECT X LOC
OTHER:
C AUTOMOBILE LIABILITY
X
ANY AUTO
OWNED
AUTOS ONLY
HIRED
AUTOS ONLY
■
SCHEDULED
AUTOS
NON -OWNED
AUTOS ONLY
UMBRELLA LIAB
EXCESS LIAB
DED RETENT ON $
A WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANYPROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBEREXCLUDED?
(Mandatory in NH)
If yes, describe under
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AAAE10078805
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6/5/2024 6/5/2025
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EACH OCCURRENCE
DAMAGE TO RENTED
PREMISES (Ea occurrence)
MED EXP (Any one person)
PERSONAL & ADV INJURY
GENERAL AGGREGATE
PRODUCTS - COMP/OP AGG
COMBINED SINGLE LIMIT
(Ea accident)
BODILY INJURY (Per person)
BODILY INJURY (Per accident)
PROPERTY DAMAGE
(Per accident)
EACH OCCURRENCE
AGGREGATE
$ 2,000,000
$ 1,000,000
$ 10,000
$ 2,000,000
$ 4,000,000
$ 4,000,000
$ 1,000,000
X PER OTH-
STATUTE ER
E.L. EACH ACCIDENT $ 1,000,000
E.L. DISEASE - EA EMPLOYEE $ 1,000,000
E.L. DISEASE - POLICY LIMIT $ 1,000,000
Per Claim $2,000,000
Aggregate Limit $2,000,000
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Re: On -Call Construction Management and Inspection Services.
City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers are named as an additional insured as respects general liability and auto liability as required per written contract. General Liability is Primary/Non-Contributory per policy form wording. Insurance coverage includes waiver of subrogation per the attached endorsement(s).
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City of Placentia
401 E. Chapman Ave.
Placentia CA 92870
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COMMERCIAL GENERAL LIABILITY
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If all of the other insurance permits contribution
by equal shares, we will follow this method also.
Under this approach each insurer contributes
equal amounts until it has paid its applicable
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whichever comes first.
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contribution by equal shares, we will contribute
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of insurance to the total applicable limits of
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other insurance that is available to such insured
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and we will not share with that other insurance,
provided that:
(1) The "bodily injury" or "property damage" for
which coverage is sought occurs; and
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offense that is committed;
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agreement by you.
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Except with respect to the Limits of Insurance, and
any rights or duties specifically assigned in this
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insurance applies:
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is made or "suit" is brought.
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To Us
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segments about your goods, products or services
for the purpose of attracting customers or
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Policy # 6801J745121
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therapy assistant, physical therapist or
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(b) First aid or "Good Samaritan services"
by any of your "employees" or "volunteer
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3. The following replaces the last sentence of
Paragraph 5. of SECTION III — LIMITS OF
INSURANCE:
For the purposes of determining the
applicable Each Occurrence Limit, all related
acts or omissions committed in providing or
failing to provide "incidental medical
services", first aid or "Good Samaritan
services" to any one person will be deemed
to be one "occurrence".
4. The following exclusion is added to
Paragraph ?. Ezt:lusions SECTION I —
COVERAGES — COVERAGE A — BODILY
INJURY AND PROPERTY DAMAGE
LIABILITY
Sale Of Pharmaceuticals
"Bodily injury" or "property damage" arising
out of the violation of a penal statute or
ordinance relating to the sale of
pharmaceuticals committed by, or with the
knowledge or consent of the insured.
5. The following is added to the DEFINITIONS
Section:
"Incidental medical services" means:
a. Medical, surgical, dental, laboratory, x-
ray
ray or nursing service or treatment,
advice or instruction, or the related
furnishing of food or beverages; or
b. The furnishing or dispensing of drugs or
medical, dental, or surgical supplies or
appliances.
6. The following is added to Paragraph 4.b.,
Excess Insurance, of SECTION IV —
COMMERCIAL GENERAL LIABILITY
CONDITIONS:
This insurance is excess over any valid and
collectible other insurance, whether primary,
excess, contingent or on any other basis,
CG D3 79 02 19
COMMERCIAL GENERAL LIABILITY
that is available to any of your "employees"
for "bodily injury" that arises out of providing
or failing to provide "incidental medical
services" to any person to the extent not
subject to Paragraph 2.a.(1) of Section 11 —
Who Is An Insured.
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because of "bodily injury" sustained by any
one person, and will be the higher of:
a. $10,000; or
b. The amount shown in the Declarations of
this Coverage Part for Medical Expense
Limit.
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or on any other basis, that is Professional
Liability or similar coverage, to the extent the
loss is not subject to the professional services
exclusion of Coverage A or Coverage B
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of SECTION IV — COMMERCIAL GENERAL
LIABILITY CONDITIONS
If the insured has agreed in a written contract or
agreement to waive that insured's right of
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waive our right of recovery against such person
or organization, but only for payments we make
because of:
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occurs; or
b. "Personal and advertising injury" caused by
an offense that is committed;
subsequent to the signing of that contract or
agreement.
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POLICY NUMBER: 680-1J745121
COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Names of Additional Insured Person(s) or Organization(s):
Any person or organization that you agree in a written contract to include as an additional insured on this Coverage Part, provided that such written contract was signed by you before,and is in effect when, the "bodily injury" or "property damage" occurs or the "personal injury" or "advertising injury" offense is committed.
Location of Covered Operations:
Any project to which a written contract with the Additional Insured Person(s) or Organization(s) in the Schedule applies.
(Information required to complete this Schedule, if not shown above, will be shown in the Declarations.) A. Section II — Who Is An Insured is amended to in-
clude as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property damage", "personal injury" or "advertising injury"
caused, in whole or in part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s) desig-
nated above.
B. With respect to the insurance afforded to these
additional insureds, the following additional exclu-
sions apply:
CG D3 61 03 05
This insurance does not apply to "bodily injury" or
"property damage" occurring, or "personal injury"
or "advertising injury" arising out of an offense
committed, after:
1. All work, including materials, parts or equip-
ment furnished in connection with such work,
on the project (other than service, mainte-
nance or repairs) to be performed by or on
behalf of the additional insured(s) at the loca-
tion of the covered operations has been com-
pleted; or
2. That portion of "your work" out of which the
injury or damage arises has been put to its in-
tended use by any person or organization
other than another contractor or subcontrac-
tor engaged in performing operations for a
principal as a part of the same project.
Copyright 2005 The St. Paul Travelers Companies, Inc. All rights reserved.
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DATE OF ISSUE: 04/19/2024 Page 1 of 1 187
POLICY NUMBER: 680-1J745121 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s) Or Organization(s):
Any person or organization that you agree in a written contract to include as an additional insured on this Coverage Part for "bodily injury" or "property damage" included in the products -completed operations hazard, provided that such contract was signed by you before, and is in effect when, the "bodily injury or "property damage" occurs.
Location And Description Of Completed Operations
Any project to which a written contract with the Additional Insured Person(s) or Organization(s) in the Schedule applies.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
Section II — Who Is An Insured is amended to in-
clude as an additional insured the person(s) or or-
ganization(s) shown in the Schedule, but only with
respect to liability for "bodily injury" or "property dam- age" caused, in whole or in part, by "your work" at the CG 20 37 07 04
CG T8 02 06 24
location designated and described in the schedule of
this endorsement performed for that additional in-
sured and included in the "products -completed opera-
tions hazard".
© ISO Properties, Inc., 2004
DATE OF ISSUE: 04/19/2024 Page 1 of 1 188
TRAVELERS J
WORKERS COMPENSATION
AND
EMPLOYERS LIABILITY POLICY
ENDORSEMENT WC 99 03 76 ( A) —
POLICY NUMBER: UB3J306445
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS
ENDORSEMENT - CALIFORNIA
(BLANKET WAIVER)
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule.
The additional premium for this endorsement shall be % of the California workers' compensation pre- mium.
Schedule
Person or Organization Job Description
Any Person or organization for which the insured has agreed by written contract executed prior to loss to furnish this waiver.
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.
(The information below is required only when this endorsement is issued subsequent to preparation of the policy.)
Insurance Company Countersigned by
Travelers Property Casualty Company of America
0 -
DATE
OF ISSUE: 6/10/2024 Page 1 of 1
189
Policy # BA8R387030
COMMERCIAL AUTO
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
BLANKET WAIVER OF SUBROGATION
This endorsement modifies insurance provided under the following:
AUTO DEALERS COVERAGE FORM
BUSINESS AUTO COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
The following replaces Paragraph A.5., Transfer of
Rights Of Recovery Against Others To Us, of the
CONDITIONS Section:
5. Transfer Of Rights Of Recovery Against Oth-
ers To Us
We waive any right of recovery we may have
against any person or organization to the extent
CA T3 40 02 15
required of you by a written contract executed
prior to any "accident" or "loss", provided that the
"accident" or "loss" arises out of the operations
contemplated by such contract. The waiver ap-
plies only to the person or organization desig-
nated in such contract.
© 2015 The Travelers Indemnity Company. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc. with its permission. 190
Policy: BA8R387030
COMMERCIAL AUTO
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
BLANKET ADDITIONAL INSURED
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
The following is added to Paragraph c. in A.1., Who
Is An Insured, of SECTION II — COVERED AUTOS
LIABILITY COVERAGE in the BUSINESS AUTO
COVERAGE FORM and Paragraph e. in A.1., Who Is
An Insured, of SECTION II — COVERED AUTOS
LIABILITY COVERAGE in the MOTOR CARRIER
COVERAGE FORM, whichever Coverage Form is
part of your policy:
This includes any person or organization who you are
required under a written contract or agreement
CA T4 37 02 16
between you and that person or organization, that is
signed by you before the "bodily injury" or "property
damage" occurs and that is in effect during the policy
period, to name as an additional insured for Covered
Autos Liability Coverage, but only for damages to
which this insurance applies and only to the extent of
that person's or organization's liability for the conduct of another "insured".
© 2016 The Travelers Indemnity Company. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc. with its permission. 191