Agenda Item No: 3.a
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: October 1, 2024
Submitted by: Jeannette Ortega
From: Community Services
Subject:
Approval of the Design Concept Plan for the Jaycee Parkette Renovation CIP and Prop 68 Project No. 7313
Financial Impact:
Fiscal Impact:
The total grant award for the project at Jaycee Parkette is $610,000. The grant funds are reimbursed by the California Department of Parks and Recreation. The City is not required to provide any matching funds for this grant. Funding for the project has been appropriated in the FY 24-25 budget as part of the Capital Improvement Program (CIP). The project will also be carried over into subsequent Fiscal Years until completion of the project. Based on the grant guidelines, the project must be completed by June 30, 2028.
Summary:
In August 2019, after careful consideration and following City Council approval, the City submitted seven (7) project applications requesting grant funds for various improvements/renovations at several community parks through the California State Parks, Office of Grants and Local Services (OGALS). The Statewide Park and Community Revitalization Program (SPP) is a competitive grant program that provides funds to create new parks, expand existing parks, and/or renovate existing parks in critically underserved communities across California. Funding for the grant program is provided through the California Proposition 68 Parks and Water Bond of 2018.
The City was notified in February 2020, that the renovation project for Jaycee Parkette was chosen by OGALS to receive a grant award of $610,000. The Jaycee Parkette renovation project will include removal and replacement of the existing playground and rubberized surfacing, addition of water efficient irrigation, landscaping, and new park lighting. City Staff worked with Hirsch & Associates to create several conceptual designs for the parkette. The design concepts were presented at a community meeting on August 29, 2024 and presented to the Parks, Arts, and Recreation Commission (PARC) on September 10, 2024 for review and consideration. Based on feedback from the community and the PARC Commission, this item reviews the final design concept plan for the Jaycee Parkette playground project. Upon completion of the design, the City will publicly advertise the project to hire a contractor to construct and finalize the project well in advance of the SPP grant deadline of June 30, 2028. 199
Recommendation:
Recommended Action: It is recommended that the City Council:
1. Provide Staff with input to incorporate into the design plan for the renovation of the Jaycee Parkette playground project; and
2. Approve the design concept plan for the Jaycee Parkette playground renovation project.
Strategic Plan Statement:
This item is consistent with the City Council approved 5 -Year Strategic Goal #5 to Implement Public Infrastructure to Meet Community Needs, under Objective #5.2, which is working to complete the Placentia Parks Initiative Plan.
Discussion:
In 2021, the California State Parks, Office of Grants and Local Services announced the 2019 Statewide Park Development and Community Revitalization Program (SPP). Funds for this program are provided through Proposition 68 (Prop 68). California voters passed Prop 68 in June 2018 to safeguard natural resources, such as parks, and safe drinking water. This competitive grant program provides funds to create new parks, expand existing parks, and/or renovate existing parks in critically underserved communities. After careful consideration of the grant criteria, Staff recommended to the City Council that the proposed grant applications be submitted for renovations of existing parks, including Jaycee Parkette. The Council approved the submission of the grant applications at the November 17, 2020, City Council meeting.
The City was notified in January 2022, that the renovation project for Jaycee Parkette was chosen by OGALS to receive a grant award of $610,000. Located in the La Jolla neighborhood, Jaycee Parkette serves the hundreds of students who attend Melrose Elementary School and Valadez Academy. The Jaycee Parkette renovation project will include, removal and replacement of the existing playground and rubberized surfacing, addition of water efficient irrigation, landscaping, and new park lighting.
In addition, on November 21, 2023, the City Council approved a professional services agreement for on-call landscape architectural design firms. The City selected Hirsch & Associates, Inc. (HAI) based on experience and expertise in designing park projects throughout Southern California. In following the approved bench list, a Professional Services Agreement was prepared with HAI to design Jaycee Parkette playground.
In following the Placentia Parks Initiative Plan, a comprehensive plan aimed at improving aging park and facility infrastructure, HAI was tasked with providing the City with creative design concepts for the renovations of Jaycee Parkette. The design concepts were reviewed by Staff and was presented at a community meeting on August 29, 2024 held at the Whitten Community Center. The City received several comments and feedback from the community meeting, including the following comments:
• Request to include some type of water play element
• Concern about the hydration station and associated hardware being tamper resistant, as the existing water fountain has been broken into
• Concern about vandalism of the benches
• Discussion about the drainage channel chain link fencing being cut away for access to the channel. Suggestion to replace the chain link with a type of fencing that does not promote climbing and is more resistant to cutting. (City is currently discussing this with 200
the County of Orange)
• Concern with some of the enclosed play equipment providing spaces for hiding • Request to preserve and re -install the Jaycee Park Plaque • Question regarding the sound levels of the Flower Chimes, given their proximity to homes. City Staff noted that the Flower Chimes are installed in another City park near homes and there have been no complaints
• Request to install a security camera at the park and motion sensor lighting feature • Concern about the Nature Discover Playhouse providing a space for hiding/sleeping.
Suggestion to explore replacing with a different play feature such as a climbing feature or bug/animal
• Comment to add trees within Caltrans Right -of -Way and/or adding a mural to the sound wall. (City is currently discussing this with Caltrans) • Noted that residents use the park walkway to connect to the neighborhood/school.
Suggestion to include detour/closure signs while park is under construction Overall, the community was very excited to have their community park renovated. These comments were incorporated into the design concept and the revised design concept was presented to the Parks, Arts, and Recreation Commission (PARC) at the September 10, 2024, Commission meeting for their review and feedback. They recommended adding a mist feature as the Commission stated that many members of the community walk 1.2 miles to the Miraloma Park and Family Resource Center in Anaheim to enjoy their water features at the park. The Commission also recommended looking into incorporating a larger slide feature rather than have two small park slides.
Staff and the PARC Commission recommend the City Council approve the concept design plan prepared by HAI for the playground renovation project at Jaycee Parkette. The proposed action will approve the design concept plan for Jaycee Parkette. Upon completion of the design, the City will publicly advertise the project to hire a contractor to construct and finalize the project well in advance of the SPP grant deadline of June 30, 2028.
Fiscal Impact Summary:
The total grant award for the project at Jaycee Parkette is $610,000. The grant funds are reimbursed by the California Department of Parks and Recreation. The City is not required to provide any matching funds for this grant. Funding for the project has been appropriated in the FY 24-25 budget as part of the Capital Improvement Program (CIP). The project will also be carried over into subsequent Fiscal Years until completion of the project. Based upon the grant guidelines, the project must be completed by June 30, 2028.
Attachments
Jaycee Park Conceptual Cost Estimate
Jaycee Parkette City Council Presentation Final.pdf
201
HIRSCM & ASSOCIATES, INC.
LANDSCAPE ARCHITECTURE G PLANNING
GENERAL SITE DEMOLITION
1 Clear and Grub Turf
2 Remove and Dispose of Existing
3 Remove and Dispose of Existing
4 Remove and Dispose of Existing
5 Remove and Dispose of Existing
6 Remove and Dispose of Existing
7 Remove and Dispose of Existing
8 Remove and Dispose of Existing
9 Remove and Dispose of Existing
10 Remove and Dispose of Existing
11 Remove and Dispose of Existing
12 DEMOLITION SUBTOTAL
CITY OF PLACENTIA, CA
JAYCEE PARKETTE
Preliminary Estimate of Probable Costs -September 23, 2024 Play Equipment
Rubberized Play Surfacing
Play Sand
Tree
Concrete Light Pole Electrical Pull Box (4)
Irrigation Valve Box + Valve (5)
Spray Heads
Bench
Trash Receptacle
Drinking Fountain
GENERAL SITE CONSTRUCTION
13 Provide And Install Hi -Lo Hydration Station and Drainage Sump 14 Provide and Install 1" PVC Domestic Water Line to Hydration Station 15 Provide and Install Backflow Preventer for Hydration Station 16 Construct 4" Thick Concrete Flatwork
17 Construct 6" x 6" Concrete Mow Curb
18 Provide And Install Trash Receptacle
19 Provide And Install 6' Backed Bench
20 Provide and Install Gametime Play Equipment (materials, shipping, install) 21 Provide and Install Poured in Place Rubber Surfacing at Play Area 22 Provide and Install Water Mister Tower
23 GENERAL SITE CONSTRUCTION SUBTOTAL
IRRIGATION
24 Provide and Install New Irrigation System
25 IRRIGATION SUBTOTAL
LANDSCAPE
26 Provide and Install 24" Box Trees
27 Provide and Install Seeded Sod
28 Provide and Install Landscaping
29 Provide and Install 3" Thick Layer of 1/2" - 3/4" Bark Mulch in Bare Areas 30 LANDSCAPE SUBTOTAL
ELECTRICAL
31 Provide and Install New Solar Light Fixtures
32 ELECTRICAL SUBTOTAL
33 SUBTOTAL
QTY UNIT COST TOTAL
4,095 SF $ 1.50 $6,142.50
1 LS $ 8,000.00 $8,000.00
720 SF $ 3.00 $2,160.00
56 CY $ 60.00 $3,360.00
3 EA $ 2,000.00 $6,000.00
1 LS $ 500.00 $500.00
1 LS $ 1,000.00 $1,000.00
1 LS $ 1,000.00 $1,000.00
1 LS $ 500.00 $500.00
1 LS $ 500.00 $500.00
1 LS $ 500.00 $500.00
$29,662.50
1 LS $ 9,000.00 $9,000.00
100 LF $ 14.00 $1,400.00
1 EA $ 2,250.00 $2,250.00
188 SF $ 10.00 $1,880.00
115 LF $ 20.00 $2,300.00
2 EA $ 1,500.00 $3,000.00
2 EA $ 750.00 $1,500.00
1 LS $ 247,332.00 $247,332.00
2,190 SF $ 35.00 $76,650.00
1 LS $ 5,000.00 $5,000.00
$350,312.00
4,095 SF $ 3.50 $14.332.50
$14,332.50
4 EA $ 300.00 $1,200.00
2,376 SF $ 2.50 $5,940.00
1,538 SF $ 3.00 $4,614.00
12 CY $ 25.00 $300.00
$12,054.00
2 EA $ 1,000.00
34 General Conditions to Construction Contract 7%
35 Construction Contingency 10%
36 TOTAL
$2,000.00
$2,000.00
$408,361.00
$28,585.27
$40,836.10
$477,782.37
202
•
Jaycee Parkette Renovation Concept
City Council
HIRSCH & ASSOCIATES, INC.
LANDSCAPE ARCHITECTURE & PLANNING
2221 EAST WINSTON ROAD, SUITE A
ANAHEIm, CALIFORN ix. 92806
PHONE 714-776-4340 FAX 714-776-4395
WWW.HAILANDARCH.COM LA#1710
October 1st, 2024
1 203
Meeting Agenda
Purpose of the Presentation
This presentation is intended for City Council to discuss the renovation project at Jaycee Parkette. The intention is to receive City Council input regarding the proposed conceptual design and play equipment options at Jaycee Parkette.
Agenda
1. Project introduction
2. Community outreach comments
3. Parks, Arts, and Recreation Commission meeting comments
4. Existing conditions at Jaycee Parkette
5. Conceptual site plan
6. Play equipment
7. Project schedule
8. Questions
Project Introduction
Team Members
Gabriel Guerrero-Gabany, Senior Civil Engineer, Public Works Jeannette Ortega, Acting Director of Community Services Daniela Escobedo, Admin Assistant, Community Services
Charles Foley, Landscape Architect, HAI
Jacob Laurentowski, Landscape Designer, HAI
James Corns, Electrical Engineer, JCA
Background
In 2021 the City of Placentia's Jaycee Parkette renovation project was awarded $610,000 of grant funding from California State Parks Office of Grants and Local Services (OGALS). Funding is through the Statewide Park and Community Revitalization Program (SPP).
Project Scope
• Removal and replacement of existing play equipment and rubberized surfacing ■ New water -efficient irrigation
• New landscaping
■ Renovation of park lighting
■ Replacement of existing park amenities
August 29t" Community Outreach Meeting Comments
1. Request to include some type of water play element.
2. Concern about the hydration station and associated hardware being tamper resistant, as the existing water fountain has been broken into.
3. Concern about vandalism of the benches.
4. Discussion about the drainage channel chain link fencing being cut away for access to the channel. Suggestion to replace the chain link with a type of fencing that does not promote climbing and is more resistant to cutting.
Council Member Rhonda Shader stated that the fencing is owned by the OCFCD. There were discussions several years ago regarding replacing the fencing and the City needs to re-engage the topic with OCFCD.
5. Concern with Option 1 play equipment providing spaces for hiding. Preference for Option 2 play equipment because it is more open and provides more shade.
August 29t" Community Outreach Meeting Comments
6. Request to preserve and re -install the Jaycee Park Plaque.
7. Question regarding the sound levels of the Flower Chimes in Option 2, given their proximity to homes. City Staff noted that the Flower Chimes are installed in another City park near homes and there have been no complaints.
8. Request to install a security camera at the park and motion sensor lighting feature.
9. Concern about the Nature Discover Playhouse providing a space for hiding/sleeping. Suggestion to explore replacing with a different play feature such as a climbing feature or bug/animal.
10.Comment to add trees within Caltrans Right -of -Way and/or adding a mural to the sound wall.
11. Noted that residents use the park walkway to connect to the neighborhood/school. Suggestion to include detour/closure signs while park is under construction.
September 10th Parks, Arts, and Recreation Meeting Comments
1.Commission selected Option 2 as the preferred concept. Requested to see if one of the slides could be replaced with a taller slide.
2. Request to remove the Nature Discovery Playhouse and replace with a water mister tower. Commission stated that many members of the community walk
1.2 miles to the Miraloma Park and Family Resource Center in Anaheim to enjoy their water features at the park.
3.Request to add additional play panels at the ground level.
Jaycee Parkette -Existing Conditions
Jaycee Parkette -Existing Conditions
Conceptual Site Plan
IOWA PLACE
kvit
SYMBOL LEGEND
EXISTING CONCRETE FLATWORK. PROTECT
NEW CONCRETE FLATWORK (149 5F)
NEW RUBBERIZED PLAY SURFACING (2,229 5F)
NEW DROUGHT -TOLERANT LANDSCAPING (1,538 SF)
NEW TURF (2.378 5F)
NEW MULCH (1,2405F)
— o
EXISTING STEEL FENCE, PROTECT
EXISTING CHAIN LINK FENCE, PROTECT
EXISTING TREE (QTY. 3), PROTECT
NEW TREE (QTY. 4)
o
F-17
KEY NOTES
lO NEW RUBBERIZED SURFACING (2,229 5F) AND PLAY
EQUIPMENT FROM GAMETIME IN EXISTING PLAY CURB.
O2 NEW 6' CLASSIC PARK BENCH, CEDAR SLATS, BLACK FRAME
(QTY. 2)
O3 NEW NORTHGATE DOUBLE TRASH RECEPTACLE, BLACK FINISH
(QTY. 2)
0 NEW ACCESSIBLE HI -LO WATER STATION WITH BOTTLE FILLER (QTY. 1)
OS EXISTING LIGHT POLES WITH NEW SOLAR LIGHT FIXTURES (QTY. 2) SOLF SERIES FIXTURES FROM WESTGATE .
VISTA AVENUE
1 $183,695 base cost for site work
9 211
Conceptual Image Board
SITE FURNISHINGS + AMMENTITI ES
J
DROUGHT -TOLERANT SHRUBS
ACCENT + SHADE TREES
Conceptual Fencing Along the Perimeter of the Parkette
The fencing along the perimeter of Jaycee Parkette is not part of Prop. 68 grant funding.
The fencing is within the boundaries of the Orange County Flood Control Channel. The City is working with the County of Orange, through Supervisor Doug Chaffee of the 4th District to help fund and replace the fencing with fencing similar to what is installed along the Caltrans public right-of-way.
Play Equipment
Overall View
Contemporary Nature Theme
Jaycee Parkette Playground Option 6 - Project 113038 -01 -Opt 6 Placentia, CA
4 BAY SW NGS W/
INTEGRATED SHADE
$252,332 play equipment
PLAY STRUCTURE W/ cost (materials + shipping +
vt_FREE-STANDING SHADE installation)
$477,782 total cost
WATER MISTER TOWER
A STRONG FOUNDATION 1N PLAY FOR OVER 50 YEARS P: (435) 245-5055 1 F: 435245-5057 0 raneWn©gwpnrk.eom
GREAT WESTERN
RECR EAT n N
11 12
214
Play Equipment -Contemporary Nature Theme
5-12 Year Old Play Structure
Jaycee Parkette Playground Option 6 - Project 113038 -01 -Opt 6 Placentia, CA
Jaycee Parkette Playground Option 6 - Project 113038 -01 -Opt 6 Placentia, CA
.. •••
IRIi�iIAl=Limn di• . .' N ip
181i�i18181111�1�11 •Lrl :•"1111U
I•I•i..Iti11111181I �owlII/I114
_ rri!!!!T!Si)in f• !'!Iui
.rii=i e 4""""1.
%!tiG.ri.ui�f�
: � �� ..S.ya.r.��uuuu.;:.wwir.umi
w Jai __kill
II IUIURii *Ij1R1l111Rirti !Rpm wilymp; •. U••i lml1ungrout A STRONG FOONOATION rN PLAY FOR OVER 50 YEARS P: )435) 245-5055 ! V; 435 245.4057 Or9n0n99110w52F1.999, A STRONG FOONOATION r0 PLAY FOR OYER 50 YEARS p; (435) 245.5055 ! F; 435 245.4057 0r9ndP90093)9 k om
Play Equipment -
5-12 Year Old Play Structure
Jaycee Parkette Playground Option 6 - Project 113038 -G1 -Opt 6 Placentia, CA
Contemporary Nature Theme
Jaycee Parkette Playground Option 6 - Project 113038 -G1 -Opt 6 Placentia, CA
A 37RON0 FOVNOATION iN PLAY FOR OVER 50 TEARS P: )435) 245-5055 ! F: 435 245.4057 Bran0n9911Pwu291.999, 0 STRONG FOONOATION ON PLAY FOR OVER 50 054R5 P: (435) 245-5055 ! F: 435 245.4057 Brande.)007)499Aee9,RECREATION
GREAT WESTERN
Play Equipment
Additional Play Features
Jaycee Parkette Playground Option 6 - Project 113038 -01 -Opt 6 Placentia, CA
Contemporary Nature Theme
p STRONG FOVROSTION iN PLAY FOR OVER 50 TEARS P: )435) 245-5055 ! V; 435 245.5057 grandnARg*p0FF.COm (2) 5-12 YEAR OLD BELT SWINGS
(1) 2-5 YEAR OLD BUCKET SWING
(1) 2-5 YEAR OLD MOLDED HARNESS SWING
Jaycee Parkette Playground Option 6 - Project 113038 -01 -Opt 6 Placentia, CA
•
r
GREAT WESTERN
p STRONG FOOROATION IN PLAY FOR OYER 50 YEARS 01 (435) 245-5055 ! F; 4352455057 Drand.pAPRArpark,,nRE CR E A TION
SQUI RREL OWL, AND BUTTERFLY ALSO FOUND ON PLAY STRUCTURE POSTS
Play Equipment
Additional Play Features
Jaycee Parkette Playground Option 6 - Project 113038 -01 -Opt 6 Placentia, CA
Contemporary Nature Theme
Jaycee Parkette Playground Option 6 - Project 113038 -01 -Opt 6 Placentia, CA
p STRONG FOONOATION iN PLAY FOR OVER 50 TEARS P: )435) 245-5055 ! F: 435 245.5057 Rra402.3NWp00..comRECREATION SENSORY + MUSICAL PLAY PANELS AT GROUND LEVI
GREAT WESTERN
p STRONG FOONOATION iN PLAY FOR OYER 50 YEARS P: (435) 245-5055 ! F;435 245.5057 17r7.0700.wv70..7.777.
MUSICAL FLOWERS
Play Equipment -Contemporary Nature Theme
Aerial Site View
Project Schedule
■ October 1, 2024 - City Council review
■ December 1, 2024 - Construction Document production completed ■ January 2, 2025 - Plan check approval
■ Spring 2025 - Project bidding
■ Summer 2025 - Begin project construction
■ Winter 2025 - Construction complete/park opening
Questions & Comments
CONTACT INFORMATION
Gabriel Guerrero-Gabanv
Phone: (714) 993-8250
Email: [email protected]