Placentia City Council/Successor Agency/ICDA/PPFA Minutes October 1, 2024 Page 1 of 5
Placentia City Council Study Session and Regular Meeting Placentia City Council acting as Successor Agency to the Placentia Redevelopment Agency , Placentia Industrial Commercial Development Authority , Placentia Public Financing Authority
MINUTES
October 1, 2024
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL STUDY SESSION – 4:30 PM CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 4:30 p.m.
ROLL CALL: PRESENT:
ABSENT:
Councilmember/Board Member Shader, Smith, Kirwin, Yamaguchi Wanke (Excused)
ORAL COMMUNICATIONS:
Julie Suchard expressed concerns about the City’s travel policies and suggested new policies to prevent misuse.
REGULAR AGENDA: STUDY SESSION
1. UPDATE TO POLICY NO. 344 GOVERNING TRAVEL AND MEETING ALLOWANCES AND POLICY NO. 445 PROCUREMENT (CREDIT) CARD USE
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1. Review and discuss the proposed updates to Policy No. 344 governing Travel and Meeting Allowances for city staff and elected officials; and
2. Direct staff to incorporate changes discussed and bring back updated Policy No. 344 for approval; and
3. Review and discuss proposed updates to Policy No. 445 Procurement (Credit) Card Use; and
4. Authorize City Administrator to approve changes as discussed under his authority.
Provided direction, authorized authority)
Director of Finance Jennifer Lampman provided a brief presentation on the item.
City Council directed Staff to incorporate the requested changes into Policy No. 344 and return the revised policy for City Council approval at a future meeting. The City Administrator was authorized to update and approve the revised Procurement (Credit) Card Policy (Policy No. 445) under his administrative authority.
RECESS: The City Council and Boards of Directors recessed to their 5:30 p.m. Closed Session.
MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING – 5:30 PM CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 5:30 p.m.
ROLL CALL: PRESENT:
ABSENT:
Councilmember/Board Member Shader, Smith, Kirwin, Yamaguchi Wanke (Excused)
ORAL COMMUNICATIONS:
City Clerk McKinnell stated the City Clerk’s Office received no public comment for Closed Session.
CLOSED SESSION PROCEEDINGS:
City Clerk McKinnell announced the Closed Session items.
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The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
1 case)
2. Pursuant to Government Code Section 54957(b)
PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 7:00 p.m.
ROLL CALL: PRESENT:
ABSENT:
Councilmember/Board Member Shader, Smith, Kirwin, Yamaguchi Wanke (Excused)
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; City Administrator Damien Arrula; Deputy City Administrator Rosanna Ramirez; Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Development Services Joe Lambert; Director of Public Works Chris Tanio, Deputy Director of Administrative Services Jeannette Ortega; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Emergency & Health Services Manager Patrick Powers; Deputy Director of Public Works Gabriel Gabany- Guerro; Deputy City Clerk Carole M. Wayman
INVOCATION: Chaplain Charles Frost
PLEDGE OF ALLEGIANCE: Mayor Yamaguchi
PRESENTATIONS:
A. Proclamation of October 6-12, 2024, as Fire Prevention Week Presenters:
Recipient:
Mayor Yamaguchi and City Council
Fire Marshal Amanda Horner
Mayor Yamaguchi presented a proclamation to the recipient, proclaiming October 6-12, 2024, as Fire Prevention Week in the City.
B. Pony Baseball World Series Champion Teams - Presentation of Medals and Certificates Presenters:
Recipients:
Mayor Yamaguchi and City Council
Pony Baseball World Series Champion Team Members and Coaches Mayor Yamaguchi recognized the Pony Baseball Team for their outstanding season and for winning the World Series title. Individual players and coaches were called forward and honored for their achievements.
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen reported a discussion was held on the Closed Session items.
There was no reportable action.
CITY ADMINISTRATOR REPORT: None
ORAL COMMUNICATIONS:
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Rich Liem expressed concern over road construction delays, the lack of paving and maintenance of streets in the North Palm Village area and requested the City Council to repair the streets.
JoAnn Sowards expressed concern on the street conditions in the North Palm Village area and requested the City Council take action to repair the streets.
Craig Green expressed concerns of recent candidate Colson Teal’s comments about City finances and public safety, highlighting the City's fiscal improvements and proper management.
John Loguidice expressed concern about the road conditions, the lack of paving and maintenance of streets in the north palm village area and requested the City Council to repair the streets.
Julie Suchard expressed concerns on matters related to City Administrator Damien Arrula’s compensation package and requested access to the investigation report.
CITY COUNCIL MEMBER COMMENTS
Councilmember Shader reported attending a mobility conference on the Metrolink Station in Old Town Placentia, a Metrolink workgroup, a conference call with Rebuild SoCal, and a Sewer, Refuse Recycling Committee meeting. She announced the Old Town Live Autumn Series Concert on October 3, 2024, from 6:00 p.m. – 8:00 p.m. at the 100 block of Santa Fe and Old Town Placentia and encouraged all to attend.
Councilmember Smith reported attending the Southern California Association of Governments (SCAG) meeting, the Orange County Council of Governments (OCCOG) meeting, the Hispanic Heritage Month Prayer Breakfast at Vanguard University, and Mayor Yamaguchi’s State of the City. He announced the 2024 Fire and Life Safety Department Open House on October 5, 2024, from 10:00 a.m. – 1:00 p.m. stated for more information, email [email protected].
Mayor Pro Tem Kirwin announced the City is accepting applications for Commissions and Committees and encouraged those who are interested to visit the City’s website for more information.
Mayor Yamaguchi reported attending a ride along with the Placentia Firefighters at Station 2 and enjoyed a demonstration of the jaws of life. He thanked everyone who attended the State of the City event and announced the Heritage Day Parade and Car Show event will be on Saturday, October 19, 2024, at Tri City Park.
1. CONSENT CALENDAR (1.a through 1.f):
City Attorney/City Counsel Bettenhausen noted a correction to Item 1.f. Mayor Yamaguchi pulled Item 1.e, for a no vote. Motion by Yamaguchi, seconded by Shader, and carried a 4-0-1 vote, to approve the balance of the Consent Calendar with the correction to Item 1.f, as noted by City Attorney Bettenhausen, as recommended, Wanke absent.
1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:
Approve.
Approved 4-0-1, as recommended, Wanke absent)
1.b MINUTES CITY COUNCIL/SUCCESSOR/ICDA/PPFA REGULAR MEETINGS OF MAY 21, 2024, AND JUNE 4, 2024
Recommended Action: It is recommended that the City Council:
Approve.
Approved 4-0-1, as recommended, Wanke absent)
1.c CITY FISCAL YEAR 2023-24 REGISTERS FOR OCTOBER 1, 2024 Electronic Disbursement Register
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Fiscal Impact: $ 43,224.38
CITY FISCAL YEAR 2024-25 REGISTERS FOR OCTOBER 1, 2024
Check Register
Fiscal Impact: $1,927,454.74
Electronic Disbursement Register
Fiscal Impact: $945,851.57
Recommended Action: It is recommended that the City Council:
Receive and file.
Approved 4-0-1, as recommended, Wanke absent)
1.d A RESOLUTION AUTHORIZING PERSONS HOLDING CERTAIN DESIGNATED POSITIONS TO
EXECUTE URBAN AREA SECURITY INITIATIVE GRANT DOCUMENTS FOR AND ON BEHALF OF THE
CITY OF PLACENTIA
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1. Review and adopt Resolution No. R-2024-65, a Resolution of the City Council of the City of Placentia, California, authorizing persons holding certain designated positions to execute Urban Area Security Initiative (UASI) Grant documents for and on behalf of the City of Placentia; and
2. Authorize the City Administrator and designated persons within the Placentia Police Department to oversee and administer the projects associated with the Anaheim/Santa Ana UASI training and funding on behalf of the City.
Approved 4-0-1, as recommended, Wanke absent)
1.e AMENDMENT NO. 5 TO PROFESSIONAL SERVICES AGREEMENT WITH TOTUM CORPORATION
FOR CONSTRUCTION INSPECTION SERVICES ON CITYWIDE FIBER OPTIC DEPLOYMENT
PROJECT
Fiscal Impact:
Expense: $73,000 Amendment No. 5 for Additional Inspection Services for Citywide Fiber Optic Deployment
Budget: $73,000 FY 24-25 Operating Budget (103551-6099) Recommended Action: It is recommended that the City Council:
1. Approve Amendment No. 5 to a Professional Services Agreement with Totum Corporation to provide construction inspection services for the Citywide Fiber Optic Deployment Project for a new not-to-exceed amount of $673,000; and
2. Authorize the City Administrator to approve contract amendments up to 10% of the cumulative contract not-to-exceed amount, or $67,300; and
3. Authorize the City Administrator to approve the agreement in a form approved by the City Attorney.
Failed 2-2-1, Kirwin and Yamaguchi voted no, Wanke absent) Mayor Yamaguchi pulled Item 1.e, for a no vote.
Motion by Shader, seconded by Smith, motion failed by a 2-2-1 vote, Kirwin and Yamaguchi voted no, Wanke absent.
1.f A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLACENTIA, CALIFORNIA, ADOPTING PURCHASING POLICY LANGUAGE IN COMPLIANCE WITH HEALTH AND SAFETY CODE 1797.231 Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1. Direct Staff to develop and issue an RFP to identify a potential private BLS (Basic Life Support) ambulance partner for ambulance transportation serving the Orange County Exclusive Ambulance Operating Area – A (EOA-A) that is comprised of the cities of Placentia and Yorba
Linda and certain county unincorporated areas (Attachment 1) managed by the County of Orange; and
2. Using the results from the RFP, direct Staff to design a non -binding public/private partnership to present to the City Council for further consideration at a subsequent meeting, and for potential direction to submit a proposal to the Orange County RFP for the provision of 9-1-1 Basic Life Support emergency ambulance response; and
3. Adopt Resolution No. R-2024-67 establishing a written policy in compliance with Health and Safety code 1797.231.
Approved 4-0-1, as recommended, Wanke absent)
City Attorney/City Counsel Bettenhausen noted a minor correction to the resolution being adopted.
Specifically, in the fifth "Whereas" clause and the third line of the "Now, Therefore" clause, the code reference should be revised from ".230" to ".231, subsection B.", all other content in the resolution would remain unchanged.
2. PUBLIC HEARINGS: None
3. REGULAR AGENDA:
3.a APPROVAL OF THE DESIGN CONCEPT PLAN FOR THE JAYCEE PARKETTE RENOVATION CIP AND PROP 68 PROJECT NO. 7313
Fiscal Impact:
The total grant award for the project at Jaycee Parkette is $610,000. The grant funds are reimbursed by the California Department of Parks and Recreation. The City is not required to provide any matching funds for this grant. Funding for the project has been appropriated in the FY 24-25 budget as part of the Capital Improvement Program (CIP). The project will also be carried over into subsequent Fiscal Years until completion of the project. Based on the grant guidelines, the project must be completed by June 30, 2028.
Recommended Action: It is recommended that the City Council:
1. Provide Staff with input to incorporate into the design plan for the renovation of the Jaycee Parkette playground project; and
2. Approve the design concept plan for the Jaycee Parkette playground renovation project.
Approved 4-0-1, as recommended, Wanke absent)
Senior Civil Engineer Gabriel Guerrero-Gabany gave a presentation on the item.
Motion by Yamaguchi, seconded by Kirwin, carried a 4-0-1 vote, to approve Item 3.a, as recommended.
CITY COUNCIL/BOARD MEMBERS REQUESTS: None
ADJOURNMENT
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:30 p.m. to a regular City Council meeting on Tuesday, October 15, 2024, at 5:30 p.m.
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October 1, 2024 Page 5 of 5