1 PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
MINUTES
STUDY SESSION AND REGULAR MEETING
October 15, 2024
5:00 p.m. – City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 5:00 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Shader, Smith, Wanke, Yamaguchi ABSENT: Kirwin (excused)
ORAL COMMUNICATIONS:
Mayor Yamaguchi opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk’s Office had received no public comment for the Closed Session. Mr. McKinnell announced the Closed Session case and matter.
CLOSED SESSION PROCEEDINGS:
The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section 54957(b)
CONFERENCE WITH LEGAL COUNSEL
Public Employee Discipline/Dismissal/Release
2. Pursuant to Government Code Section 54956.9(d)(4)
CONFERENCE WITH LEGAL COUNSEL -- Anticipated Litigation Potential Initiation of Litigation (1 case)
3. Pursuant to Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL -- Existing Litigation
Vega vs. City of Placentia; Case No. 30-2022-01255057-CU-WT-CJC
4. Pursuant to Government Code Section 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL -- Anticipated Litigation 1 case)
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 7:08 p.m. Regular Meeting.
ROLL CALL:
PRESENT: Councilmember/Board Member Shader, Smith, Wanke, Yamaguchi ABSENT: Kirwin (excused)
2 STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; Acting City Administrator Rosanna Ramirez; Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Development Services Joe Lambert; Director of Public Works Chris Tanio, Deputy Director of Administrative Services Jeannette Ortega; Director of Human Resources Alice Burnett; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Deputy City Clerk Carole M. Wayman.
INVOCATION: Chaplain Charles Frost
PLEDGE OF ALLEGIANCE: Mayor Yamaguchi
PRESENTATION: Study Session
Measure U Committee Annual Report Presentation
Presenter: John Lewis, Committee Chair
Recommended Action: Receive and file.
Approved 5-0 to Received and Filed, as recommended)
Mayor Yamaguchi introduced Citizen’s Oversight Committee Chair John Lewis to give a presentation of the Measure U Annual Report.
Committee Chair John Lewis presented a brief presentation of the Measure U Annual Report on City revenues and expenditures highlighting the infrastructure budget and expenditures. Mr. Lewis concluded by stating that all Measure U revenues were properly accounted for and allocated and outlined future work by the oversight committee.
Motion by Yamaguchi, seconded by Shader, and carried a (5-0) vote to Receive and File, as recommended.
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen stated that there were four (4) items on the Closed Session agenda, the City Council discussed each of those items, direction was provided, and there was nothing further to report.
CITY ADMINISTRATOR REPORT: None
ORAL COMMUNICATIONS:
Mayor Yamaguchi opened oral communications for the Regular Meeting.
Tom McKenzie, President of Placentia Police and Fire Management Association, raised concerns about City Administrator Arrula’s meals purchased on City credit cards, misappropriation of public funds, and urged City Council to conduct a formal investigation and forensic audit. Mr. McKenzie, President of Placentia Police and Fire Management Association, along with John Martinez, the President of the Placentia Police Officers Association, and Scott Ferguson, the President of the Placentia Fire Association have notified the City Council that all three public safety associations have unanimously agreed to deliver a vote of no confidence against City Administrator Arrula.
Jim Weiner, Placentia resident, expressed concerns about the high-cost playground renovation upgrade at McFadden Park and urged City Council to repair City streets and road conditions before considering any projects going forward.
3 Julie Suchard, Placentia resident, expressed concerns about the meals and airlines tickets purchased on City credit cards, emphasized the misappropriation of funds, allegations of misconduct, and requested to see the investigation report.
Colson Teal, Placentia resident, voiced his concerns about the allegations of the City Administrator’s misconduct, misappropriation of funds and expressed his gratitude to the City Council for conducting an investigation on City Administrator Arrula.
Kevin Larson, Placentia City Treasurer, expressed concerns about City Administrator Arrula’s allegations of misconduct and recommended a forensic audit be conducted by an independent audit firm, appoint an Ad Hoc Committee to report back to the City Council with their recommendations.
Scott King, Placentia resident, expressed concerns about the City Administrator’s allegations and investigation report. He urged City Council to repair City streets and road conditions before considering any projects going forward.
Scott Ferguson, President of Placentia Firefighters Association, expressed concern in its lack of confidence in the current City Administrator, emphasized a call for change in leadership which has jeopardized the safety and wellbeing of the community and members.
Craig Green, Placentia resident and former Councilmember, expressed concerns about parking, traffic and safety issues near apartment complexes, and emphasized additional parking is needed.
Greg Donahue, Placentia resident, expressed his concerns and frustrations about parking issues in Placentia and urged the City Council to provide a new permit parking system for the City residents.
CITY COUNCIL MEMBER COMMENTS:
Councilmember Smith reported that he attended a city meeting related to a dog park facility, the Veterans Advisory Committee, Santa Fe Merchants meeting, and took a tour of the Public Stafey City Yard Navigation Center. He promoted the 2024 Great Shakeout Earthquake Drill on October 20, 2024 at 10:20 a.m. and encouraged all to participate in the earthquake drills and prepare for potential disasters. For more information on participating in this Great Shakeout, please visit the great shakeout at www.shakeout.org California.
Councilmember Shader reported that she attended the Placentia Fire Station Open House, the Santa Fe Merchants meeting, and took a tour of the Public Stafey City Yard Navigation Center. She promoted the last Old Town Live Concert of the season and encouraged all to attend.
Councilmember Wanke reported that he attended a joint meeting between Orange County Sanitation District Operations/Administration Committee meeting and Groundwater Replenishment System Steering Committee meeting and took a tour of the Public Stafey City Yard Navigation Center. He announced the City is accepting applications for Commissions and Committees and encouraged those who are interested, please visit the City's website for additional information.
Mayor Yamaguchi reported that he attended the League of Cities Conference in Long Beach, and announced that the Heritage Day Parade and Car show will be on Saturday, October 19th starting at 9:00 a.m. For more information, please visit the City’s website at www.placentia.org/heritage .
1. CONSENT CALENDAR (1.a. to 1.i):
Motion by Wanke, seconded by Yamaguchi, and carried a (4-0-1) vote to approve the Consent Calendar items 1.a. through 1h., as recommended. Calendar item 1.g was pulled, discussed, continued to next available meeting and motioned by Wanke, seconded by Yamaguchi, Shader no and carried (3-1-1).
4 Consent Calendar 1.i was pulled, discussed, and motioned by Shader, seconded by Smith, Yamaguchi recused and carried a (3-0-1-1).
1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Approved 4-0-1, as recommended, Kirwin absent)
1.b Minutes City Council/Successor/ICDA/PPFA Special and Regular Meetings of: • June 18, 2024 Regular Meeting •
June 27, 2024 Special Meeting
Recommended Action: It is recommended that the City Council: Approve.
Approved 4-0-1, as recommended, Kirwin absent)
1.c City Fiscal Year 2023-24 Registers for October 15, 2024 Check Register
Fiscal Impact: $1,113,427.09
Electronic Disbursement Register
Fiscal Impact: $2,022,131.01
Recommended Action: It is recommended that the City Council:
1. Receive and file.
Received and Filed, as recommended)
1.d Award of Contract to Global Power Group, Inc. for Generator Maintenance Services Fiscal Impact:
Expense: $ 40,000 Annual Contract Amount
200,000 Five-Year Contract Total
Available Budget: $ 95,513 FY 2024-25 Operating Budget (103654-6290) Recommended Action: It is recommended that the City Council:
1. Award a five-year Public Works Agreement to Global Power Group, Inc., for generator maintenance, testing and repairs in an amount not-to-exceed $200,000; and
2. Authorize the City Administrator to approve contract change orders up to 20% or $40,000 of the contract not-to-exceed amount; and
3. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
Approved 4-0-1, as recommended, Kirwin absent)
1.e Award of Professional Services Agreement to Charles Abbott Associates Inc., for Fats, Oils, and Grease (FOG) Program Management Services
Fiscal Impact:
Expense: $ 80,492.50 Annual Contract Amount
Budget: $ 80,493.00 FY 2024-25 Operating Budget (103593-6099) Recommended Action: It is recommended that the City Council:
1. Approve a Professional Services Agreement with Charles Abbott Associates, Inc., for a cumulative contract amount not-to-exceed $241,477.50 for an initial three (3) year contract term, with the option to extend for one (1) additional two (2) year term; and
2. Authorize the City Administrator to approve contract amendments up to 10% of the cumulative contract amount, or $24,147.75; and
3. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney; and
4. Authorize the City Administrator to approve the eligible contract term extension for one (1) additional two (2) year term based upon contractor performance and at the discretion of the City.
Approved 4-0-1, as recommended, Kirwin absent)
5 1.f Acceptance of Construction Work and Notice of Completion for the Wayfinding Signage Project Phase IV, City Project No. 24104
Fiscal Impact:
Expense: $326,472.50 Original Construction Contract
Budgeted: $500,000.00 FY 2023-24 & FY 2024-25 CIP Budget Recommended Action: It is recommended that the City Council:
1. Accept the work performed by Monarka Development Corporation, for construction of the Intersection Street Name Sign Project (Wayfinding Project Phase IV), City Project No. 24104 for a grand total amount of $326,472.50; and
2. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk- Recorder’s Office for the Project; and
3. Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
Approved 4-0-1, as recommended, Kirwin absent)
1.g Approval of the Design Concept Plan for Playground Renovations at McFadden Park and Approval of Public Works Agreement with PlayCore D.B.A. Gametime for the purchase and Installation of the Playground Equipment, CIP Projects No. 7210 and 7504 Fiscal Impact:
Expense: $510,000.00 Total Cost
496,874.05 Contract Amount
13,125.95 Contract Contingency Amount
Available Budget:
550,000.00 FY 2024-25 CIP Budget
460,000.00 Measure U (797504-6760)
90,000.00 Park & Rec Impact Fee (637504-6760)
Recommended Action: It is recommended that the City Council:
1. Provide Staff with input to incorporate into the design plan for the renovation of the McFadden Park Playground Renovation Project; and
2. Approve the design concept plan for the McFadden Park Playground Renovation Project; and
3. Approve the purchase of the McFadden Park playground equipment utilizing the budgeted CIP funding in Fiscal Year 2024-2025 for projects 7210 and 7504; and
4. Award a Public Works Agreement to PlayCore d.b.a. GameTime for the McFadden Park playground equipment renovation project in the amount of $496,874.05; and
5. Authorize the City Administrator to approve contract change orders up to a total of 13,125.95 or a not-to-exceed total contract amount of $510,000; and
6. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
Continued to next available meeting, 3-1-1, Shader no, Kirwin absent)
1.h Update to Policy No. 344 Governing Travel and Meeting Allowances Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1. Approve the proposed updates to Policy No. 344 governing Travel and Meeting Allowances for city staff and elected officials.
Approved 4-0-1, as recommended, Kirwin absent)
1.i Award Resolution Authorizing Temporary Suspension of Regulatory Ordinance Section
10.28.010 to Facilitate the Placentia Library District Special Event Scheduled for Friday, October 25, 2024
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1. Adopt Resolution No. R-2024-69, A Resolution of the City Council of the City of Placentia, California, authorizing the temporary suspension of regulatory Ordinance Section
10.28.010 of the Placentia Municipal Code to facilitate the Placentia Library District special event scheduled for Friday, October 25, 2024.
Approved 3-0-1-1, as recommended, Yamaguchi recused, Kirwin absent)
2. PUBLIC HEARINGS: None
3. REGULAR AGENDA: None
CITY COUNCIL MEMBERS REQUESTS:
Councilmember Shader agreed to explore alternative funding, to have staff provide options for projects to be deferred, increase funding for road projects and agendize at a later City Council meeting.
Councilmember Wanke also agreed to explore alternative funding, to have staff provide options for projects to be deferred, increase funding for road projects and agendize at a later City Council meeting.
He also concurred with Mayor Yamaguchi and City Treasurer Larson to request a forensic audit to be conducted.
Mayor Yamaguchi echoed his concerns from the City Treasurer, Mr. Larson, to take steps for a forensic audit to be conducted. He also stated that the City Council will be looking into alternative funding and have staff provide options for projects to be deferred, increase road projects and agendize at a later City Council meeting.
ADJOURNMENT
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:12 p.m. to a regular City Council meeting on Tuesday, November 5, 2024 at 5:30 p.m.
ATTEST:
Robert S. McKinnell, City Clerk/
Agency Secretary
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i Jeremy B. Yamaguchi, Mayor/Agency Chair
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