Robert S. McKinnell
Ciy Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
Placentia City Council
Placentia City Council as Successor to the
Placentia Redevelopment Agency
Placentia Industrial Commercial
Development Authority
Placentia Public Financing Authority
AGENDA
November 5, 2024
Council Chambers
401 E Chapman Ave.
Placentia, CA 92870
Phone: (714) 993-8117
Email: [email protected]
www.placentia.org
Mission Statement
MAYOR JEREMY B. YAMAGUCHI
District 3
KEVIN KIRWIN
Mayor Pro Tem
District 2
RHONDA SHADER
Councilmember
District 1
WARD L. SMITH
Councilmember
District 5
CHAD P. WANKE
Councilmember
District 4
The City Council is committed to keeping Placentia a pleasant place by providing a safe family atmosphere, superior public services and policies that promote the highest standards of community life.
Vision Statement
The City of Placentia will maintain an open, honest, responsive and innovative government that delivers quality services in a fair and equitable manner while optimizing available resources.
Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at Placentia Library Reference Desk. Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the"Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231. Notification 48 hours prior to the meeting will generally enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Closed Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Closed Sessions, Closed Sessions are not open to the public.
1 PLACENTIA CITY COUNCIL REGULAR MEETING AGENDA - CLOSED SESSION November 5, 2024
5:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Shader
Councilmember/Board Member Smith
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Kirwin
Mayor/Board Chair Yamaguchi
ORAL COMMUNICATIONS:
At this time the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors. The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
CLOSED SESSION PROCEEDINGS:
Pursuant to Government Code Section 54957(b)
CONFERENCE WITH LEGAL COUNSEL
PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m.
Regular Meeting.
2 REGULAR MEETING AGENDA
November 5, 2024
7:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Shader
Councilmember/Board Member Smith
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Kirwin
Mayor/Board Chair Yamaguchi
INVOCATION: Chaplain Kenneth Curry
PLEDGE OF ALLEGIANCE:
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL MEMBER COMMENTS:
1. CONSENT CALENDAR (1.a. to 1.i.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action:
Approve.
1.b Minutes
City Council/Successor/ICDA/PPFA Regular and Special Meetings of:
• July 02. 2024 and July 16. 2024 Regular Meetings
• July 31. 2024 Special Meeting and Adjourned Regular Meeting Recommended Action: It is recommended that the City Council:
Approve.
3 1.c City Fiscal Year 2024-25 Registers for November 5, 2024 Check Register
Fiscal Impact: $1,709,149.25
Electronic Disbursement Register
Fiscal Impact: $2,188,167.04
Recommended Action: It is recommended that the City Council:
1. Receive and file.
1.d Award of Contract to Pacific West Industries, Inc., for Heating, Ventilation and Cooling Maintenance Services
Fiscal Impact:
Expense: $240,000 Five -Year Contract Amount
Budgeted: $144,000 FY 2024-25 Operating Budget (103654-6290) $30,000 FY 2024-25 Operating Budget (104055-6290)
Recommended Action: It is recommended that the City Council:
1. Award a five-year Public Works Agreement to Pacific West Industries, Inc., for heating, ventilation and cooling maintenance, testing and repairs in an amount not -to -exceed $240,000; and
2. Authorize the City Administrator to approve contract change orders up to 30% or $72,000 of the contract not -to -exceed amount; and
3. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1.e Resolution Adopting a Side Letter Agreement Amending the Memorandum of Understanding of the City of Placentia Police and Fire Management Association related to a Grievance Filed by PPFMA Against the City of Placentia.
Recommended Action: It is recommended that the City Council:
1. Adopt Resolution No. R-2024-68 a Resolution of the City Council of the City of Placentia, California approving a side letter settlement agreement amending the memorandum of understanding of the City of Placentia Police and Fire Management Association to address the process of determining the salary step upon promotion and to amend Article 12 (E) of the Memorandum of Understanding amending the Medical Opt Out provision; and
2. Authorize the City Administrator to execute the agreement, in a form approved by the City Attorney.
1.f Purchase of Two Ford F-150 Trucks for the Public Works Department Fiscal Impact:
Expense: $79,464.88 Total Purchase Price
Budgeted: $90,000.00 FY 2024-25 CIP Budget (MEASURE U 798505-6842) Recommended Action: It is recommended that the City Council:
1. Approve the purchase of two 2024 Ford F-150 pickup trucks from Fairway Ford in the amount of $79,464.88; and
2. Authorize the City Administrator to approve invoice changes up to 10% of the quoted amount; and
4 3. Authorize the City Administrator and/or his designee to issue a purchase order to Fairway Ford for the trucks and execute all necessary documents, in a form approved by the City Attorney.
1.g Consideration of a Resolution Authorizing Application to, and Participation in the Prohousing Designation Program with the State Department of Housing and Community Development (HCD); and Consideration of a Resolution Authorizing Application for, and Receipt of Prohousing Incentive Program Funds.
Fiscal Impact:
There is no immediate financial impact; however, the Prohousing Designation qualifies the City to apply for State funding. On August 15, 2024, HCD released the NOFA for the third round of the Prohousing Incentive Program (PIP Round 3). PIP Round 3 makes approximately $8 million available for jurisdictions with a Prohousing Designation.
Recommended Action: It is recommended that the City Council:
1. Adopt Resolution No. R-2024-70, a Resolution of the City Council of the City of Placentia, California, authorizing application to and participation in the Prohousing Designation Program.
2. Adopt Resolution No. R-2024-71, a Resolution of the City Council of the City of Placentia, California, authorizing application for, and receipt of, Prohousing Incentive Program funds.
1.h Acceptance of Resignations from the Planning Commission and Appointment of One Planning Commissioner
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1. Accept the resignation of Nick Polichetti from the Planning Commission effective November 30, 2024; and
2. Accept the resignation of Susan Silvestri from the Planning Commission effective November 30, 2024; and
3. Appoint previously approved candidate Juan Guerrero to the Planning Commission effective December 1, 2024; and
4. Update the City's master Commission/Committee vacancy list to include one vacancy on the Planning Commission and solicit applications.
1.i Approve Purchase Order for Bowman Company for SiFi Inspections Fiscal Impact:
Expense: $ 53,000 Agreement with Bowman Company for SiFi Inspections $ 33,000 Contract Amendment Close -Out for Totum Corporation Budgeted: $101,558 FY 2024-25 Operating Budget (103551-6099) Recommended Action: It is recommended that the City Council:
1. Approve a purchase order with Bowman Company to provide construction inspection services for the Citywide Fiber Optic Deployment Project for a not - to -exceed amount of $53,000; and Authorize the City Administrator to approve amendments up to 20% of the purchase order amount; and
5 2. Approve Amendment No. 5 to the Professional Services Agreement with Totum Corporation to close-out the remainder of their work performed through September 2024 for the construction inspection services for the Citywide Fiber Optic Deployment Project to $633,000.
2. PUBLIC HEARINGS: None
3. REGULAR AGENDA: None
CITY COUNCIL MEMBERS REQUESTS:
Council Members may make requests or ask questions of Staff. If a Council Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
ADJOURNMENT
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, November 19, 2024 at 5:30 p.m.
TENTATIVE AGENDA FORECAST:
• Award of Contract for FY 23/24 Residential Streets Rehab • Award of Contract for FY 24/25 Residential Streets Curb Ramps • Grant of Easement to SoCal Edison for Pole Anchors
• Streetscape and Transportation Commission Resignation and New Appointment • Notice of Completion for Citywide Directional Wayfinding Signage Program • Approval of Final Map TR19183
• Annual Mitigation Fee Act Report
• Agreement with St. Jude Hospital to Accept a Healthy Communities Initiative Grant to Support Community Health and Wellness
• NOC: City Hall Admin Project
• Study Session: Establishment of the Centennial Committee
CERTIFICATION OF POSTING
I, Carole M. Wayman, Deputy City Clerk for the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Financing Authority hereby certify that the Agenda for the November 5, 2024, meetings of the City Council, Successor Agency, and Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on October 31, 2024.
Carole M. Wayman, Deputy City Clerk
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