1 PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
MINUTES
REGULAR MEETING
November 5, 2024
5:00 p.m. – City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 5:00 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Shader, Smith, Wanke, Kirwin, Yamaguchi ABSENT: None
ORAL COMMUNICATIONS:
Mayor Yamaguchi opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk’s Office had received one electronic communication from a former Community Services Director Karen Crocker and read the written comments into the record for the Closed Session. Mr.
McKinnell announced the Closed Session case and matter.
CLOSED SESSION PROCEEDINGS:
The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section 54957(b)
CONFERENCE WITH LEGAL COUNSEL
PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 7:00 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Shader, Smith, Wanke, Kirwin, Yamaguchi ABSENT: None
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; Acting City Administrator Rosanna Ramirez; Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Development Services Joe Lambert; Director of Public Works Chris Tanio, Deputy Director of Administrative Services Jeannette Ortega; Director of Human Resources Alice Burnett; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Deputy City Clerk Carole M. Wayman INVOCATION: Chaplain Kenneth Curry
PLEDGE OF ALLEGIANCE: Mayor Yamaguchi
PRESENTATION: None
2 CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen stated that there was one (1) item on the Closed Session agenda, the City Council took action to approve a Separation Agreement and release of claims with the City Administrator. The agreement includes a severance payment of 12 months of base salary, which equates to $317,020, as well as a payment of $117,020 for health insurance contributions for up to 12 months and a Separation Date of November 5, 2024. The roll call vote was as follows. The motion was made by Mayor Yamaguchi, seconded by Council Member Smith, and approved 5-0, nothing further to report.
CITY ADMINISTRATOR REPORT:
Acting City Administrator Ramirez welcomed and introduced one (1) new City of Placentia employee.
Community Services Director Lydie Gutfeld comes to Placentia with 32 years of experience in local government, working with various agencies, including Beverly Hills, Culver City, Irvine, Mission Viejo and San Bernardino. Her extensive background in parks and recreation includes a commitment to engaging and empowering communities by developing and implementing impactful policies and programs. Lydie holds a bachelor’s degree in child and adolescent development and a Master of Public Administration from California State University Fullerton. She was also the lead fellow in the city manager's fellowship program.
ORAL COMMUNICATIONS:
Mayor Yamaguchi opened oral communications for the Regular Meeting.
Craig Green, Placentia resident and former Councilmember, expressed his appreciation to City Administrator Arrula for his dedication, City’s financial improvements and hard work on behalf of the Placentia residents.
Dan Haynes, Placentia resident, expressed concerns about City streets and road conditions, traffic safety, and urged City Council to defer vanity projects to repair roads.
JoAnn Sowards, Placentia resident, expressed her frustration about the deferring Measure U funds to vanity project, and urged Council to repair City streets and road conditions.
Nathan Dedic, Placentia resident, expressed concerns about the City streets, traffic safety and urged Council to repair road conditions.
Scott King, Placentia resident, expressed concerns about the City’s bidding processes for vanity projects, misappropriation of funds, City Administrator Damien Arrula’s compensation package and urged Council to repair City streets and road conditions before considering any projects going forward.
Julie Suchard, Placentia resident, expressed her frustration about the compensation package with respect to former City Administrator Damien Arrula and urged Council to conduct a forensic audit.
John Beltran, Placentia resident, expressed his concerns and frustration about the road conditions, property damage and traffic safety. He urged Council to repair City streets and road conditions before considering any projects going forward.
Dan Kaatz, Placentia resident, expressed his frustration about the traffic safety and urged Council to repair City streets and road conditions before considering any projects going forward.
City Clerk McKinnell announced that three (3) written communications in support of City Administrator Arrula had been received by the City Clerk’s office from Scott Brown, the Retired Fire Chief for the City of Hemet. He read the written comments into the record. He also read written comments from Jessica Brown,
3 a former Finance Director of the City of Placentia, and Meredith Castillo, a Placentia resident into the record.
CITY COUNCIL MEMBER COMMENTS:
Councilmember Shader reported that she attended the Palm Village North Citizens meeting, Placentia Chamber of Commerce meeting, Fast Labs Open House, Heritage Day Parade and Car show, Orange County Cities Association and Southern California Edison Government Advisory Panel. She promoted the Thanksgiving basket drive on Wednesday, November 20, from 9:00 a.m. to 5:00 p.m.
Councilmember Smith reported that he attended the California League of Cities Conference, Heritage Day Parade and Car show, Joint Community meeting with City of Yorba Linda, Orange County Council Governments meeting and Veterans Advisory Committee meeting. He promoted the Veterans Day Ceremony on Monday, November 11th at the Civic Center. He invited everyone to the Placentia Community Prayer Breakfast hosted by the Placentia Roundtable Women's Club and the Placentia Rotary Club on Wednesday, November 20th from 7:00 a.m. – 9:00 a.m. at www.rotary.com . He also invited everyone to Tip-a-Cop fundraiser for Wednesday, November 13th from 5:00 p.m. – 9:00 p.m. Funds will be donated to Special Olympics.
Councilmember Wanke reported his attendance at the California League of Cities Conference.
Mayor ProTem Kirwin reported that he attended the Heritage Day Parade and Car show, and the Veterans Advisory Committee meeting.
Mayor Yamaguchi reported that he attended the California League of Cities Conference, Red Ribbon Week at Van Buren Elementary School, and provided a Tour to Cub Scout 780.
1. CONSENT CALENDAR (1.a. to 1.j):
Motion by Yamaguchi, seconded by Shader, and carried a (5-0-0) vote to approve the Consent Calendar items 1.a. through 1k., as recommended. Consent Calendar 1.i was pulled by Yamaguchi, discussed and motion by Yamaguchi, seconded by Wanke, and carried a (5-0-0).
1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Approved, 5-0, as recommended)
1.b Minutes
City Council/Successor/ICDA/PPFA Special and Regular Meetings of:
July 02, 2024 and July 16, 2024 Regular Meetings
July 31, 2024 Special Meeting and Adjourned Regular Meeting Recommended Action: It is recommended that the City Council:
Approve.
Approved, 5-0-0, as recommended)
1.c City Fiscal Year 2023-24 Registers for November 5, 2024 Check Register
Fiscal Impact: $1,709,149.25
Electronic Disbursement Register
Fiscal Impact: $2,188,167.04
Recommended Action: It is recommended that the City Council:
1. Receive and file.
Received and Filed, as recommended)
4 1.d Award of Contract to Pacific West Industries, Inc., for Heating, Ventilation and Cooling Maintenance Services
Fiscal Impact:
Expense: $240,000 Five-Year Contract Amount
Budgeted: $144,000 FY 2024-25 Operating Budget (103654-6290) 30,000 FY 2024-25 Operating Budget (104055-6290)
Recommended Action: It is recommended that the City Council:
1. Award a five-year Public Works Agreement to Pacific West Industries, Inc., for heating, ventilation and cooling maintenance, testing and repairs in an amount not-to-exceed 240,000; and
2. Authorize the City Administrator to approve contract change orders up to 30% or $72,000 of the contract not-to-exceed amount; and
3. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
Approved 5-0-0, as recommended)
1.e Resolution Adopting a Side Letter Agreement Amending the Memorandum of Understanding of the City of Placentia Police and Fire Management Association related to a Grievance Filed by PPFMA Against the City of Placentia.
Recommended Action: It is recommended that the City Council:
1. Adopt Resolution No. R-2024-68 a Resolution of the City Council of the City of Placentia, California approving a side letter settlement agreement amending the memorandum of understanding of the City of Placentia Police and Fire Management Association to address the process of determining the salary step upon promotion and to amend Article 12 (E) of the Memorandum of Understanding amending the Medical Opt Out provision; and
2. Authorize the City Administrator to execute the agreement, in a form approved by the City Attorney.
Approved 5-0-0, as recommended)
1.f Purchase of Two Ford F-150 Trucks for the Public Works Department Fiscal Impact:
Expense: $79,464.88 Total Purchase Price
Budgeted: $90,000.00 FY 2024-25 CIP Budget (MEASURE U 798505-6842) Recommended Action: It is recommended that the City Council:
1. Approve the purchase of two 2024 Ford F-150 pickup trucks from Fairway Ford in the amount of $79,464.88; and
2. Authorize the City Administrator to approve invoice changes up to 10% of the quoted amount; and
3. Authorize the City Administrator and/or his designee to issue a purchase order to Fairway Ford for the trucks and execute all necessary documents, in a form approved by the City Attorney.
Approved 5-0-0, as recommended)
1.g Consideration of a Resolution Authorizing Application to, and Participation in the Prohousing Designation Program with the State Department of Housing and Community Development (HCD); and Consideration of a Resolution Authorizing Application for, and Receipt of Prohousing Incentive Program Funds.
Fiscal Impact:
There is no immediate financial impact; however, the Prohousing Designation qualifies the City to apply for State funding. On August 15, 2024, HCD released the NOFA for the third round of the Prohousing Incentive Program (PIP Round 3). PIP Round 3 makes approximately $8 million available for jurisdictions with a Prohousing Designation.
5 Recommended Action: It is recommended that the City Council:
1. Adopt Resolution No. R-2024-70, a Resolution of the City Council of the City of Placentia, California, authorizing application to and participation in the Prohousing Designation Program; and
2. Adopt Resolution No. R-2024-71, a Resolution of the City Council of the City of Placentia, California, authorizing application for, and receipt of, Prohousing Incentive Program funds.
Approved 5-0-0, as recommended)
1.h Acceptance of Resignations from the Planning Commission and Appointment of One Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1. Accept the resignation of Nick Polichetti from the Planning Commission effective November 30, 2024; and
2. Accept the resignation of Susan Silvestri from the Planning Commission effective November 30, 2024; and
3. Appoint previously approved candidate Juan Guerrero to the Planning Commission effective December 1, 2024; and
4. Update the City’s master Commission/Committee vacancy list to include one vacancy on the Planning Commission and solicit applications.
Approved 5-0-0, as recommended)
1.i Approve Purchase Order for Bowman Company for SiFi Inspections Fiscal Impact:
Expense: $ 53,000 Agreement with Bowman Company for SiFi Inspections
1. 33,000 Contract Amendment Close-Out for Totum Corporation Budgeted: $101,558 FY 2024-25 Operating Budget (103551-6099) Recommended Action: It is recommended that the City Council:
1. Approve a purchase order with Bowman Company to provide construction inspection services for the Citywide Fiber Optic Deployment Project for a not-to-exceed amount of 53,000; and Authorize the City Administrator to approve amendments up to 20% of the purchase order amount; and
2. Approve Amendment No. 5 to the Professional Services Agreement with Totum Corporation to close-out the remainder of their work performed through September 2024 for the construction inspection services for the Citywide Fiber Optic Deployment Project to 633,000.
Approved 5-0-0, as recommended, motion by Yamaguchi, seconded by Wanke)
2. PUBLIC HEARINGS: None
3. REGULAR AGENDA: None
CITY COUNCIL MEMBERS REQUESTS:
Mayor Yamaguchi requested consensus from Council to have staff prepare a preliminary report about coyotes and agendize at a later City Council meeting.
ADJOURNMENT
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:00 p.m. to a regular City Council meeting on Tuesday, November 19, 2024 at 5:30 p.m.
ATTEST:
Robert S. McKinnell, City Clerk/
Agency Secretary
Jeremy B. Yamaguchi, Mayor/Agency Chair
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