Agenda Item No: 1.e
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: November 19, 2024
Submitted by: Kyra Tao
From: Public Works
Subject:
Acceptance of Construction Work and Notice of Completion for the Wayfinding Directional Signage Project Phase 1, City Project No.1403
Financial Impact:
Fiscal Impact:
Expense: $ 86,146.49 Original Construction Contract
$ 15,853.51 Change Order No. 1
$ 2.170.00 Chanae Order No. 2 & 3
$104,170.00 Total Construction Cost
Budgeted: $200,000.00 FY 2023-24 & FY 2024-25 CIP Budget Summary:
On September 19, 2023, the City Council awarded a contract with Square Sign LLC DBA Front Signs (Square Sign) to provide construction services for a not -to -exceed amount of $86,146.49 on the Citywide Wayfinding Directional Signage project. Contract Change Order No. 1 in an amount not -to -exceed $16,000 was approved by the City Council on December 5, 2023, that allows a more heat -resistant painting application compatible with the installation of welding brackets on the rear of the signs as opposed to visible bolts. This painting technique required additional labor work to fabricate a total of forty-four (44) directional signs. Contract Change Order Nos. 2 & 3 were approved in the amount of $2,170 which were within the City Administrator's approval limit. The scope of this change order work included revision and relocation of directional signs at three locations. The Project has been completed to the satisfaction of the City. This action concludes the Project and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $104,170.
Recommendation:
Recommended Action: It is recommended that the City Council:
1. Accept the work performed by Square Signs LLC DBA Front Signs, for construction of the Wayfinding Directional Signage Project (Wayfinding Project Phase I), City Project No. 1403 for a grand total amount of $104,170; and
2. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3. Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
61 Strategic Plan Statement:
This item conforms to Strategic Plan Goal 6, Improve City Beautification; and Objective 6.2, Select Concept and Install Citywide Wayfinding Signage.
Discussion:
On September 19, 2023, the City Council awarded a construction contract to Square Signs LLC (dba Front Signs), in the amount of $86,146.49 for the Citywide Wayfinding Directional Signage project. The project scope consisted of fabrication and installation of a total of forty- four (44) directional signs. This project was the first phase of the citywide wayfinding signage program. The Wayfinding Signage Phase I project included fabrication and installation of newly designed directional signs to navigate motorists to key destinations throughout the City.
Effective community wayfinding signage is a key component to economic development efforts and placemaking and conveys a higher degree of a community's sophistication and investment in its local infrastructure.
Because the sign installation required welding brackets on the rear of the signs as opposed to visible bolts, the original proposed printing technique to print the designed pattern on the back of each sign was not feasible as the heat from the welder would damage the print. On December 5, 2023, Contract Change Order No. 1 was approved by the City Council in an amount not -to -exceed $16,000 to allow an alternative approach which included painting the desired pattern on each sign after the bracket is welded. The painting application makes the sign more resistant to weathering and extends the service life of the sign an additional 5-10 years. In addition, Contract Change Order Nos. 2 & 3 were approved in the amount of $2,170 which is within the City Administrator's 10% approval limit. The scope of this change order work included revision and relocation of directional signs at three locations.
Staff has inspected and accepted the project. This action concludes the Project and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $104,170.
Fiscal Impact Summary:
The final construction cost plus the change orders amount to $104,170. This cost consists of the bid amount submitted by Front Signs in the amount of $86,146.49 and Contract Change Order Nos.1-3 for $18,023.51. A total amount of $200,000 was available and budgeted within the Fiscal Year (FY) 2023-24 Capital Improvement Program (CIP) Budget for the construction of this project. The remaining project funds were carried over to the FY 2024-25 CIP Budget.
As such, sufficient funds exist for the recommended actions.
Attachments
Attachment 1 - Notice of Completion for Square Signs dba Front Signs 62 RECORDING REQUESTED BY
Name
AND WHEN RECORDED MAIL TO
Street
Address
City &
State
L
City Clerk
City of Placentia
401 E. Chapman Ave.
Placentia, CA 92870
City Council Approval: November 19, 2024
J
SPACE ABOVE THIS LINE FOR RECORDER'S USE
Free Recording Per Government Code Section 27383 & 6103.
Carole Waymen, Deputy City Clerk
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete requirements.)
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is Citv of Placentia
3. The full address of the owner is 401 East Chapman Avenue Placentia. CA 92870
4. The nature of the interest or estate of the owner is: In fee.
N/A
(If other than fee, strike "In fee" and insert, for example, 'purchaser under contract of purchase," or "lessee")
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES
N/A
6. A work of improvement on the property hereinafter described was completed on October 28, 2024. The work done was:
Fabrication and installation of citywide wavfindina directional sianaae at various locations in the City of Placentia.
7. The name of the contractor, if any, for such work of improvement was Square Signs LLC dba Front Signs. 3520 Valhalla Drive, Burbank, CA 92870 09/19/2023
(If no contractor for work of improvement as a whole, insert "none".) (Date of Contract)
8. The property on which said work of improvement was completed is in the city of Placentia County of Orange , State of California, and is described as follows: Fabrication and installation of citywide wavfindino, sianaae at various City of Placentia locations.
9. The street address of said property is Citywide locations. Placentia. CA 92870 (If no street address has been officially assigned. insert "none".)
CITY OF PLACENTIA
Dated: November 19, 2024
Verification for Individual Owner
Rosanna Ramirez, Acting City Administrator
Signature of owner or corporate officer of owner named in paragraph 2 or his agent
VERIFICATION
I, the undersigned, say: I am the Actino City Administrator. Rosanna Ramirez ("President of", "Manager of, "Owner of, etc.)
Notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct. the declarant of the foregoing
Executed on
November 19
(Date of Signature.)
NOTICE OF COMPLETION — WOLCOTTS FORM 1114 — REV. 6-74
, 2024, at Placentia
(City where signed.)
, California.
Rosanna Ramirez, Acting City Administrator
(Personal signature of the individual who is swearing
that the contents of the notice of completion are true) 8 pt. type or larger
ATTACHMENT 1
63