Agenda Item No: 1.j
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: November 19, 2024
Submitted by: Raquel Garcia
From: Public Works
Subject:
Approval of Plans and Specifications and Award of Construction Contract to All American Building Services for the FY 2024-2025 Residential Street Curb Ramps Project, City Project No. 2503
Financial Impact:
Fiscal Impact:
Expense: $ 96.800 Total Construction Contract Amount
$ 88,000 Construction Contract Amount
$ 8,800 Construction Contingency Amount
Available Budget: $100,000 Fiscal Year 2024-2025 CIP Budget (602503-6741) Summary:
The Fiscal Year (FY) 2024-2025 Capital Improvement Program (CIP) Budget includes the Residential Streets Curb Ramps Project. The scope of this project entails the installation of 12 new ADA (Americans with Disabilities Act) compliant curb ramps in various locations in the City. This project also includes all ancillary work including installation of truncated domes and sidewalk, curb, gutter and/or cross gutter repairs. The City solicited competitive bids for this project and a total of ten (10) bids for this project were received on October 31, 2024. The lowest bid received from All American Building Services was found to be the lowest responsive and responsible bid. Staff recommends that the City Council award a construction contract to All American Building Services in the amount of $88,000. In addition to the construction cost, a ten percent (10%) construction contingency amount of $8,800 is provided to cover any unforeseen conditions found during construction. The total construction contract cost including contingency amount is $96,800.
Recommendation:
Recommended Action: It is recommended that the City Council:
1. Approve Plans and Specifications prepared by City Staff and approve a Public Works Agreement with All American Building Services for the FY 2024-2025 Residential Street Curb Ramps Project in the amount of $88,000; and
2. Reject all other bids received and authorize return of the bid bonds; and
3. Authorize the Acting City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $8,800, for a total construction contract not -to - exceed amount of $96,800; and
4. Authorize the Acting City Administrator and/or her designee to execute all necessary 107
documents, in a form approved by the City Attorney.
Strategic Plan Statement:
There is no specific Strategic Planning Goal or Objective associated with this item.
Discussion:
The scope of this project includes the installation of 12 new ADA -compliant curb ramps at various locations around the City. This work includes the installation of truncated domes, sidewalk, curb, gutter and/or cross gutter repairs. All work shall meet the accessibility standards and specifications of the Americans with Disabilities Act and California Building Code Standards as outlined in the Specifications for this project. Each ramp constructed as part of this project will be inspected and certified by a Certified Access Specialist (CASp) to ensure that the final products are fully compliant with the latest ADA requirements.
On October 31, 2024, the City received ten (10) bids from contractors to construct the project.
The following table provides the total bid amounts received from each contractor:
Contractor Bid Amount
All American Building Services $88,000.00
TVR Construction Engineering LLC $117,300.00
DT Stellar General Engineering $131,425.00
Martin Construction $132,049.00
CJ Concrete Construction, Inc $134,750.00
We R Builders, Inc $134,975.00
Pavement Rehab Company $150,000.00
SAVI Construction Inc $157,425.00
Gentry General Engineering, Inc $167,610.00
Hardy & Harper, Inc $213,760.00
After reviewing the bid proposals received, it was determined that All American Building Services submitted the lowest responsible bid. Staff reviewed and analyzed their bid proposal, and it was found to be responsive and valid. Based on All American Building Services' reference check and submitted bid, Staff recommends awarding a construction contract to All American Building Services for the FY 2024-2025 Residential Street Curb Ramps Project.
Fiscal Impact Summary:
The total construction cost for the FY 2024-2025 Residential Street Curb Ramps Project amounts to $96,800. This cost consists of the bid amount submitted by All American Building Services in the amount of $88,000, and a construction contingency in the amount of $8,800.
A total of $100,000 in RMRA funds was budgeted as part of the FY 2024-25 Capital Improvement Project (CIP) Budget. As such, sufficient funds exist for the recommended actions. The following table summarizes the construction costs associated with this project:
Construction Contract Amount
Construction Contingency,10%
Total Construction Cost
$88,000.00
$8,800.00
$96,800.00
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Attachments
PWA - All American Building Services Agreement.pdf
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Project No. 2503
CITY OF PLACENTIA
PUBLIC WORKS AGREEMENT FOR
FY 24-25 RESIDENTIAL STREET CURB RAMPS PROJECT
CITY PROJECT NO. 2503
THIS AGREEMENT (herein "Agreement"), is made and entered into this 19'h day of November, 2024 by and between the CITY OF PLACENTIA, a municipal corporation and charter city, (herein "City") and ALL AMERICAN BUILDING SERVICES (herein "Contractor").
The parties hereto agree as follows:
WITNESSETH:
A. WHEREAS, City requires the construction of concrete ramps and surrounding area improvements that comply with all accessibility requirements as set forth more fully in this Agreement.
B. WHEREAS, Contractor represents to City that Contractor is qualified to perform said work and has submitted a proposal to City for the same.
C. WHEREAS, City desires to have Contractor perform said services on the terms and conditions set forth herein.
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein and for good and valuable consideration, the receipt and sufficiency of which is acknowledged by both parties, City and Contractor hereby agree as follows:
1.0 DEFINITIONS
1.1 Definitions. As used in this Agreement, the following definitions shall be applicable:
(a) Contractor. Contractor shall mean All American Building Services, a California corporation located at PO Box 802586, Santa Clarita, CA 91380.
(b) City. City shall rnean the City of Placentia, a Municipal Corporation and Charter City, located at 401 E. Chapman, Placentia, California 92870.
(c) City Council. City Council shall mean the City Council of the City of Placentia.
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