Agenda Item No: 3.c
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: November 19, 2024
Submitted by: Jeannette Ortega
From: Community Services
Subject:
Review the 35% rendering of the Proposed Placentia Dog Park Project No. 7405 Financial Impact:
Fiscal Impact:
Expense: $106,050 RHA Architectural and Engineering Services for Phase II Budget: $ 56,250 FY 2023-24 CIP Budget (QUIMBY)
$ 49,800 Parks & Rec Impact Fee fund
Summary:
On October 5, 2023, the City issued and publicly advertised a Request for Proposal (RFP) for professional landscape architecture design services for the proposed Placentia Dog Park Project No. 24705 (the "Project"). This proposed Project will include two separate off -leash spaces for large and small dogs. Additionally, improvements will include agility course features, site furnishings, landscape, optimal surface material, perimeter fencing, and automated irrigation system.
Staff received four (4) proposals, and after a thorough review selected RHA Landscape Architects Planners Inc. (RHA), based upon their response to the requirements of the RFP, their qualifications, and their experience in designing similar dog park projects. The agreement with RHA for Phase I includes providing the City with the most suitable location for a proposed dog park, project management, preliminary conceptual design, and cost estimates.
On January 23, 2024, the City Council approved Phase I of the 35% design concept in the amount of $80,000. During this time, a City Council Dog Park Ad -Hoc Committee was formed to assist Staff and RHA in the design and location of the proposed dog park. The Ad -Hoc Committee is comprised of two Council Members and one Commissioner from the Parks, Arts, and Recreation Commission ("PARC").
During Phase I, RHA worked with Staff and the Ad -Hoc Committee to prepare conceptual plans based on Staff and Council's input and for consideration by the City's Parks, Arts, and Recreation Commission. Based on this input, RHA completed the conceptual design at 35%.
This action tonight reviews the conceptual design at 35% and it is at this time that the City Council may elect to proceed with Phase II in the amount of $106,050 with RHA. Phase II will fund the costs needed to complete the remaining 65% design of the project. It is estimated that the total construction costs would be just under $2,000,000. At this time, there has been no 432
community input gathered for this project and no funding has been allocated for the balance of the Phase II of design or the estimated project construction cost and future maintenance costs.
Recommendation:
Recommended Action:
It is recommended that the City Council:
1. Review the 35% design renderings and provide feedback and direction for Staff.
Strategic Plan Statement:
There is no specific strategic planning goal or objective associated with this agenda item.
Discussion:
The City Council budgeted $80,000 for design services for the proposed Dog Park Project ("Project") in the Fiscal Year 2023-24 Capital Improvement Program. The general scope of work proposed for this Project includes identifying the most suitable location for the proposed dog park and designing two separate off -leash spaces for large and small dogs. Additionally, improvements include agility course features, site furnishings, landscape, optimal surface material, perimeter fencing, and automated irrigation system.
Staff publicly advertised a notice inviting proposals for professional landscape architecture design services for this project on October 5, 2023. The City received a total of four (4) proposals from well-qualified landscape architecture firms, all of whom have extensive experience in dog park design and development. The Proposal Review Committee consisted of the Director of Community Services, the Deputy Director of Community Services, the Public Works Senior Management Analyst, and the Community Services Management Analyst. The proposals were reviewed and scored based on the scoring criteria outlined within the request for proposals. RHA Landscape Architects Planners Inc. (RHA) ranked first based on their experience and expertise with similar projects and understanding of the work scope and approach of the City's proposed project. The contract scope of work includes conceptual design for all improvements and architecture services for the proposed design project.
During Phase I, RHA worked with Staff and the Ad -Hoc Committee to prepare conceptual plans based on Staff and Council's input and for consideration by the City's Parks, Arts, and Recreation Commission. Based on this input, RHA completed the conceptual design at 35%.
This action tonight reviews the conceptual design at 35% and it is at this time that the City Council may elect to proceed with Phase 11 in the amount of $ 106,050 with RHA, which will fund the costs needed to complete the remaining 65% design of the project.
At this time, there is no funding allocated for this project, and the community input process has not been completed. These two factors play a significant role in completing this project. Staff is requesting that council consider the following options:
1. Put the project on hold until community input is gathered, and funding is acquired for 100% design and Construction completion:
a. Design would remain as presented tonight, however, would not move further until funding was acquired and community input was gathered and analyzed. b. Direct Staff to begin the community input process and propose alternate locations as "pilot" options for temporary dog parks before moving forward with the current design. c. Through the community input process, Staff can gather insight into different locations 433
that could be used as "pilot" locations for a standard dog park by using temporary fencing. This allows the greater community to see the benefits of a dog park as well as provide Staff with considerations on areas to avoid for future planning. Pilot location dog parks would potentially remain open until funding is available to complete construction.
2. Continue with design concepts and move the project into 100% Design with prepared construction documents:
a. Funding for Construction would need to be allocated, with an estimated cost being just under $2,000,000.
Fiscal Impact Summary:
The total cost for the services for Phase II of the proposed Dog Park design project amounts to $106,050 to complete the remaining 65% of the design. Should the City Council approve proceeding with Phase II, the remaining design project cost of $106,050 will be allocated to the Capital Improvement Program Budget for Fiscal Year 2024-25 during the City's regular mid- year budget review. At this time $56,250 has been allocated for Phase II with Quimby funds, with the remaining balance of $49,800 proposed to be funded from the Parks & Rec Impact fee fund.
Attachments
Rendering of the Proposed Dog Park.docx
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Rendering of the Proposed Dog Park
from the Street view along Bradford Avenue
Between the Backs Community Building on the right and the Commercial Building on the left Small Dog Park on the right
Large Dog Park on the left
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