Placentia City Council/Successor Agency/ICDA/PPFA Minutes November 19, 2024 Page 1 of 9
Placentia City Council Regular Meeting
Placentia City Council acting as Successor Agency to the Placentia Redevelopment Agency , Placentia Industrial Commercial Development Authority , Placentia Public Financing Authority
MINUTES
November 19, 2024
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING – 5:30 PM CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 5:30 p.m.
ROLL CALL:
PRESENT:
ABSENT:
Councilmember/Board Member Shader, Smith, Wanke, Kirwin, Yamaguchi None
ORAL COMMUNICATIONS:
City Clerk McKinnell stated that the City Clerk’s Office had received no public comment for the Closed Session.
CLOSED SESSION PROCEEDINGS:
City Clerk McKinnell announced the Closed Session items.
The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section 54957
PUBLIC EMPLOYEE APPOINTMENT/RECRUITMENT
Title: City Administrator
2. Pursuant to Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property:
Agency Negotiator:
Negotiating Parties:
Under Negotiations:
201 N. Bradford Avenue
Joseph Lambert, Director Development Services and Andrew Gonzales, Planning Manager
DISH Wireless, LLC
Price and Terms of Payment
3. Pursuant to Government Code Section 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
1 case)
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 7:00 p.m.
ROLL CALL:
PRESENT:
ABSENT:
Councilmember/Board Member Shader, Smith, Wanke, Kirwin, Yamaguchi None
STAFF PRESENT:
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City Attorney/Authority Counsel Christian Bettenhausen; Acting City Administrator Rosanna Ramirez; Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Development Services Joe Lambert; Director of Public Works Chris Tanio, Deputy Director of Administrative Services Jeannette Ortega; Director of Human Resources Alice Burnett; Director of Finance Jennifer Lampman, Director of Community Services Lydie Gutfeld, City Treasurer Kevin Larson; City Clerk Robert McKinnell; Deputy City Clerk Carole M. Wayman INVOCATION: Chaplain Kenneth Curry
PLEDGE OF ALLEGIANCE: Mayor Yamaguchi
PRESENTATIONS:
A. Proclamation of November as Family Court Awareness Month Presenter:
Recipient:
Mayor Yamaguchi and City Council
Jana Laborde, Family Court Awareness Committee
Mayor Yamaguchi presented a proclamation to the recipient, proclaiming November 2024 as Family Court Awareness Month in the City.
B. Placentia Chamber of Commerce Annual Report
Presenters: Kenny Binnings
Mayor Yamaguchi introduced Kenny Binnings who gave a presentation of the Placentia Chamber of Commerce Annual Report.
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen reported a discussion was held on the Closed Session items.
There was no reportable action.
CITY ADMINISTRATOR REPORT: None
ORAL COMMUNICATIONS:
Mark Hammel expressed frustration regarding street maintenance and ongoing neglect of road repairs and requested the City Council prioritize street improvements.
Scott King expressed concerns with the City’s Planet Bids process and requested that the City Council address street and road conditions before approving new projects.
JoAnn Sowards expressed concerns regarding the use of Measure U funds, traffic safety, and the continued neglect of street repairs, and requested the City Council prioritize road improvements.
Steven Besnehtte suggested the City organize and promote a holiday home decorating contest to foster community spirit, offering detailed recommendations and volunteering to assist with the effort.
City Treasurer Kevin Larson provided an update on his prior recommendation for a forensic audit of former City Administrator Arrula and suggested reallocating those funds toward street repairs. He also recommended refunding participants of the Kraemer Park Legacy Brick program due to project delays.
James Jing expressed concerns regarding property damage and unapproved landscaping alterations in the Birkenstock Estates community. He requested the City Council direct Staff to enforce applicable regulations and correct the violations.
John Beltran expressed concerns about street conditions, safety, and ADA curb improvements in the El Dorado community, and requested the City Council defer other projects in favor of street repairs.
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Craig Green expressed interest in being appointed to the Orange County Mosquito and Vector Control District Board of Trustees.
Julie Suchard expressed concerns regarding the management of funds related to former City Administrator Arrula’s compensation and requested access to his separation agreement and investigation report.
CITY COUNCIL MEMBER COMMENTS
Councilmember Shader reported attending the Veterans Day Ceremony and City meetings related to the Metrolink station in Old Town Placentia.
Councilmember Smith reported attending the Southern California Association of Governments (SCAG) Transportation Committee meeting, Santa Fe Merchants meeting, Chamber of Commerce meeting, Placentia Community Services meeting, Veterans Day Ceremony, Tip-A-Cop fundraiser, and the Placentia Fire Association’s Annual Golf Tournament.
Councilmember Wanke reported attending the Administration Committee meeting for the Orange County Sanitation District and expressed appreciation to the community for participating in the Council meeting.
Mayor Pro Tem Kirwin echoed appreciation for public participation and announced a holiday toy drive hosted by the City of Placentia Community Services Department, Police Department, Fire and Life Safety Department, and Placentia Library, with donations accepted through December 12, 2024.
Mayor Yamaguchi thanked two outgoing members of the Streets and Transportation Committee for their service, reported attending the City Selection Committee meeting and stated Fred Chung would continue as Placentia’s representative to Orange County Transportation Authority (OCTA). He emphasized his accessibility to the public and expressed hope for resolving the street-related concerns raised during the meeting.
1. CONSENT CALENDAR (1.a through 1.j):
Motion by Shader, seconded by Kirwin, and carried a 5-0 vote, to approve the Consent Calendar, as recommended.
1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:
Approve.
Approved 5-0, as recommended)
1.b CITY FISCAL YEAR 2024-25 REGISTERS FOR NOVEMBER 19, 2024 Check Register
Fiscal Impact: $ 573,236.60
Electronic Disbursement Register
Fiscal Impact: $ 696,380.96
Recommended Action: It is recommended that the City Council:
Receive and file.
Approved 5-0, as recommended)
1.c ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF COMPLETION FOR THE CITY HALL ADMINISTRATIVE OFFICE AREA IMPROVEMENT PROJECT, CITY PROJECT NO. 5307 Fiscal Impact:
Expense: $130,900.00 Original Construction Contract
1,022.00 Balancing Contract Change Order No. 1
129,878.00 Total Construction Cost
Budgeted: $181,232.06 FY 2023-24 & FY 2024-25 CIP Budget
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Recommended Action: It is recommended that the City Council:
1. Accept the work performed by RS Construction & Development, Inc. for construction of the City Hall Administrative Office Area Improvement Project, City Project No. 5307 for a total amount of $129,878.00; and
2. Authorize the Acting City Administrator to file a Notice of Completion with the Orange County Clerk-Recorder's Office for the Project; and
3. Authorize the Acting City Administrator to release retention funds in accordance with the terms of the contract.
Approved 5-0, as recommended)
1.d ACCEPTANCE OF TWO RESIGNATIONS FROM THE STREETSCAPE AND TRANSPORTATION
ADVISORY COMMISSION AND CONSIDERATION OF THE APPOINTMENT OF A NEW
COMMISSIONER
Fiscal Impact: None.
Recommended Action: It is recommended that the City Council:
1. Accept the resignation of Nick Polichetti from the Streetscape and Transportation Advisory Commission effective October 1, 2024; and
2. Accept the resignation of Thomas Ingalls from the Streetscape and Transportation Advisory Commission effective November 4, 2024; and
3. Consider the appointment of alternate member Anthony Marhoefer to the Streetscape and Transportation Advisory Commission effective December 1, 2024; and
4. Direct Staff to update the City's master Commission/Committee vacancy list to include vacancies on the Streetscape and Transportation Advisory Commission and solicit applications.
Approved 5-0, as recommended)
1.e ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF COMPLETION FOR THE WAYFINDING DIRECTIONAL SIGNAGE PROJECT PHASE 1, CITY PROJECT NO.1403 Fiscal Impact:
Expense: $ 86,146.49 Original Construction Contract
15,853.51 Change Order No. 1
2,170.00 Change Order No. 2 & 3
104,170.00 Total Construction Cost
Budgeted: $ 200,000.00 FY 2023-24 & FY 2024-25 CIP Budget Recommended Action: It is recommended that the City Council:
1. Accept the work performed by Square Signs LLC DBA Front Signs, for construction of the Wayfinding Directional Signage Project (Wayfinding Project Phase I), City Project No. 1403 for a grand total amount of $104,170; and
2. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk- Recorder’s Office for the Project; and
3. Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
Approved 5-0, as recommended)
1.f AGREEMENT WITH ST. JUDE HOSPITAL TO ACCEPT A HEALTHY COMMUNITIES INITIATIVE GRANT
TO SUPPORT COMMUNITY HEALTH AND WELLNESS
Fiscal Impact:
Expense: $60,000 St. Jude Grant
Revenue: $60,000 St. Jude Grant
Recommended Action: It is recommended that the City Council:
1. Approve a Restricted Project Grant Agreement with St. Jude Hospital to accept a $60,000 Healthy Communities Initiative Grant to support community health and wellness; and
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2. Approve Resolution No. R-2024-72, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
3. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
Approved 5-0, as recommended)
1.g MEASURE M (M2) EXPENDITURE REPORT FOR FISCAL YEAR 2023-24 Fiscal Impact: There is no fiscal impact to the recommended action.
Expense: $ 9,250.00 Acquisition Costs
Available Budget: $ 21,474.01 Proposed Budget Resolution No. R-2024-80 (331801-6740) Recommended Action: It is recommended that the City Council:
Adopt Resolution No. R-2024-76, a Resolution of the City Council of the City of Placentia, California, concerning the Fiscal Year 2023-24 Measure M2 (M2) Expenditure Report for the City of Placentia.
Approved 5-0, as recommended)
1.h APPROVAL OF FINAL TRACT MAP NO. 19183 FOR THE DEVELOPMENT OF AN APPROXIMATE 1.3- ACRE SITE WITH 39 RESIDENTIAL TOWNHOME UNITS LOCATED AT 1952 & 1958 EAST VETERANS WAY WITHIN THE HIGH DENSITY RESIDENTIAL (R-3) ZONING DISTRICT Fiscal Impact: None.
Recommended Action: It is recommended that the City Council:
1. Approve Final Tract Map No. 19183, subject to final review and approval by the County Surveyor; and
2. Accept the offer of easement dedication for ingress and egress purposes for emergency and public security vehicles; and
3. Authorize the Mayor and City Clerk to execute a Subdivision Improvement Agreement, in a form approved by the City Attorney for public improvements associated with Tract Map 19183; and
4. Authorize the City Clerk to sign Final Tract Map No. 19183.
Approved 5-0, as recommended)
1.i GRANT OF EASEMENT TO SOUTHERN CALIFORNIA EDISON FOR ELECTRIC UTILITY SYSTEMS LOCATED AT 2210 VALENCIA AVENUE, KOCH PARK
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1. Approve the Grant of Easement to Southern California Edison for electric utility systems located at 2210 Valencia Avenue, Koch Park; and
2. Authorize the Acting City Administrator to execute the Grant of Easement on behalf of the City in a form approved by the City Attorney.
Approved 5-0, as recommended)
1.j APPROVAL OF PLANS AND SPECIFICATIONS AND AWARD OF CONSTRUCTION CONTRACT TO ALL AMERICAN BUILDING SERVICES FOR THE FY 2024-2025 RESIDENTIAL STREET CURB RAMPS PROJECT, CITY PROJECT NO. 2503
Fiscal Impact:
Expense: $ 96,800 Total Construction Contract Amount
88,000 Construction Contract Amount
8,800 Construction Contingency Amount
Available Budget: $100,000 Fiscal Year 2024-2025 CIP Budget (602503-6741) Recommended Action: It is recommended that the City Council:
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1. Approve Plans and Specifications prepared by City Staff and approve a Public Works Agreement with All American Building Services for the FY 2024-2025 Residential Street Curb Ramps Project in the amount of $88,000; and
2. Reject all other bids received and authorize return of the bid bonds; and
3. Authorize the Acting City Administrator to approve contract change orders up to ten percent 10%) of the contract amount, or $8,800, for a total construction contract not-to-exceed amount of $96,800; and
4. Authorize the Acting City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.
Approved 5-0, as recommended)
2. PUBLIC HEARINGS: None
3. REGULAR AGENDA:
3.a APPROVAL OF SPECIFICATIONS AND AWARD OF CONSTRUCTION CONTRACT TO ROY ALLAN SLURRY SEAL, INC. FOR THE FISCAL YEAR 2023-24 RESIDENTIAL STREETS SLURRY SEAL
PROJECT
Fiscal Impact:
Expense:
1,896,403.90 Total Construction Costs
1,651,276.27 Construction Contract Amount
165,127.63 Construction Contingency Amount
80,000.00 Construction Inspection Costs
Budgeted:
1,896,403.90 Total Project Funds
996,239.56 FY24/25 Measure U Funds
460,000.00 FY24/25 McFadden Park Playground Renovation
250,000.00 FY24/25 Funds from Wayfinding Signs – Residential (Resolution R-2024-73) 180,164.34 FY24/25 Funds from Tynes Gym Roof Replacement (Resolution R-2024-73) 10,000.00 City of Anaheim’s Project Share (Resolution R-2024-73) Alternate Recommendation
Expense:
2,598,321.49 Total Construction Cost
2,289,383.17 Construction Contract Amount
228,938.32 Construction Contingency Amount
80,000.00 Construction Inspection Costs
Alternate Recommendation
Budgeted:
2,598,321.49 Total Project Funds
1,203,000.00 FY24/25 Measure M Funds
1,385,321.49 FY24/25 SB1/RMRA Funds
10,000.00 City of Anaheim’s Project Share (Resolution R-2024-74) Recommended Action: It is recommended that the City Council:
1. Approve the Engineered Specifications prepared by NV5 Inc. for the FY 2023-24 Residential Streets Slurry Seal Project; and
2. Approve a Public Works Agreement with Roy Allan Slurry Seal, Inc., for the FY 2023-24 Street Rehabilitation Project in the amount of $1,651,276.27; and
3. Reject all other bids received and authorize return of the bid bonds; and
4. Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $165,127.63, for a total construction contract not-to-exceed amount of $1,816,403.90; and
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5. Approve a Cooperative Agreement with the City of Anaheim for the construction cost for Anaheim’s fair share of roadway rehabilitation project that is estimated to be $10,000, with the final cost to be based at actual construction completion; and
6. Approve a purchase order with Bowman Company to provide construction inspection and material testing services for a not-to-exceed amount of $80,000; and
7. Adopt Resolution No. R-2024-73, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
8. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
As an alternate recommendation City Council may take the following actions:
1. Approve the Engineered Specifications prepared by NV5 Inc. for the FY 2023-24 Residential Streets Slurry Seal Project; and
2. Reject all bids received for the FY 2023-24 Arterial Street Rehabilitation Project; and
3. Approve a Public Works Agreement with Roy Allan Slurry Seal, Inc., for the FY 2023-24 Residential Streets Slurry Seal Project in the amount of $2,289,383.17; and
4. Reject all other bids received and authorize return of the bid bonds; and
5. Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $228,938.32, for a total construction contract not-to-exceed amount of $2,518,321.49; and
6. Approve a Cooperative Agreement with the City of Anaheim for the construction cost of Anaheim’s fair share of roadway rehabilitation that is estimated to be $10,000, with the final cost to be based at actual construction completion; and
7. Approve a purchase order with Bowman Company to provide construction inspection and material testing services for a not-to-exceed amount of $80,000; and
8. Adopt Resolution No. R-2024-74, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
9. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
Approved 5-0, to continue Item 3.a, to the next regular City Council meeting on December 3, 2024)
Director of Public Work Chris Tanio introduced Senior Civil Engineer Gabriel Guerrero-Gabany, who gave a presentation on the item.
A discussion ensued regarding the residential streets slurry seal project and direction was given to Staff to bring the item back with options for the item to go to full reconstruction.
Motion by Wanke, seconded by Kirwin, and carried a 5-0 vote, to continue Item 3.a, to the next regular City Council meeting on December 3, 2024.
3.b APPROVAL OF PLANS AND SPECIFICATIONS AND AWARD OF CONSTRUCTION CONTRACT TO SEQUEL CONTRACTORS, INC. FOR THE FISCAL YEAR 2023-24 ARTERIAL STREET REHABILITATION PROJECT, CITY PROJECT NO. 6098
Fiscal Impact:
Expense: $3,337,060.44 Total Construction Costs
1,497,000.00 Construction Contract Amount
426,760.44 Construction Contingency Amount
25,000.00 Construction Inspection Costs
Available Budget:
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3,337,060.44 Total Project Budget
996,239.56 Fiscal Year 2024-25 CIP (171301-6740)
460,000.00 Fiscal Year 2024-25 CIP (181301-6740)
250,000.00 Fiscal Year 2024-25 CIP (791301-6740)
180,164.34 Fiscal Year 2024-25 CIP (791301-6740)
10,000.00 Fiscal Year 2024-25 CIP (181301-6740)
Recommended Action: It is recommended that the City Council:
1. Approve the Engineered Plans and Specifications prepared by NV5 Inc. for the FY 2023-24 Street Rehabilitation Project No. 6098; and
2. Approve a Public Works Agreement with Sequel Contractors Inc., for the FY 2023-24 Street Rehabilitation Project in the amount of $2,824,600.40; and
3. Reject all other bids received and authorize return of the bid bonds; and
4. Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $282,460.04, for a total construction contract not-to-exceed amount of $3,107,060.44; and
5. Approve a Cooperative Agreement with the City of Fullerton for the construction cost for Placentia’s share of an adjacent roadway rehab project that is estimated to be $110,000, with the final cost to be based at actual construction completion; and
6. Approve a purchase order with Bowman Company to provide construction inspection and material testing services for a not-to-exceed amount of $120,000; and
7. Adopt Resolution No. R-2024-75, A Resolution of the City Council of the City of Placentia, California, authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
8. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
Approved 5-0, as recommended)
Motion by Shader, seconded by Smith, and carried a 5-0 vote, to approve Item 3.b, as recommended.
3.c REVIEW THE 35% RENDERING OF THE PROPOSED PLACENTIA DOG PARK PROJECT NO. 7405 Fiscal Impact:
Expense: $106,050 RHA Architectural and Engineering Services for Phase II Budget: $ 56,250 FY 2023-24 CIP Budget (QUIMBY)
49,800 Parks & Rec Impact Fee fund
Recommended Action: It is recommended that the City Council:
Review the 35% design renderings and provide feedback and direction for Staff.
Approved 5-0, to table Item 3.c until appropriate funding is budgeted) Director of Community Services Lydie Gutfeld provided background on the item and introduced RHA Designer David Black, who gave a presentation on the item.
Following discussion, City Council directed Staff to table the item until appropriate funding is budgeted.
Motion by Shader, seconded by Yamaguchi, and carried a 5-0 vote, to table Item 3.c, until appropriate funding is budgeted.
3.d STUDY SESSION: ESTABLISHMENT OF THE PLACENTIA CENTENNIAL CELEBRATION STEERING
COMMITTEE
Fiscal Impact: There is no fiscal impact associated with this item at this time.
Recommended Action: It is recommended that the City Council:
1. Receive and File the Staff Report; and
2. Ask any questions of Staff; and
3. Review and approve the composition of the Centennial Steering Committee; and
4. Designate two (2) City Council Members to serve on the Centennial Steering Committee; and
5. Review and approve the application for the Centennial Steering Committee; and
6. Authorize Staff to begin recruitment for the Steering Committee Members.
Approved, to continue Item 3.d, to a January 2025 City Council meeting) Communications and Marketing Manager Nicolette Drulias gave a presentation on item.
A discussion ensued on the item and City Council directed Staff to proceed with formingthe Placentia Centennial Celebration Steering Committee and to return in January 2025 with the finalized committee structure.
City Council expressed support for Staff involvement and emphasized prioritizing key centennial elements, including a history book, branding, and legacy projects.
3.e APPOINTMENT TO THE ORANGE COUNTY VECTOR CONTROL DISTRICT Fiscal Impact: None
Recommendec Actior: It is recommended that the City Council:
1. Consider Mr. Craig S. Green for reappointment to the Orange County Vector Control District OCVCD) Board of Trustees, or a successor, for a two (2) or four (4) year term; and
2. Direct Staff to notify the OCVCD of the City Council's appointment; and
3. Direct Staff to update the City's intergovernmental agencies, associations and subcommittees list.
Approved 4-0-1, to continue Item 3.e, until the annual City Council appointments to various intergovernmental agencies at the January 2025 City Council meeting, Yamaguchi abstained) Motion by Wanke, seconded by Kirwin, and carried a 4-0-1 vote, continue Item 3.e, until the annual City Council appointments to various intergovernmental agencies at the January 2025 City Council meeting, Yamaguchi abstained.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Councilmember Wanke requested to agendize a discussion on the pavement management index and repaving streets for a future City Council meeting in January 2025.
ADJOURNMENT
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 9:57 p.m. to a regular City Council meeting on Tuesday, December 3, 2024, at 5:30 p.m. 7 9ZL.(1/
Jeremy Yamaguchi, Myor/Agency Chair
ATTEST:
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Robert S. McKinnell, City Clerk/Agency Secr@ ary; DEC o•:
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