Robert S. McKinnell
Ciy Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
Placentia City Council
Placentia City Council as Successor to the
Placentia Redevelopment Agency
Placentia Industrial Commercial
Development Authority
Placentia Public Financing Authority
AGENDA
December 3, 2024
Council Chambers
401 E Chapman Ave.
Placentia, CA 92870
Phone: (714) 993-8117
Email: [email protected]
www.placentia.org
Mission Statement
MAYOR JEREMY B. YAMAGUCHI
District 3
KEVIN KIRWIN
Mayor Pro Tem
District 2
RHONDA SHADER
Councilmember
District 1
WARD L. SMITH
Councilmember
District 5
CHAD P. WANKE
Councilmember
District 4
The City Council is committed to keeping Placentia a pleasant place by providing a safe family atmosphere, superior public services and policies that promote the highest standards of community life.
Vision Statement
The City of Placentia will maintain an open, honest, responsive and innovative government that delivers quality services in a fair and equitable manner while optimizing available resources.
Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at Placentia Library Reference Desk. Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the"Oral Communications" portion of the agenda should fill out a"Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231. Notification 48 hours prior to the meeting will generally enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Closed Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Closed Sessions, Closed Sessions are not open to the public.
1 PLACENTIA CITY COUNCIL REGULAR MEETING AGENDA - CLOSED SESSION December 3, 2024
5:30 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Shader
Councilmember/Board Member Smith
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Kirwin
Mayor/Board Chair Yamaguchi
ORAL COMMUNICATIONS:
At this time the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors. The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
CLOSED SESSION PROCEEDINGS:
Pursuant to Government Code Section 54957
PUBLIC EMPLOYEE APPOINTMENT/RECRUITMENT
Title: City Administrator
Pursuant to Government Code Section 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL -- Anticipated Litigation (2 cases)
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m.
Regular Meeting.
2 REGULAR MEETING AGENDA
December 3, 2024
7:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Shader
Councilmember/Board Member Smith
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Kirwin
Mayor/Board Chair Yamaguchi
INVOCATION: Chaplain Kenneth Milhander
PLEDGE OF ALLEGIANCE:
PRESENTATIONS: None
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL MEMBER COMMENTS:
1. CONSENT CALENDAR (1.a. to 1.1):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action:
Approve.
1.b City Fiscal Year 2024-25 Registers for December 3, 2024 Check Register
Fiscal Impact: $ 1,015,026.34
Electronic Disbursement Register
Fiscal Impact: $ 2,707,020.08
3 Recommended Action: It is recommended that the City Council:
1. Receive and file.
1.c Approval of Specifications and Award of Construction Contract to Roy Allan Slurry Seal, Inc. for the Fiscal Year 2023-24 Residential Streets Slurry Seal Project Fiscal Impact:
Expense: $2,152,611.17 Construction Contract Amount
$ 215,261.12 Construction Contingency Amount
$ 80.000.00 Construction Inspection Costs
$2,447,872.29 Total Construction Costs
Budgeted: $2,447,872.29 Total Project Funds
$1,047,539.56 FY 24-25 CIP Budget: Measure U Funds from FY 23-24 Arterial Street Rehabilitation Project (Resolution R-2024-73)
$ 460,000.00 FY 24-25 CIP Budget: Measure U Funds from McFadden Park Playground
Renovation Project (Resolution R-2024-73)
$ 249,953.50 FY 24-25 CIP Budget: Measure U Funds from Wayfinding Signs Residential
Project (Resolution R-2024-73)
$ 404,982.97 FY 24-25 CIP Budget: Measure U Funds from Tynes Gym Roof Replacement
Project (Resolution R-2024-73)
$ 275,396.76 FY 24-25 CIP Budget: SB 1/RMRA Funds from Street Name Replacement Project
(Resolution R-2024-73)
$ 10,000.00 City of Anaheim's Project Share (Resolution R-2024-73) Recommended Action: It is recommended that the City Council:
1. Approve the Engineered Specifications prepared by NV5 Inc. for the FY 2023- 24 Residential Streets Slurry Seal Project; and
2. Approve a Public Works Agreement with Roy Allan Slurry Seal, Inc., for the FY 2023-24 Street Rehabilitation Project in the amount of $2,152,611.17; and
3. Reject all other bids received and authorize return of the bid bonds; and
4. Authorize the Acting City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $215,261.12, for a total construction contract not -to -exceed amount of $2,367,872.29; and
5. Approve a Cooperative Agreement with the City of Anaheim for the construction cost for Anaheim's fair share of roadway rehabilitation that is estimated to be $10,000, with the final cost to be based at actual construction completion; and
6. Approve a purchase order with Bowman Company to provide construction inspection and material testing services for a not -to -exceed amount of $80,000; and
7. Adopt Resolution No. R-2024-73, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
8. Authorize the Acting City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney. 4 1.d Adoption of Resolution for 2025 Federal Transportation Improvement Program Fiscal Impact:
There is no direct fiscal impact associated with this recommended action.
Recommended Action: It is recommended that the City Council:
Adopt Resolution R-2024-78, A Resolution of the City Council of the City of Placentia, California, which certifies that the City of Placentia has the resources to fund the projects in the Federal Fiscal Year 2024-25 through Fiscal Year 2029-30 Federal Transportation Improvement Program and affirms its commitment to implement all projects in the program.
1.e Approval of Agreement for Official Tow Company Services Fiscal Impact:
Revenue: $73,000 Franchise Fee (Flat Fee of $75 per Vehicle) Recommended Action: It is recommended that the City Council:
1. Approve the Official Tow Service Agreement with Anaheim Fullerton Towing Company with an expiration date of June 30, 2025; and
2. Adopt Resolution R-2024-81, a Resolution of the City Council of the City of Placentia, California, issuing Certificates of Public Convenience and Necessity and Approving the Official Tow Service Agreement; and
3. Authorize the Acting City Administrator and/or her designee to execute the necessary documents, in a form approved by the City Attorney.
1.f Approval of Agreement for False Alarm Management Services Fiscal Impact:
Revenue: $130,000 per Fiscal Year
Recommended Action: It is recommended that the City Council:
1. Approve a Professional Services Agreement with Alarm Program Systems, LLC for a term of five (5) years for false alarm management services; and
2. Authorize the Acting City Administrator and/or her designee to execute the necessary documents, in a form approved by the City Attorney.
1.g Approval of the Acquisition of Permanent and Temporary Construction Easements for the Golden Avenue Bridge Replacement Project
Fiscal Impact:
Expense: $ 9,250.00 Acquisition Costs
Available Budget: $ 21,474.01 Proposed Budget Resolution No. R-2024-80 (331801-6740)
Recommended Action: It is recommended that the City Council:
1. Approve Resolution No. R-2024-80, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024- 25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and 5 2. Approve Resolution Nos. R-2024-82 thru R-2024-85, Resolutions of the City Council of the City of Placentia, California Authorizing the Appraisals, Fixing the Amounts of Just Compensation and Authorizing Offers to affected property owners; and
3. Accept the temporary and permanent construction easements; and
4. Approve the Just Compensation recommendations for each of the subject properties; and
5. Authorize Staff to sign the Just Compensation Recommendation; and
6. Authorize the Acting City Administrator to make offers to the subject property owners for the acquisition of both temporary and permanent construction easements; and
7. Authorize the Acting City Administrator to modify offers up to twenty-five percent (25%) of the original appraisal amount; and
8. Authorize the Acting City Administrator to enter into a purchase and sale agreement with the subject property owners, in a form approved by the City Attorney; and
9. Authorize the Acting City Administrator to execute escrow documents related to the acquisition of said easements; and
10. Authorize the Acting City Administrator to proceed with payments for purchasing these easements and sign the Certificate of Acceptance for these Easements on behalf of the City; and
11. Direct the City Clerk to record the Easements with the Orange County Clerk - Recorder's Office.
1.h Fiscal Year 2023-24 Development Impact Fee Report (AB 1600) Fiscal Impact:
There is no fiscal impact associated with the recommended action.
Recommended Action: It is recommended that the City Council:
Receive and file the Fiscal Year 2023-24 Development Impact Fee Report (AB 1600).
1.i Resolution to Amend the Pay Schedule for Part -Time Employees in Compliance with the State Minimum Wage Increase
Fiscal Impact:
FY24-25 $5,000 ($10,000 annually) (104071-5005)
Recommended Action: It is recommended that the City Council:
1. Adopt Resolution No. R-2024-58 amending the pay schedule for part-time employees to reflect state minimum wage requirements; and
2. Adopt Resolution No. R-2024-79, a Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures.
6 1.j Approval of New Lease Agreement Between the City of Placentia and the Placentia Founders Society for Use of the Bradford House
Fiscal Impact:
Expense: $8,500 Per Year
Budgeted: $8,500 FY 2024-25 Risk Management Fund (404582-6201) Recommended Action: It is recommended that the City Council:
1. Approve the Lease Agreement between the City and the Placentia Founders Society for the use, maintenance, and upkeep of the Bradford House for a term ending December 31, 2029; and
2. Authorize the Acting City Administrator and/or her designee to make non - substantive amendments as necessary and execute the lease on behalf of the City, in a form approved by the City Attorney.
1.k Vesting Tentative Tract Map No. VTTM 19300 resulting in the subdivision of four parcels into three parcels and a lettered lot and also for the purposes of establishing a residential townhome condominium subdivision concurrent with DPR No. 2024-01 and UP No. 2024-07 within the High Density Residential (R-3) Zoning District Fiscal Impact:
Revenue: Approximately $2,600,000 in Development Impact Fees Recommended Action: It is recommended that the City Council:
Adopt Resolution No. R-2024-77, a Resolution of the City Council of the City of Placentia, approving Vesting Tentative Tract Map No. VTTM 19300 for the subdivision of four parcels into three parcels and a lettered lot and also for the purposes of establishing a residential townhome condominium subdivision concurrent with DPR No. 2024-01 and UP No. 2024-07 subject to the Conditions of Approval and Standard Development Requirements; and making findings that the project is categorically exempt pursuant to the California Environmental Quality Act (CEQA) set forth in Title 14 CCR § 15332 (Class 32 — In -Fill Development Projects) and the City of Placentia Environmental Guidelines.
1.1 Resolution Appointing an Interim City Administrator and Approving the Retired Annuitant Employment Agreement with the City
Fiscal Impact:
The City Administrator is a regularly allocated position within the City's budget. The costs associated with an Interim City Administrator can be covered in the current year's FY 2024-25 budget.
Recommended Action: It is recommended that the City Council:
Adopt a Resolution approving the appointment of an Interim City Administrator, and Approving the Retired Annuitant Employment Agreement
2. PUBLIC HEARINGS: None
3. REGULAR AGENDA: None
7 CITY COUNCIL MEMBERS REQUESTS:
Council Members may make requests or ask questions of Staff. If a Council Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
ADJOURNMENT
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, December 17, 2024 at 5:30 p.m.
TENTATIVE AGENDA FORECAST:
• Approval of Design Concept Plan and Public Works Agreement for McFadden Park • Resolution Declaring the Results of the General Municipal Election Held on November 5, 2024
• Oaths of Office - Treasurer Kevin A. Larson, Councilmember Thomas Hummer, Councilmember Ward L. Smith
• City Council Reorganization
CERTIFICATION OF POSTING
1, Carole M. Wayman, Deputy City Clerk for the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Financing Authority hereby certify that the Agenda for the December 3, 2024, meetings of the City Council, Successor Agency, and Industrial Commercial Development Authority, and the PlacentiaPublic Financing Authority was posted on November 26, 2024. cL,_t1.
Carole M. Wayman,i9eputy City Clerk
8