Placentia City Council/Successor Agency/ICDA/PPFA Minutes December 3, 2024 Page 1 of 6
Placentia City Council Regular Meeting
Placentia City Council acting as Successor Agency to the Placentia Redevelopment Agency , Placentia Industrial Commercial Development Authority , Placentia Public Financing Authority
MINUTES
December 3, 2024
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING – 5:30 PM CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 5:30 p.m.
ROLL CALL:
PRESENT:
ABSENT:
Councilmember/Board Member Shader, Smith, Kirwin, Yamaguchi Wanke (Excused)
ORAL COMMUNICATIONS:
City Clerk McKinnell stated that the City Clerk’s Office had received no public comment for the Closed Session.
CLOSED SESSION PROCEEDINGS:
City Clerk McKinnell announced the Closed Session items.
The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section 54957
PUBLIC EMPLOYEE APPOINTMENT/RECRUITMENT
Title: City Administrator
2. Pursuant to Government Code Section 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
2 cases)
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 7:00 p.m.
ROLL CALL:
PRESENT:
ABSENT:
Councilmember/Board Member Shader, Smith, Kirwin, Yamaguchi Wanke (Excused)
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; Acting City Administrator Rosanna Ramirez; Director of Finance Jennifer Lampman; Director of Human Resources Alice Burnett; Director of Community Services Lydie Gutfeld, Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Development Services Joe Lambert; Director of Public Works Chris Tanio; Deputy Director of Administrative Services Jeannette Ortega; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Deputy City Clerk Carole M. Wayman INVOCATION: Chaplain Kenneth Milhander
PLEDGE OF ALLEGIANCE: Mayor Yamaguchi
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PRESENTATIONS: None
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen reported a discussion was held on the Closed Session items.
There was no reportable action.
CITY ADMINISTRATOR REPORT: None
ORAL COMMUNICATIONS:
Greg Laporte expressed concerns about the cost-effectiveness of the street cool seal slurry project in the West Palm neighborhood and requested the City consider alternative repair solutions.
Trudi Des Roches, Yorba Linda Water District, provided updates on upcoming infrastructure projects affecting Placentia residents, including sewer relining and water line improvements.
Julie Suchard expressed concerns regarding comments made by the City Treasurer and former Councilmember Craig Green and requested access to the investigation report related to former City Administrator Damien Arrula.
Nathan Dedic thanked the City Council for addressing pothole repairs on Brookhaven and urged the Council to prioritize street repairs on El Dorado.
JoAnn Sowards thanked the City Council for addressing concerns at Palm Village North and expressed frustration with the cost-effectiveness of the street slurry project.
Craig Green expressed concern over repeated public comments, supported the City Council’s decision regarding the former City Administrator, and offered assistance in the selection of a new Administrator.
Eric Holgren, President of the Placentia Founders Society, reported on recent activities at the Bradford House and invited the City Council to the upcoming holiday tour on December 15, 2024.
CITY COUNCIL MEMBER COMMENTS
Councilmember Shader announced the 30th Annual Tamale Festival will be held on Thursday, December 12, from 4:00 p.m. to 10:00 p.m. in Old Town Placentia, featuring live entertainment, food vendors, nonprofit booths, photos with Santa, and a holiday tree li ghting.
Councilmember Smith reported his attendance at the Orange County Council of Governments (OCCOG) meeting, a recognition reception for Councilmember Shader, the Community Services Thanksgiving Food Distribution, and the 17th Annual Thanksgiving Celebration. He announced a movie night on Friday, December 6, 2024, at 6:30 p.m. at the Overly Gym, 974 S. Melrose Street.
Mayor Pro Tem Kirwin promoted the “Shop Small Placentia” initiative and encouraged residents to support local businesses and participate in a social media giveaway.
Mayor Yamaguchi invited the community to the Annual Tree Lighting Celebration on Thursday, December 5, from 6:00 p.m. to 9:00 p.m. at the Civic Center Courtyard, featuring music, crafts, snacks, and photos with Santa inside City Hall.
1. CONSENT CALENDAR (1.a through 1.l)
Item 1.l was pulled and removed from the agenda by Staff. Motion by Shader, seconded by Kirwin, and carried a 4-0-1 vote, to approve the balance of the Consent Calendar, as recommended, Wanke absent.
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1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:
Approve.
Approved 4-0-1, as recommended, Wanke absent)
1.b CITY FISCAL YEAR 2024-25 REGISTERS FOR DECEMBER 3, 2024 Check Register
Fiscal Impact: $ 1,015,026.34
Electronic Disbursement Register
Fiscal Impact: $ 2,707,020.08
Recommended Action: It is recommended that the City Council:
Receive and file.
Approved 4-0-1, as recommended, Wanke absent)
1.c APPROVAL OF SPECIFICATIONS AND AWARD OF CONSTRUCTION CONTRACT TO ROY ALLAN SLURRY SEAL, INC. FOR THE FISCAL YEAR 2023-24 RESIDENTIAL STREETS SLURRY SEAL
PROJECT
Fiscal Impact:
Expense: $2,152,611.17 Construction Contract Amount
215,261.12 Construction Contingency Amount
80,000.00 Construction Inspection Costs
2,447,872.29 Total Construction Costs
Budgeted:
2,447,872.29 Total Project Funds
1,047,539.56 FY 24-25 CIP Budget: Measure U Funds FY 23-24 Arterial Street 460,000.00 CIP Budget: Measure U Funds from McFadden Park Playground Renovation Project (Resolution R-2024-73)
249,953.50 FY 24-25 CIP Budget: Measure U Funds from Wayfinding Signs Residential Project (Resolution R-2024-73)
404,982.97 FY 24-25 CIP Budget: Measure U Funds from Tynes Gym Roof Replacement Project (Resolution R-2024-73)
275,396.76 FY 24-25 CIP Budget: SB 1/RMRA Funds from Street Name Replacement Project (Resolution R-2024-73)
10,000.00 City of Anaheim’s Project Share (Resolution R-2024-73) Recommended Action: It is recommended that the City Council:
1. Approve the Engineered Specifications prepared by NV5 Inc. for the FY 2023-24 Residential Streets Slurry Seal Project; and
2. Approve a Public Works Agreement with Roy Allan Slurry Seal, Inc., for the FY 2023 -24 Street Rehabilitation Project in the amount of $2,152,611.17; and
3. Reject all other bids received and authorize return of the bid bonds; and
4. Authorize the Acting City Administrator to approve contract change orders up to ten percent 10%) of the contract amount, or $215,261.12, for a total construction contract not -to-exceed amount of $2,367,872.29; and
5. Approve a Cooperative Agreement with the City of Anaheim for the construction cost for Anaheim’s fair share of roadway rehabilitation that is estimated to be $10,000, with the final cost to be based at actual construction completion; and
6. Approve a purchase order with Bowman Company to provide construction inspection and material testing services for a not-to-exceed amount of $80,000; and
7. Adopt Resolution No. R-2024-73, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriation s for actual expenditures; and
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8. Authorize the Acting City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.
Approved 4-0-1, as recommended, Wanke absent)
1.d ADOPTION OF RESOLUTION FOR 2025 FEDERAL TRANSPORTATION IMPROVEMENT PROGRAM Fiscal Impact: There is no direct fiscal impact associated with this recommended action.
Recommended Action: It is recommended that the City Council:
Adopt Resolution R-2024-78, A Resolution of the City Council of the City of Placentia, California, which certifies that the City of Placentia has the resources to fund the projects in the Federal Fiscal Year 2024-25 through Fiscal Year 2029-30 Federal Transportation Improvement Program and affirms its commitment to implement all projects in the program.
Approved 4-0-1, as recommended, Wanke absent)
1.e APPROVAL OF AGREEMENT FOR OFFICIAL TOW COMPANY SERVICES Fiscal Impact:
Revenue: $73,000 Franchise Fee (Flat Fee of $75 per Vehicle) Recommended Action: It is recommended that the City Council:
1. Approve the Official Tow Service Agreement with Anaheim Fullerton Towing Company with an expiration date of June 30, 2025; and
2. Adopt Resolution R-2024-81, a Resolution of the City Council of the City of Placentia, California, issuing Certificates of Public Convenience and Necessity and Approving the Official Tow Service Agreement; and
3. Authorize the Acting City Administrator and/or her designee to execute the necessary documents, in a form approved by the City Attorney.
Approved 4-0-1, as recommended, Wanke absent)
1.f APPROVAL OF AGREEMENT FOR FALSE ALARM MANAGEMENT SERVICES Fiscal Impact:
Revenue: $130,000 Per Fiscal Year
Recommended Action: It is recommended that the City Council:
1. Approve a Professional Services Agreement with Alarm Program Systems, LLC for a term of five (5) years for false alarm management services; and
2. Authorize the Acting City Administrator and/or her designee to execute the necessary documents, in a form approved by the City Attorney.
Approved 4-0-1, as recommended, Wanke absent)
1.g APPROVAL OF THE ACQUISITION OF PERMANENT AND TEMPORARY CONSTRUCTION
EASEMENTS FOR THE GOLDEN AVENUE BRIDGE REPLACEMENT PROJECT Fiscal Impact:
Expense: $ 9,250.00 Acquisition Costs
Available Budget: $ 21,474.01 Proposed Budget Resolution No. R-2024-80 (331801-6740) Recommended Action: It is recommended that the City Council:
1. Approve Resolution No. R-2024-80, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
2. Approve Resolution Nos. R-2024-82 thru R-2024-85, Resolutions of the City Council of the City of Placentia, California Authorizing the Appraisals, Fixing the Amounts of Just Compensation and Authorizing Offers to affected property owners; and
3. Accept the temporary and permanent construction easements; and
4. Approve the Just Compensation recommendations for each of the subject properties; and
5. Authorize Staff to sign the Just Compensation Recommendation; and
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6. Authorize the Acting City Administrator to make offers to the subject property owners for the acquisition of both temporary and permanent construction easements; and
7. Authorize the Acting City Administrator to modify offers up to twenty -five percent (25%) of the original appraisal amount; and
8. Authorize the Acting City Administrator to enter into a purchase and sale agreement with the subject property owners, in a form approved by the City Attorney; and
9. Authorize the Acting City Administrator to execute escrow documents related to the acquisition of said easements; and
10. Authorize the Acting City Administrator to proceed with payments for purchasing these easements and sign the Certificate of Acceptance for these Easements on behalf of the City; and
11. Direct the City Clerk to record the Easements with the Orange County Clerk -Recorder's Office.
Approved 4-0-1, as recommended, Wanke absent)
1.h FISCAL YEAR 2023-24 DEVELOPMENT IMPACT FEE REPORT (AB 1600) Fiscal Impact: There is no fiscal impact associated with the recommended action.
Recommended Action: It is recommended that the City Council:
Receive and file the Fiscal Year 2023-24 Development Impact Fee Report (AB 1600).
Approved 4-0-1, as recommended, Wanke absent)
1.i RESOLUTION TO AMEND THE PAY SCHEDULE FOR PART-TIME EMPLOYEES IN COMPLIANCE
WITH THE STATE MINIMUM WAGE INCREASE
Fiscal Impact:
FY24-25 $5,000 ($10,000 annually) (104071-5005)
Recommended Action: It is recommended that the City Council:
1. Adopt Resolution No. R-2024-58 amending the pay schedule for part-time employees to reflect state minimum wage requirements; and
2. Adopt Resolution No. R-2024-79, a Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriation s for actual expenditures.
Approved 4-0-1, as recommended, Wanke absent)
1.j APPROVAL OF NEW LEASE AGREEMENT BETWEEN THE CITY OF PLACENTIA AND THE
PLACENTIA FOUNDERS SOCIETY FOR USE OF THE BRADFORD HOUSE Fiscal Impact:
Expense: $8,500 Per Year
Budgeted: $8,500 FY 2024-25 Risk Management Fund (404582-6201) Recommended Action: It is recommended that the City Council:
1. Approve the Lease Agreement between the City and the Placentia Founders Society for the use, maintenance, and upkeep of the Bradford House for a term ending December 31, 2029; and
2. Authorize the Acting City Administrator and/or her designee to make non -substantive amendments as necessary and execute the lease on behalf of the City, in a form approved by the City Attorney.
Approved 4-0-1, as recommended, Wanke absent)
1.k VESTING TENTATIVE TRACT MAP NO. VTTM 19300 RESULTING IN THE SUBDIVISION OF FOUR
PARCELS INTO THREE PARCELS AND A LETTERED LOT AND ALSO FOR THE PURPOSES OF
ESTABLISHING A RESIDENTIAL TOWNHOME CONDOMINIUM SUBDIVISION CONCURRENT
WITH DPR NO. 2024-01 AND UP NO. 2024-07 WITHIN THE HIGH DENSITY RESIDENTIAL (R-3)
ZONING DISTRICT
Fiscal Impact:
Revenue: Approximately $2,600,000 in Development Impact Fees ecommencec Action: It is recommended that the City Council:
Adopt Resolution No. R-2024-77, a Resolution of the City Council of the City of Placentia, approving Vesting Tentative Tract Map No. VTTM 19300 for the subdivision of four parcels into three parcels and a lettered lot and also for the purposes of establishing a residential townhome condominium subdivision concurrent with DPR No. 2024-01 and UP No. 2024-07 subject to the Conditions of Approval and Standard Development Requirements; and making findings that the project is categorically exempt pursuant to the California Environmental Quality Act (CEQA) set forth in Title 14 CCR § 15332 (Class 32 — In -Fill Development Projects) and the City of Placentia Environmental Guidelines.
Approved 4-0-1, as recommended, Wanke absent)
1.1 RESOLUTION APPOINTING AN INTERIM CITY ADMINISTRATOR AND APPROVING THE RETIRED
ANNUITANT EMPLOYMENT AGREEMENT WITH THE CITY
Fiscal mpact:
The City Administrator is a regularly allocated position within the City's budget. The costs associated with an Interim City Administrator can be covered in the current year's FY 2024-25 budget.
Recommencec Action: It is recommended that the City Council:
1. Adopt Resolution R-2024-86, approving the appointment of an Interim City Administrator; and
2. Approve the Retired Annuitant Employment Agreement.
Pulled and removed from the agenda by Staff)
2. PUBLIC HEARINGS: None
3. REGULAR AGENDA: None
CITY COUNCIL/BOARD MEMBERS REQUESTS: None
ADJOURNMENT
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 7:30 p.m. to a regular City Council meeting on Tuesday, December 17, 2024, at 5:30 p.m.
ATTEST:
Robert S. McKinnell, City Clerk/Agency Secretary
Jeremy Yamaguchi, Mayor/Agency Chair
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